Combined Synopsis Solicitation (draft).pdf

GENERAL INFORMATION:

Document Type:

Solicitation Number:

Title:

Post Date:

Original Response Date:

Applicable NAICS:

PSC:

Set Aside Type:

Issuing Contracting Office:

Place of Performance:

Attachments:

Combined Synopsis Solicitation

36C78625Q50019

Calverton National Cemetery (CNC) Road Salt

10/29/2024

11/18/2024 at 4:00 pm EST

325998

Service-Disabled Veteran Owned Small Business (SDVOSB)

Department of Veterans Affairs

National Cemetery Administration, Contract Services

18434 Joplin Road

Triangle, VA 22172

Calverton National Cemetery

210 Princeton Blvd

Calverton, NY 11933-1031

A – Statement of Need

B - Pricing Schedule

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

This solicitation is issued as a Request for Quotation (RFQ), solicitation number 36C78625Q50019.

This solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC)

2024-07 with an effective date of 09/30/2024.

NORTH AMERICAN INDUSTRIAL CLASSIFICATION SYSTEM (NAICS) CODE:

The (NAICS) code for this procurement is 325998. The business size standard is 650 employees.

PRICE SCHEDULE: See Attachment B. The schedule price for each CLIN should be all-inclusive, including all supervision, labor, equipment, materials, and supplies. Pricing shall be FOB Destination and in accordance with the Statement of Need and Terms and Conditions of this Combined Synopsis/Solicitation.

Offerors shall enter the unit price and total amounts for each CLIN as indicated in the schedule –

Attachment B. In the event the Offeror did not add the total estimated price correctly, the Government will utilize the unit price(s) to compute the correct total estimated price.

DESCRIPTION OF REQUIREMENT: See Statement of Need at Attachment A.

CONTRACT DATES: The period of performance will be one (1) base year and four (4) one-year options from the date of award.

DELIVERY/ACCEPTANCE LOCATION: The delivery and acceptance location will be at the Place of Performance address listed on page 1 of this Combined Synopsis/Solicitation.

CONTRACT TYPE: This notice shall not be construed as a commitment by the Government to ultimately award a contract, nor does it restrict the Government to a particular acquisition approach.

The U.S. Department of Veteran Affairs, National Cemetery Administration, anticipates the award of a

Firm Fixed Priced (FFP) contract with a base plus four option years for delivery of Road Salt.

All questions regarding this requirement should be sent to the Contract Specialist by following the instructions in the “RFQ QUESTIONS” section of this Combined Synopsis Solicitation. The Contract

Specialist will then issue an amendment(s) answering all the questions received by the question due date.

Potential Offerors are responsible for checking SAM.gov for issued Amendments to this Combined

Synopsis Solicitation.

PAYMENT: All payments by the Government to the Contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer – System for Award Management (OCT

2018)

INSTRUCTIONS TO OFFERORS: All prospective offerors must be registered with the System for

Award Management (SAM) website and complete the Online Representations and Certifications at

SAM.gov prior to the solicitation close date. Failure to comply will result in the Offeror being considered ineligible.

Service-Disabled Veteran Owned Small Business (SDVOSB) socio-economic category concerns MUST also have an active/current registration with SBA VetCert (www.veterans.certify.sba.gov). Failure to comply will result in the Offeror being considered ineligible.

QUOTATION FORMAT AND SUBMITTAL INFORMATION: Quotes must be submitted on company letterhead in either Microsoft or Adobe PDF platforms and submitted by email to the individuals listed in the

Response to Request for Quotation (RFQ) section of this Combined Synopsis Solicitation. Quoters are hereby advised that any Offeror-imposed terms and conditions which deviate from the Government’s Terms and

Conditions may render the Offeror’s quote Unacceptable, and thus ineligible for award.

All quotes shall include the following information as part of their submission:

Volume A

• Legal Business/Company Name (as listed in SAM.gov)

• Unique Entity ID (UEI)

• Point of Contact

• Telephone Number

• Email Address

• Signed and dated copy of each Amendment, if applicable

• Completed Price Schedule (Attachment B)

Volume B

• Completed copies of the following Provisions are required (these are not included on SAM.gov):

o FAR 52.212-3 Offeror Representations and Certifications-Commercial Products and Commercial Services (if not completed on SAM.gov) https://sam.gov/content/home http://www.veterans.certify.sba.gov/ o FAR 52.229-11 Tax on Certain Foreign Procurements – Notice and Representation o FAR 52.223-22 Public Disclosure of Greenhouse Gas Emissions and Reduction Goals-

Representation (if not completed on SAM.gov)

• Completed copy of VAAR 852.219-76 VA Notice of Limitations on Subcontracting – Certificate of Compliance for Supplies and Products (Jan 2023) (Deviation)

*NOTE – It is the responsibility of the Offeror to ensure they have completed all other Annual

Representations and Certification Provisions electronically in the System for Award Management (SAM) accessed through https://sam.gov.

RFQ QUESTIONS: All questions regarding this solicitation are to be submitted to the Contract

Specialist, via email, no later than 4:00 pm EST, Friday, November 8, 2024. Questions pertaining to this announcement shall be sent by email to: renetta.prince@va.gov. Telephone inquiries will not be accepted. Amendments will be issued to answer all questions that are submitted.

RESPONSE TO REQUEST FOR QUOTATION (RFQ): Quotes are due to the Contracting Officer no later than 4:00 pm EST on Monday, November 18, 2024. Email responses to renetta.prince@va.gov.

Responses to this announcement will result in a Firm Fixed Priced (FFP) Contract with a base plus four option years. The Government intends to make award without discussions. All information submitted in response to this announcement is voluntary and the Government will not pay for information provided nor will it compensate any respondent for any cost incurred in developing information provided for the

Government. Offerors are responsible for obtaining any and all amendments or additional information concerning this announcement at SAM.gov. Failure to provide a signed amendment as part of the quotation submission will result in being considered ineligible.

EVALUATION PROCESS: Offers will be evaluated using FAR Part 13 procedures. The Government will award a single contract resulting from this Combined Synopsis/Solicitation to the responsible offeror with the Lowest Price Technically Acceptable offer. This means that the offeror with the lowest evaluated price, meeting or exceeding the acceptability standards for non-cost factors will receive the award. The non-cost factor used to evaluate offers is: Technical Acceptability.

Technical Acceptability

The Contractor shall provide a statement that road salt (Pure Sodium Chloride) will be delivered in bulk with a waterproof covering.

POST AWARD CONFERENCE: A Post-Award conference will be scheduled by the Contract

Specialist to discuss the requirements with the Awardee and all other stakeholders.

OPTION FOR INCREASED QUANTITY

This contract will be subject to FAR 52.217-6 Option for Increased Quantity, which allows the government to exercise the option for an additional 25 cubic yards each year at the same rate specified in the contract’s price schedule. If the government wishes to exercise this option, they will notify the contractor in writing within 30 days prior to the current ordering period’s expiration date. This option may only be exercised once during each ordering period, if needed.

CONTRACT CLAUSES AND SOLICITATION PROVISIONS:

DIGNITY CLAUSE

Respect for Headstones and Markers in National Cemeteries

Handling of Markers and Headstones

Every action by contractor personnel at a national cemetery must be performed with the special care, mailto:renetta.prince@va.gov.

mailto:renetta.prince@va.gov.

https://sam.gov/content/home reverence, dignity, and respect that acknowledges the cemetery as the final resting place that commemorates the service and sacrifice that service members, Veterans and their families made for our

Nation. Critically important is the awareness required of the Contractor employees of the remains buried in the grounds where the work is performed. The utmost care must be given to these remains and the headstones and flat grave markers that mark those gravesites and memorialize the service of individuals.

a. Contractors cannot walk, stand, lean, sit or jump on headstones or markers. Nor can they drive over them.

b. No tools, equipment or other items will be placed or leaned on headstones or markers.

c. Use care not to scratch or damage markers in any manner.

d. Contractor shall be responsible for replacing damaged headstones and markers and for restoring turf damaged during performance of this work.

e. Additionally, should any activity result in the exposure and/or damage to any remains, container for remains (e.g., casket or urn), or outer burial container, the contractor must contact the COR, Director/Assistant Director, or Contracting Officer (CO) for guidance.

Any doubts as to proper procedures shall be brought to the attention of the COR, Director/Assistant

Director, or CO for guidance or resolution.

The contractor is required to discuss the guidance with employees and/or subcontractors.

(End of Clause)

52.212-4 Contract Terms and Conditions-Commercial Items (Nov 2023)

Addendum to FAR 52.212-4 Clauses in corporate by reference in numeric order starting with FAR and followed by VAAR.

The following solicitation clauses apply to this acquisition:

52.252-2 Clauses Incorporated by References (FEB 1998). The full text of FAR/VAAR clauses may be accessed electronically at:

https://www.acquisition.gov/browse/index/far http://www.va.gov/oal/library/vaar/

FAR 52.204-13 System for Award Management Maintenance (Oct 2018)

FAR 52.204-18 Commercial and Government Entity Code Maintenance (Aug 2020)

FAR 52.223-5 Pollution Prevention and Right-to-Know Information (May 2024)

FAR 52.228-5 Insurance-Work on a Government Installation (Jan 1997)

CL-120 Supplemental Insurance Requirements

VAAR 852.201-70 Contracting Officer’s Representative (Dec 2022)

VAAR 852.203-70 Commercial Advertising (May 2018)

VAAR 852.232-72 Electronic Submission of Payment Requests (Nov 2018)

End of Addendum to 52.212-4

52.212-5 Contract Terms and Conditions Required to Implement Statues or Executive Orders-

Commercial Items (May 2024)

• Applicable Clauses within 52.212-5 are: (b)(4), (b)(5), (b)(9), (b)(12), (b)(18), (b)(25), (b)(26), (b)(31), (b)(32), (b)(33), (b)(34), (b)(35), (b)(36), (b)(37), (b)(39), (b)(46), (b)(49), (b)(51), (b)(55), (b)(56), (b)(59).

(End of Clause)

FAR 52.217-6 Option for Increased Quantity (Mar 1989) https://www.acquisition.gov/browse/index/far http://www.va.gov/oal/library/vaar/

The Government may increase the quantity of supplies called for in the Schedule at the unit price specified. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days prior to the end of each period. Delivery of the added items shall continue at the same rate as the like items called for under the contract, unless the parties otherwise agree.

(End of clause)

FAR 52.217-8 Option to Extend Services (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the

Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the

Contractor within 30 days prior to the end of each period.

(End of clause)

FAR 52.217-9 Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the

Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years, 6 months.

(End of Clause)

VAAR 852.219-73 VA Notice of Total Set-Aside for Verified Service-Disabled Veteran-Owned Small

Businesses (JAN 2023)

(a) Definition. for the Department of Veterans Affairs, “Service-disabled Veteran-owned small business concern or SDVOSB”:

(1) Means a small business concern -

(i) Not less than 51 percent of which is owned by one or more service-disabled Veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled Veterans or eligible surviving spouses (see

VAAR802.101, Surviving Spouse definition);

(ii) The management and daily business operations of which are controlled by one or more service-disabled Veterans (or eligible surviving spouses) or, in the case of a service-disabled

Veteran with permanent and severe disability, the spouse or permanent caregiver of such

Veteran;

(iii) The business meets Federal small business size standards for the applicable North

American Industry Classification System (NAICS) code identified in the solicitation document;

(iv) The business has been verified for ownership and control pursuant to 38 CFR part 74 and is listed in VA's Vendor Information Pages (VIP) database at https://www.vetbiz.va.gov/vip/;

and

(v) The business will comply with VAAR subpart 819.70 and Small Business Administration

SBA regulations regarding small business size and government contracting programs at 13

CFR parts 121 and 125 provided that and references therein to the service-disabled-veteran owned-small business concern or SDVO SBC is to be constructed to apply a VA verified and

VIP-listed SDVOSB, unless otherwise stated in the clause.

(2) The term “Service-disabled Veteran” means a Veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

(3) The term “small business concern” has the meaning given that term under section 3 of the

Small Business Act (15 U.S.C. 632).

(4) The term “small business concern owned and controlled by Veterans with service-connected disabilities” has the meaning given the term “small business concern owned and controlled by service-disabled veterans” under section 3(q)(2) of the Small Business Act (15 U.S.C. 632(q)(2)), except that for a VA contract the firm must be listed in the VIP database (see paragraph (a)(1)(iv) of this clause).

(b) General.

(1) Offers are solicited only from VIP-listed SDVOSBs. Offers received from entities that are not

VIP-listed SDVOSBs at the time of offer shall not be considered.

(2) Any award resulting from this solicitation shall be made to a VIP-listed SDVOSB who is eligible at the time of submission of offer(s) and at the time of award.

(3) The requirements in this clause apply to any contract, order or subcontract where the firm receives a benefit or preference from its designation as an SDVOSB, including set-asides, sole source awards, and evaluation preferences.

(c) Representation. Pursuant to 38 U.S.C. 8127(e), only VIP-listed SDVOSBs are considered eligible to receive award of a resulting contract. By submitting an offer, the prospective contractor represents that it is an eligible SDVOSB as defined in this clause, 38 CFR part 74, and VAAR subpart 819.70.

(d) Agreement. When awarded a contract action, including orders under multiple-award contracts, an

SDVOSB agrees that in the performance of the contract, the SDVOSB shall comply with requirements in VAAR subpart 819.70 and SBA regulations on small business size and government contracting programs at 13 CFR part 121 and part 125, including the non-manufacturer rule and limitations on subcontracting requirements in 13 CFR 121.406(b) and 13 CFR 125.6. Unless otherwise stated in this clause, a requirement in 13 CFR parts 121 and 125 that applies to an SDVO

SBC, is to be construed to also apply to a VIP-listed SDVOSB. For the purpose of limitations on subcontracting, only VIP-listed SDVOSBs (including independent contractors) shall be considered eligible and/or “similarly situated” (i.e., a firm that has the same small business program status as the prime contractor). An otherwise eligible firm further agrees to comply with the required certification requirements in this solicitation (see 852.219-75 or 852.219-76 as applicable). These requirements are summarized as follows:

(1) Services. In the case of a contract for services (except construction), the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance to firms that are not VIP-listed SDVOSBs (excluding direct costs to the extent they are not the principal purpose of the acquisition and the SDVOSB/VOSB does not provide the service, such as airline travel, cloud computing services, or mass media purchases).

http://www.vetbiz.va.gov/vip/%3B https://www.acquisition.gov/vaar/part-819-small-business-programs#Subpart_819_70_T48_50212197 https://www.acquisition.gov/vaar/part-819-small-business-programs#Subpart_819_70_T48_50212197

When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract:

(2) Supplies/products.

(i) In the case of a contract for supplies or products (other than from a non-manufacturer of such supplies), the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, to firms that are not VIP-listed SDVOSBs. When a contract includes both supply and services, the 50 percent limitation shall apply only to the supply portion of the contract.

(ii) In the case of a contract for supplies from a non-manufacturer, the SDVOSB prime contractor will supply the product of a domestic small business manufacturer or processor, unless a waiver as described in 13 CFR 121.406(b)(5) has been granted. Refer to 13 CRF

125.6(a)(2)(ii) for guidance pertaining to multiple item procurements.

(3) General construction. In the case of a contract for general construction, the SDVOSB prime contractor will not pay more than 85% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, to firms that are not VIP-listed SDVOSBs.

(4) Special trade construction contractors. In the case of a contract for special trade contractors, no more than 75% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, may be paid to firms that are not VIP-listed SDVOSBs.

(5) Subcontracting. An SDVOSB must meet the NAICS size standard assigned by the prime contractor and be listed in VIP to count as similarly situated. Any work that a first tier VIP-listed

SDVOSB subcontractor further subcontracts will count towards the percent of subcontract amount that cannot be exceeded. For supply or construction contracts, the cost of materials is excluded and not considered to be subcontracted. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the portion of the contract with the preponderance of the expenditure upon which the assigned NAICS is based. For information and more specific requirements, refer to 13 CFR 125.6.

(e) Required limitations on subcontracting compliance measurement period. An SDVOSB shall comply with the limitations on subcontracting as follows:

[Contracting Officer check as appropriate.]

X By the end of the base term of the contract or order, and then by the end of each subsequent option period; or

By the end of the performance period for each order issued under the contract.

(f) Joint ventures. A joint venture may be considered eligible as an SDVOSB if the joint venture is listed in VIP and complies with the requirements in 13 CFR 125.18(b), provided that any requirement therein that applies to an SDVO SBC is to be construed to apply to a VIP-listed SDVOSB. A joint venture agrees that, in the performance of the contract, the applicable percentage specified in paragraph (d) of this clause will be performed by the aggregate of the joint venture participants.

(g) Precedence. The VA Veterans First Contracting Program, as defined in VAAR 802.101, subpart 819.70, and this clause, takes precedence over any inconsistencies between the requirements of the SBA Program for SDVO SBCs, and the VA Veterans First Contracting Program.

(h) Misrepresentation. Pursuant to 38 U.S.C. 8127(g), any business concern, including all its principals, that is determined by VA to have willfully and intentionally misrepresented a company's

SDVOSB status is subject to debarment from contracting with the Department for a period of not less than five years (see VAAR 809.406-2 Causes for Debarment).

(End of clause)

VAAR 852.219-76 VA Notice of Limitations on Subcontracting – Certificate of Compliance for Supplies and Products (Jan 2023) (Deviation)

(a) Pursuant to 38 U.S.C. 8127(k)(2), the offeror certifies that -

(1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows: [Offeror check the appropriate box]

(i) □ In the case of a contract for supplies or products (other than from a non-manufacturer of such supplies), it will not pay more than 50% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-73 or VOSBs as set forth in 852.219-74. Any work that a similarly situated VIP-listed subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(ii) □ In the case of a contract for supplies from a nonmanufacturer, it will supply the product of a domestic small business manufacturer or processor, unless a waiver as described in 13 CFR

121.406(b)(5) is granted. The offeror understands that, as provided in 13 CFR 121.406(b)(7), such a waiver has no effect on requirements external to the Small Business Act, such as the Buy American Act or the Trade Agreements Act.

(2) Manufacturer or nonmanufacturer representation and certification. [Offeror fill-in - check each applicable box below. The offeror must select the applicable provision below, identifying itself as either a manufacturer or nonmanufacturer]:

(i) □ Manufacturer or producer. The offeror certifies that it is the manufacturer or producer of the end item being procured, and the end item is manufactured or produced in the United States, in accordance with paragraph (a)(1)(i).

(ii) □ Nonmanufacturer. The offeror certifies that it qualifies as a nonmanufacturer in accordance with the requirements of 13 CFR 121.406(b) and paragraph (a)(1)(ii). The offeror further certifies it meets each element below as required in order to qualify as a nonmanufacturer. [Offeror fill-in

- check each box below.]

□ The offeror certifies that it does not exceed 500 employees (or 150 employees for the Information

Technology Value Added Reseller exception to NAICS code 541519, which is found at 13 CFR 121.201, footnote 18).

□ The offeror certifies that it is primarily engaged in the retail or wholesale trade and normally sells the type of item being supplied.

□ The offeror certifies that it will take ownership or possession of the item(s) with its personnel, equipment, or facilities in a manner consistent with industry practice.

(iii) □ The offeror certifies that it will supply the end item of a small business manufacturer, processor, or producer made in the United States, unless a waiver as provided in 13 CFR 121.406(b)(5) has been issued by SBA.

(3) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United

States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution.

(4) If VA determines that an SDVOSB/VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following:

(i) Referral to the VA Suspension and Debarment Committee;

(ii) A fine under section 16(g)

(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and

(iii) Prosecution for violating section 1001 of title 18.

(b) The offeror represents and understands that by submission of its offer and award of a contract it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the contract or to determine whether the offeror qualifies as a manufacturer or nonmanufacturer in compliance with the limitations on subcontracting requirement. Contracting officers may, at their discretion, require the contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a contract if the information regarding such compliance is not already available to the contracting officer. Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed.

(c) The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance. The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate.

(d) Offeror completed certification/fill-in required. The formal certification must be completed, signed, and returned with the offeror's bid, quotation, or proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award.

Certification

I hereby certify that if awarded the contract, [insert name of offeror] will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror].

Printed Name of Signee:

Printed Title of Signee:

Signature:

Date:

Company Name and Address:

(End of clause)

VAAR 852.242-71 Administrative Contracting Officer (OCT 2020)

The Contracting Officer reserves the right to designate an Administrative Contracting Officer (ACO) for the purpose of performing certain tasks/duties in the administration of the contract. Such designation will be in writing through an ACO Letter of Delegation and will identify the responsibilities and limitations of the ACO. A copy of the ACO Letter of Delegation will be furnished to the Contractor.

(End of Clause)

VAAR 852.246-71 Rejected Goods (Oct 2018)

(a) Supplies and equipment. Rejected goods will be held subject to Contractor's order for not more than 15 days, after which the rejected merchandise will be returned to the Contractor's address at the

Contractor's risk and expense. Expenses incident to the examination and testing of materials or supplies that have been rejected will be charged to the Contractor.

(b) Perishable supplies. The Contractor shall remove rejected perishable supplies within 48 hours after notice of rejection. Supplies determined to be unfit for human consumption will not be removed without permission of the local health authorities. Supplies not removed within the allowed time may be destroyed. The Department of Veterans Affairs will not be responsible for, nor pay for, products rejected.

The Contractor will be liable for costs incident to examination of rejected products.

(End of Clause)

FAR 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (Sept 2023)

Addendum to FAR 52.212-1 List all provisions incorporated by reference in numeric order starting with

FAR and followed by VAAR.

The following solicitation provisions apply to this acquisition:

FAR 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998). The full text of FAR/VAAR

Provisions may be accessed electronically at:

https://www.acquisition.gov/browse/index/far http://www.va.gov/oal/library/vaar/

FAR 52.204-7 System for Award Management (Oct 2018)

FAR 52.204-16 Commercial and Government Entity Code Reporting (Aug 2020)

FAR 52.204-20 Predecessor of Offeror (Aug 2020)

FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services

Or Equipment (Nov 2021)

FAR 52.212-3 Offeror Representations and Certifications – Commercial Products and Commercial

Services (May 2024)

VAAR 852.252-70, Solicitation Provisions or Clauses Incorporated by Reference (Jan 2008)

• Applicable provisions within VAAR 852.252-70 are: FAR 52.204-24, FAR 52.229-11, FAR 52.212-3 and FAR 52.223-22.

End of addendum to 52.212-1

Addendum to FAR 52.212-2 Evaluation – Commercial Products and Commercial Services (Nov 2022)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and technical factors considered. The following factors shall be used to evaluate offers with price being the deciding factor:

Price

Technical Acceptability: Road Salt Specification as stated in the Statement of Need.

Price and technical, when combined, are required to meet acceptability with price being the most advantageous to the government.

https://www.acquisition.gov/browse/index/far http://www.va.gov/oal/library/vaar/

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the

Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

ATTACHMENT A

STATEMENT OF NEED

BACKGROUND

Calverton National Cemetery (CNC) is located at 210 Princeton Blvd, Calverton NY. Cemetery grounds encompass approximately 1,045 acres of land. CNC is a National Shrine that honors veterans with a final resting place and lasting memorials that commemorate their service to our Nation. The Cemetery receives visitors, holds ceremonies, and conducts committal services. Because of CNC’s special significance and attention, it receives from the public and media, strict adherence to the following specifications is essential.

GENERAL REQUIREMENTS

Calverton National Cemetery requires the delivery of 175 cubic yards of Road Salt (pure sodium chloride) in bulk annually, with the option for an additional 25 cubic yards during one, or all the ordering periods, so an Option for

Increased Quantity is included for each year. The contractor will be responsible for delivering the Road Salt in increments, with each delivery coordinated on an as needed basis.

Notification and Delivery Methods: The Contracting Officer’s Representative (COR) shall call and schedule delivery time and dates. The Contractor will be notified 3 - 5 days before delivery is needed.

Upon delivery, all Road Salt will be inspected and may be rejected by COR if it fails to conform to any of the requirements of this contract.

Communication: Communication with the COR is essential to meet the needs of the Cemetery. The Contractor must contact the COR at the time of delivery to ensure proper placement of the Bulk Road Salt. Communication with the COR is strongly imperative as no deliveries shall take precedence over the burial services or activities at the cemetery. Also work activity and noise must not disturb Committal/Burial Services. Additionally, trucks are strictly prohibited from passing through any Committal/Burial Service area during this period.

Road Salt Specifications: Road Salt must meet the following requirements:

• Road Salt (Pure Sodium Chloride) in bulk shall be totally covered with a waterproof, non-porous tarpaulin, or similar sheeting material. Torn, ripped, or mesh coverings may be cause for rejection of shipment. Also, evidence of free-flowing water/brine in shipments may be cause for rejection.

• Road Salt shall be received in a free-flowing and usable condition. Upon inspection of delivered Road Salt, the material shall be uniform in appearance, free flowing, and free from visual evidence of foreign matter including but not limited to dirt, stone, chips, trash, and/or any other material that could reasonably be expected to interfere with the use, handling, or storage of the Road Salt.

RESPONSIBILITIES

The Contractor shall preserve and protect all structures, equipment, roads, and vegetation (such as trees, shrubs, & grass) on or adjacent to the delivery site, which is not to be removed and which does not interfere with the deliveries required under this contract. The Contractor will take extreme precaution when delivering and unloading

Road Salt to not hit, damage, mark and/or knock any buildings or structures.

The Contractor shall ensure that the Cemetery, the existing improvements, and utilities at or near the delivery site and on adjacent property of a third party are free from damages. The Contractor shall immediately notify the COR of any such occurrence and repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the Contractor fails or refuses to repair the damage promptly, the Contracting Officer may have the necessary work performed and charge the cost to the Contractor.

Insurance, Licenses & Permits: The Contractor shall possess and maintain all necessary insurance, licenses, and permits required for the contract performance. The Contractor is responsible for any injury to himself/herself/themself, and his/her/them employees, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by his/her/them employees’ fault or negligence. The

Contractor is responsible for repair and/or replacement of any damaged turf, headstones, structures, and/or other property.

The Contractor shall maintain personal liability and property damage insurance coverage as required by the laws of the State of New York or in accordance with FAR 52.228-5 Insurance – Work on a

Government Installation (Jan 1997) and the following limitations, whichever is more.

• Bodily Injury Liability coverage of at least $500,00 per occurrence.

• Property Damage Liability coverage of at least $100,000 per occurrence.

WORK HOURS

Hours Of Operation: Deliveries shall be made Monday through Friday, between the hours of 8:00 a.m. – 2:00 p.m., unless otherwise requested by Cemetery due to unforeseen weather emergency need.

National Holidays: Deliveries shall not be made on the eleven holidays observed by the Federal

Government unless emergency delivery requested. Unless otherwise specified, when a holiday falls on a

Sunday, the following Monday shall be the legal holiday as observed by the Federal Government. When a holiday falls on a Saturday, the preceding Friday shall be observed as the legal holiday. The eleven holidays observed by the Federal Government are as follows:

Holiday Date Month

New Year’s Day 1st January

Martin Luther King Jr.’s Birthday 3rd Monday January

President’s Day 3rd Monday February

Memorial Day Last Monday May

Juneteenth/Freedom Day 19th June

Independence Day 4th July

Labor Day 1st Monday September

Columbus Day 2nd Monday October

Veterans Day 11th November

Thanksgiving Day 4th Thursday November

Christmas Day 25th December

Or any other day specifically declared by the President of the United States to be a National Holiday.

(End of Work Statement)

ATTACHMENT B

PRICE SCHEDULE

Base Year: December 1, 2024, or Date of award through November 30, 2025

CLIN

No.

Description:

Material/Product:

Qty Frequency/

Unit Unit Cost Est. Total Cost

Delivery of Road Salt (Pure

Sodium Chloride) in bulk “on a as needed/ as requested basis” in approximately 60-yard increments. The Contractor will unload the salt in the designated area determined by the COR.

[This CLIN is subject to an

Option of Increased Quantity for an additional 25 Cubic

Yard, IAW FAR 52.217-6]

CY

Total Estimated Cost: $

Option Year 1: December 1, 2025, or Date of award through November 30, 2026

No.

Description:

Material/Product:

Qty Frequency/

Sodium Chloride) in bulk “on a as needed/ as requested basis” in approximately 60-yard increments. The

Contractor will unload the salt in the designated area determined by the COR.

[This CLIN is subject to an

Option of Increased Quantity

Option Year 2: December 1, 2026, or Date of award through November 30, 2027

No.

Description:

Material/Product:

Qty

Frequency/

Sodium Chloride) in bulk “on a as needed/ as requested basis” in approximately 60-yard increments. The

Contractor will unload the salt

Option Year 3: December 1, 2027, or Date of award through November 30, 2028

No.

Description:

Material/Product:

Qty

Frequency/

Sodium Chloride) in bulk “on a as needed/ as requested basis” in approximately 60-yard increments. The

Contractor will unload the salt in the designated area determined by the COR.

[This CLIN is subject to an

Option of Increased Quantity

Option Year 4: December 1, 2028 or Date of award through November 30, 2025

No.

Description:

Material/Product:

Qty

Frequency/

Sodium Chloride) in bulk “on a as needed/ as requested basis” in approximately 60-yard increments. The

Contractor will unload the salt

PRICE SUMMARY TOTALS

Total Cost

Base Year – date of award thru 11/30/25: $

Option Year 1 – 12/01/25 – 11/30/26: $

Option Year 2 – 12/01/26 – 11/30/25: $

Option Year 3 - 12/01/27 - 11/30/28: $

Option Year 4 – 12/01/28 – 11/30/29: $

Grand Total (Base + all Option Years): $