Combined Synopsis Solicitation (FY25 Music Director).pdf

DEPARTMENT OF THE AIR FORCE

319th CONTRACTING SQUADRON (ACC)

GRAND FORKS AIR FORCE BASE ND

COMBINED SYNOPSIS/SOLICITATION

Request for Quote – Catholic Music Director

Purchasing Agency: 319th Contracting Squadron – 319 CONS/PKB 295 Steen Blvd. Bldg. 242

Grand Forks AFB, ND 58205

This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.

This solicitation is issued as a request for quotation IAW FAR Part 12 and 13. Submit written quotes in reference to Request for Quote (RFQ) number FA465925QM005.

This requirement is being solicited as a 100% small business set aside. The NAICS code for this requirement is 711510 with a size standard of $9,000,000.

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03 Effective 17 Jan 2025; Defense Federal Acquisition Regulation Effective 01/17/2025, Effective 01/17/2025; and Department of the Air Force Federal Acquisition Regulation AFAC 10/16/2024, Effective 10/16/2024.

QUOTE SCHEDULE:

Potential Offerors shall include the total price to provide for all of the items listed below, on the following quote schedule. Offerors shall also include proposed delivery terms below.

Place of Performance:

319 ABW/HC

345 Tuskegee Airmen Blvd Building 208 Grand Forks AFB, ND 58205

Quote Schedule Description Qty Unit Unit Price Extended Price

0001 – 319 ABW/HC FY25 Catholic Music Director: PoP 01 July 2025 – 30 June 2026 12 Months

1001 – 319 ABW/HC FY25 Catholic Music Director: PoP 01 July 2026 – 30 June 2027 12 Months

2001 – 319 ABW/HC FY25 Catholic Music Director: PoP 01 July 2027 – 30 June 2028 12 Months

3001 – 319 ABW/HC FY25 Catholic Music Director: PoP 01 July 2028 – 30 June 2029 12 Months

4001 – 319 ABW/HC FY25 Catholic Music Director: PoP 01 July 2029 – 30 June 2030 12 Months

Total Price $

Period of Performance:

Base year: July 1st, 2025 – June 30th, 2026 Option year 1: July 1st, 2026 – June 30th, 2027 Option year 2: July 1st, 2027 – June 30th, 2028 Option year 3: July 1st, 2028- June 30th, 2029 Option year 4: July 1st, 2029- June 30th, 2030

*** To be considered for award: note that offerors must be actively registered with the US Government database System for Award Management (SAM) when submitting the quote. Vendors must be registered and/or enrolled in Wide Area Workflow (WAWF) for purpose of invoice/payment if awarded the contract.

Please note WAWF is the ONLY ACCEPTABLE means of invoicing for payment and that no advance payments will be made. Vendors must provide their DUNS number, CAGE code, and confirmation of their registration in WAWF along with the quote. ***

“Registered in the System for Award Management (SAM)” means that—

(1) The Contractor has entered all mandatory information, including the unique entity identifier and the Electronic Funds Transfer indicator (if applicable), the Commercial and Government Entity (CAGE) code, as well as data required by the Federal Funding Accountability and Transparency Act of 2006 (see Subpart 4.14), into the SAM;

(2) The Contractor has completed the Core, Assertions, Representations and Certifications, and Points of Contact sections of the registration in the SAM;

(3) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS). The contractor will be required to provide consent for TIN validation to the Government as part of the SAM registration process; and

(4) The Government has marked the record “Active”.

Questions must be submitted NLT 10:00 AM, Central Standard Time, 08 May 2025

Quotes are due no later than 10:00 AM. Central Standard Time, 22 May 2025. Quotes shall be sent via e-mail to the contracting points of contact listed below.

Contracting points of contact:

SSgt Jacob Goodwin, Contracting Specialist, (701) 747-5290 or email: jacob.goodwin.5@us.af.mil

Ms. Melissa Pearce, Contracting Officer, (701) 747-5342 or email: melissa.pearce.1@us.af.mil

ADDENDUM TO FAR 52.212-1, INSTRUCTIONS TO OFFERORS

(a) Quote shall include the contractor’s quote as follows:

(1) Contractor’s Unit and Total Price relating to each of the CLIN/Items above.

(i) Vendor must note that separate Contract Line Item Numbers (CLINs), are not prescribed for purpose of associated costs entailing taxes, fees, transportation, delivery, etc. Accordingly, quoted unit pricing for requirements at the CLIN level under this mailto:jacob.goodwin.5@us.af.mil mailto:melissa.pearce.1@us.af.mil solicitation, shall be all inclusive of all associated costs (i.e. all material, transportation, labor, delivery, etc.)

(2) Discount for prompt payment – if any

(b) Company Point of Contact with name, address, email address, and telephone number.

(c) Resumes for potential candidates performing the service to verify they meet requirements in PWS.

(d) Quotes must be valid for a period of no less than 60 days after the required quote due date.

NOTE: Vendor specific terms and conditions that may be contingently proposed for subsequent inclusion into the contract will not be considered by the Government in its evaluation of quotations. This aspect also includes the Government’s exclusion from requests by vendors to enter into supplemental agreements from their respective company in order to conduct business under a resultant contract award.

Vendors that are not able to comply with the aforementioned conditions will be determined as noncompliant with the solicitation requirements and therefore may be removed from consideration for award.

SPECIFIC INSTRUCTIONS

1. The quote shall consist of the completed quote schedule, a signed copy of the combo, and the list of past performance references (no more than 3 references).

2. General Instructions: This section of the RFQ provides general guidance for preparing the quote as well as specific instructions on the format of the quote. The Offeror's quote must include all data and information requested in the RFQ.

3. Text: Text shall be single spaced and printed black on white paper (black and white requirement does not apply to graphics, photos, etc. Company stationary and logos are acceptable).

4. The quote shall be complete, comprehensive and clearly presented. Elaborate artwork, and expensive visual aids are neither necessary nor desired. All pages shall be numbered and identified with the Request for Quote (RFQ) number. The offeror shall provide any narrative or supporting materials necessary for the government to fully understand the quote.

5. The Government reserves the right to conduct interchanges with all, some, or none of the vendors who submit quotes in response to this combined synopsis/solicitation.

6. Quote Schedule. The contractor shall complete and return the quote schedule as part of their submitted quote.

7. Electronic submission of the quote is preferred via email to jacob.goodwin.5@us.af.mil or melissa.pearce.1@us.af.mil.

(End of Addendum)

ADDENDUM TO FAR 52.212-2, EVALUATION OF OFFERS

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Interchanges may be held with all, some or none of the vendors. The following factors shall be used to evaluate offers:

Factor 1: Total Evaluated Price mailto:jacob.goodwin.5@us.af.mil mailto:melissa.pearce.1@us.af.mil

Price analysis will be performed to determine the reasonableness of the Offer's price quote.

Reasonableness will be based on the total evaluated price. The total evaluated price will be calculated as the sum of the Estimated Total Price for all the Contract Line Item Numbers (CLINs)along with the 6-month extension allowable under FAR52.217-8, Option to Extend. The 6-month extension price will be calculated taking the CLIN total for the 4th Option Year and dividing that total by 2. This 6-month extension price will be added to the Base Year and 4 option years total.

The proposed prices will be evaluated for reasonableness. Analysis of the cost/price quote will be performed using one or more of the techniques defined in FAR 13.106-3(a) in order to determine price reasonableness. Reasonableness must represent a price to the Government a prudent person would pay in the conduct of competitive business. Normally, price reasonableness is established through adequate price competition but may also be determined through cost and price analysis techniques.

Factor 2: Past Performance The offerors past performance will be evaluated utilizing the CO's knowledge of and previous experience with the services being acquired, contacting the past performance POCs listed in the offeror’s quote, and any other reasonable basis needed to determine past performance. Past performance will be rated as either acceptable or unacceptable.

Evaluation steps: Price Factor and Past Performance: Step 1: Evaluate all quotations for responsiveness.

Step 2: Rank all responsive quotations based upon vendor’s Total Evaluated Price (TEP). Step 3: Make a Best-Value decision based on performance evaluation and a determination that the price is fair and reasonable.

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Addendum)

The following provisions and clauses apply to this RFQ:

52.212-1, Instructions to Offerors-Commercial Products and Commercial Services 52.212-2, Evaluation-Commercial Products and Commercial Services 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services (vendor must complete reps and certs within sam.gov or provide a copy with their quote) 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders- Commercial Products and Commercial Services

All additional provisions and clauses applicable to this Combined Synopsis/Solicitation are provided in Attachment 1 – Provisions and Clauses.: The full text of the FAR, DFARS, and DAFFARS can be accessed at https:/www.acquisition.gov.

List of Attachments:

Attachment 1 – Provisions and Clauses Attachment 2 – Performance Work Statement Attachment 3 – Wage Determination Attachment 4 – Past Performance list of references

If your organization has the potential capacity to provide the above listed government needs, please provide the following information:

Company Name _______________________________

CAGE Code _____________________________

Business Type ________________________________

POC Telephone Number _____________________________

POC Email _____________________________________

If you have a GSA schedule that can provide this service, please provide the contract number:

GSA # ___________________

Contractor Name/Title

Contractor Signature