Combined Synopsis _Solicitation - HT940626QE058.pdf

HT940626QE058

Combined Synopsis/Solicitation for Vestibular Testing Rotary Chair (Naval Medical Center Camp Lejeune) Action: Combined Synopsis/Solicitation NAICS Code: 339112- Surgical and Medical Instrument Manufacturing PSC: 6515 – Medical and Surgical Instruments, Equipment, and Supplies Solicitation Number: HT940626QE058 Response Date: 22 July 2026

NOTICE: Solicitation number HT940626QE058 is issued as a Request for Quotations (RFQ).

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR subpart 12.6, as amended by the FAR Overhaul (RFO), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a separate written solicitation will not be issued.

Solicitation/Contract Form Vestibular Testing Rotary Chair

Product Service Code: 6515

Supplies or Services & Prices or Costs Additional Information/Notes

Item Supplies / Services Quantity Unit Unit Price Amount

The government will structure the final CLINs at award to align with the selected contractor's proposed pricing.

Manufacturer's Name: Rotary Chair Product Service Code: 6515 Pricing Arrangement: Firm Fixed Price

Each

Description/Specifications/Statement of Work

Requirements One (1) Vestibular Rotary Chair with the Videonystagmography (VNG) option with Air Caloric Addition, Computer, TV Monitor, Ocular Motor Stimulus and Software.

Labor, installation and training required for the new rotary chair.

Packaging and Marking

Inspection and Acceptance Overall Contract Inspection/Acceptance Locations

Acceptance Location

Acceptance Destination Instructions: See Contract Terms and Conditions for Inspection and Acceptance criteria.

DoDAAC: HT0460 CountryCode: USA

NAVMEDCEN CAMP LEJEUNE NC - MM

CODE 171, 100 BREWSTER BOULEVARD

CAMP LEJEUNE, NC 28547-0100

UNITED STATES

Deliveries or Performance

Line Item Delivery Schedule Quantity Address and POC Special Handling/Notes

Delivery On Or Before 1 Each Ship To FoB Details

Delivery Date 28 Sep 2026 DoDAAC: HT0460 Contractor CountryCode: USA Destination

0001 NAVMEDCEN CAMP LEJEUNE NC - MM

CODE 171, 100 BREWSTER BOULEVARD

CAMP LEJEUNE, NC 28547-0100

UNITED STATES

Contract Administration Data

DFARS Clauses Incorporated by Reference

Number Title

Effective Date

Alternate/ Deviation

Variation

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports. Dec 2018

DFARS Clauses Incorporated by Full Text

252.232-7006 Wide Area WorkFlow Payment Instructions. (Jan 2023)

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) Definitions. As used in this clause-

"Department of Defense Activity Address Code (DoDAAC)" is a six position code that uniquely identifies a unit, activity, or organization.

"Document type" means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

"Local processing office (LPO)" is the office responsible for payment certification when payment certification is done external to the entitlement system.

"Payment request" and "receiving report" are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall-

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items-

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

Invoice and Receiving Report Combo

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

N/A

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) ) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF "combo" document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table

Field Name in WAWF

Data to be entered in WAWF https://www.sam.gov/ https://wawf.eb.mil/ https://wawf.eb.mil/

Pay Official DoDAAC

HQ0490

Issue By DoDAAC

HT9406

Admin DoDAAC

HT9406

Inspect By DoDAAC

N/A

Ship To Code

HT0460

Ship From Code

Mark For Code

Service Approver (DoDAAC)

Service Acceptor (DoDAAC)

HT0460

Accept at Other DoDAAC

LPO DoDAAC

DCAA Auditor DoDAAC

Other DoDAAC(s)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

To be determined at time of award.

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

Special Contract Requirements

Contract Clauses FAR Clauses Incorporated by Reference

Number

Title Effective

Alternate/ Deviation

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements. Jan 2017 52.204-13 System for Award Management-Maintenance. (Deviation 2026-O0038) Feb 2026

52 209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Feb 2026 Proposed for Debarment, or Voluntarily Excluded. (Deviation 2026-O0038)

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations. (Deviation 2026-O0038) Feb 2026 52.212-4 Terms and Conditions-Commercial Products and Commercial Services. (Deviation 2026-O0038) Feb 2026 52.222-3 Convict Labor. (Deviation 2026-O0038) Feb 2026 52.222-19 Child Labor-Cooperation with Authorities and Remedies. (Deviation 2026-O0038) Mar 2026 52.222-35 Equal Opportunity for Veterans. (Deviation 2026-O0038) Feb 2026 52.222-36 Equal Opportunity for Workers with Disabilities. (Deviation 2026-O0038) Feb 2026 52.222-37 Employment Reports on Veterans. (Deviation 2026-O0038) Feb 2026 52.222-50 Combating Trafficking in Persons. (Deviation 2026-O0038) Feb 2026 52.222-90 Addressing DEI Discrimination by Federal Contractors. (Deviation 2026-O0040, Revision 1) Apr 2026 52.223-23 Sustainable Products. (Deviation 2026-O0038) Feb 2026 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving. May 2024 52.232-33 Payment by Electronic Funds Transfer-System for Award Management. Oct 2018 52.232-40 Providing Accelerated Payments to Small Business Subcontractors. Mar 2023 52.233-3 Protest after Award. (Deviation 2026-O0038) Feb 2026 52.233-4 Applicable Law for Breach of Contract Claim. (Deviation 2026-O0038) Feb 2026 52.240-91 Security Prohibitions and Exclusions. (Deviation 2026-O0038) Feb 2026 52.244-6 Subcontracts for Commercial Products and Commercial Services. (Deviation 2026-O0038) Apr 2026

Number Title Effective

Alternate/ Deviation

252.203-7000 Requirements Relating to Compensation of Former DoD Officials. Sep 2011 252.203-7002 Requirement to Inform Employees of Whistleblower Rights. Dec 2022

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services. Jan 2023

252.211-7008 Use of Government-Assigned Serial Numbers. Sep 2010

252.223-7008 Prohibition of Hexavalent Chromium. Jan 2023

252.225-7001 Buy American and Balance of Payments Program. Feb 2024

252.225-7002 Qualifying Country Sources as Subcontractors. Mar 2022

252.225-7012 Preference for Certain Domestic Commodities. Apr 2022

252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime. Jan 2023

252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region. Jun 2023

252.232-7010 Levies on Contract Payments. Dec 2006

252.247-7023 Transportation of Supplies by Sea. Oct 2024

252.211-7003 Item Unique Identification and Valuation. (Jan 2023)

ITEM UNIQUE IDENTIFICATION AND VALUATION (JAN 2023)

(a) Definitions. As used in this clause-

Date

"Automatic identification device" means a device, such as a reader or interrogator, used to retrieve data encoded on machine-readable media.

"Concatenated unique item identifier" means-

(1) For items that are serialized within the enterprise identifier, the linking together of the unique identifier data elements in order of the issuing agency code, enterprise identifier, and unique serial number within the enterprise identifier; or

(2) For items that are serialized within the original part, lot, or batch number, the linking together of the unique identifier data elements in order of the issuing agency code; enterprise identifier; original part, lot, or batch number; and serial number within the original part, lot, or batch number.

"Data matrix" means a two-dimensional matrix symbology, which is made up of square or, in some cases, round modules arranged within a perimeter finder pattern and uses the Error Checking and Correction 200 (ECC200) specification found within International Standards Organization (ISO)/International Electrotechnical Commission (IEC) 16022.

"Data qualifier" means a specified character (or string of characters) that immediately precedes a data field that defines the general category or intended use of the data that follows.

"DoD recognized unique identification equivalent" means a unique identification method that is in commercial use and has been recognized by DoD. All DoD recognized unique identification equivalents are listed at https://www.acq.osd.mil/asda/dpc/ce/ds/unique-id.html.

https://www.acq.osd.mil/asda/dpc/ce/ds/unique-id.html

"DoD item unique identification" means a system of marking items delivered to DoD with unique item identifiers that have machine-readable data elements to distinguish an item from all other like and unlike items. For items that are serialized within the enterprise identifier, the unique item identifier shall include the data elements of the enterprise identifier and a unique serial number. For items that are serialized within the part, lot, or batch number within the enterprise identifier, the unique item identifier shall include the data elements of the enterprise identifier; the original part, lot, or batch number; and the serial number.

" Enterprise " means the entity (e.g., a manufacturer or vendor) responsible for assigning unique item identifiers to items.

" Enterprise identifier" means a code that is uniquely assigned to an enterprise by an issuing agency.

"Government's unit acquisition cost" means-

(1) For fixed-price type line, subline, or exhibit line items, the unit price identified in the contract at the time of delivery;

(2) For cost-type or undefinitized line, subline, or exhibit line items, the Contractor's estimated fully burdened unit cost to the Government at the time of delivery; and

(3) For items produced under a time-and-materials contract, the Contractor's estimated fully burdened unit cost to the Government at the time of delivery.

"Issuing agency" means an organization responsible for assigning a globally unique identifier to an enterprise, as indicated in the Register of Issuing Agency Codes for ISO/IEC 15459, located at http://www.aimglobal.org/?Reg_Authority15459.

"Issuing agency code" means a code that designates the registration (or controlling) authority for the enterprise identifier.

"Item" means a single hardware article or a single unit formed by a grouping of subassemblies, components, or constituent parts.

" Lot or batch number" means an identifying number assigned by the enterprise to a designated group of items, usually referred to as either a lot or a batch, all of which were manufactured under identical conditions.

"Machine-readable" means an automatic identification technology media, such as bar codes, contact memory buttons, radio frequency identification, or optical memory cards.

"Original part number" means a combination of numbers or letters assigned by the enterprise at item creation to a class of items with the same form, fit, function, and interface.

"Parent item" means the item assembly, intermediate component, or subassembly that has an embedded item with a unique item identifier or DoD recognized unique identification equivalent.

"Serial number within the enterprise identifier" means a combination of numbers, letters, or symbols assigned by the enterprise to an item that provides for the differentiation of that item from any other like and unlike item and is never used again within the enterprise.

"Serial number within the part, lot, or batch number" means a combination of numbers or letters assigned by the enterprise to an item that provides for the differentiation of that item from any other like item within a part, lot, or batch number assignment.

"Serialization within the enterprise identifier" means each item produced is assigned a serial number that is unique among all the tangible items produced by the enterprise and is never used again. The enterprise is responsible for ensuring unique serialization within the enterprise identifier.

"Serialization within the part, lot, or batch number" means each item of a particular part, lot, or batch number is assigned a unique serial number within that part, lot, or batch number assignment. The enterprise is responsible for ensuring unique serialization within the part, lot, or batch number within the enterprise identifier.

"Type designation" means a combination of letters and numerals assigned by the Government to a major end item, assembly or subassembly, as appropriate, to provide a convenient means of differentiating between items having the same basic name and to indicate modifications and changes thereto.

"Unique item identifier" means a set of data elements marked on items that is globally unique and unambiguous. The term includes a concatenated unique item identifier or a DoD recognized unique identification equivalent.

"Unique item identifier type" means a designator to indicate which method of uniquely identifying a part has been used. The current list of accepted unique item identifier types is maintained at https://www.acq.osd.mil/asda/dpc/ce/ds/unique-id.html.

(b) The Contractor shall deliver all items under a contract line, subline, or exhibit line item.

(c) Unique item identifier.

(1) The Contractor shall provide a unique item identifier for the following:

(i) Delivered items for which the Government's unit acquisition cost is $5,000 or more, except for the following line items:

Contract Line, Subline, or

Exhibit Line Item Number Item Description

(ii) Items for which the Government's unit acquisition cost is less than $5,000 that are identified in the Schedule or the following table:

Contract Line, Subline, or

Exhibit Line Item Number Item Description http://www.aimglobal.org/?Reg_Authority15459 https://www.acq.osd.mil/asda/dpc/ce/ds/unique-id.html

(If items are identified in the Schedule, insert "See Schedule in this table.)

(iii) Subassemblies, components, and parts embedded within delivered items, items with warranty requirements, DoD serially managed reparables and DoD serially managed nonreparables as specified in Attachment Number .

(iv) Any item of special tooling or special test equipment as defined in FAR 2.101 that have been designated for preservation and storage for a Major Defense Acquisition Program as specified in Attachment Number .

(v) Any item not included in (i), (ii), (iii), or (iv) for which the contractor creates and marks a unique item identifier for traceability.

(2) The unique item identifier assignment and its component data element combination shall not be duplicated on any other item marked or registered in the DoD Item Unique Identification Registry by the contractor.

(3) The unique item identifier component data elements shall be marked on an item using two dimensional data matrix symbology that complies with ISO/IEC International Standard 16022, Information technology - International symbology specification - Data matrix; ECC200 data matrix specification.

(4) Data syntax and semantics of unique item identifiers. The Contractor shall ensure that-

(i) The data elements (except issuing agency code) of the unique item identifier are encoded within the data matrix symbol that is marked on the item using one of the following three types of data qualifiers, as determined by the Contractor:

(A) Application Identifiers (AIs) (Format Indicator 05 of ISO/IEC International Standard 15434), in accordance with ISO/IEC International Standard 15418, Information Technology - EAN/UCC Application Identifiers and Fact Data Identifiers and Maintenance and ANSI MH 10.8.2 Data Identifier and Application Identifier Standard.

(B) Data Identifiers (DIs) (Format Indicator 06 of ISO/IEC International Standard 15434), in accordance with ISO/IEC International Standard

15418, Information Technology - EAN/UCC Application Identifiers and Fact Data Identifiers and Maintenance and ANSI MH 10.8.2 Data Identifier and Application Identifier Standard.

(C) Text Element Identifiers (TEIs) (Format Indicator 12 of ISO/IEC International Standard 15434), in accordance with the Air Transport

Association Common Support Data Dictionary; and

(ii) The encoded data elements of the unique item identifier conform to the transfer structure, syntax, and coding of messages and data formats specified for Format Indicators 05, 06, and 12 in ISO/IEC International Standard 15434, Information Technology - Transfer Syntax for High Capacity Automatic Data Capture Media.

(5) Unique item identifier.

(i) The Contractor shall-

(A) Determine whether to-

(1) Serialize within the enterprise identifier;

(2) Serialize within the part, lot, or batch number; or

(3) Use a DoD recognized unique identification equivalent (e.g. Vehicle Identification Number); and

(B) Place the data elements of the unique item identifier (enterprise identifier; serial number; DoD recognized unique identification equivalent;

and for serialization within the part, lot, or batch number only: original part, lot, or batch number) on items requiring marking by paragraph (c)(1) of this clause, based on the criteria provided in MIL-STD-130, Identification Marking of U.S. Military Property, latest version;

(C) Label shipments, storage containers and packages that contain uniquely identified items in accordance with the requirements of MIL-

STD-129, Military Marking for Shipment and Storage, latest version; and

(D) Verify that the marks on items and labels on shipments, storage containers, and packages are machine readable and conform to the applicable standards. The contractor shall use an automatic identification technology device for this verification that has been programmed to the requirements of Appendix A, MIL-STD-130, latest version.

(ii) The issuing agency code-

(A) Shall not be placed on the item; and

(B) Shall be derived from the data qualifier for the enterprise identifier.

(d) For each item that requires item unique identification under paragraph (c)(1)(i), (ii), or (iv) of this clause or when item unique identification is provided under paragraph (c)(1)(v), in addition to the information provided as part of the Material Inspection and Receiving Report specified elsewhere in this contract, the Contractor shall report at the time of delivery, as part of the Material Inspection and Receiving Report, the following information:

(1) Unique item identifier.

(2) Unique item identifier type.

(3) Issuing agency code (if concatenated unique item identifier is used).

(4) Enterprise identifier (if concatenated unique item identifier is used).

(5) Original part number (if there is serialization within the original part number).

(6) Lot or batch number (if there is serialization within the lot or batch number).

(7) Current part number (optional and only if not the same as the original part number).

(8) Current part number effective date (optional and only if current part number is used).

(9) Serial number (if concatenated unique item identifier is used).

(10) Government's unit acquisition cost.

(11) Unit of measure.

(12) Type designation of the item as specified in the contract schedule, if any.

(13) Whether the item is an item of Special Tooling or Special Test Equipment.

(14) Whether the item is covered by a warranty.

(e) For embedded subassemblies, components, and parts that require DoD item unique identification under paragraph (c)(1)(iii) of this clause or when item unique identification is provided under paragraph (c)(1)(v), the Contractor shall report as part of the Material Inspection and Receiving Report specified elsewhere in this contract, the following information:

(1) Unique item identifier of the parent item under paragraph (c)(1) of this clause that contains the embedded subassembly, component, or part.

(2) Unique item identifier of the embedded subassembly, component, or part.

(3) Unique item identifier type.**

(4) Issuing agency code (if concatenated unique item identifier is used).**

(5) Enterprise identifier (if concatenated unique item identifier is used).**

(6) Original part number (if there is serialization within the original part number).**

(7) Lot or batch number (if there is serialization within the lot or batch number).**

(8) Current part number (optional and only if not the same as the original part number).**

(9) Current part number effective date (optional and only if current part number is used).**

(10) Serial number (if concatenated unique item identifier is used).**

(11) Description.

** Once per item.

(f) The Contractor shall submit the information required by paragraphs (d) and (e) of this clause as follows:

(1) End items shall be reported using the receiving report capability in Wide Area WorkFlow (WAWF) in accordance with the clause at 252.232-7003. If WAWF is not required by this contract, and the contractor is not using WAWF, follow the procedures at http://dodprocurementtoolbox.com/site/uidregistry/.

(2) Embedded items shall be reported by one of the following methods-

(i) Use of the embedded items capability in WAWF;

(ii) Direct data submission to the IUID Registry following the procedures and formats at http://dodprocurementtoolbox.com/site/uidregistry/; or

(iii) Via WAWF as a deliverable attachment for exhibit line item number (fill in) , Unique Item Identifier Report for Embedded Items, Contract Data Requirements List, DD Form 1423.

(g) Subcontracts. If the Contractor acquires by subcontract, any item(s) for which item unique identification is required in accordance with paragraph (c)(1) of this clause, the Contractor shall include this clause, including this paragraph (g), in the applicable subcontract(s), including subcontracts for commercial products or commercial services.

(End of clause) http://dodprocurementtoolbox.com/site/uidregistry/ http://dodprocurementtoolbox.com/site/uidregistry/%3B

List of Attachments

Number

Attachment Name

Attachment Description Reference

Identifier

Line Item

Statement of Requirement_Rotary Chair

Statement of Requirement

07 Jul

02 Volume I _TC

_Company Name

Volume I_ Technical Capability

07 Jul

Representations, Certification, & Other Statements

Alternate/ Deviation

52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions. Sep 2024 52.240-90 Security Prohibitions and Exclusions Representations and Certifications. (Deviation 2026-O0038) Feb 2026

Alternate/ Deviation

252.203-7005 Representation Relating to Compensation of Former DoD Officials. Sep 2022 252.225-7055 Representation Regarding Business Operations with the Maduro Regime. May 2022

252.225-7059 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region-Representation. Jun 2023

252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services-

Representation.

(May 2021)

PROHIBITION ON THE ACQUISITION OF COVERED DEFENSE TELECOMMUNICATIONS EQUIPMENT OR SERVICES-REPRESENTATION (MAY 2021)

The Offeror is not required to complete the representation in this provision if the Offeror has represented in the provision at 252.204-7016, Covered Defense Telecommunications Equipment or Services-Representation, that it "does not provide covered defense telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument."

(a) Definitions. "Covered defense telecommunications equipment or services," "covered mission," "critical technology," and "substantial or essential component," as used in this provision, have the meanings given in the 252.204-7018 clause, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services, of this solicitation.

(b) Prohibition. Section 1656 of the National Defense Authorization Act for Fiscal Year 2018 (Pub. L. 115-91) prohibits agencies from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service to carry out covered missions that uses covered defense telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) at https://www.sam.gov for entities that are excluded when providing any equipment, system, or service to carry out covered missions that uses covered defense telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, unless a waiver is granted.

(d) Representation. If in its annual representations and certifications in SAM the Offeror has represented in paragraph (c) of the provision at 252.204-7016, Covered Defense Telecommunications Equipment or Services-Representation, that it "does" provide covered defense telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument, then the Offeror shall complete the following additional representation:

The Offeror represents that it will will not provide covered defense telecommunications equipment or services as a part of its offered products or services to DoD in the performance of any award resulting from this solicitation.

(e) Disclosures. If the Offeror has represented in paragraph (d) of this provision that it "will provide covered defense telecommunications equipment or services," the Offeror shall provide the following information as part of the offer:

(1) A description of all covered defense telecommunications equipment and services offered (include brand or manufacturer; product, such as model number, original equipment manufacturer (OEM) number, manufacturer part number, or wholesaler number; and item description, as applicable).

(2) An explanation of the proposed use of covered defense telecommunications equipment and services and any factors relevant to determining if such use would be permissible under the prohibition referenced in paragraph (b) of this provision.

(3) For services, the entity providing the covered defense telecommunications services (include entity name, unique entity identifier, and Commercial and Government Entity (CAGE) code, if known).

(4) For equipment, the entity that produced or provided the covered defense telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known).

(End of provision) https://www.sam.gov/

Instructions, Conditions, & Notices to Offerors or Quoters

ADDENDUM TO FAR 52.212-1, INSTRUCTIONS TO OFFERORS-COMMERCIAL

SECTION I.

Offerors shall only submit one quote to the Government in response to this solicitation.

This section specifies the format and content that offerors shall use in response to this Request for Quote (RFQ). Offerors shall submit a response that is legible and comprehensive enough to provide the basis for an evaluation by the Government. Any quote which does not provide that which is required in the RFQ may be determined to be incomplete and will not be further evaluated.

All offer information is subject to verification by the Government. Falsification of any offer submission, documents, or statements may subject the Offeror to civil or criminal prosecution under Section 1001 of Title 18 of the United States Code.

The RFQ solicitation does not commit the Government to pay any costs incurred in the preparation and submission of a proposal or for any other costs incurred by any offeror submitting a quote in response to this solicitation. Offerors are cautioned against submitting a conditional RFQ.

The Offeror shall comply with FAR 52.204-7, System for Award Management (SAM). In complying with this clause, the Offeror shall ensure that all representations and certifications contained in this solicitation are completed and uploaded to its SAM record at http://www.sam.gov by the date specified for receipt of the quote.

Offerors who do not have an active SAM record and/or have a record that does not include all representations and certifications required by this solicitation may be considered ineligible for award.

SECTION II. SPECIFIC REQUIREMENTS.

This requirement is for commercial supply for Vestibular Testing Rotary Chair at Naval Medical Center Camp Lejeune, NC and will result in a FIRM FIXED-PRICE type contract. Requirement specifications are provided in the Statement of Requirement (SOR) of this solicitation.

1. DELIVERY DATE:

Deliver on or before 28 September 2026

2. NORTHAMERICAN INDUSTRIAL CLASSIFICATION SYSTEM (NAICS): The associated NAICS code for this procurement is 339112, with a small business size standard of 1000.

3. Competition Approach: Full and Open Competition

4. QUOTESUBMISSION INSTRUCTIONS:

a) POINTOF CONTACT(POC): Contracting Officer, Mrs. Gerrie Johnson, Gerrie.m.johnson.civ@health.miland the Contract Specialist, Dustin Hadley, dustin.m.hadley.civ@health.mil.

b) QUESTIONAND ANSWERS: No questions will be accepted regarding this requirement.

c) QUOTEDUE DATE: Quotes shall be submitted electronically to the Contracting Officer and Contract Specialist No Later Than 10:00am Eastern Time; 22 July 2026 with the Subject Line: RFQ HT940626QE058. The Contracting Officer reserves the right to accept late proposals if doing so is determined to be in the best interest of the Government.

SECTION III.

A. SUBMITTAL INSTRUCTIONS

1. Quote Requirements

One (1) quote per offeror.

Quote MUST be legible and comprehensive enough to provide the basis for an evaluation.

Quote consists of two (2) Volumes (e.g., files) which must be named:

"Volume I: TC_Company's Name"

"Volume II: Pricing_Company's Name"

Must be in searchable MS Word or readable PDF format.

No zip files.

No classified data.

No hyperlinks.

- Any quote or parts thereof which do not provide that which is required in the RFQ may be determined to be incomplete and may not be further evaluated.

Government reserves the right to request clarification for quotes that are incomplete.

2. Volume I - Technical Capability

a. General Information:

- FOUR (4) page limit.

- Pages exceeding the page limit will be removed and shall not be evaluated.

- Font: Times New Roman, 11-point minimum.

http://www.sam.gov/ mailto:Gerrie.m.johnson.civ@health.miland mailto:dustin.m.hadley.civ@health.mil

- Spacing: Single-spaced.

- Margins:1.0 inch on all sides.

- Exhibits, charts, graphics, captions, and tables must also use 11-point minimum font.

- Language: English

- Acronyms must be spelled out at first use

b. Page 1: Cover Page

- No editing or revision required.

c. Page 2: Point of Contact (POC) Sheet

All required fields MUST be filled-out/completed.

Any changes to this information during the solicitation or pre-award phase MUST be updated by the Offeror.

If applicable, Partnering / Use of Other Entities: If the Offeror proposes to partner with, subcontract to, or use services from an entity not owned, controlled, or operated by the Offeror, the Offeror MUST:

Explain the nature of the arrangement, Describe the scope of services provided by the Offeror and each additional entity, Identify any formal or informal agreements, and Specify the percentage division of contract payments between entities (rounded to at least one decimal place).

d. Page 3: Technical Capability Content

All listed SOR sections must have a response, and each section MUST:

Demonstrate an understanding of the requirement (e.g., tasks to be performed and/or the supply needed), Describe the functional approach and/or methodology proposed, Explain how the offeror's proposed approach or methodology will achieve the results specified in the Statement of Requirement (SOR).

- Responses must not contain Company name, contractor personnel names, and/or company logos.

The Government may request clarifications or additional information regarding these arrangements.

3. Volume II: Pricing Sheet:

Offeror must submit an attachment titled "Volume II: Pricing _ Company Name". This volume must delineate how the contract will be invoiced for all billable supply and/or service components.

- Offerors' pricing shall be inclusive of all related parts, services, supplies in its total contract price.

- Offeror's quote shall remain valid for a minimum of 120 calendar days from the date of the RFQ close date.

- Offerors are encouraged to submit their most favorable pricing in their initial quotes.

- By submitting a quote, the offeror agrees to comply with all solicitation requirements, including all terms and conditions and technical requirements.

(End of Addendum)

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or

Statements-Representation.

Jan 2017

Date

52.204-7 System for Award Management-Registration. (Deviation 2026-O0038) Feb 2026 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services. (Deviation 2026-O0038) Feb 2026

252.204-7024 Notice on the Use of the Supplier Performance Risk System. Mar 2023

Evaluation Factors for Award

ADDENDUM TO 52.212-2, BASIS FOR AWARD

A. General

1. Award will be made on a Lowest Priced Technically Acceptable (LPTA) basis.

2. To be eligible for award, an offeror's proposal must be complete, Volume I must be rated Technically Acceptable, and Volume II must be complete and reasonable.

3. The Government intends to make award without negotiations; however, the Contracting Officer reserves the right to conduct negotiations if determined necessary.

4. If all Volume are determined to be technically unacceptable, the Contracting Officer may request clarifications from all offerors.

B. Non-Price Evaluation Factor: Technical Capability

The evaluation will assess the offeror's ability as identified in the sections listed in the Volume I- Technical Capability, Technical Capability Response Section.

Quotes that do not meet all requirements specified in Addendum TO 52.212-1, Instructions to Offerors-Commercial may be considered incomplete and may not be further evaluated.

Technical ratings will be assigned as follows:

- Technically Acceptable: Offeror's Volume I meets all requirements: understands requirement, describes functional approach and/or methodology, and explains how the approach/methodology will achieve the results specified in the Statement of Requirement (SOR).

- Technically Unacceptable: Offeror's Volume I fails to meet one or more requirements.

C. Price Evaluation Factor

Price will be evaluated for:

1. Completeness: The Government will evaluate if Volume II is complete and all required pricing has been submitted. This includes all required pricing for the base period. If any of the pricing is incomplete, the Contracting Officer may exclude the contractor's proposal from further evaluation.

2. Reasonableness: The degree to which the proposed prices compare to the prices a reasonably prudent person would expect to incur for the same or similar services. Pricing that is determined to be questionable for reasonableness (for any line item) may not be considered for award.

If all Volume IIs are determined to be incomplete and/or unreasonable, the Contracting Officer may request clarifications from all offerors.

D. Award Determination

Technical evaluations will be conducted independently of price. Among all quotes determined to be Technically Acceptable, award will be made to the offeror submitting the lowest-priced quote that is complete and reasonable. The Government may make an award based on initial quotes without requesting additional information.

(End of Addendum)