Combined Synopsis-Solicitation_EPR Spectrometer System_FA700026Q0055.pdf

COMBINED SYNOPSIS / SOLICITATION

Request for Quotation (RFQ) — FA700026Q0055 Electron Paramagnetic Resonance (EPR) Spectrometer System Components

Solicitation Number FA700026Q0055

Title Electron Paramagnetic Resonance (EPR) Spectrometer System Components (Brand Name or Equal)

Notice Type Combined Synopsis / Solicitation

NAICS Code 334516 — Analytical Laboratory Instrument Manufacturing (Size Standard: 1,000 employees)

Product Service Code (PSC) 6630 — Chemical Analysis Instruments

Date of Issuance 07 July 2026

Table of Contents Table of Contents

1. General Information

2. Requirement Description

3. Delivery and Place of Performance

4. Solicitation Provisions and Clauses

A. Addenda to FAR 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services:

B. Addenda to FAR 52.212-2, Evaluation—Commercial Products and Commercial Services:

C. Applicable Clauses:

5. Ombudsman

List of Attachments to this Solicitation

Solicitation FA700026Q0055 | EPR Spectrometer System Components

1. General Information This is a combined synopsis/solicitation for commercial products prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. This acquisition is unrestricted / full and open competition.

Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

2. Requirement Description The U.S. Air Force Academy (USAFA) Physics Department has a requirement for an Electron Paramagnetic Resonance (EPR) Spectrometer System upgrade.

CLIN 0001: EPR Spectrometer System, Installation, and Training (Quantity: 1 Lot) The vendor shall provide all equipment, software, shipping, on-site installation, integration, calibration, and training to meet the Salient Characteristics defined in Attachment 1 - Salient Characteristics_EPR Spectrometer. The Government will not provide IUID labeling. The Government will not consider any quotes that contain used, reconditioned, refurbished, gray market, or liquidated stock.

3. Delivery and Place of Performance

• Delivery Schedule: To be proposed by the offeror. Items must be delivered within 180 days After

Receipt of Order (ARO).

• Place of Performance/Delivery: U.S. Air Force Academy, USAFA, CO 80840.

• Shipping Terms: FOB Destination. The offeror is responsible for all shipping costs. Shipping shall be included in the price of CLIN 0001 and shall not be a separate line item.

4. Solicitation Provisions and Clauses

A. Addenda to FAR 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services:

1. Quote Validity: Offeror agrees to hold the prices in its quote firm until 30 September 2026.

2. Questions: All questions regarding this RFQ must be emailed to the Contracting Officer at ronald.wilson.26@us.af.mil and the Contract Specialist at dawson.hopkinson@us.af.mil no later than 14 July 2026 at 10:00 AM MDT. Questions and answers will be compiled and posted to SAM.gov.

3. Submission: Submit signed, dated, and complete quotes via e-mail to Ronald Wilson at ronald.wilson.26@us.af.mil and Dawson Hopkinson at dawson.hopkinson@us.af.mil. Zip files are not an acceptable format.

4. Descriptive Literature: Offerors shall submit descriptive literature (e.g., specification sheets, illustrations, product brochures) that clearly demonstrates the proposed solution meets all salient characteristics in Attachment 1 - Salient Characteristics_EPR Spectrometer.

5. DODIN APL: All software or information technology products, including items embedded in commercial products, must be on the DODIN Approved Products List (APL) or be capable of obtaining a waiver from the Government’s technical personnel. If a waiver cannot be obtained, the product will be considered unacceptable.

6. Offeror Acknowledgment: The vendor acknowledges that should its quote’s terms and conditions conflict with mandatory provisions of the FAR, the FAR will govern and conflicting vendor terms are unenforceable.

B. Addenda to FAR 52.212-2, Evaluation—Commercial Products and Commercial Services:

7. Basis for Award: The Government intends to award a Firm-Fixed-Price contract to the responsible offeror whose quote represents the best value to the Government using a trade-off process.

8. Evaluation Factors: The following factors shall be used to evaluate offers:

• (Factor 1) Technical Capability: The offeror’s proposal will be evaluated on its ability to meet or exceed the salient characteristics in Attachment 1 - Salient Characteristics_EPR Spectrometer.

The evaluation will assess the credibility and risk of the offeror’s detailed integration plan for the existing Government-owned Bruker resonator.

• (Factor 2) Past Performance: The Government will assess the offeror’s record of recent and relevant performance. The Government will review SPRS and may contact references provided by the offeror.

• (Factor 3) Price.

9. Relative Importance: Technical Capability and Past Performance, when combined, are significantly more important than Price. The Government may award to a higher-priced offeror if its proposal is technically superior and demonstrates a lower performance risk.

C. Applicable Clauses:

The following FAR/DFARS provisions and clauses apply and can be found in full text at https://www.acquisition.gov/:

• 52.211-6, Brand Name or Equal

• 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services (with addenda)

• 52.212-2, Evaluation—Commercial Products and Commercial Services (with addenda)

• 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial

Services (Offerors must have completed Reps/Certs in SAM.gov)

• 52.212-4, Contract Terms and Conditions—Commercial Products and Commercial Services

• 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders—

Commercial Products and Commercial Services

• 252.204-7012, Safeguarding Covered Defense Information and Cyber Incident Reporting

• 252.225-7020, Trade Agreements Certificate (Attachment 3)

• 252.225-7021, Trade Agreements

5. Ombudsman

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Mr. James Anderson, 8110 Industrial Drive, STE 103, USAFA, CO 80840, Telephone number 719-333-2074, FAX 719-333-9018, Email: james.anderson.72@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256- 2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

List of Attachments to this Solicitation

• Attachment 1: Salient Characteristics

• Attachment 2: Provisions and Clauses

• Attachment 3: Trade Agreement Certificate