Combined Synopsis Solicitation - FA449724Q0041.pdf

Department of the Air Force 436th Contracting Squadron - DOVER AFB

ND

Combined Synopsis/Solicitation

Requirement Title:

Solicitation Number:

Solicitation Issue Date:

Site Visit:

Questions Deadline:

Quote Response Deadline:

Point(s) of Contact:

Contracting Officer:

Service 436th SFS Video Management System (VMS)

FA4497-24-Q-0041

10 May 2024

15 May 2024; 1:00 P.M. EDT

17 May 2024; no later than 1:00 P.M. EDT

24 May 2024; no later than 2:00 P.M. EDT

Contract Administers: Tyler Christensen / tyler.christensen.15@us.af.mil / 302-677-5233

Contracting Officers: TeAnte Cain / teante.cain@us.af.mil / 302-677-5042

Anna George / anna.george.2@us.af.mil / 302-677-5220

1. This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation.

Quotes are being requested and a written solicitation will not be issued.

2. This solicitation is being issued as a Request for Quotation (RFQ).

3. This solicitation document and incorporated provisions and clauses are those in effect through:

Federal Acquisition Circular FAC 2024-03 Defense Federal Acquisition Regulation Public Notice DFARS 03/26/24 Air Force Federal Acquisition Circular DAFFARS 07/07/23

4. This acquisition is set-aside for 100% Small Business concerns.

5. The North American Industry Size Classification System (NAICS) code associated with this requirement is 561621 and the Small Business Size Standard associated with this NAICS is $25,000,000

6. The Provisions and clauses listed within this document and Attachment 3 - Provisions and Clauses apply to this acquisition and can be viewed through internet access at https://www.acquisition.gov.

Description:

Dover Air Force Base has a requirement for Video Management System in accordance with Attachment 1 – Performance Work Statement.

Place of Delivery/Performance/Acceptance/FOB Point:

F.O.B. Destination: Dover, AFB DE 19902 (exact customer address will be provided in the resulting contract)

Period of Performance: Base Year and 4 Option Periods

This requirement will include installation, and maintenance, in various phases that will span as many as 5 years. Please review all attachments for requirement details.

Requirement Information

General Information

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Combined Synopsis/Solicitation

FAR provision 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services, applies to this acquisition. As prescribed in FAR 12.301(b)(1), FAR provision 52.212-1 found within Attachment 4 – 52.212-1 Addendum, has been tailored for this requirement and should be referenced along with the following instructions when submitting a quote.

1. Simplified Acquisition Procedures will be used in accordance with (IAW) FAR part 13 in awarding this contract. The Government intends to award a Firm-Fixed-Price (FFP) contract to satisfy this requirement. This requirement is being solicited as a Request for Quotation (RFQ); submission of a quote does not guarantee receipt of award.

2. Questions may be submitted to the points of contact above, no later than the specified date and time above. Questions submitted after this date and time may not be answered.

3. Site Visit: There will be one (1) site visit scheduled on the specified date and time above. The meeting place will be Dover AFB Pass and Registration office.

Base Access: Dover AFB is not an open base and you must have a valid ID for both yourself and your vehicle to access the base. Anyone who does not have the necessary identification to enter the base must make arrangements with the contracting office to be signed onto the base. Please submit your name, organization, state and number of their valid driver’s license, and date of birth to Tyler Christensen at tyler.christensen.15@us.af.mil, TeAnte Cain at teante.cain@us.af.mil and Anna George at anna.george.2@us.af.mil no later than 14 May, 01:00 P.M. EDT. Attendees requiring escorted base access will meet at the Dover AFB Pass and Registration office located at the Dover AFB Main Gate, 45 minutes prior to the scheduled meeting. A member of the contracting office will be present to escort attendees to the site visit location.

4. Quoters must use Attachment 2 – Pricing Sheet to submit their prices and technical capability. Company information must be included. Quotes in response to this solicitation must be submitted via email to the point of contacts above.

5. For a quote to be eligible for award, the quoter must have a current registration in the System for Award Management (SAM):

https://www.sam.gov, prior to submitting a quote, IAW FAR 4.1102. SAM will be checked to verify the quoter's status before any evaluation is conducted. In accordance with FAR 9.1 prospective quoters must be determined responsible prior to award.

6. FAR provision 52.212-3, Offeror Representations and Certifications -- Commercial Items with alternate I applies to this acquisition. The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision. Offeror shall identify the applicable paragraphs by completing the fill-ins required per the aforementioned instructions within Attachment 3 - Provisions and Clauses.

7. Clause at 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services, applies to this acquisition. Clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders- Commercial Products and Commercial Services, applies to this acquisition. The additional FAR clauses cited in the clause are identified in Attachment 3-Provisions and Clauses as applicable to the acquisition.

8. Quoters are required to meet all material solicitation requirements, such as terms and conditions, representations and certifications, deliverables, Performance Work Statement (PWS), etc. Failure to comply with the terms and conditions of the solicitation may result in the Quoter being ineligible for award. Quoters must clearly identify any exception to the solicitation terms and conditions and must provide complete supporting rationale. The Government reserves the right to determine any such exceptions unacceptable, and the quote, therefore, ineligible for award.

Instructions to Quoters

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Combined Synopsis/Solicitation

9. The terms and processes used in this acquisition are not subject to the definitions nor processes found in FAR subpart 15.3, even if defined or described in FAR part 15. Reference to offers, offerors, or proposals in this acquisition shall be read as quotations, vendors, quoters, or quotes. Any clerical errors in this solicitation, to include the attachments, that use the source selection nomenclature in FAR part 15 shall be read and interpreted in a manner consistent with FAR part 13. Examples of nomenclature found in FAR part 15 include: Request for Proposals (RFP), De-briefing, Discussions, Clarifications, etc. Unless otherwise defined in this solicitation, or in the specific FAR part being referenced, definitions of words retain their definition under FAR 2.101, unless no definition is provided, in which the common dictionary meaning shall be used IAW FAR 1.108(a).

FAR Provision 52.212-2, Evaluation – Commercial Products and Commercial Services, applies to this acquisition. As prescribed in FAR 12.301(c), the following addendum is provided for this solicitation and hereby amends any language therein:

The Government intends to award a Firm-Fixed Price or contract resulting from this solicitation to the responsible quoter whose quote conforms to the solicitation; is most advantageous to the Government, price and other factors considered; and provides the best value to the Government in accordance with FAR 13.106-1(a)(2)(ii) and FAR 2.101. There is no ranking or assigned importance to evaluation factor IAW FAR 13.106-1(a)(2)(iii). The use of FAR 15.3 and DoD Source Selection Procedures are not applicable to this solicitation, or any award resulting from this solicitation. The following factors shall be used to evaluate quotes: Quality (technical capability) and Price.

Factor 1: QUALITY-TECHNICAL CAPABILITY – The quote will be considered technically acceptable if it meets the specifications in Attachment 1 – Performance Work Statement. Quotations that do not meet these requirements will be considered unacceptable and therefore under the evaluation process will not be considered for award. The following ratings will be used in rating Quality (technical capability):

Acceptable: Quote meets the requirements of the solicitation Unacceptable: Quote does not meet the requirements of the solicitation

Factor 2: PRICE

Price will be evaluated as follows:

Completeness:

Upon receipt of quotes, the contracting officer will screen quotes to ensure they are complete, and all required information and pricing are present. This will be done quickly, and in the most minimally burdensome fashion, as determined by the contracting officer.

Price Reasonableness:

The proposed prices will be evaluated for reasonableness. Reasonableness must represent a price to the Government a prudent person would pay in the conduct of competitive business. Normally, price reasonableness is based on competitive quotations, as outlined in FAR 13.106-3(a)(1), but price reasonableness may also be determined through price analysis techniques, as described in FAR 13.106-3.

Total Evaluated Price:

Only the total evaluated price (TEP) submitted in the quote will be evaluated; this includes the total CLIN pricing for the base and all options listed in Attachment 2 – Pricing Sheet. The total proposed price for all options will be added to the total proposed price for the basic requirement as part of the TEP calculation. TEP will be used for evaluation purposes only. The Government may determine that a quote is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

Evaluation Criteria

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Combined Synopsis/Solicitation

The solicitation and subsequent award for this acquisition contains the clause at FAR 52.217-8, Option to Extend Services. This option to extend the contract term is evaluated as part of the initial evaluation, so that any resultant exercise of this option is within scope of the pending contract. The inclusion of this clause provides up to six (6) months of continued performance when it is in the Government’s best interest to continue performance after the end of the current contract performance period. If conditions warrant the exercise of this option, the price(s) for the continued performance under this clause shall be at the same price(s) as the prior performance period.

Attachment 1 – Performance Work Statement Attachment 2 – Pricing Sheet Attachment 3 – Provisions and Clauses Attachment 4 – FAR 52.212-1 Addendum, Instructions to Offerors – Commercial Products and Services (tailored) Attachment 5 – Wage Determination 2015-4217 Rev. 25 Attachment 6 – VMS Phase Plan

Solicitation Attachments