Attachment 2 - Catholic Music Director PWS.pdf

1 Description of Services:

1.1 The Catholic Praise and Worship Director is to provide a non-personal service to support the 319th Reconnaissance Wing Chapel. Duties will include recruiting volunteer musicians and vocalists, ensuring volunteers complete a background check if working with youth under 18 years old, conducting musical training, and leading rehearsals with a Band and Praise Team comprised of volunteer musicians and vocalists for the purpose of leading a congregation in current Catholic praise and worship songs.

1.2 Place of Performance: Services will be located at Prairie Rose Chapel on Grand Forks Air Force Base (345 Tuskegee Airmen Blvd, Grand Forks AFB, ND 58205).

2 Tasks:

2.1 Support the overall Chapel mission by working cooperatively with leadership, staff members, and volunteers.

2.2 Support the Chapel leadership’s direction for worship service. Coordinate with Catholic Worship Service Chaplain in the selection of music to include compiling a song list and providing it in advance of rehearsal/worship for review and approval.

2.3 Recruit, assemble, rehearse, and lead Praise Team in songs and musical segments during the Catholic Worship Service.

2.4 Play music and lead congregation in worship songs.

2.5 Meet weekly with Catholic Worship Service Chaplains, Band, and/or Praise Team to discuss pertinent musical issues related to the performance of duties.

2.6 Coordinate with the Chapel Staff to ensure all volunteers working with youth below 18 years of age receive a background check as directed by DODI 1402.5 Criminal History Background Checks on Individuals in Child Care Services.

2.7 Be present at least 30 minutes prior to rehearsals and worship services in order to prepare and perform necessary duties related to leading a band and praise team in songs and musical segments. The normally scheduled weekday rehearsals should be no less than 90 minutes in duration. Pre-event set-up and post-event take-down is the Music Directors responsibility and occurs outside of the 90-minute rehearsal time frame.

2.8 Notify the Catholic Worship Service Chaplain of anticipated delays and absences at least seven days prior. If absent, contractor will find a substitute with name and contact information to support these requirements who meets the personnel qualifications in accordance with section 8 of this PWS.

2.9 Set up and work with Chapel sound equipment used for the worship service. Chapel will supply a list of equipment.

2.10 Provide musical support for weekly rehearsals, Sunday worship services, 8 special rehearsals, and 8 special worship services (including all Holy Days of Obligations) for all 52 weeks of contractual year. The Catholic Worship Service will be held on Sundays from 10:00 to 11:00 AM. Rehearsal date and time will be determined on weekly basis with the Catholic Worship Service Chaplain per local needs assessments.

2.11 Present a clean and professional appearance and dress appropriately for religious services in accordance with local Chapel Operating Instruction to be made available to the Contractor on request.

3 Working Space/Material/Equipment:

3.1 Submit any requests for musical resources through the Catholic Worship Service

Chaplain to support requisite tasks.

3.2 The Government will provide working space in Chapels, musical instruments, access to sheet music, and sound equipment.

3.3 Ensure the security and cleanliness of all facilities utilized in conjunction with related programs and observe all local safety requirements and procedures. Maintain workspace, and storerooms in a clean, orderly and safe manner.

3.4 The estimated scope of the work schedule is 5-8 hours per week for set-up, tear-down, rehearsals, recruiting volunteer musicians and vocalists, planning, directing Praise Team, and conducting musician training. Weekly hours will fluctuate based on needs of Catholic Worship Service Chaplain (religious holidays/special events etc.).

4 Installation Access:

4.1 Visitor Passes: The Commercial Visitor Control Center will issue a SFMIS AF Form

75 (Visitor Pass) to the contractor and his/her employees upon completion of screening process for the duration of the contact. The screening process takes time, and the contractor shall visit the Commercial Visitor Control Center prior to expecting base entry to receive required forms and instruction on the application process, to include estimated time of receiving the visitor pass.

4.2 Although contractors will not be issued vehicles passes vehicles are subject to search while on the installation. Employee privately owned vehicles will not be allowed access to restricted/controlled areas without a free zone being established. Company vehicles will be allowed access to restricted/controlled areas.

4.3 All Contractor vehicles should have markings with the company name for quick identification of ownership and notification if they are involved in an incident.

4.4 Conduct Requirements. The contractor shall ensure that his/her employees comply with all base traffic regulations and properly conduct themselves while on the base.

4.5 Although contractors will not be issued vehicles passes vehicles are subject to search while on the installation. Employee privately owned vehicles will not be allowed access to restricted/controlled areas without a free zone being established. Company vehicles will be allowed access to restricted/controlled areas.

4.6 All Contractor vehicles should have markings with the company name for quick identification of ownership and notification if they are involved in an incident.

5 Information Protection:

5.1 The security manager for the Sponsoring unit (i.e. LRS, CE etc.) will determine individual requirements for contractor personnel to have a background check.

5.2 If a National NACI is determined to be required by the security manager, the security manager will coordinate the check with the wing Information Security Office.

6 Anti-Terrorism:

6.1 All contractor employees requiring access to any Federally-controlled facility and logical access to Federally controlled information systems except for “national security systems” as defined by 44 U.S.C. 3542(b)(2), should be certified in Level 1 Anti Terrorism Training. The training is accessible from any computer with access to the World Wide Web and is available at https:/atlevel1.dtic.mil/at. The contractor is responsible for ensuring that the training has been satisfactorily completed and that valid certificates of completion have been submitted to chapel leadership with a copy furnished to the Contracting Officer. The Certificates are valid for one year; therefore, training shall be completed every year for the duration of the contract.

6.2 Unit anti-terrorism managers will be responsible for organizing this level 1 training.

7 OPSEC:

7.1 General. Contractors who have access to mission critical information require a general knowledge of threats, vulnerabilities and their responsibilities associated with protecting critical information. This is accomplished through initial and annual OPSEC training. Standardized AF OPSEC awareness training located on the AF Advanced Distributed Learning Service (ADLS) is the baseline training required for all personnel.

Organization specific training will be provided in addition to this training to ensure all personnel in the Air Force are aware of local threats, vulnerabilities and critical information unique to their duty assignment.

7.2 OPSEC PMs/SMO/SMNCOs/Coordinators will provide OPSEC training or training materials to contract employees within 90 days of employees’ initial assignment to the contract.

8 General Information:

8.1 The Contractor must provide personnel that have all necessary training and qualification to accomplish all requirements identified in this PWS.

8.2 The Contractor will provide resume(s) to the Contracting officer at time of quote. The Contracting Officer will verify with Catholic Chaplain, Wing Chaplain, and Senior Enlisted Religious Affairs Airman that the resumes meet the qualifications listed in section 8 of PWS before award of the contract.

8.3 The Catholic Music Director shall have the following training and qualifications:

8.3.3 Possess a general understanding of the basic concepts of Christian doctrine.

8.3.4 Possess three (3) years’ experience as a Praise and Worship Musician and/or

Director in a Catholic Worship Service setting to include:

8.3.4.1 Leading a Band, Praise Team, and congregation in songs vocally and by piano.

8.3.4.2 Conducting weekly rehearsals with a Band and Praise Team.

8.3.4.3 Recruiting, assembling, and maintaining a Band and Praise Team.

8.3.4.4 Possessing a current repertoire of Catholic music and songs.

8.3.5 Have training in music with the ability to read sheet music (including chords) and/or to effectively play by “ear.”

8.3.6 Willing to work within an interdenominational and interfaith setting with chaplains and parishioners of diverse religious positions/backgrounds.

8.3.7 The contractor must submit and favorably pass the background check application to the Senior Catholic Chaplain according to Department of Defense Instruction (DoDI 1402.5), Criminal History Background Check, within 5 days after receipt of award. This requirement includes Federal NACI, State and Installation Records Checks. All checks will be initiated and tracked by the 319 ABW/HC staff. Because of public law and DoD 1402.5 regarding contractors that work with children under the age of 18, contractor must favorably pass all background checks; inability to do so will invalidate this contract.

8.3.8 The Catholic Music Director must be available to perform duties within 12 hours of notification for emergency requirements.

Due to the nature of military readiness Emergency requirements include short notice deployments, mass casualty event responses and funerals where catholic service is requested.

8.4 Core Working Hours. The Music Director is required to be available for one rehearsal a week, one Sunday worship service a week for all 52 weeks of the contractual year, to include an additional 8 special rehearsals and 8 special worship services a year. The Catholic Worship Service will be held on Sundays from 10:00AM to 11:00 AM local time. Rehearsal date and time will be coordinated and determined on a weekly basis with the Catholic Worship Service Chaplain per local needs assessments. Contractor will be notified at least seven days in advance of exceptions to dates and times of rehearsals and worship services. The Catholic Worship Service Chaplain and Music Director shall determine core working hours for duties listed in section 2 of this PWS.

The expectation is if Grand Forks AFB is open then the Catholic Music Director will be available for scheduled rehearsals and worship service.

8.5 In the event of Contractor turnover of employees resulting in a lapse of service, a 14-day advanced notice must be made to the Catholic Chaplain and new employee resumes shall be submitted to the Contracting Officer for verification of key personnel skill sets.

8.6 Extended period of absence. The Contractor is required to give the Catholic Chaplain or the NCOIC two (2) weeks advance written notice of any extended period of absence.

An extended period of absence is defined as an absence of more than three (3) days.

The Contractor will provide a substitute of equal or greater capability with written approval from the Catholic Chaplain

9 Period of Performance:

9.1 Period of Performance. After the base year of the contract Option Years will be available per the government’s discretion. Base year and 4 options are described below.

9.1.3 Base Year consists of July 1st 2025 – June 30th 2026

9.1.4 Option Year 1 consists of July 1st 2026 – June 30th 2027

9.1.5 Option Year 2 consists of July 1st 2027 – June 30th 2028

9.1.6 Option Year 3 consists of July 1st 2028- June 30th 2029

9.1.7 Option Year 4 consists of July 1st 2029- June 30th 2030