Combined Synopsis Solicitation FA301622Q0113 Equine Saddles Tack and Repair US ARMY NORTH Caisson.pdf

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502d Contracting Squadron Combined Synopsis/Solicitation

Request for Quote (RFQ) # FA301622Q0113 Equine Saddles, Tack and Repair – US ARMY NORTH Caisson Herd

Joint Base San Antonio (JBSA) – Fort Sam Houston, TX 24 August 2022

1. This is a Combined Synopsis/Solicitation for commercial items prepared in accordance with a combination of procedures including FAR Parts 12 and 13, under the authority of FAR Subpart 13.5 "Simplified Procedures for Certain Commercial Items", FAR Subpart 19.5 Small Business Total Set-Asides, Partial Set-Asides, and Reserves. This announcement constitutes the only solicitation; a written solicitation will not be issued.

This is a competitive acquisition for the procurement of two (2) new fabricated Comparisoned Saddle Sets and ten (10) newly fabricated, fitted McClellan Ceremonial Saddles and Tack sets for U.S. Army North (ARNORTH) Caisson Section located on Joint Base San Antonio (JBSA) - Fort Sam Houston, Texas.

This requirement also includes quarterly repair servicing of the new saddle and tack sets for the current herd size. All quarterly repair services will be conducted at the Caisson location on Fort Sam Houston.

This requirement is critical in meeting the Caisson Platoon’s mission of performing Military Funeral Honors at Fort Sam Houston National Cemetery, San Antonio, TX.

The saddle and tack sets for the Army equine assets and shall be procured in accordance with the Performance Work Statement (PWS) (Attachment 1). The Government reserves the right to award Firm Fixed-Price contract for this requirement.

2. The Combined Synopsis/Solicitation incorporates provisions and clauses that are in effect through Federal Acquisition Circular (FAC), No 2022-07 Effective August 10, 2022.

3. This requirement is a 100% small business set-aside. The North American Industrial Classification System (NAICS) Code for this requirement is 316110 Leather and Hide Tanning and Finishing (Includes Saddlery leather Manufacturing) with a Size Standard of 500 Employees.

4. Bid Schedule. Contractor shall complete the table under Supplies or Services &

Prices or Costs for each Contract Line Item Number (CLIN) to include the unit, extended and total prices for each CLIN in the schedule. The total price shall include quoted price unit and extended prices to include discounts for each CLIN. If a CLIN item is not separately priced (NSP), please annotate unit price as zero (0) and place "NSP" in the total price column.

NOTE: Quotes should include the quoter's best pricing, inclusive of all discounts, as there may not be another opportunity to offer further discounts.

This requirement has a base year plus four (4) one (1) year options.

CLIN DESCRIPTION QTY UNIT OF

ISSUE UNIT PRICE EXTENDED

PRICE

0001 McCLELLAN SADDLE AND

TACK SETS: The Contractor shall fabricate new McClellan Saddles and Tack sets in accordance with the Performance Work Statement.

Saddle and tack sets shall be delivered within no later than 240 days after date of contract (ADC).

10 EACH $ $

0002 COMPARISONED SADDLE AND

TACK SETS: The Contractor shall fabricate new Comparisoned Saddle and Tack sets in accordance with the Performance Work Statement. Saddle and tack sets shall be delivered within no later than 240 days after date of contract (ADC).

2 EACH $ $

1001 QUARTERLY SERVICING: The contractor shall provide quarterly repair servicing of the saddle and tack sets for the current herd size in accordance with the Performance Work Statement.

4 EACH $ $

2001 QUARTERLY SERVICING: The contractor shall provide quarterly repair servicing of the saddle and tack sets for the current herd size in accordance with the Performance Work Statement.

4 EACH $ $

3001 QUARTERLY SERVICING: The contractor shall provide quarterly repair servicing of the saddle and tack sets for the current herd size in accordance with the Performance Work Statement.

4 EACH $ $

4001 QUARTERLY SERVICING: The contractor shall provide quarterly repair servicing of the saddle and tack sets for the current herd size in accordance with the Performance Work Statement.

4 EACH $ $

TOTAL $

Note: For COVID-19 Joint Base San Antonio Guidance Updates. COVID-19 Guidance Memorandums found at https://www.jbsa.mil/coronavirus/.

5. FOB point, Acceptance, Place of Delivery and Ordering Periods:

a. FOB: Destination

b. Inspection & Acceptance: By the Government

c. Place of Performance: At the Contractor’s location and

US ARMY NORTH Caisson Platoon 2133 North Pine Street Building 2186

JBSA, Fort Sam Houston, TX 78234

6. The provision at FAR 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition, in addition to the following Addenda:

Addendum, FAR 52.212-1, Instructions to Offerors - Commercial Items, is hereby tailored as follows:

A. General. To ensure timely and equitable evaluation of Quotes, Quoters must follow the instructions contained herein. Quoters are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements in addition to those identified as evaluation factors and any sub factors. Failure to meet a requirement may result in a quote/quotation being ineligible for award in the absence of Interchanges.

Taking exception to any content in the solicitation without addressing the exception with the Contracting Officer (CO) before the quote cutoff time listed in Paragraph 15 below will render the quote ineligible for award.

B. Request for Quote Submission:

A complete copy of the solicitation shall be submitted to include:

https://www.jbsa.mil/coronavirus/

Quote Clarity: The quote shall be clear, concise, and include sufficient detail for effective evaluation. Responses to this solicitation shall strictly adhere to the requirements set forth in the solicitation. Submissions that do not adhere to format and content requirements may be considered non-compliant. The Government reserves the right to eliminate any such quotes from consideration for award. The quote shall not contain any extraneous information such as advertisements or marketing material.

The Quoter shall be compliant with the requirements as stated in this solicitation and conform to all of the required specifications stated in the Performance Work Statement (PWS) (Attachment 1). A quote that is sufficiently documented to support technical capability and price in a complete, orderly, and specific detailed manner will enable the Government to perform a thorough and fair evaluation.

Contractor shall complete all contract clause fill-ins below, as applicable.

FAR 52.204-24

FAR 52.212-3

FAR 52.212-3 Alt 1

FAR 52.223-22

In the event that any written amendments to the Request for Quote are issued, a signed copy of each amendment shall be submitted with the Contractor’s Quote.

NOTE: Period for Acceptance of Quotes. The quoter agrees to hold the prices in its quote firm for 60 calendar days from the date specified for receipt of quotes.

The Contracting Officer (CO) reserves the right to withdraw or cancel this RFQ/requirement at no additional cost to the Government. In the event the Government cancels this solicitation, the Government has no obligation to reimburse the quoter for any costs.

The Government reserves the right to award a firm-fixed price contract resulting from this RFQ to the quoter(s) whose quote conforms the solicitation and is the most advantageous (Best Value) to the Government, for performance of all services identified in the PWS, price and other factors considered.

C. Quote Preparation: All sections requiring fill-in information within this RFQ, must be returned with the quoter's quote, unless otherwise changed via RFQ amendment. RFQ amendments must be acknowledged in writing, or the quote may not be considered. It is the offeror's responsibility to check SAM.gov for amendments issued against this RFQ and respond accordingly.

Quoters are strongly advised to submit their quotes well in advance of the closing date and time to mitigate the risk of technical difficulty and ensure that the complete quote is timely received. Late submissions, modifications, revisions, and withdrawals of Quoters will be handled in accordance with FAR 52.212-1(f). Hard copies of the quotes are not required and will not be accepted.

Disclaimer: This is not the typical contract, as such our main intent is to ensure that the awardee is responsive and is able to meet the contract requirements.

Once all quotes are evaluated on the above factors, the Government will determine which quote represents the overall Best Value to the Government.

Interchanges: The Government reserves the right to hold interchanges if, during the evaluation, it is determined to be in the best interest of the Government.

Interchanges are fluid interaction(s) between the contracting officer and the vendor that may address any aspect of the quote and may/may not be documented in real time. Interchanges may be conducted with one, some, or all, as the Government is not required to conduct interchanges with any and/or all Contractors responding to the solicitation.

The CO has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial quotes, the CO will review this determination, and if adequate price competition exists, no additional cost information will be requested. However, if at any time during this competition the CO determines that adequate price competition no longer exists, Quoters may be required to submit IAW FAR 15.403-3, Requiring Data Other Than Certified Cost or Pricing Data, to the extent necessary for the CO to determine the reasonableness of the proposed prices.

7. ADDENDUM TO FAR 52.212-2, EVALUATION--COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES.

FAR 52.212-2 (a): The Government intends to award a firm fixed-price award for this acquisition. The Government is not assigning a relative importance to each evaluation factor. The quote or quotes that provide the best solution for this requirement, when considering the stated evaluation factors, that have fair and reasonable pricing, and that are found responsible will be awarded the contract.

Quotes: The Government will rank all quotes by the Quoter’s total evaluated price (TEP) from lowest to highest. A Quoter’s quoted estimated price will be determined by multiplying the estimated quantities by the quoted unit price for each CLIN. The extended amount for each CLIN will be totaled to obtain the estimated total. The total estimated price also includes the amount associated with all Price CLINs.

This will be followed by a technical evaluation.

Unit pricing shall be inserted for the Firm Fixed Price (FFP) Contract Line-Item Number (CLIN) and shall be rounded up to two decimal places. The total amount must equal the sum of all unit prices (CLINs). Quoters who change the quantities stated in the solicitation will render the quote ineligible for award. The Quoters shall submit only pricing information that will be evaluated for award or become part of the resulting contract.

To be awarded a contract, the total price (including option year periods) must be found to be fair and reasonable.

Technical Evaluation. The Government will only select the three (3) lowest priced quotes and then evaluate them for Technical Acceptability. The Government, at its discretion, may continue technical evaluations until the Contracting Officer determines that a sufficient number of technically acceptable quotes have been identified to permit determination of price fair and reasonable based on adequate price competition. If additional quotes are evaluated for technical acceptability, they will be selected in the order of total evaluated price.

Factor 1: Technical Acceptability of the item quoted to meet the technical specifications of the saddles and tack sets in accordance with the Performance Work Statement.

Factor 2: Delivery Schedule Factor 3: Price

FACTOR 1. Technical Acceptability

The Government technical evaluation team shall evaluate the technical quotations on a pass/fail basis, assigning ratings of Acceptable or Unacceptable. Only those quotations determined to be technically acceptable, will be considered for award.

TABLE 1 – TECHNICAL RATINGS

Rating Description

Acceptable Quote meets the technical specifications of the saddles and tack in accordance with the Performance Work Statement.

Unacceptable Quotation does not meet the technical specifications of the saddles and tack in accordance with the Performance Work Statement.

FACTOR 2. Delivery Schedule

TABLE 2 – DELIVERY RATINGS

Rating Description

Acceptable

Able to meet the delivery schedule. (240 calendars days after receipt of order) NOTE: If unable to meet this date, please provide proposed delivery date with valid justification.

Unacceptable Unable to meet the delivery schedule (within 240 calendar days after receipt of order).

FACTOR 3. Price

Contractor’s quote shall be evaluated to determine fair and reasonable pricing.

This will be accomplished by comparing the quote to the Independent Government Cost Estimate (IGCE) and other competitors’ quotes, if available. Quoters whose price is determined to be unreasonable may not be considered for award.

(End of Addendum)

8. Contractor SHALL be registered in System for Award Management (SAM) database and have the NAICS Code 316110 Leather and Hide Tanning and Finishing in their profile. Please ensure registration is not expired.

9. Representations and Certifications: Contractor shall complete the necessary fill-ins, certifications, and provisions. The Quoters shall complete only paragraph (b) of the provision FAR 52.212-3 - if the Quoter has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site.

If the Quoter has not completed their annual representations and certifications, the Quoter shall complete only paragraphs (c) through (p) of the provision FAR 52.212-3 and return it along with the Quote.

10. FAR 52.212-4, Contract Terms and Conditions - Commercial Items, applies to this acquisition (Attachment 3)

11. In addition to the applicable clauses in FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items, applicable clauses and provisions are identified in the Provisions and Clauses in the RFQ

12. There are NO contract financing arrangements requirements for this acquisition.

13. Submissions:

QUESTIONS: Any written questions must be received electronically via email on or before 6 September 2022, 10:00 a.m. Central Standard Time (CDT). Questions will be submitted to both Ms. Jill Van Plew, Contract Specialist, at jill.van_plew@us.af.mil and Mr. Gary Beck, Contracting Officer, at gary.beck@us.af.mil. Any questions submitted after the question due date may not be accepted. Answers to written questions will be made accessible to all potential Quoters. In the event issues pertaining to this solicitation cannot be resolved to the satisfaction of the Contracting Officer (CO), the CO reserves the right to withdraw or cancel the proposed requirement at no additional cost to the Government.

QUOTES: Submit quotes electronically via email on or before 16 September 2022, 10:00 a.m. Central Standard Time (CDT) to the 502d Contracting Squadron (502d CONS) to both Ms. Jill Van Plew, Contract Specialist, at jill.van_plew@us.af.mil and Mr. Gary Beck, Contracting Officer, at gary.beck@us.af.mil. All packages requiring fill-in information must be returned with the Contractor’s quote, unless otherwise changed via solicitation amendment. Amendments must be acknowledged in writing or the quote may be considered nonresponsive. It is the Quoter’s responsibility to check the https://Sam.gov /content/home Website for any amendments issued against this solicitation and respond accordingly. Quotes shall include unit price and extended prices for all line items, all required quoter representations and certifications, cage code and discount terms, if applicable. Due to Government computer firewall security and file size limitations, please be advised that it is the prospective Contractor’s responsibility to ensure that 502d CONS receives ALL required documents on time, including acknowledgment of receipt from the Government.

14. ALL CORRESPONDENCE WILL BE SUBMITTED TO THE FOLLOWING:

Primary Point of Contact:

Jill Van Plew Contract Specialist 502d Contracting Squadron 395 B Street West, Bldg. 224 JBSA-Randolph, TX 78150-4525 Office: 210-652-8425 jill.van_plew@us.af.mil

Alternate Point of Contact:

Gary D. Beck Contracting Officer 502d Contracting Squadron 395 B Street West, Bldg. 224 JBSA-Randolph, TX 78150-4525 Office: 210-652-8548 Email: gary.beck@us.af.mil

Independent consultation with Government Officials concerning the project requirements is prohibited since evaluation of quotations will be based on the requirements stated in this RFQ. Industry generated questions regarding the technical requirements, design, coordination, and/or the interpretation of RFQ requirements during the solicitation phase shall be written and directed to the Contract Specialist and Contracting Officer as noted above.

mailto:jill.van_plew@us.af.mil mailto:gary.beck@us.af.mil mailto:jill.van_plew@us.af.mil mailto:gary.beck@us.af.mil mailto:jill.van_plew@us.af.mil mailto:gary.beck@us.af.mil

15. Inspection and Acceptance:

Inspection and Acceptance of equipment to be furnished shall be made in accordance with terms and conditions of the contract.

16. Invoicing:

Contractor shall invoice upon completion of services using Procurement Integrated Enterprise Environment (PIEE) formerly known as Wide Area WorkFlow.

Attachments

1. Atch 1 Performance Work Statement

2. Atch 2 Contractor Information (Complete and Return with your quote submission)

3. Atch 3 Provisions and Clauses

4. Atch 4 Wage Determination 2015-5253, Revision 19 Date: 7/13/2022