Combined Synopsis-Solicitation_Fluorimeter FA700026Q0056.pdf

COMBINED SYNOPSIS / SOLICITATION

Spectrofluorometer (Fluorimeter) System Replacement United States Air Force Academy (USAFA) — Department of Chemistry

Solicitation Number: FA700026Q0056

Post Date: 06 July 2026

Response Date: 20 July 2026 at 10:00 AM MDT

Set-Aside: 100% Total Small Business Set-Aside

Table of Contents Table of Contents

1. Mandatory Statement

2. Solicitation Type and Description

3. Set-Aside and Applicable Clauses Statement

4. Line Item Number(s) and Quantities

5. Description of Requirements

6. Delivery and Acceptance

7. Applicable Solicitation Provisions

Addendum to FAR 52.212-1: Instructions to Offerors

Addendum to FAR 52.212-2: Evaluation

8. Additional Required Provisions and Clauses

9. Response Date, Time, and Point of Contact

10. RFO and R-DFARS Provisions and Clauses…………………………………………………………………………………………..5

11. Ombudsman

Attachments

FA700026Q0056 | Spectrofluorometer System Replacement

1. Mandatory Statement

FEDERAL ACQUISITION REGULATION (FAR) PART 12 NOTICE

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with FAR Part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.

Notice to Offeror: Funds are not presently available for this effort. No award will be made under this RFQ until funds are available. The Government reserves the right to cancel this RFQ, either before or after the closing date. In the event the Government cancels this RFQ, the Government has no obligation to reimburse a vendor for any costs.

Before submitting a quote, please read the instructions in the addenda to FAR 52.212-1, Instructions to Offerors — Commercial Items, listed below and comply with all requirements for submitting a quote.

Failure to comply with all instructions contained within this synopsis/solicitation could result in the quote being ineligible for award. It is the quoter’s responsibility to ensure their quote meets all the requirements identified herein. Quoters must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The quotes will be evaluated IAW FAR 52.212-2, found herein.

2. Solicitation Type and Description Solicitation number FA700026Q0056 is issued as a Request for Quotation (RFQ) for the procurement of one (1) new high-performance fluorescence spectrophotometer (fluorimeter) system for the USAFA Department of Chemistry.

3. Set-Aside and Applicable Clauses Statement This acquisition is set-aside for small business concerns (100% Total Small Business Set-Aside). This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

Classification Parameter Applicable Standard / Code

NAICS Code 334516 (Analytical Laboratory Instrument Manufacturing)

Small Business Size Standard 1,000 Employees

Product Service Code (PSC) 6630 (Chemical Analysis Instruments)

4. Line Item Number(s) and Quantities CLIN 0001: Spectrofluorometer (Fluorimeter) System. Includes the core instrument, solid sample holder accessory kit, water-thermostatted single-cell holder, water pump, and desktop PC with interfacing software as detailed in the Salient Characteristics.

Quantity: 1 Unit of Measure (UOM): Each (EA)

5. Description of Requirements The Contractor shall provide all equipment, components, and on-site installation/familiarization training for a commercial spectrofluorometer system. The system must meet all salient characteristics attached to this solicitation (See Attachment 1 - Salient Characteristics). The offeror must submit sufficient technical literature to unequivocally demonstrate that the proposed product meets or exceeds all salient characteristics.

6. Delivery and Acceptance Delivery Term: FOB Destination Delivery Location: 2355 Fairchild Dr, USAF Academy (USAFA), CO 80840 Delivery Schedule: To be proposed by the offeror (e.g., 30–60 Days After Receipt of Order)

7. Applicable Solicitation Provisions The provision at FAR 52.212-1, Instructions to Offerors — Commercial Products and Commercial Services, applies to this acquisition.

Addendum to FAR 52.212-1: Instructions to Offerors

1. General Submission Information Offerors shall submit their quotes via email to the Contracting Officer Ronald Wilson at ronald.wilson.26@us.af.mil and the Contract Specialist Mikayla Brandt at mikayla.brandt@us.af.mil no later than 10:00 AM Mountain Time on 20 July 2026. The subject line of the email must read: "Quote Submission - FA700026Q0056 - Spectrofluorometer System". Quotes must remain valid until 30 Sep 2026.

To facilitate a rapid and efficient evaluation under commercial acquisition procedures, offerors must organize their quotes into the three distinct volumes outlined below.

Volume Requirements:

• Volume I: Technical Capability. Offerors must provide technical literature, product specification sheets, and standard commercial warranty terms demonstrating that the quoted Spectrofluorometer System meets or exceeds all minimum requirements detailed in Attachment 1 - Salient Characteristics. Format: PDF. Max Page Limit: 10 pages.

• Volume II: Past Performance. Offerors must provide a list of up to three (3) recent and relevant contracts/orders (completed within the last 3 years). Include the Contract Number, Customer/Agency Name, Point of Contact, and a brief description of the equipment provided. Note:

If the offeror has no relevant past performance, they must explicitly state this in their quote.

Format: PDF. Max Page Limit: 3 pages.

• Volume III: Price & Administrative. 1. A Firm-Fixed-Price (FFP) quote inclusive of the equipment, standard warranty, and all shipping/delivery costs. 2. A completed copy of Attachment 2 - Buy American Certificate. 3. The offeror's CAGE code and UEI number to verify active SAM.gov registration. Format: PDF or Excel. No page limit.

2. Questions and Clarifications All questions regarding this solicitation must be submitted in writing via email to Ronald Wilson at ronald.wilson.26@us.af.mil and Mikayla Brandt at mikayla.brandt@us.af.mil no later than 10:00 AM Mountain Time on 13 July 2026. The Government may not respond to questions received after this deadline.

3. System for Award Management (SAM) In accordance with commercial acquisition procedures, offerors must be registered and active in the System for Award Management (SAM) at the time of quote submission to be eligible for award.

Addendum to FAR 52.212-2: Evaluation

Factor 1: Technical Capability The Government will evaluate the offeror’s technical quote to determine the extent to which it meets or exceeds the mandatory requirements specified in Attachment 1 - Salient Characteristics. The evaluation will focus strictly on the technical literature, product specifications, and warranty terms provided in the quote. The Government will assign one of the following adjectival ratings:

• Outstanding: Quote meets all salient characteristics and proposes enhancements or performance parameters that significantly exceed minimum requirements in a way that provides exceptional benefit to the Government.

• Acceptable: Quote clearly meets all minimum salient characteristics outlined in Attachment 1.

• Unacceptable: Quote fails to meet one or more of the minimum salient characteristics, or lacks sufficient technical detail for the Government to make a determination.

Factor 2: Past Performance The Government will evaluate the offeror's past performance to assess the probability of successful delivery and support of the Spectrofluorometer System. The Government will evaluate past performance based on Recency and Relevancy.

• Recency: Contracts or orders completed within the last three (3) years from the issuance date of this solicitation.

• Relevancy: Contracts or orders for the same or similar complex scientific optical instrumentation (e.g., fluorimeters, spectrometers) provided to government or commercial entities.

Performance Confidence Assessment: Based on the recency, relevancy, and quality of past performance (gathered from CPARS or offeror-provided references and the contractor's Supplier Performance Risk System (SPRS) score), the Government will assign a confidence rating of Substantial Confidence, Satisfactory Confidence, Neutral Confidence (if no record exists), or Limited/No Confidence.

Factor 3: Price Price will not be numerically scored, but will be evaluated to ensure it is fair and reasonable using the streamlined commercial price evaluation procedures authorized under FAR Overhaul Part 12. The Government will establish price reasonableness by comparing proposed prices to competitive quotes received, historical prices paid for similar commercial items, or published commercial price lists. The evaluated price will include the complete Spectrofluorometer System, standard commercial warranty, and delivery/shipping costs.

Basis for Award Award will be made to the responsible offeror whose quote represents the best value to the Government. Technical Capability and Past Performance, when combined, are approximately equal to Price.

8. Additional Required Provisions and Clauses The following provisions and clauses apply to this acquisition:

• FAR 52.212-4, Terms and Conditions — Commercial Products and Commercial Services

• FAR 52.225-1, Buy American — Supplies (The Buy American Act applies to this acquisition)

• FAR 52.225-2, Buy American Certificate (Offerors must complete and return this provision)

9. RFO and R-DFARS Provisions and Clauses NOTE: The vendor acknowledges that should the quote terms and conditions conflict with mandatory provisions of the RFO and/or other Federal law applicable to commercial acquisitions, the conflicting vendor terms and conditions are unenforceable and are not considered incorporated into any resultant contract.

10. Response Date, Time, and Point of Contact All quotes and inquiries must be submitted electronically via email.

Due Date & Time: 20 July 2026 at 10:00 AM Mountain Daylight Time (MDT) Primary Point of Contact: Ronald Wilson, Contracting Officer, ronald.wilson.26@us.af.mil Secondary Point of Contact: Mikayla Brandt, Contract Specialist, mikayla.brandt@us.af.mil

11. Ombudsman

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Mr. James Anderson, 8110 Industrial Drive, STE 103, USAFA, CO 80840, Telephone number 719-333-2074, FAX 719-333-9018, Email: james.anderson.72@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256- 2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

Attachments

• Attachment 1 — Salient Characteristics_Fluorimeter

• Attachment 2 — FAR 52.225-2, Buy American Certificate

• Attachment 3 — Provisions and Clauses