Combined synopsis - solicitation for ice.pdf

COMBINED SYNOPSIS/SOLICITATION FOR

COMMERCIAL PRODUCTS AND SERVICES

General Information

Document Type: Combined Synopsis/Solicitation Solicitation Number: W912JF-25-Q-16YF Posted Date: 6 May 2025 Original Response Date: 8 May 2025 Expected award Date: 12 May 2025 Product or Service Code: 8950 Set Aside: Total Small Business Set-Aside NAICS Code:

312113 Ice Manufacturing: 750 Employees size standard

Contracting Office Address Arkansas Army National Guard USPFO – Arkansas Building 7000 Camp Joseph T. Robinson North Little Rock, Arkansas 72199

Description This is a combined synopsis/solicitation for commercial products prepared in accordance with the format in Federal Acquisition Regulation (FAR) 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

quotations are being requested, and a written solicitation will not be issued.

This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-03 Effective January 3, 2025.

The associated North American Industrial Classification System (NAICS) code for this procurement is 312113, with a small business size standard of 750 employees. The product or service code is 8950. The Government will award a firm-fixed price (FFP) contract resulting from this combined synopsis/solicitation to the responsible offeror whose offer, conforming to the synopsis/solicitation, will be most advantageous to the Government (as determined by the solicitation evaluation criteria).

The Arkansas Army National Guard is seeking to purchase the below items.

All interested companies must provide quotation(s) for the following:

https://www.acquisition.gov/far/part-12#FAR_Subpart_12_6

ICE DELIVERY FOR THE ARKANSAS ARMY NATIONAL GUARD

The Arkansas National Guard is needing 20lb bags of crushed and 10lb block ice for units conducting Annual Training. A total of 9000 20lb bags of crushed ice and 5550 10lb bags of block ice.

Ice will be delivered to the following two locations and dates

Loc. 1 Camp Robinson

Loc. 2 FT. Chaffee

PR number 12261043

POC for this PR is MSG Tim Havens 501-212-4472

Delivery #1 Camp Robinson NLR

Address 1: Building 9503 Camp Robinson NLR AR 72199

(POC): (501) 212-5170

SFC Athena Staples 501-212-5162

SGT Dustion Martin 870-373-3049

Delivery #2 FT Chaffee , FT Smith

Address 2: BLDG 7047 Gate 19 Road Barling, AR 72905-1318

POC’s: SPC Nicholas D. LaChappell (479) 484-2128

SSG John Johnson (479)-484-3115

Delivery location Delivery date Quantity 20 lb.

bags of crushed ice

Quantity 10 lb.

bags of block ice

FT Chaffee 20-May-25 0800-1530 3500 bags 2000 bags Camp Robinson 20-May-25 0800-1530 2000 bags 1500 bags

FT Chaffee 10-Jun-25 0800-1530 2500 bags 1500 bags Camp Robinson 10-Jun-25 0800-1530 1000 bags 500 bags

Contractor responsibility:

1. Contractor will contact above POC no later than 48 hours prior to delivery.

2. Contractor will ensure the driver has directions for the delivery location.

3. Contractor will ensure the driver can pass the background check at both locations. Please contact the safety office at both locations.

4. The Delivery Times: Deliveries will only occur during the hours of 0800 to 11:30 am and

12:00 to 3:00 pm, Monday thru Friday except for Federal Holidays. During high training periods, weekend deliveries will be coordinated with the POC.

5. Safety: The Vendor will be responsible to ensure safe transportation of product is delivered in approved vehicles. Off-loading of product will be handled by POC listed above. The Vendor shall at all times comply with the regulations set forth by federal, state, and local laws and regulations concerning “OSHA” and all applicable state laws, regulations and standard.

6. Ice plant will have a current heath inspection.

7. The delivery truck will be clean.

Award will be made to the quoter who provides a conforming bid with the lowest price.

Additionally, the Government will utilize simplified procedures in accordance with FAR Part 13.

The solicitation is 100% set aside for small business IAW FAR 19.502-2(a).

The full text of FAR provisions or clauses may be accessed electronically at acquisition.gov.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Products and Commercial Services”

(MAR 2023)

Addendum to FAR 52.212-1, “Instructions to Offerors – Commercial Products and Commercial Services” (MAR 2023) Request for Quotation (RFQ) shall contain the following information: RFQ

NUMBER; TIME SPECIFIED FOR RECEIPT OF OFFERS; NAME; ADDRESS; CAGE CODE; UNIQUE

ENTITY IDENTIFICATION; TELEPHONE NUMBER OF OFFEROR; TERMS OF THE EXPRESSED

WARRANTY; ANY DISCOUNT TERMS AND ACKNOWLEDGEMENT OF ALL SOLICITATION

AMENDMENTS (if applicable).

https://www.acquisition.gov/far/part-52 https://www.acquisition.gov/far/part-52#FAR_52_212_1

Offeror shall complete, and include with its submission, the following:

For products offered, descriptive literature that adequately illustrates the proposed items.

Addendum to FAR 52.212-1(c), “Period for Acceptance of Offers” (MAR 2023). The paragraph is tailored as follows: “The Offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers.”

2. FAR 52.212-2, “Evaluation – Commercial Products and Commercial Services” (NOV 2021)

Addendum to FAR 52.212-2, Award will be made based on price alone. All pricing must be completed using the following CLIN Structure.

CLIN DESCRIPTON QUANTITY PRICE

0001 20 lb Bag Ice (Crushed) 39th CMTC 3500 0002 10 lb Bag Ice (Block) 39th CMTC 2000 0003 20 lb Bag Ice (Crushed) 77th RMTC 2000 0004 10 lb Bag Ice (Block) 77th RMTC 1500 0005 20 lb Bag Ice (Crushed) 142d CMTC 2500 0006 10 lb Bag Ice (Block) 142d CMTC 1500 0007 20 lb Bag Ice (Crushed) 87th RMTC 1000 0008 10 lb Bag Ice (Block) 87th RMTC 500 Total _________

Procedures from FAR 12 and 13 will be followed for the acquisition of this requirement.

The agency will first evaluate price and then evaluate the apparent lowest-price quote for acceptability confirming the quote conforms to the requirements in the solicitation. If the lowest-price offeror is evaluated as unacceptable, the agency will then consider the acceptability of the next lowest price offer, continuing this process as necessary. This is being awarded using Simplified acquisition procedures in FAR 13 and is considered commercial IAW FAR 12.

The Government may award without discussions; however, the Government reserves the right to conduct discussions if deemed in the Government’s best interest.

3. FAR 52.212-3, “Offeror Representations and Certifications–Commercial Products and

Commercial Services” (DEC 2022)

Offerors must complete annual representations and certifications online in the System for Award Management (SAM) accessed through http://www.sam.gov in accordance with FAR https://www.acquisition.gov/far/part-52#FAR_52_212_2 https://www.acquisition.gov/far/part-52#FAR_52_212_3 https://sam.gov/content/home http://www.sam.gov/ https://www.acquisition.gov/far/part-52#FAR_52_212_3

52.212-3 within the year to be considered for award. If paragraph (b)(2) of the provision is applicable, a written submission is required.

4. FAR 52.204-24, “Representation Regarding Certain Telecommunications and Video

Surveillance Services or Equipment” (NOV 2021)

The following contract clauses apply to this acquisition:

• FAR 52.212-4, “Contract Terms and Conditions – Commercial Products and Commercial Services. (DEC 2022)

• FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Products and Commercial Services” (MAR 2023)

The following subparagraphs of FAR 52.212-5 are applicable:

subparagraph (a), and the following clauses in subparagraph (b)(2)(4)(14)(19)(22)(27)(28)(29)(30)(31)(32)(33)(35)(44)(48)(51)(58)(59)

Vendors must be actively registered in the System for Award Management (SAM) accessed through http://sam.gov. Contact SAM at US Calls: 866-606-8220, International Calls: 1-334- 206-7828. SAM will assign vendors their applicable Unique Entity Identifier (UEI).

All quoters must submit the following items necessary: including, but not limited to, all equipment, supplies, transportation, labor, and supervision – necessary to complete the required items according to the specifications.

All quotations must be sent to the Contracting Specialist:

Michael Washington USPFO – Arkansas Building 7000 Camp Joseph T. Robinson North Little Rock, Arkansas 72199 Michael.w.washington10.civ@army.mil

This is an open-market combined synopsis/solicitation for products as defined herein. The government intends to award a purchase order from this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

“The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition.”

OR

“The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:”

https://www.acquisition.gov/far/part-52#FAR_52_212_3 https://www.acquisition.gov/far/part-52#FAR_52_212_4 https://www.acquisition.gov/far/part-52#FAR_52_212_5 https://www.acquisition.gov/far/part-52#FAR_52_212_5 https://www.acquisition.gov/far/part-52#FAR_52_212_5 http://sam.gov/ mailto:Michael.w.washington10.civ@army.mil

Quoter must list exception(s) and rationale for the exception(s). Quotations that reject the terms and conditions of the solicitation may be excluded from consideration.

Submission must be received not later than 5:00 PM CST, 8 May 2025 at: see address or e-mail below. Late submissions will be treated in accordance with the solicitation provision at FAR 52.212-1(f). E-mail is preferred.

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the individual listed below.

Point of Contact

Michael Washington Contracting Specialist michael.w.washington10.civ@army.mil Phone: (501) 212-4362 mailto:ralph.d.grinnell.civ@army.mil