Combined Synopsis-Solicitation Eastern Oklahoma Bulk Oxygen and Tank Rental.docx

Request for Quote (RFQ) #: 36C25925Q0751 Bulk Oxygen Delivery and Tank Rentals for Eastern Oklahoma VA Health Care System

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Government reserves the right to make no award from this solicitation.

* The deadline for all questions is 3:00pm (ET), August 29, 2025.

All questions must be submitted in writing no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation.

** Quotes are to be provided to jesse.sannicolas@va.gov no later than 1:00pm (ET), September 12, 2025.

Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (4MB email limit). The Government reserves the right to make award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award.

*** Site Visit on Wednesday, August 27, 2025 at 9:00am (CT) Due to site being under construction, please submit your site visit attendees: Company Name, Individual Attendee Names, Email, and Phone Number to jesse.sannicolas@va.gov no later than Monday, August 25, 2025 at 3:00pm CT . This attendee list will be consolidated and provided to site visit point of contact (POC), Marvin Albers (Tulsa VAMC) and Judy Chamber (MUS and Tulsa CBOC), who will be providing the site visit instructions prior to the site visit date.

(ii) This is a Request for Quote (RFQ) and the solicitation number is 36C25925Q0751. The government anticipates awarding a firm-fixed price contract resulting from this solicitation.

(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-05 effective August 07, 2025.

(iv) The North American Industrial Classification System (NAICS) code for this procurement is 325120 with a small business size standard of 1,200 Employees. This solicitation is a 100% set-aside for Service Disabled Veteran Owned Small Businesses (SDVOSB).

(v) List of Line Items;

Bulk Liquid Oxygen for the Jack C. Montgomery VA Medical Center. Estimated usage is for a total of 15,336 CCF from 10-01-2025 to 09-30-2026.

Cost is $_______ per CCF.

Emergency Delivery Fee is $_______.

Jack C. Montgomery VA Medical Center Monthly Tank Rental (1,500g Main & 525g Reserve)

Jack C. Montgomery VA Medical Center Monthly Telemetry Monitoring

Tank Installation

Bulk Liquid Oxygen for the Tulsa Health Care Center. Estimated usage is for a total of 900 CCF from 10-01-2025 to 09-30-2025.

Cost is $_______ per CCF.

Emergency Delivery Fee is $_______.

Tulsa Health Care Center Monthly Tank Rental (1,000 Liter Microbulk Oxygen Medical Skid with Local Alarm Panel)

Tulsa Health Care Center Monthly Telemetry Monitoring

Tank Installation

Bulk Liquid Oxygen for the Tulsa VA Medical Center. Estimated usage is for a total of 15,336 CCF from 11-01-2025 to 09-30-2025.

Cost is $_______ per CCF.

Emergency Delivery Fee is $_______.

Tulsa VA Medical Center Monthly Tank Rental (3,000g Main & 525g Reserve)

Tulsa VA Medical Center Monthly Telemetry Monitoring

Bulk Liquid Oxygen for the Jack C. Montgomery VA Medical Center. Estimated usage is for a total of 15,336 CCF from 10-01-2026 to 09-30-2027.

Cost is $_______ per CCF.

Emergency Delivery Fee is $_______.

Jack C. Montgomery VA Medical Center Monthly Tank Rental (1,500g Main & 525g Reserve)

Jack C. Montgomery VA Medical Center Monthly Telemetry Monitoring

Bulk Liquid Oxygen for the Tulsa Health Care Center. Estimated usage is for a total of 900 CCF from 10-01-2026 to 09-30-2027.

Cost is $_______ per CCF.

Emergency Delivery Fee is $_______.

Tulsa Health Care Center Monthly Tank Rental (1,000 Liter Microbulk Oxygen Medical Skid with Local Alarm Panel)

Tulsa Health Care Center Monthly Telemetry Monitoring

Bulk Liquid Oxygen for the Tulsa VA Medical Center. Estimated usage is for a total of 15,336 CCF from 10-01-2026 to 09-30-2027.

Cost is $_______ per CCF.

Emergency Delivery Fee is $_______.

Tulsa VA Medical Center Monthly Tank Rental (3,000g Main & 525g Reserve)

Tulsa VA Medical Center Monthly Telemetry Monitoring

Bulk Liquid Oxygen for the Jack C. Montgomery VA Medical Center. Estimated usage is for a total of 15,336 CCF from 10-01-2027 to 09-30-2028.

Cost is $_______ per CCF.

Emergency Delivery Fee is $_______.

Jack C. Montgomery VA Medical Center Monthly Tank Rental (1,500g Main & 525g Reserve)

Jack C. Montgomery VA Medical Center Monthly Telemetry Monitoring

Bulk Liquid Oxygen for the Tulsa Health Care Center. Estimated usage is for a total of 900 CCF from 10-01-2027 to 09-30-2028.

Cost is $_______ per CCF.

Emergency Delivery Fee is $_______.

Tulsa Health Care Center Monthly Tank Rental (1,000 Liter Microbulk Oxygen Medical Skid with Local Alarm Panel)

Tulsa Health Care Center Monthly Telemetry Monitoring

Bulk Liquid Oxygen for the Tulsa VA Medical Center. Estimated usage is for a total of 15,336 CCF from 10-01-2027 to 09-30-2028.

Cost is $_______ per CCF.

Emergency Delivery Fee is $_______.

Tulsa VA Medical Center Monthly Tank Rental (3,000g Main & 525g Reserve)

Tulsa VA Medical Center Monthly Telemetry Monitoring

Bulk Liquid Oxygen for the Jack C. Montgomery VA Medical Center. Estimated usage is for a total of 15,336 CCF from 10-01-2028 to 09-30-2029.

Cost is $_______ per CCF.

Emergency Delivery Fee is $_______.

Jack C. Montgomery VA Medical Center Monthly Tank Rental (1,500g Main & 525g Reserve)

Jack C. Montgomery VA Medical Center Monthly Telemetry Monitoring

Bulk Liquid Oxygen for the Tulsa Health Care Center. Estimated usage is for a total of 900 CCF from 10-01-2028 to 09-30-2029.

Cost is $_______ per CCF.

Emergency Delivery Fee is $_______.

Tulsa Health Care Center Monthly Tank Rental (1,000 Liter Microbulk Oxygen Medical Skid with Local Alarm Panel)

Tulsa Health Care Center Monthly Telemetry Monitoring

Bulk Liquid Oxygen for the Tulsa VA Medical Center. Estimated usage is for a total of 15,336 CCF from 10-01-2028 to 09-30-2029.

Cost is $_______ per CCF.

Emergency Delivery Fee is $_______.

Tulsa VA Medical Center Monthly Tank Rental (3,000g Main & 525g Reserve)

Tulsa VA Medical Center Monthly Telemetry Monitoring

Bulk Liquid Oxygen for the Jack C. Montgomery VA Medical Center. Estimated usage is for a total of 15,336 CCF from 10-01-2029 to 09-30-2030.

Cost is $_______ per CCF.

Emergency Delivery Fee is $_______.

Jack C. Montgomery VA Medical Center Monthly Tank Rental (1,500g Main & 525g Reserve)

Jack C. Montgomery VA Medical Center Monthly Telemetry Monitoring

Tank De-Installation

Bulk Liquid Oxygen for the Tulsa Health Care Center. Estimated usage is for a total of 900 CCF from 10-01-2029 to 09-30-2030.

Cost is $_______ per CCF.

Emergency Delivery Fee is $_______.

Tulsa Health Care Center Monthly Tank Rental (1,000 Liter Microbulk Oxygen Medical Skid with Local Alarm Panel)

Tulsa Health Care Center Monthly Telemetry Monitoring

Tank De-Installation

Bulk Liquid Oxygen for the Tulsa VA Medical Center. Estimated usage is for a total of 15,336 CCF from 10-01-2029 to 09-30-2030.

Cost is $_______ per CCF.

Emergency Delivery Fee is $_______.

Tulsa VA Medical Center Monthly Tank Rental (3,000g Main & 525g Reserve)

Tulsa VA Medical Center Monthly Telemetry Monitoring

(vi) Description of Requirements for the items to be acquired: Bulk Oxygen and Tank Rental in accordance with “Attachment 1- MUS and Tulsa Bulk Oxygen SOW”.

(vii) Delivery and acceptance is to be F.O.B Destination (FAR 52.247-34) at the Eastern Oklahoma VA Health Care System located at:

Jack C. Montgomery VA Medical Center (MUS) 1011 Honor Heights Drive Muskogee OK 74401

Tulsa VA Medical Center 440 S Houston Ave Tulsa, OK 74127

Tulsa Health Care Center (CBOC) 8921 S. Mingo Tulsa OK, 74133

(viii) 52.212-1, Instructions to Offerors--Commercial Items applies to this acquisition

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL

(a) Gray market items are Original Equipment Manufacturer’s (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable.

(b) Offeror shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM’s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.

(c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA’s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.

(d) Any award made as a result of this solicitation will be made on an All or Nothing Basis.

(e) State if quoted items are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract.

(f) If the acquisition is set-aside for SDVOSBs/VOSBs, their socioeconomic status must be VetCert verified and visible in the SBA Veteran Small Business Certification (VetCert): https://veterans.certify.sba.gov at the time of quote submission AND award, or will be considered non-responsive, and will NOT be considered for award.

(g) Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations.

(h) All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror’s page limitations unless otherwise indicated in the specific volume instructions below.

(i) All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote.

(j) Submission of quote shall include the following volumes: (I) Technical capability; (II) Past Performance; (III) Completion of “Attachment - VAAR Clause 852.219-76 VA Notice of LOS-Certificate of Compliance for Supplies and Products” and “Attachment- FAR 52.225-2 Buy American Certificate”; and (IV) Price”

Volume I - Technical capability The offeror must demonstrate the ability to meet the requirements of the Statement of Work (SOW), to include a transition plan (if applicable) and submit proof of current valid licensing, permits, insurance, certifications or registrations required by the FDA and the state(s) in which this contract is performed to distribute the medical grade oxygen per paragraph 14 of the SOW. This proof/verification shall be submitted at the time of quote submission as part of the evaluation to determine contractor responsibility for award.

Volume II – Past Performance The offeror must provide at least three recent and relevant past performance references (including contract numbers, amount of contract award, point of contact with email address, telephone numbers and other relevant information, and a description of product/work performed under the contract). To be relevant, the effort must be similar in nature of work, size, magnitude, complexity, and scope of this procurement. Recent Relevant past performance is defined as not more than five years from the RFQ release date of this procurement.

Volume III - Completion of “Attachment - VAAR Clause 852.219-76 VA Notice of LOS-Certificate of Compliance for Supplies and Products” and “Attachment- FAR 52.225-2 Buy American Certificate” The offeror shall complete/sign “Attachment- VAAR Clause 852.219-76 VA Notice of LOS-Certificate of Compliance for Supplies and Products” and complete “Attachment- FAR 52.225-2 Buy American Certificate” and submit as part of the quote.

Volume IV – Price Price - The offeror shall complete the pricing provided on paragraph (v) above.

(End of Addendum to 52.212-1)

(ix) 52.212-2, Evaluation--Commercial Items applies to this acquisition

ADDENDUM to FAR 52.212-2 EVALUATION—COMMERCIAL ITEMS:

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government considering price and other factors.

(b) The following factors shall be used to evaluate quotations:

Factor 1. Technical capability Factor 2. Past Performance Factor 3. Completion of “Attachment - VAAR Clause 852.219-76 VA Notice of LOS-Certificate of Compliance for Supplies and Products” and “Attachment- FAR 52.225-2 Buy American Certificate” Factor 4. Price

(c) Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2(b)(3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations. The evaluation will consider the following:

Factor 1. Technical capability: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government’s requirements as outlined in the solicitation and based on the information requested in the instructions to offerors section of the solicitation. If offeror fails to submit a transition plan (if applicable) and submit proof of current valid licensing, permits, insurance, certifications or registrations required by the FDA at the time their quote is submitted, their quote will be determined ineligible for award.

Factor 2. Past Performance: The Offeror shall be evaluated on performance of past contracts and how well the identified performance relates to the product/work being procured under the Statement of Work for this procurement. Additional past performance may be checked in the Contractor Performance Assessment Reporting System (CPARS).

Factor 3. Completion of “Attachment - VAAR Clause 852.219-76 VA Notice of LOS-Certificate of Compliance for Supplies and Products” and “Attachment- FAR 52.225-2 Buy American Certificate”: The Government will evaluate the responses an offeror makes to “Attachment - VAAR Clause 852.219-76 VA Notice of LOS-Certificate of Compliance for Supplies and Products” and “Attachment- FAR 52.225-2 Buy American Certificate” for completeness. If an offeror fails to complete “Attachment - VAAR Clause 852.219-76 VA Notice of LOS-Certificate of Compliance for Supplies and Products” and “Attachment- FAR 52.225-2 Buy American Certificate” their quote will be determined ineligible for award.

Factor 4. Price: The Government will evaluate the price by adding the total of all line item prices, including all options. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Offers that do not meet or exceed the technical capability as stated in Factor 1, do not submit past performance required by factor 2, or complete the required “Attachment - VAAR Clause 852.219-76 VA Notice of LOS-Certificate of Compliance for Supplies and Products” and “Attachment- FAR 52.225-2 Buy American Certificate” of factor 3, shall not be selected regardless of price.

(d) Options. The Government will evaluate quotations for award purposes by adding the total price for all options to the total price for the basic requirement. This includes options under FAR 52.217-8, Option to Extend Services, which applies to this solicitation. Evaluation of options under FAR 52.217-8 will be accomplished by adding six months of the quoter's price for the last potential period of performance under this contract to the quoter's total price. For example, if the contract includes option periods that are exercisable under FAR 52.217-9, the quoter's total price for the purpose of evaluation will include the base period, all option periods, and an additional six months of the last option period. Quoters must price only the base and option periods specified in the contract line item numbers (CLINs), and shall not submit a price for the potential six-month extension of services under FAR 52.217-8. The Government reserves the right to exercise the option under FAR 52.217-8 before the end of any of the contractor's performance periods and will be exercised at the price and/or rates in effect at the time the clause is exercised. Evaluation of options shall not obligate the Government to exercise the option(s).

(End of Addendum to 52.212-2)

(x) 52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services (MAY 2024) (DEVIATION FEB 2025) applies to this acquisition. Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required. Offerors must be registered in SAM at time of offer submission.

(xi) 52.212-4, Contract Terms and Conditions--Commercial Items – applies to this acquisition

(xi) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Products and Commercial Services (JAN 2025) (DEVIATION FEB 2025)

FAR 52.212-5 applies to this acquisition with the following FAR clauses incorporated by reference;

(xii) Additional contract requirements or terms and conditions:

52.217-8 Option to Extend Services (NOV 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 45 days.

52.217-9 Option to Extend the Term of the Contract (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 45 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 45 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) Years and six (6) months.

52.225-2, Buy American Certificate (OCT 2022)

(a)

(1) The Offeror certifies that each end product, except those listed in paragraph (b) of this provision, is a domestic end product and that each domestic end product listed in paragraph (c) of this provision contains a critical component.

(2) The Offeror shall list as foreign end products those end products manufactured in the United States that do not qualify as domestic end products. For those foreign end products that do not consist wholly or predominantly of iron or steel or a combination of both, the Offeror shall also indicate whether these foreign end products exceed 55 percent domestic content, except for those that are COTS items. If the percentage of the domestic content is unknown, select “no”.

(3) The Offeror shall separately list the line item numbers of domestic end products that contain a critical component (see FAR 25.105).

(4) The terms “commercially available off-the-shelf (COTS) item,” “critical component,” "domestic end product," "end product," and "foreign end product" are defined in the clause of this solicitation entitled "Buy American-Supplies."

(b)Foreign End Products:

(b)[List as necessary]

(c) Domestic end products containing a critical component:

Line Item No. ___ [List as necessary]

(d) The Government will evaluate offers in accordance with the policies and procedures of part 25 of the Federal Acquisition Regulation.

(End of provision)

852.212-70, Provisions and Clauses Applicable to VA Acquisition of Commercial Items (Apr 2020)

852.252-70, Solicitation Provisions or Clauses Incorporated by Reference (Jan 2008) The following provisions or clauses incorporated by reference in this solicitation must be completed by the offeror or prospective contractor and submitted with the quotation or offer. Copies of these provisions or clauses are available on the Internet at the web sites provided in the provision at FAR 52.252-1, Solicitation Provisions Incorporated by Reference, or the clause at FAR 52.252-2, Clauses Incorporated by Reference. Copies may also be obtained from the contracting officer.

http://www.acquisition.gov/far/index.html https://www.acquisition.gov/vaar

The following FAR provisions are to be incorporated by reference:

The following VAAR provisions are to be incorporated by reference:

None

The following FAR clauses are incorporated by reference:

The following VAAR clauses are to be incorporated by reference:

(xiii) The Defense Priorities and Allocations System (DPAS) does not apply.

(xiv) Date and Time offers are due to jesse.sannicolas@va.gov no later than 1:00pm (ET), September 12, 2025.

(xv) Name and email of the individual to contact for information regarding the solicitation:

Jesse San Nicolas jesse.sannicolas@va.gov