Combined Synopsis - Solicitation FA448626Q0007.pdf

COMBINED SYNOPSIS/SOLICITATION

SOLICITATION NUMBER: FA448626Q0007

SUBJECT: Lajes Fire Department – Ladder, Pump, ARFF, Nozzle Testing Services SOLICITATION DATE: 10 August 2026

SUBMISSION DEADLINE: Quotes for this solicitation must be submitted electronically by 19 August 2026, 2:00 PM, UTC-1, local time. Contents of the quote must adhere to the requirements outlined in the addenda to FAR provision 52.212-1 below.

SOLICITATION QUESTIONS: Questions regarding this solicitation must be submitted electronically no later than 13 August 2026, at 2:00 PM, UTC-1, local time.

POINTS OF CONTACT: The points of contact for this solicitation are:

Name Title Email Phone Ms. Andrea A. Silva Contracting Officer andrea.silva.1.pt@us.af.mil +351 295 57 3148 Ms. Jovita E. Salvador Contract Specialist jovita.salvador.pt@us.af.mil +351 295 57 2261 765 ABS/CONF/PKA Organization Box 65conf.lgc.all@us.af.mil

GENERAL INFORMATION

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in the Revolutionary FAR Overhaul (RFO) Part 12 – Acquisition of Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate written solicitation will not be issued.

Solicitation number FA448626Q0007 is issued as a Request for Quote (RFQ) for the Ladder, Pump, ARFF, and Nozzle Testing Services. This solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2026-01 and Effective Date 13 March 2026.

The Contractor shall provide all necessary labor, materials, and expertise to perform comprehensive inspection, testing, and certification services for essential firefighting and life-safety equipment at Lajes Field, Azores, Portugal. This includes ground ladders, fire nozzles, ultra-high pressure hoses within ARFF trucks, and Structural, MWS, and ARFF fire pumps and their associated systems. The Contractor shall comply with the Statement of Work (SOW), ensuring all testing procedures and documentation strictly adhere to the most current applicable standards set forth by the National Fire Protection Association (NFPA).

• Set-Aside: This acquisition is not set-aside for small business concerns (Full and Open Competition).

• NAICS Code: 541380 (Testing Laboratories and Services) mailto:andrea.silva.1.pt@us.af.mil mailto:jovita.salvador.pt@us.af.mil mailto:65conf.lgc.all@us.af.mil

• FOB Point: Destination

• Contract Type: The Government intends to award a single Firm-Fixed-Price contract to the responsible offeror whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

PLACE & PERIOD OF PERFORMANCE

• Place of Performance: Lajes Field, Azores, Portugal (Fire Department)

• Period of Performance: The contract structure consists of a base period of eight (8) months following the date of award, plus four (4) consecutive one-year option periods as follows:

o Base Period: 1 September 2026 through 30 April 2027 o Option Period 1: 1 May 2027 through 30 April 2028 o Option Period 2: 1 May 2028 through 30 April 2029 o Option Period 3: 1 May 2029 through 30 April 2030 o Option Period 4: 1 May 2030 through 30 April 2031

REQUIREMENT INFORMATION DESCRIPTION

This is a non-personal service requirement to provide comprehensive Ladder, Pump, ARFF, and Nozzle Testing Services. Please refer to Attachment 1: Statement of Work for a detailed description of the services required.

VENDOR INFORMATION

(Please complete the following when submitting a quote)

Field Vendor Response Vendor Name:

Quoted By:

Title:

Phone Number:

Email Address:

CAGE Code:

Unique Entity Identifier (UEI):

SYSTEM FOR AWARD MANAGEMENT (SAM)

Quoters are required to be registered in SAM.gov at the time a quote is submitted in order to comply with the annual representations and certifications requirements. Once registered, you must remain registered throughout performance until final payment. Visit SAM.gov for information on registration.

PROVISIONS AND CLAUSES

The following standard commercial provisions and clauses apply to this acquisition and are incorporated by reference or included in full text as part of Attachment 2: Clauses and Provisions:

• FAR 52.204-7, System for Award Management.

• FAR 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services

(See Addendum below for specific submission requirements)

• FAR 52.212-2, Evaluation – Commercial Products and Commercial Services

(See Addendum below for specific submission requirements)

• FAR 52.212-3, Offeror Representations and Certifications – Commercial Products and

Commercial Services (Offerors must complete and submit their annual reps and certs online via SAM.gov)

• FAR 52.212-4, Contract Terms and Conditions – Commercial Products and Commercial Services

Addendum to FAR 52.212-1 INSTRUCTIONS TO OFFERORS -- Commercial Products and Commercial Services (Sep 2023)

To ensure a timely and equitable award process, interested quoters must follow the instructions contained herein. Quotes must be complete, self-sufficient, and respond directly to the requirements of this solicitation. Quoters are responsible for submitting offers and any modifications or revisions to the Government office designated in this solicitation by the time specified. Quoters must also acknowledge all amendments. Failure to meet any requirement may result in a quote being ineligible for award.

(c) Period for acceptance of offers – Quotes must be valid for ninety (120) days from the date specified for receipt of offers.

https://sam.gov/

(m) Specific Submission Instructions – Offerors shall submit their quote in three (3) separate Part’s as outlined below:

Part I - Technical

Part II - Price

Part III - Administrative/Contract Documentation

Part I - Technical

The offeror's technical offer must be submitted as a separate document or section and shall not contain any pricing information. To allow for evaluation, the Technical offer must contain:

1. Experience and Qualifications Narrative: The offeror shall provide a narrative describing their company's capabilities and experience in performing inspection, testing, and certification services for firefighting equipment. This narrative must demonstrate approximately 3 to 5 years of experience in conducting tests of similar scope and complexity on ground ladders, fire pumps (structural and ARFF), ARFF foam proportioning systems, and fire nozzles.

2. Technical Approach Narrative: The offeror shall describe their methodology for performing all services required by the SOW. This narrative must demonstrate:

o How the offeror will ensure all testing procedures, documentation, and certifications adhere strictly to the applicable National Fire Protection Association (NFPA) standards referenced in the SOW (including NFPA 1932, NFPA 1911, NFPA 414, and NFPA 1962).

o A description of the calibrated equipment and instrumentation to be utilized for performing the horizontal bend tests, hardware tests, drafting/pump tests, foam proportioning, and nozzle functional testing in accordance with the SOW requirements.

Part II - Price

The offeror's price offer must be submitted as a separate document or section. This Part must contain:

1. Completed Attachment 3 (Price Schedule): The offeror shall propose firm-fixed pricing for all line items for the 8-month Base Period and all four (4) consecutive 1-year Option Periods.

Part III - Administrative/Contract Documentation

The offeror must submit:

1. Signed and completed copy of this solicitation document (pages 1 through 6) and acknowledgment of any amendments issued (if applicable). Ensure the Vendor Information table (provided on Page 2 of this solicitation) is filled.

2. Proof of active registration in the System for Award Management (SAM.gov), including Unique Entity Identifier (UEI) and CAGE code.

Addendum to FAR 52.212-2 EVALUATION—Commercial Products and Commercial Services (Nov 2021)

(a) Evaluation Factors. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

1. Technical Capability

2. Price

(b) Technical Capability Evaluation. The Government will evaluate the Technical offer submitted in response to Addendum to FAR 52.212-1 Part I on a pass/fail (Acceptable/Unacceptable) basis. To receive an Acceptable rating, the offeror’s technical offer must demonstrate a thorough understanding of the requirements outlined in the SOW by addressing the following two factors:

• Experience and Qualifications: The Government will evaluate the narrative to verify that the offeror possesses approximately 3-5 years of demonstrated experience conducting inspections, tests, and certifications of similar scope and complexity on ground ladders, fire pumps, ARFF foam proportioning systems, and fire nozzles.

• Technical Approach: The Government will evaluate the described methodology and proposed equipment list to determine if the offeror provides a sound, feasible approach that ensures all testing, documentation, and certifications will be conducted in strict compliance with the applicable NFPA standards (NFPA 1932, NFPA 1911, NFPA 414, and NFPA 1962).

Rating Description ACCEPTABLE The technical offer clearly meets the minimum requirements of the solicitation.

UNACCEPTABLE The technical offer does not clearly meet the minimum requirements of the solicitation.

Quotations that do not address all of the above elements or fail to demonstrate a clear understanding of the requirements will be rated "Unacceptable" and will not be considered for award.

(c) Price Evaluation. The price evaluation will document the reasonableness of the total evaluated price.

For the purpose of award, the total evaluated price will consist of the base period (8 months) plus all option periods (four 1-year options). In accordance with FAR 52.217-8, Option to Extend Services, the Government will also evaluate the cost of the potential six-month extension by adding 50% of the proposed price for the final option period to the total price.

(d) Award Process. The Government will award a single contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The evaluation process will go as follows:

1. Initial Review: The Government will first conduct an initial review of all submitted offers to ensure they are complete and conform to the instructions outlined in FAR 52.212-1. This includes, but is not limited to, the submission of all required Part’s (Part’s I, II, and III), completed Vendor Information, and acknowledgment of all amendments. Any offer that is incomplete or non-conforming may be eliminated from further consideration.

2. Technical Evaluation: Offers that pass the initial review will then be evaluated for Technical Capability (Part I) on an "Acceptable" or "Unacceptable" basis. An offer must be rated "Acceptable" to remain eligible for award. Any offer rated "Unacceptable" will be eliminated from further consideration.

3. Price Evaluation: The Government will evaluate the price (Part II) of all offers rated "Acceptable". The award will be made to the responsible offeror that submitted the lowest total evaluated price among the technically acceptable offers.

(End of Addendum)

ATTACHMENTS

• Attachment 1: Statement of Work (SOW), 8 August 2026

• Attachment 2: Clauses and Provisions

• Attachment 3: Price Schedule