Attachment 1 - Statement of Work 8 Aug 26.pdf

STATEMENT OF WORK

LADDER, PUMP, ARFF, AND NOZZLE TESTING SERVICES

AT

LAJES FIELD, AZORES, PORTUGAL

FIRE DEPARTMENT

Revised 8 August 2026

TABLE OF CONTENTS

SECTION TITLE

Section 1 Scope of Services

Section 2 Ground Ladder Inspection Testing and Certification

Section 3 Structural and MWS Fire Pimp Testing

Section 4 Aircraft Rescue and Firefighting (ARFF) Vehicle and Foam System Testing

Section 5 Nozzle and Appliance Testing

Section 6 Government Furnished Utilities

Section 7 General Information

Section 8 Contractor Personnel Requirements

Section 9 Contractor Performance Threshold Table

Appendix A Equipment to be Tested

1. Scope of services

This Statement of Work (SOW) outlines the requirements for comprehensive inspection, testing, and certification services for essential firefighting and life-safety equipment. The vendor shall provide all necessary labor, materials, and expertise to perform service testing on ground ladders, fire nozzles, ultra-high pressure hose within ARFF trucks and Structural, MWS and ARFF fire pumps, vehicles and their associated systems. The primary objective of these services is to verify that all equipment is in safe, reliable operating condition and performs according to its design specifications. All testing procedures and documentation must strictly adhere to the most current applicable standards set forth by the National Fire Protection Association (NFPA). This SOW details the specific testing protocols, deliverables, and standards of performance required for each category of equipment to ensure full compliance and operational readiness.

2. Ground Ladder Inspection, Testing, and Certification

2.1. Applicable Standards

All inspection, maintenance, and testing shall be performed in strict accordance with the latest edition of NFPA 1932:

Standard for the Use, Maintenance, and Service Testing of In-Service Fire Department Ground Ladders. While NFPA 1932 is the primary regulation, the vendor is also responsible for adhering to all other applicable standards and regulations for the testing of ground ladders. The department ladder inventory consists of approximately 365 feet of total ladder length.

2.2. Ladder Types

The scope of this SOW includes the testing of all types of ground ladders in the department's inventory, including but not limited to:

• Folding Ladders

• Attic Ladders

• Pompier Ladders

• Single and Roof Ladders

• Extension Ladders

• Combination Ladders

2.3. Pre-Test Visual Inspection

Before any service testing, the vendor shall perform a thorough visual inspection of each ladder, as detailed in NFPA 1932. This inspection shall include a check of the heat-indicating labels. Any defects found during the visual inspection shall be documented. Ladders that fail to meet the visual inspection requirements shall be removed from service and shall not proceed with the service-testing phase.

2.4. Service Testing Procedures

Ladders that pass visual inspection shall undergo physical service testing in accordance with NFPA 1932, as applicable. The required testing shall include, at a minimum:

• Horizontal Bend Test

• Roof Hook Test (for applicable ladders)

• Extension Ladder Hardware Test

• Hardness Service Test (in accordance with manufacturer’s specifications)

2.5. Deliverables

Upon completion of testing, the vendor shall provide the Fire Department with a detailed report and a "Fit for Service" Certificate for each ladder that has successfully passed all required inspections and tests within two months.

2.6. Vendor – Provided Materials and Equipment

The vendor shall provide all necessary materials and calibrated equipment to perform the required testing. This includes, but is not limited to:

• Heat sensor labels

• Calibrated scale for horizontal bending test

• Calibrated hydraulic kit for hardware test

2.7. Replacement Parts

The vendor shall be prepared to replace components that fail inspection or testing. A list of common potential replacement parts includes but is not limited to:

• Bolts and rivets

• Butt spurs

• Halyards

• Pulleys and associated hardware

• Roof hooks

• Wire rope

• Information labels

• Hinge assembly and locking pins

3. Structural and MWS Fire Pump Testing

3.1. Applicable Standards

All fire pump system testing on vehicles and apparatus shall be conducted in accordance with the standards and procedures outlined in the latest edition of NFPA 1911: Standard for the Inspection, Maintenance, Testing, and Retirement of In-Service Automotive Fire Apparatus.

3.2. Testing Frequency

All four (4) pump testing shall be performed on an annual basis around the same time frame each year. Additionally, testing must be conducted following any repairs or modifications to the pump or its associated components.

3.3. Test Site and Conditions

The vendor shall ensure the test site conforms to the requirements of NFPA 1911.

Preferred Method: The preferred method for testing is drafting from a static water source.

Alternate Methods: If a suitable drafting site or testing pit is unavailable, testing may be performed from a pressurized source, such as a fire hydrant.

Environmental Conditions: The vendor is responsible for ensuring and documenting that all environmental conditions (e.g., temperature, atmospheric pressure) are within the required parameters for accurate testing.

3.4. Pre-Test Coordination

Due to the specific variables and parameters required for pump testing, it is mandatory for the vendor's technicians to establish clear communication with the Fire Department one (1) month prior to the commencement of testing to coordinate logistics, site selection, and equipment requirements.

3.5. Equipment and Instrumentation

Hoses and Strainers: The vendor shall determine if intake hoses, strainers, and discharge hoses on hand are adequate for testing. If required, the vendor shall provide the necessary hoses and equipment to ensure correct flow to measuring devices and a minimum intake gauge pressure of 20 psi. All vendor-provided hoses shall be marked to prevent coupling-hose separation from going unnoticed.

Gauges and Meters: All flow-measuring devices used shall meet NFPA requirements. All gauges shall be Grade A as defined in ASME B 40.1, or calibrated digital gauges shall be utilized.

Gauge Repair: The vendor shall check the accuracy of all on-board pressure gauges, vacuum gauges, and flow meters. Should any gauges be found damaged or inaccurate, the vendor shall provide the option to either replace them on-site or return them to their workshop for repair.

Gauge Calibration: If gauges need calibration vendor will calibrate them on site.

3.6. Service Testing Procedures

The vendor shall conduct the following tests as required by NFPA 1911:

Pumping Test: To verify the pump's performance at various rated capacities.

Vacuum Test: To evaluate the priming system's ability to create a vacuum.

Pressure Control Test: To ensure the pressure control devices operate correctly.

Tank-to-Pump Flow Rate Test: For all apparatus equipped with a water tank, the flow rate shall be checked as per

NFPA 1911.

Performance Monitoring: Throughout the testing period, the vendor shall monitor the engine, pump, and transmission to ensure no overheating or poor performance occurs.

3.7. Data Recording and Deliverables

All test results shall be meticulously recorded. The final report shall include:

Ambient air and water temperatures.

Vertical lift (if drafting).

Elevation and atmospheric pressure of the test site (converted to sea level).

Readings shall be recorded in increments of no more than two hours to ensure uniformity and accuracy.

A "Fit for Service" Certificate for each pump that successfully passes all required tests shall be provided within two

(2) months.

4. Aircraft Rescue and Firefighting (ARFF) Vehicle and Foam System Testing

4.1. Applicable Standards

All five (5) ARFF vehicles and foam proportioning system testing shall be conducted in accordance with the standards and procedures outlined in the latest editions of NFPA 414: Standard for Aircraft Rescue and Fire- Fighting Vehicles and NFPA 412: Standard for Evaluating Aircraft Rescue and Fire-Fighting Foam Equipment, as consolidated and referenced within NFPA 460: Standard for Aircraft Rescue and Firefighting Services at Airports.

The vendor shall also be responsible for the testing of all 550 feet of ultra-high pressure hoses contained within these vehicles.

4.2. Testing Frequency

Foam proportioning systems shall be tested at least once every 12 months, with a permissible variance of plus or minus one month from the annual due date.

4.3. Foam Proportioning Test Method

To prevent the environmental discharge of foam concentrate, all proportioning tests shall be conducted using a method that does not expel foam. This shall be accomplished using an approved system such as an Ecological Cart, a "No Foam" test system, or another industry-accepted non-discharging methodology. A government-owned vehicle is already fitted with a system that allows testing without foam discharge.

4.4. Service Testing Procedures

The vendor shall test the foam proportioning system to verify the percentage of foam concentrate and the volume of water flow processing through each discharge individually. The test results shall be recorded and compared against the specifications provided by the vehicle and system manufacturer for each respective discharge. For ARFF apparatus equipped with a structural fire pump panel and drafting capability (excluding Ultra-High Pressure systems), it is highly recommended that the pump also be tested in accordance with the structural pump testing requirements.

4.5. Deliverables

Upon completion, the vendor shall provide a detailed report documenting the test results for each discharge, including the measured foam concentrate percentage and water flow, and a "Fit for Service" Certificate for each ARFF vehicle that successfully passes all required tests within two (2) months.

5. Nozzle and Appliance Testing

5.1. Applicable Standards

All inspection, testing, and servicing of fire nozzles, couplings, and appliances shall be performed in accordance with the applicable sections of NFPA 1962: Standard for the Care, Use, Inspection, Service Testing, and Replacement of Fire Hose, Couplings, Nozzles, and Fire Hose Appliances.

5.2. Inspection Frequency

All nozzles and appliances shall be inspected by the vendor annually.

5.3. Inspection and Service Testing Procedures

The vendor shall perform a physical inspection on all thirty-two (32) nozzles of one and a half, five (5) two and a half, three (3) smooth bore two and a half and eight (8) ultra-high pressure nozzles to ensure that all nozzles, couplings, and appliances have not been vandalized, are free of debris, and exhibit no evidence of damage by chemicals, burns, cuts, or abrasion. All couplings shall be visually inspected for damage or defects in accordance with NFPA 1962. The vendor shall also perform functional testing of all nozzles and appliances to verify correct operation. This includes, but is not limited to, verifying pattern adjustment, proper function of shut-off valves, and correct operation of any flow-setting mechanisms. All testing shall be performed using calibrated equipment to ensure accountability.

5.4. Deliverables

Upon completion of testing, the vendor shall provide the Fire Department with a detailed report documenting the condition and functional test results for each item. A "Fit for Service" Certificate shall be issued for each nozzle and appliance that successfully passes all required inspections and tests within two (2) months.

6. Government-Furnished Utilities

6.1. Utilities - The Government will provide network connectivity and electricity, when available.

6.2. Conservation of Utilities - All utilities in the facility will be available for the contractor’s use in the performance of the duties outlined in this SOW. The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities.

6.3. Services - Escort to equipment locations and secure locations as needed.

6.4. Facilities –The Government will furnish the necessary workspace for the contractor staff to provide the support outlined in this PWS to include desk space, telephones, computers and other items necessary to maintain an office environment.

7. General Information

7.1. Maintenance Plan – The contractor must submit a detailed maintenance plan, outlining schedule, and phases of inspection, to be approved by both the Contracting Officer and the Contract Point of Contact (POC). The plan shall be sent to the Contracting Officer and the contract POC one (1) month prior to the commencement of work on-site.

7.1. Hours of Operation – The contractor must perform the on-site services required under this contract during the following hours: 08:00 am- 5:00 pm, Monday through Friday, except on United States holidays and Portugal holidays specified in section 7.2 of this Statement of Work (SOW).

No on-site work will be scheduled or performed on holidays unless previously approved or directed by the Contracting Officer. If the contractor desires to work on non-scheduled workdays, he must submit a written request to the POC for approval at least 14 calendar days ahead of time.

7.2. Holidays – The contractor is not required to provide service on the following days:

Day Holiday First day of January* New Year’s Day Third Monday of January Martin Luther King, Jr. Birthday ** Mardi Gras Third Monday of February President’s Day ** Good Friday 25 April Day of Liberty 1 May Day of the Worker Last Monday of May Memorial Day ** Holy Spirit Monday ** Corpus Christi Day 10 June Day of Portugal Fourth of July Independence Day 11 August Praia da Vitória Day 15 August Assumption Day First Monday of September Labor Day 5 October Founding of the Republic Second Monday of October Columbus Day 1 November All Saints Day 11 November Veteran’s Day Last Thursday of November 1 December

Thanksgiving Day Restoration of Independence

8 December Immaculate Conception 25 December* Christmas Day

* When the holiday is on a Saturday, the preceding Friday will be the U.S. holiday. When the holiday is on a Sunday, the following Monday will be the U.S. holiday.

** Indicates dates change each year.

7.3. General Safety Provisions

The Contractor shall be solely and wholly responsible for the safety of all Contractor personnel, government property, and equipment involved in the execution of this Statement of Work. The Contractor shall comply with all applicable federal, state, and local safety and health regulations, including, but not limited to, the Occupational Safety and Health Administration (OSHA) standards outlined in 29 CFR 1910, "Occupational Safety and Health Standards." All work shall be conducted in a manner that ensures the highest standards of safety for all personnel on-site.

7.4. Hazard Control and Personal Protective Equipment (PPE)

Hazard Analysis: Prior to the commencement of any work, the Contractor shall conduct a site-specific hazard analysis to identify and mitigate risks associated with the testing procedures. This includes, but is not limited to, hazards from pressurized equipment, high-decibel noise from pumps, moving vehicles, and potential water runoff issues.

7.5. Personal Protective Equipment (PPE):

The Contractor shall furnish and ensure the use of all necessary PPE for its employees, as required by OSHA and the specific tasks being performed. At a minimum, this shall include:

• High-visibility vests

• Steel-toed safety boots

• Hearing protection (during pump and engine operation)

• Eye protection (safety glasses or goggles)

• Gloves appropriate for the task.

7.6. Base Access – The contractor shall obtain base identification, and vehicle passes for all contractor personnel to enter the Air Force installations. The contractor shall submit a written request on company letterhead to the Contracting Officer listing the following: contract number, company name, location of work site, reason for requesting base access, start and stop dates, and names and passport numbers of employees and subcontractor employees needing access to the base. This request may take up to seventy-two (72) Hours to process. It is the contractor’s responsibility to submit the request in a timely manner.

7.7. Contractor Clean Up – The contractor shall, at all times, keep all work areas free from accumulations of waste material and rubbish. Upon completion of the job, the contractor shall leave the work premises in a clean, neat, and orderly condition. Provide suitable debris/waste container to the Monaco technician for project clean-up and final disposal per standard waste removal services

7.8. Maintain Walk Through – The contractor must maintain common walk-through areas to allow proper evacuation of in case of emergencies.

7.9. Travel – All costs for travel shall be included in the respective contract line item.

7.10 Environmental Protection – The contractor shall comply with all applicable United States Air Force (USAF) environmental regulations and Host Nation environmental laws and regulations. The contractor shall also comply with local safety regulations and fire requirements, including Air Force Occupational Safety and Health (AFOSH)

8. Contractor Personnel Requirements

8.1. Contract Manager – The contractor must provide a contract manager who will be responsible for the performance of the work. The name of this person, and an alternate(s), who will act for the contractor when the contract manager is absent, must be designated in writing to the Contracting Officer five (5) working days prior to start of projects. The contract manager or alternate will have full authority to act for the contractor on all contract matter relating to the daily operation of this contract.

8.2. Contractor Personnel – Contractor personnel are required to wear or prominently display installation identification badges. Contractor personnel must use protective clothing whenever they are performing tasks that could cause harm to the employees or damage to property.

9. Contractor Performance Threshold Table

Performance Objective

SOW Reference Performance Threshold

Remedy Method of assessment

Annual “Fit for service” Certificates shall be submitted within the timeline referenced.

Paragraphs: 2.5, 3.7, 4.5 and 5.4

Zero Defects Annually

Submit Certificates within 5 business days of notification

Customer compliant

Pre-Test Coordination Paragraph: 3.4 Zero Defects Annually

Submit written notice within 2 business days

Customer compliant

Maintenance Plan Paragraph 7.1 Zero Defects Annually

Submit written notice within 2 business days

Customer compliant

Appendix A – Equipment to be Tested

SOW

Reference

Equipment Description Quantity

2.1. Ground ladders Approximately 365 ft. of ladder Length

3.2. Structural and MWS Fire Pumpers Four (4) Structural and MWS Fire Pumpers

4.1. Aircraft Rescue and Firefighting

(ARFF) Vehicle and Foam System

Five (5) Aircraft Rescue and Firefighting (ARFF) Vehicle and Foam System

4.1. Aircraft Rescue and Firefighting

(ARFF) Vehicle and Foam System

550 ft. of ultra-high pressure hoses in ARFF vehicles

5.3. Nozzle and Appliances - Thirty-two (32) Nozzles of one and a half nozzles

- Five (5) two and a half nozzles

- Three (3) smooth bore two and a half nozzles

- Eight (8) ultra-high pressure nozzles

Appendix A – Equipment to be Tested