Combined Synopsis Solicitation - Fitness Facility Flooring.pdf

COMBINED SYNOPSIS/SOLICITATION

(8/25/2023)

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) The Request for Quotation (RFQ) number FA445223Q0035 shall be used to reference any written quote provided under this RFQ.

(iii) The RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-04; Effective 6/2/2023.

(iv) This is a 100% set-aside for Small Businesses (SB). The North American Industry Classification System (NAICS) code for this project is 449121 with a size standard of $8M.

(v) The purpose of this combined synopsis and solicitation is for Fitness and Aquatic Training Facility Floor Replacement and Installation as described in the Statement of Work (SOW). The Quote and Contract CLIN Schedule are attached.

(vi) Description of the requirement: The description of the requirement is provided in the attached SOW. The period of performance to complete the project is 90-days after contract award.

(vii) Place of Performance: Pope AAF, NC

(viii) FAR Provision 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services (Mar 2023) applies to this acquisition and the following addendum applies:

The following words stating “offer”, “offeror”, and “proposal” are replaced with “quotation”, “vendor”, and “quote.”

Paragraph (b)(4) is revised as follows:

The Vendor shall submit a Relevant Experience document, limited to no more than a 3-pages, on their relevant experience providing flooring installation services that are the same or similar to those required in the SOW.

Relevant experience can either be at federal, state, or local government levels, or within the private sector. When documenting relevant experience, include: 1) name of the Government agency or company to which services were provided to; 2) Government contract number (if applicable); 3) POC with contact information at the agency or company where services were provided; 4) narrative detailing how the previous experience is relevant to SOW requirements.

Paragraph (b)(6) is revised as follows:

The Vendor shall submit the attached Quote and Contract CLIN Schedule with their quote submission.

Paragraph (b)(12) is added as follows: Additional information required:

a) Submission of the following additional information:

Company Name: _____________ Cage Code: __________________ Point of Contact: ______________

All companies must be registered in the System for Award Management at https://sam.gov/content/home to be considered for award. The Government will not provide contract financing for this acquisition. Invoice instruction shall be provided at time of award.

Paragraph (e) is deleted in its entirety.

(End of Addendum)

(ix) Pursuant to FAR 12.602, contract award will be made using Simplified Acquisition Procedures in accordance with FAR 13.106. Vendor’s submissions will be evaluated based upon the following:

(1) Price

(2) Relevant Experience

Basis for Award

1. Price will be evaluated to determine if it is fair and reasonable in accordance with FAR 13.106-3.

2. Relevant Experience will be evaluated and assigned one of three available Confidence Ratings:

High Confidence The Government has high confidence based on the Vendor’s relevant experience that they will be successful in performing contract requirements with little or no Government intervention.

Some Confidence The Government has some confidence based on the Vendor’s relevant experience that they will be successful in performing contract requirements with some Government intervention.

Low Confidence The Government has low confidence based on the Vendor’s relevant experience that they will be successful in performing contract requirements even with Government intervention.

Award will be made on a best value basis considering price and relevant experience.

(x) FAR Provision 52.212-3, Offeror Representations and Certifications – Commercial Products and Commercial Services (Dec 2022) Alternate I (Oct 2014) applies to this acquisition. All vendors must be registered in System for Award Management at https://sam.gov/content/home at the time of Quote submittal. Provisions applicable to this RFQ will be reviewed and verified in SAM.gov, vendors are responsible for updating all applicable provisions prior to submission of their quote.

(xi) FAR clause at 52.212-4, Contract Terms and Conditions – Commercial Products and Commercial Services (Dec 2022), applies to this acquisition with the following Addendum:

https://sam.gov/content/home https://sam.gov/content/home

Paragraph (c) of this clause is tailored as follows:

Changes in the terms and conditions of this contract may be made only by written agreement of the parties with the exception of administrative changes, such as changes in the paying office, appropriations data, etc., which may be changed unilaterally by the Government.

Note: The vendor acknowledges that should the quote terms and conditions and/or agreement conflict with mandatory provisions of the Federal Acquisition Regulation (FAR) and other Federal law applicable to commercial acquisitions, to the extent of such conflict the FAR and Federal law govern and conflicting vendor terms and conditions and/or agreement are unenforceable and are not considered incorporated into any resultant contract.

(End of Addendum)

(xii) FAR clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Products and Commercial Services (Mar 2023) applies to this acquisition. Additionally, the following FAR clauses cited in the clause are also applicable:

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Nov 2021) 52.219-6 Notice of Small Business Set-Aside (Nov 2022) 52.219-28 Post Award Small Business Program Rerepresentation (Mar 2023) 52.222-3 Convict Labor (Jun 2003) 52.222-21 Prohibition of Segregated Facilities (Apr 2015) 52.222-26 Equal Opportunity (Sept 2016) 52.222-36 Equal Opportunity for Workers with Disabilities (Jun 2020) 52.222-41 Service Contract Labor Standards (Aug 2018) 52.222-55 Minimum Wages for Contractor Workers Under Executive Order 14026 (Jan 2022) 52.222-62 Paid Sick Leave Under Executive Order 13706 (Jan 2022) 52.222-50 Combating Trafficking in Persons (Nov 2021) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (Jun 2020) 52.225-1 Buy American Supplies (Oct 2022) 52.225-13 Restrictions on Certain Foreign Purchases (Feb 2021) 52.232-33 Payment by Electronic Funds Transfer-System for Award Management (Oct 2018)

(xiii) Additional terms and conditions apply to this acquisition as follows:

(Refer to https://www.acquisition.gov/ for the Full Text of provisions and clauses)

The following FAR Provisions are applicable to this acquisition:

52.204-7 System for Award Management (Oct 2018) 52.204-16 Commercial and Government Entity Code Reporting (Aug 2020) 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021) 52.223-22 Public Disclosure of Greenhouse Gas Emissions and Reduction Goals – Representation (Dec 2016)

The following DFARS Provisions are applicable to this acquisition:

252.203-7005 Representation Relating to Compensation of Former DoD Officials (Sep 2022) 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls (Oct 2016) https://www.acquisition.gov/

252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services – Representation (May 2021) 252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements (Mar 2022) 252.204-7024 Notice on the Use of the Supplier Performance Risk System (Mar 2023) 252.225-7055 Representation Regarding Business Operations with the Maduro Regime (May 2022)

The following FAR Clauses are applicable to this acquisition:

52.204-13 System for Award Management Maintenance (Oct 2018) 52.204-18 Commercial and Government Entity Code Maintenance (Aug 2020) 52.223-5 Pollution Prevention and Right-to-Know Information (May 2011)

The following DFARS Clauses are applicable to this acquisition:

252.203-7000 Requirements Relating to Compensation of Former DoD Officials (Sep 2011) 252.203-7002 Requirement to Inform Employees of Whistleblower Rights (Dec 2022) 252.204-7012 Safeguarding Covered Defense Information and Cyper Incident Reporting (Jan 2023) 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support (Jan 2023) 252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services (Jan 2023) 252.204-7020 NIST SP 800-171 DoD Assessment Requirements (Jan 2023) 252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime (Jan 2023) 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports (Dec 2018) 252.232-7006 Wide Area WorkFlow Payment Instructions (Jan 2023) *Will be Full Text in Award 252.232-7010 Levies on Contract Payments (Dec 2006) 252.244-7000 Subcontracts for Commercial Products or Commercial Services (Jan 2023)

The following AFFARS Clause is applicable to this acquisition:

5352.201-9101 AFICC-WP Ombudsman 10/1/2019

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Mr.

Robert Hixenbaugh, Air Force Installation Contracting Center, Policy & Acquisition Support Directorate (AFICC/KP), 1940 Albrook Drive, Building 1, Wright-Patterson AFB, OH 45433, Phone: (937) 257-5529, Fax:

(937) 656-0919, robert.hixenbaugh@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

(xiv) Defense Priorities and Allocations System (DPAS) is not applicable to this solicitation.

(xv) RFQ key dates information:

Site visit: A site visit is scheduled for September 6, 2023, at 10:00 AM EDT. Vendors will meet at Building 501, 1 Matero Drive, Pope Army Airfield, NC. For additional information contact Mr. Dan Kaster, dan.kaster@us.af.mil or 910-394-3149. To register for the site visit and/or for additional information contact Mr.

Kaster.

Questions due date: September 8, 2023, NLT 12:00 PM EDT. Questions received after this date/time may not receive a Government response. Send all questions to Marc.Lopez.2@us.af.mil

RFQ due date: September 13, 2023 RFQ due time: 1:00 PM EDT Email RFQ submission to Marc.Lopez.2@us.af.mil

THE QUOTE MUST BE SENT TO THE EMAIL ADDRESS ABOVE. ANYTHING OTHERWISE CAN

AND WILL BE CONSIDERED NONRESPONSIVE. YOU MAY WISH TO PLACE A

READ/DELIVERY RECEIPT.

Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system.

(xvi) For information regarding this RFQ contact Marc Lopez at Marc.Lopez.2@us.af.mil

Attachments:

1. Statement of Work – Gym Flooring and Installation

2. Quote and Contract CLIN Schedule

3. Product Spec – Advance 10mm R052223 mailto:dan.kaster@us.af.mil mailto:Marc.Lopez.2@us.af.mil