Combined Synopsis Solicitation.pdf

Combined Synopsis/Solicitation FA301624Q5216

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in

Federal Acquisition Regulation (FAR) Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

This RFQ is NOT to be construed as a commitment by the United States Air Force. The Government is

NOT liable for any costs and/or activity associated with providing a response to this announcement. Any costs incurred as a result of a response to this announcement shall be borne by the firm and will not be charged to the government for reimbursement. The Government reserves the right to award some or all of the line items represented herein. The Government reserves the right to cancel this solicitation either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse for costs associated with providing a quote.

Solicitation number FA301624Q5216 is issued as a Request for Quotation (RFQ).

This RFQ incorporates provisions and clauses in effect through Federal Acquisition Circular 2024-05 and

DFARS Change 05/30/2024.

This acquisition is a 100% Small Business Set-Aside under NAICS Code 811310 with a size standard of

$12.5 Million. Any quote that is submitted by a contractor that is not a current small business will not be considered for award.

The Line Item(s) is/are as follows:

ITEM DESCRIPTION QTY UNIT UNIT PRICE

EXTENDED

AMOUNT

Car Wash Rack Repairs IAW Statement of Work

1 EA $ $

TOTAL $

Description of Requirement: Disconnect automatic carwash equipment from the north bay of the JBSA-

Lackland carwash facility and install a manual wash system with soap brush and trigger wand and control box. Reference the attached Statement of Work for more details. The existing car wash equipment system was installed around 2008/2009. Delivery and installation shall be FOB Destination.

The quoted price shall remain firm for 30 calendar days from the due date specified below.

The provision at FAR 52.212-1, Instructions to Offerors-Commercial, and addenda applies to this acquisition.

FAR 52.212-2 - Evaluation-Commercial Items is incorporated by reference and addenda applies to this acquisition.

Quoters shall include a completed copy of the provision at 52.212-3, Offeror Representations and

Certifications Commercial Items, with its quote or otherwise concede to the Representations and

Certifications data available to the Government at SAM.gov.

The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition and a statement regarding the addenda is available in Attachment 2.

The clause at FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or

Executive Orders Commercial Items, applies to this acquisition and additional FAR clauses cited in the clause applicable to this acquisition are identified in Attachment 2.

The Defense Priorities and Allocations System (DPAS) and assigned rating does not apply to this solicitation.

Quotes are due to the Contracting Office no later than 28 Aug 2024 at 2:00 PM CT. Submit electronic quotes via email to kailah.kraus@us.af.mil with a copy to vivian.fisher@us.af.mil. Quotes are to remain valid for a period of not less than 30 days. Quotes received after the due date and time may be considered "late" and ineligible for award consideration. All questions are due no later than 23 Aug 2024 at 2:00 PM CT in order to be considered timely.

Mandatory Registrations. To be eligible for award, registration with the System for Award Management

(SAM) must be current. To register or update SAM go to https://www.sam.gov/portal/public/SAM/ and provide mandatory information.

Please provide the following information:

FOB DESTINATION REQUIRED

Payment Terms ___________________________________

Delivery Date ____________________________________

Company Name ______________________________________________________________________

POC ___________________________________

Telephone Number ___________________________________

E-Mail Address ___________________________________

CAGE Code Number ___________________________________

UEI ___________________________________

Warranty Information ___________________________________

Proposed Period of Performance _____________________________________

Special Notes and Instructions:

The following clauses and/or provisions apply to this acquisition and are continued at Attachment 2.

ADDENDUM TO 52.212-1 -- Instructions to Offerors -- Commercial Items

FAR 52.212-1 is hereby tailored as follows:

(b) Submission of Quotes:

(4) Quoters shall include a technical description of the materials and services being offered in sufficient detail to evaluate compliance with the requirements of the solicitation.

A complete proposal consists of two (2) parts:

1. Technical Description:

(a) The Contractor shall ensure that work for this project is performed in accordance with the criteria herein, and that all items/products in the description shall be fully operational at the completion of work for this project.

(b) Work areas shall be maintained in a neat, clean, safe condition and all trash, debris, and garbage, which the contractor generates shall be removed from the premises upon completion and delivery, or daily if the completion/delivery will be completed in more than one day.

Price Quote:

(a) Insert price in the Schedule of Supplies/Services of this Solicitation.

(5) Warranty: Standard Industry Warranty

(d) Product Samples is deleted in its entirety.

(e) Multiple Offers is deleted in its entirety.

(h) Multiple Awards is deleted in its entirety.

ADDENDUM TO 52.212-2, Evaluation – Commercial Items

FAR 52.212-2 is hereby tailored as follows:

1. Basis for Award.

a) This acquisition is being conducted as a 100% small business set aside IAW FAR Parts 12 –

Acquisition of Commercial Products and Commercial Services and 13 – Simplified Acquisition

Procedures. Quotes will be reviewed using the Lowest Price Technically Acceptable (LPTA) evaluation method.

b) The Government will award a single Firm-Fixed-Price purchase order to the technically acceptable

Offeror with the lowest price who is deemed responsible IAW FAR 9.104 and whose quote conforms to all stated terms, conditions, representations, certifications, required by this RFQ. Unless identified otherwise, by submission of a quote, the Offeror has agreed to all requirements included herein. Failure to meet a requirement may result in a quote being determined ineligible for award.

c) It is the Government’s intent to evaluate quotes and award a purchase order without interchanges with Offerors. Therefore, the Offeror's initial quote should contain the Offeror's best terms from a price, and technical standpoint. However, the Government reserves the right to conduct interchanges if the

Contracting Officer later determines them to be necessary.

1.1. Evaluation Process. Offers will be ranked from lowest to highest based on the price, followed by an evaluation of the technical acceptability of the lowest three price quotes. If the Government deems it necessary, a technical evaluation of additional quotes, in order of price, may be conducted. A price analysis may be conducted to determine if the lowest price technically acceptable offer is fair and reasonable. A single award will then be made to the Offeror who has been determined responsible and has submitted the lowest, technically acceptable, price.

1.1.1 Technical Evaluation. If the Government receives three (3) or fewer quotes, all quotes will be evaluated for Technical Acceptability. If the Government receives more than three (3) quotes, the

Government will only select the three (3) lowest priced quotes and then evaluate them for Technical

Acceptability.

To confirm the capability, and therefore, acceptability, of the Offeror to meet the Government’s requirements as outlined in Attachment 3, Statement of Work (SOW) the Offeror shall submit with their quote, a clear, and concise Technical Capability Narrative that includes sufficient detail to substantiate the validity of the Offeror’s stated claim(s) that they are able to meet the requirement. The narrative shall not simply rephrase, reiterate, or restate the Government's own language, but rather shall provide convincing rationale describing how the Offeror intends to fulfill the requirement. Legibility, clarity, and coherence are very important. The narrative should include as specifically as possible, the actual methodology that will be used for accomplishing and satisfying the SOW’s stated requirement(s). The

Offeror shall assume that the Government has no prior knowledge of its capabilities, facilities, and experience, thus the technical evaluation will be solely based on the information presented in the

Offeror's Technical Capability Narrative.

1.2. Ratings: Upon evaluation of the Technical Capability Narrative, the following rating will be assigned:

(i) Acceptable: The Offeror has provided sufficient information within their Technical Capability

Narrative for the Government to evaluate and confirm their capability to meet all the requirements of the SOW.

(ii) Unacceptable: The Offeror has not provided sufficient information within their Technical

Capability Narrative; therefore, the Government cannot confirm their capability to meet the requirements of the SOW.

1.3 Interchanges:

Interchanges can be informal or formal. The Contracting Officer may use e-mail, send an Interchange

Notice (IN) or phone call, etc., asking for clarifications, change pages, revisions or other documentation.

The Government may conduct interchanges with one, some, none, or all Offerors at its discretion. Only quotes rated technically acceptable, either initially or as a result of interchanges, will be eligible for award.

Attachments (5):

1. Schedule of Supplies and Services

2. Provisions and Clauses

3. Statement of Work

4. Car Wash Photos

5. WD 2015-5253 Rev 23