Combined_Synopsis_solicitation.pdf

UNCLASSIFIED

(U) NGA SIP Automated Storage System - Synopsis/Solicitation – RFQ124142AS01

1. Instructions: This is combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

This Request for Quote (RFQ), incorporates provisions and clauses in effect through 05/22/2024.

The National Geospatial-Intelligence Agency has a requirement to procure two automated storage systems under NAICS code 423440.

This requirement is being issued brand name or equal. The Salient Characteristics are detailed in the attachment.

Any questions should be directed to Ken Lehrmann (Kenneth.M.Lehrmann@nga.mil) or Katie

Dee (Kathleen.A.Dee@nga.mil).

Item Manufacturer

Part No.

Quantity Unit Price Total Price Delivery

Location

Vidir Pan

Vertical

Carousel (or similar item)

P1913-21-120-

1 NGA Arnold

Vidir Pan

Vertical

Carousel (or similar item)

P1913-21-120-

1 NGA Washington

Grand

Total:

**The price per automated storage system should be inclusive of installation, freight, etc.

Delivery Locations:

NGA Arnold

ATTN: Lt. Wesley Jordan

MS: L-26

3838 Vogel Road

Arnold, MO, 631010

NGA Washington

Attn: Lt. Merrill Tipton

7500 GEOINT Drive

MS: N24118

Springfield, VA 22150 mailto:Kenneth.M.Lehrmann@nga.mil

• Quotes shall be good for 30 days. Quotes are due to Ken Lehrmann

(Kenneth.M.Lehrmann@nga.mil) and Katie Dee (Kathleen.A.Dee@nga.mil) by 1:00 PM Central

Time on Friday 07/26/2024. If you have any questions, reach out to the emails provided. Offers sent beyond the deadline will not be considered. Delivery of these items must be 180 days after receipt of order or less.

2. Evaluation Factors:

• Award will be based on the lowest-priced, technically acceptable offer.

• Technical acceptability is determined based on meeting the characteristics as detailed in the Salient Characteristics accompanying this RFQ.

• Delivery must be accomplished as soon as possible.

3. Provisions/Clauses:

Provisions:

52.211-6, Brand Name or Equal

(a) If an item in this solicitation is identified as "brand name or equal," the purchase description reflects the characteristics and level of quality that will satisfy the Government’s needs. The salient physical, functional, or performance characteristics that "equal" products must meet are specified in the solicitation.

(b) To be considered for award, offers of "equal" products, including "equal" products of the brand name manufacturer, must-

(1) Meet the salient physical, functional, or performance characteristic specified in this solicitation;

(2) Clearly identify the item by-

(i) Brand name, if any; and

(ii) Make or model number;

(3) Include descriptive literature such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information available to the Contracting Officer; and

(4) Clearly describe any modifications the offeror plans to make in a product to make it conform to the solicitation requirements. Mark any descriptive material to clearly show the modifications.

(c) The Contracting Officer will evaluate "equal" products on the basis of information furnished by the offeror or identified in the offer and reasonably available to the mailto:Kenneth.M.Lehrmann@nga.mil

Contracting Officer. The Contracting Officer is not responsible for locating or obtaining any information not identified in the offer.

(d) Unless the offeror clearly indicates in its offer that the product being offered is an "equal" product, the offeror shall provide the brand name product referenced in the solicitation.

52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance

Services or Equipment. Representation Regarding Certain Telecommunications and Video

Surveillance Services or Equipment (Oct 2020)

52.209-2, Prohibition on Contracting with Inverted Domestic Corporations – Representation

52.212-1, Instructions to Offerors-Commercial Items.

52.212-2, Evaluation-Commercial Products and Commercial Services

(a) fill in: ‘Proposal will be evaluated to ensure quantities and products match those requested in the RFQ.’

52.212-3, Offeror Representations and Certification--Commercial Items included in their System for Award Management (SAM) record

52.222-22, Previous Contracts and Compliance Reports.

252.203-7005, Representation Relating to Compensation of Former DoD Officials

252.204-7008, Compliance with Safeguarding Covered Defense Information Controls

52.204-26, REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE

SERVICES OR EQUIPMENT (NOV 2021)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26, Covered Telecommunications Equipment or Services—Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Products or Commercial Services. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at 52.204-26, or in paragraph (v)(2)(ii) of the provision at 52.212-3.

(a) Definitions. As used in this provision—

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition.

https://www.acquisition.gov/far/52.204-26#FAR_52_204_26 https://www.acquisition.gov/far/52.212-3#FAR_52_212_3 https://www.acquisition.gov/far/52.204-26#FAR_52_204_26 https://www.acquisition.gov/far/52.212-3#FAR_52_212_3 https://www.acquisition.gov/far/52.204-25#FAR_52_204_25

(1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) ( https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services".

(d) Representation. The Offeror represents that—

(1) It ____ will, ____ will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the https://www.sam.gov/ additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds "will" in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that—

It ____ does, ____ does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds "does" in paragraph (d)(2) of this section.

(e) Disclosures.

(1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded "will" in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded "does" in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the PSC of the service being provided;

and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(End of provision)

Clauses:

52.202-1, Definitions

52.203-5, Covenant Against Contingent Fees

52.203-6, Restrictions on Subcontractor Sales to the Government

52.203-7, Anti-Kickback Procedures;

52.203-17, Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights

52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards

52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment

52.209-9 Updates of Publicly Available Information Regarding Responsibility of Matters

52.204-19, Incorporation by Reference of Representations and Certifications.

52.211-14, Notice of Priority Rating for National Defense, Emergency Preparedness, and Energy

Program Use

52.212-4, Contract Terms and Conditions--Commercial Items

52.212-5, Contract Terms and Conditions Required to Implement Statutes Or Executive Orders--

Commercial Items, with the following clauses checked:

52.219-28, Post Award Small Business Program Representation

52.222-3, Convict Labor

52.222-19, Child Labor--Cooperation with Authorities and Remedies

52.222-21, Prohibition of Segregated Facilities

52.222-26, Equal Opportunity

52.222-36, Affirmative Action for Workers with Disabilities

52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving

52.225-13, Restrictions on Certain Foreign Purchases

52.232-33, Payment by Electronic Funds Transfer - Central Contractor Registration

252.203-7000, Requirements Relating to Compensation of Former DoD Officials

252.203--7002, Requirement to Inform Employees of Whistleblower Rights

252.204-7000, Disclosure of Information

252.204-7003, Control of Government Personnel Work Product

252.204-7006, Billing Instructions

252.204-7012, Safeguarding Covered Defense Information and Cyber Incident Reporting

252.204-7015, Notice of Authorized Disclosure of Information for Litigation Support

252.225-7001, Buy American and Balance of Payments Program

252.225-7002, Qualifying Country Sources as Subcontractors

252.225-7048, Export-Controlled Items

252.232-7003, Electronic Submission of Payment Requests and Receiving Reports

252.232-7010, Levies on Contract Payments

252.247-7023, Transportation of Supplies by Sea

NARI:

5X252.204-7000-90, PUBLIC RELEASE OF INFORMATION (MAY 2015)

(a) Except as provided in paragraph (b) of this clause, information pertaining to this contract shall not be released to the public unless authorized by the Contracting Officer in accordance with DFARS 252.204-7000, Disclosure of Information. Requests for approval to release information pertaining to this contract shall be submitted to the

Contracting Officer by means of NGA Form 5230-1, National Geospatial-Intelligence

Agency Request for Clearance for Public Release.

(b) The contractor may provide past performance information regarding this contract, without Contracting Officer approval, to the Office of the Director of National

Intelligence (ODNI), the Central Intelligence Agency (CIA), the National

Reconnaissance Office (NRO), the National Security Agency (NSA), the Defense

Intelligence Agency (DIA), and NGA to support source selections at those agencies. The contractor is responsible for the proper classification and handling of such information, and shall provide a copy of the information provided to the Contracting Officer.

(End of Clause)

5X52.227-9000, UNAUTHORIZED USE OF NGA NAME, SEAL, AND INITIALS

(JUN 2006)

(a) As provide in 10 U.S.C. Section 425, no person may, except with the written permission of both the Secretary of Defense and the Director of National Intelligence, knowingly use the words "National Geospatial-Intelligence Agency", "National Imagery and Mapping Agency", or "Defense Mapping Agency," the initials "NGA", "NIMA", or

"DMA," the seal of National Geospatial-Intelligence Agency, National Imagery and

Mapping Agency, or the Defense Mapping Agency, or any colorable imitation of such words, initials, or seal in connection with any merchandise, retail product, impersonation, solicitation, or commercial activity in a manner reasonably calculated to convey the impression that such use is approved, endorsed, or authorized by the Secretary of Defense and the DNI.

(b) Whenever it appears to the U.S. Attorney General that any person is engaged or about to engage in an act or practice which constitutes or will constitute conduct prohibited by paragraph (a), the Attorney General may initiate a civil proceeding in a district court of the United States to enjoin such act or practice. Such court shall proceed as soon as practicable to hearing and determination of such action and may, at any time before final determination, enter restraining orders or prohibitions, or take such other action as is warranted, to prevent injury to the United States, or to any person or class of persons for whose protection the action is brought.

5X52.227-9001, ACTIVITIES THAT AFFECT U.S. PERSONS (NOV 2016)

This contract is sponsored by the National Geospatial-Intelligence Agency. All work and services to be performed hereunder shall be in strict compliance with procedures contained in DoDM 5240.01.

5X52.232-9000: Submission of Invoice-DoD FMFO J-8 National Geospatial-

Intelligence Agency (NGA) (OCT 2023) – For use in contracts paid by the NGA

Vendor Pay Office.

(a) The contractor shall prepare each invoice in accordance with the Prompt Payment

Act and email one copy of the invoice to FMFOINSP@nga.mil.

(b) At the same time of submission of the invoice to the DoD FMFO J-8 NGA Vendor

Pay Office, the contractor shall email a copy to the Contract Specialist and Contracting

Officer, and a copy to the Contracting Officer’s Representative (COR) at the address set forth in the clause at 5X252.201-602-2-91, Contracting Officer’s Representative (COR), if applicable. The contractor shall ensure the invoice submitted to the payment office is the same invoice submitted to the CS, CO, COR, and the designated DCAA office when clause 5X252-242-9000 is used, without alteration.

mailto:FMFOINSP@nga.mil

(c) Upon receipt of the invoice, the COR will complete the receiving report and submit via the RRPT database tool. A copy of the completed receiving report shall also be provided to the Contracting Officer shown on the face of this contract/order.

(d) Contractors wishing to check the payment status of their vouchers may do so by calling FPC Vendor Support at 636-321-5251. In addition, questions may be directed to the Contracting Officer’s Representative (COR). In the absence of a COR, contact the

Procurement Contracting Officer (PCO), whose name and contact information appear on the face page of this contract/order.

SECTION H-1- DORMANT ACCOUNT REVIEW-QUARTERLY PARTICIPATION.

The Dormant Account Review, Quarterly (DAR-Q) process, is the Department of Defense

(DoD) requirement to increase the Department’s and NGA’s ability to use available appropriations before they expire and ensure remaining open obligations are valid and liquidated before the cancellation of the appropriation. NGA disseminates and receives DAR-Q information to and from NGA’s Industry Partners using the National Reconnaissance Office

(NRO) unclassified Acquisition Research Center (ARC) website. NGA provides consolidated lists of lines of accounting for validation, of which contractor participation is mandatory.

Contractors holding NGA contracts and/or orders are required to support the NGA DAR-Q process. Each contractor must select two points of contact (POCs) to establish and maintain active accounts on the unclassified NRO ARC at https://acq.westfields.net.

Contractor POCs use the following information to register:

1.) Full name;

2.) SSN (Optional);

3.) Unclassified email address;

4.) DUNS number; and

5.) Unclassified telephone number.

From the https://acq.westfields.net homepage, click on “Register” in the upper-right-hand corner of the page; follow the instructions, and enter the requested data. Although not required for

DAR-Q compliance, POCs possessing a classified email account may enter that information during registration to also create a classified ARC account. POCs should be aware that account activation requires the registered user to validate the account by email within 24 hours of registration. Questions or problems related to the website or the registration process should be directed to the unclassified Acquisition Center of Excellence (ACE) Help IT Desk at 703-230-

6300 or acehelpdesk@westfields.net.

https://acq.westfields.net/ https://acq.westfields.net/ mailto:acehelpdesk@westfields.net

NGA will conduct quarterly DAR-Q reviews in accordance with the DoD Financial Management

Regulations (FMR). Contractors with dormant Unliquidated Obligations appearing on any specific quarterly DAR-Q review will be notified via the NRO ARC. Once notified, contractor

POCs are required to validate and upload the contractors’ responses, including supporting documentation, to the NRO ARC by the due date set forth in the relevant timelines outlined by

NGA and the FMR.