Combined Synopsis Solicitation.pdf

Combined Synopsis-Solicitation for Commercial Items

Last Updated: 02/01/22

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in

Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and

Solicitation for Commercial Items,” as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-04 (eff. 1/30/2022).

The associated North American Industrial Classification System (NAICS) code for this procurement is

532120, with a small business size standard of $38.5M. The FSC/PSC is 2330.

The VA Great Lakes Health Care System, Veterans Integrated Services Network (VISN) 12, Jesse Brown

Medical Center, Sterile Processing Services (SPS) located at 820 S. Damen Avenue, Chicago, IL 60612-

4223 is seeking to lease a fully functioning Mobile SPS Unit (MSPSU). A fully functioning MSPSU includes integrated SPS medical equipment, power, HVAC, plumbing, water testing, fire alarm and sprinkler system, telephone and IT drops, unit anchoring, hot/cold weather package, and training.

All interested companies shall provide quotations for the following:

Item # Item Description Per 12-month lease agreement

Extended Cost

0001 Mobile Sterile Processing Services Unit (delivery, setup, certification, tear down and removal)

0002 Electrical Power

0003 Hot/Cold Weather Package

0004 Plumbing

0005 Water Testing

0006 Fire Alarm and Sprinkler System

0007 Security Alarm

0008 Telephone and Data switches

0009 Integrated Medical Equipment

0010 HVAC System

0011 Unit Anchoring

0012 Education and Training

Basic Requirement Cost:

0013 3-month Option Period One (Aug 2023 – Oct 2023)

0014 3-month Option Period Two (Nov 2022 – Jan 2023)

Total Cost:

Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s).

Refer to Attachment 1: STATEMENT OF WORK

The MSPSU shall be delivered FOB destination and fully functional no later than July 31, 2022.

Period of Performance

Anticipated period of performance is 12 months from the date of delivery. Purchase order will include two 3-month fixed-priced option periods to be executed at the Government’s discretion.

Place of Performance/Place of Delivery

Jesse Brown VA Medical Center

820 S. Damen Avenue

Chicago, IL 60612-4223

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

• FAR 52.212-1, “Instructions to Offerors–Commercial Items” (NOV 2021)

• FAR 52.204-7, “System for Award Management” (OCT 2018)

• FAR 52.204-16, “Commercial and Government Entity Code Reporting” (AUG 2020)

• FAR 52.209-7, “Information Regarding Responsibility Matters” (OCT 2018)

• FAR 52.214-21, “Descriptive Literature” (APR 2002)

• FAR 52.217-5, “Evaluation of Options” (JUL 1990)

• FAR 52.229-11, “Tax on Certain Foreign Procurements – Notice and Representation” (JUN 2020)

• FAR 52.233-2, “Service of Protest” (SEPT 2006)

• FAR 52.212-2, “Evaluation-Commercial Items (NOV 2021)

• FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items” (JUL 2020)

(DEVIATION)

Offerors must complete annual representations and certifications electronically via the System for Award

Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

• FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” (NOV 2021

• FAR 52.203-17, “Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights” (JUN 2020)

• FAR 52.204-4, “Printed or Copied Double-Sided on Postconsumer Fiber Content Paper” (MAY

2011)

• FAR 52.204-13, “System for Award Management Maintenance” (OCT 2018)

• FAR 52.204-18, “Commercial and Government Entity Code Maintenance” (AUG 2020)

• FAR 52.217-9, “Option to Extend the Term of the Contract” (MAR 2000) http://acquisition.gov/comp/far/index.html https://www.va.gov/oal/docs/business/pps/deviationFar-20200817.PDF https://www.va.gov/oal/docs/business/pps/deviationFar-20200817.PDF https://www.sam.gov/portal

• FAR 52.222-19, “Child Labor – Cooperation with Authorities and Remedies” (JUL 2020)

(DEVIATION) (E.O. 13126).

• FAR 52.228-5, “Insurance-Work on a Government Installation” (JAN 1997)

• FAR 52.229-12, “Tax on Certain Foreign Procurements—Notice and Representation” (Feb 2021)

• FAR 52.232-18, “Availability of Funds” (APR 1984)

• FAR 52.232-40, “Providing Accelerated Payments to Small Business Subcontractors” (NOV

2021) (DEVIATION AUG 2020)

• VAAR 852.212-70, “Provisions and Clauses Applicable to VA Acquisition of Commercial

Items” (APR 2020) o 852.203-70, “Commercial Advertising” o 852.211-70, “Equipment Operation and Maintenance Manuals” o 852.215-70, “Service-Disabled Veteran-Owned and Veteran-Owned Small Business

Evaluation Factors” o 852.215-71, “Evaluation Factor Commitments” o 852.232-72, “Electronic Submission of Payment Requests” o 852.233-70, “Protest Content/Alternative Dispute Resolution” o 852.233-71, “Alternate Protest Procedure” o 852.246-71, “Rejected Goods” o 852.270-1, “Representatives of Contracting Officers”

• VAAR 852.212-71, “Gray Market Items” (APR 2020)

• VAAR 852.212-72, “Gray Market and Counterfeit Items” (MAR 2020) (DEVIATION)

• VAAR 852.219-74, “Limitations on Subcontracting – Monitoring and Compliance” (JUL 2018)

(DEVIATION)

• VAAR 852.219-75, “Subcontracting Commitments Monitoring and Compliance” (JUL 2018)

• VAAR 852.219-78, “VA Notice of Limitations on Subcontracting – Certificate of Compliance for

Supplies and Products” (SEP 2021) (DEVIATION)

• VAAR 852.242-71, “Administrative Contracting Officer” (OCT 2020)

• VAAR 852.247-71, “Delivery Location” (OCT 2018)

• VAAR 852.247-74, “Advance Notice of Shipment” (OCT 2018)

• FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive

Orders” (JAN 2022)

No gray market or remanufactured items will be acceptable. Gray market items are Original Equipment

Manufacturers’ (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed equipment, verified by an authorization letter or other documents from the OEM. All warranty and service associated with the equipment shall be in accordance with the OEM terms and conditions.

Submit quotations to the office specified in this solicitation at or before the exact time specified in this solicitation. Quotations may be submitted on letterhead stationery, or as otherwise specified in the solicitation.

https://www.va.gov/oal/docs/business/pps/deviationVaar20180627.pdf

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO QUOTERS—COMMERCIAL ITEMS

All quoters shall submit the following:

1. Quote;

2. Capabilities of quote items/equipment not listed above;

3. Floorplans, schematics and technical information;

4. All necessary unscheduled and preventative maintenance of equipment, per OEM standard, that is included with the unit;

5. Cleaning instructions;

6. Delivery, set-up, and certification timeline for the MSPSU

7. Breakdown and removal timeline of MSPSU at the end of the lease

8. Completed copy of the representations and certifications at FAR 52.212-3;

9. Evidence of general liability insurance (refer to SUPPLEMENTAL INSURANCE REQUIREMENTS

pg. 7)

10. Acknowledgment of Solicitation Amendments (if any);

11. Past performance information to include most recent and relevant contracts for the same or similar items (no more than 3).

12. Statement regarding the terms and conditions of solicitation

As a minimum, quotations must include the following:

a. The name, address, and telephone number of the quoter;

b. A technical description of the items being quoted in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

c. Price and any discount terms;

d. Option period pricing

e. Delivery terms;

f. “Remit to” address, if different than mailing address;

Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers unless another time period is specified in an addendum to the solicitation.

Issuance of purchase order. Quotations should contain the quoter’s best technical and price terms. The

Contracting Officer may reject any or all quotations. The Contracting Officer may issue a purchase order to other than the quoter with the lowest priced quotation. After the evaluation of quotations, the

Contracting Officer may negotiate final terms with one or more quoters of the Government’s choice before issuing any purchase order. The Contracting Officer will not negotiate with any quoters other than those of the Government’s choice and will not use the formal source selection procedures described in

FAR part 15.

Requests for information. The contracting officer will not notify unsuccessful quoters that responded to this solicitation. Quoters may request information on purchase order(s) resulting from this solicitation from the contracting officer.

All quotes shall be sent to the Contracting Officer, Stacy Massey at Stacy.Massey@va.gov.

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified

Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the

Government. Responses should contain your best terms, conditions.

ADDENDUM TO 52.212-2 EVALUATION—SIMPLIFIED ACQUISITION PROCEDURES

(a) Basis for Award. The Government will issue a purchase order to the responsible quoter whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

(b) The following factors shall be used to evaluate quotations:

(1) Technical or Quality

(2) Past Performance

(3) Veterans Involvement

(4) Price

(c) Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2 (b) (3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations. The evaluation will consider the following:

(1) Technical or Quality: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government’s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation.

(2) Past Performance: The past performance evaluation will assess the relative risks associated with a quoter’s likelihood of success in fulfilling the solicitation’s requirements as indicated by the quoter’s record of past performance. The past performance evaluation may be based on the contracting officer’s knowledge of and previous experience with the supply or service being acquired; Customer surveys, and past performance questionnaire replies; Contractor Performance Assessment Reporting System (CPARS) at http://www.cpars.gov/ or any other reasonable basis.

(3) Veterans Involvement: In accordance with Veterans Affairs Acquisition Regulation (VAAR)

852.215-70 (DEVIATION), Service-Disabled Veteran-Owned and Veteran-Owned Small Business

(VOSB) Evaluation Factors, the Government will assign evaluation credit for a Quoter (i.e., prime contractor) which is a Service-Disabled Veteran-Owned Small Business (SDVOSB) or a VOSB. To mailto:Stacy.Massey@va.gov http://www.cpars.gov/ http://www.cpars.gov/ receive credit, an offeror must be registered and verified in Vendor Information Pages (VIP) database at time of quotation submission and at time of award (https://www.vip.vetbiz.va.gov/) and must meet federal small business size standards for the North American Industry Classification System (NAICS) code assigned to this solicitation. Non-SDVOSB/VOSB quotations that use SDVOSBs or VOSBs as subcontractors will receive some consideration under this evaluation Factor. Quoters must state in their quotations the names of the SDVOSBs and VOSBs with whom they intend to subcontract and provide a brief description of the proposed subcontracts and the approximate dollar values of the proposed subcontracts. In addition, the proposed subcontractors must be registered and verified in the VetBiz.gov

VIP database (https://www.vip.vetbiz.va.gov/) and must meet federal small business size standards for the

NAICS code assigned to this solicitation at time of both quotation submission and at time of award.

(4) Price: The Government will evaluate the price by adding the total of all line item prices. The Total

Evaluated Price will be that sum.

(d) Options. The Government will evaluate quotations for award purposes by adding the total price for all options to the total price for the basic requirement.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Issuance of purchase order. Quotations should contain the quoter’s best technical and price terms. The

Contracting Officer may reject any or all quotations. The Contracting Officer may issue a purchase order to other than the quoter with the lowest priced quotation. After the evaluation of quotations, the

Contracting Officer may negotiate final terms with one or more quoters of the Government’s choice before issuing any purchase order. The Contracting Officer will not negotiate with any quoters other than those of the Government’s choice and will not use the formal source selection procedures described in

FAR part 15.

Submission of your response shall be received not later than May 11, 2022, at 5:00pm e.s.t.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the

Point of Contact listed below.

https://www.vip.vetbiz.va.gov/ https://www.vip.vetbiz.va.gov/

Point of Contact

Stacy Massey, Contracting Officer

Stacy.Massey@va.gov

SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers’ liability: Contractors are required to comply with applicable

Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least

$100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: (LIABILITY) per occurrences.

(c) Automobile liability: (AUTO-PER-PERSON) per person; (AUTO-PER-OCCURRENCE) per occurrence and (PROPERTY-DAMAGE) property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

(END-OF-CLAUSE)

mailto:Stacy.Massey@va.gov