Combined synopsis-solicitation.pdf

COMBINED SYNOPSIS/SOLICITATION

RFQ 50310222Q0034

Action Code: Combined Synopsis-Solicitation Posted Date: April 28 Year: 2022 Zip Code: 20549 Service Code: T001

Contracting Office Address: Securities and Exchange Commission (SEC)

Office of Acquisitions 100 F Street, NE Washington, DC 20549

Subject: Custom Framing Services, Exhibit Design and Installation, and

Wall/Gallery Hanging System Design and Installation

Solicitation Number: 50310222Q0034 Response Date: May 12, 2022 at 10:00AM ET Point of Contact: Khaleelah Wright

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulations (FAR) Subpart 12.6, in conjunction with FAR Subpart 13.5, and as supplemented with additional information included in this notice. This announcement is the only solicitation; quotes are being requested, and a written solicitation will not be issued.

Combined synopsis/solicitation number 50310222Q0034 is issued as a request for quotation (RFQ).

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2022-04, dated January 30, 2022.

This acquisition is solicited as unrestricted under North American Industrial Classification Systems (NAICS) code 453920 and the business size standard is $7.5 Million.

The U.S. Securities and Exchange Commission (SEC) is soliciting a single vendor to provide custom framing services, exhibit design and installation, and wall/gallery hanging system design and installation. This is a Firm Fixed Price (FFP) type Indefinite Delivery Indefinite Quantity (IDIQ) contract that will be awarded via OPEN MARKET as set forth in the terms and conditions of solicitation 50310222Q0034 included herein.

This is an all-or-none requirement. Partial quotes will be deemed nonresponsive and will not be evaluated. Award shall be made on the basis of a Best Value procurement.

Quoters shall provide custom framing services, exhibit design and installation, and wall/gallery hanging system design and installation. The format for pricing is provided in Attachment 2, ‘Price Worksheet – Framing Services’.

Places of Performance: SEC Headquarters in Washington, DC and its eleven (11) Regional Offices located in Atlanta, GA; Boston, MA; Chicago, IL; Denver, CO; Fort Worth, TX; Los Angeles, CA; Miami, FL; New York, NY; Philadelphia, PA; Salt Lake City, UT; and San Francisco, CA.

Period of Performance:

September 28, 2022 – September 27, 2023 September 28, 2023 – September 27, 2024 September 28, 2024 – September 27, 2025 September 28, 2025 – September 27, 2026 September 28, 2026 – September 27, 2027

The FOB point is destination.

Set Aside: 100% Small Business

FAR 52.212-1, ‘Instructions to Offerors – Commercial Items’, applies to this acquisition.

SUBMITTAL INSTRUCTIONS

QUOTES MUST BE SUBMITTED ELECTRONICALLY.

All quote submissions must include the following information (preferably to be provided on the quote submission cover letter and will not be included in the page limitation):

a) Dun & Bradstreet Number (DUNS)

b) Contact Name

c) Contact Email address

d) Contact telephone and fax number

e) Complete business mailing address

VOLUME 1 - TECHNICAL QUOTE:

The Quoter’s technical submission should demonstrate the firm’s capability to perform the requirements outlined in the solicitation. Quoters shall provide a technical quote that includes the following three (3) general areas/factors:

A. Technical Capability B. Corporate Experience C. Past Performance

A. Technical Capability

The quoter shall describe in detail its technical capability and how it will meet the criteria in the statement of work. The quoter's technical approach shall clearly describe and address the quoter's understanding of the desired outcomes contained in the SOW. The quoter shall also be within a 50 mile radius of SEC Headquarters.

Statements such as "the quoter understands" or ''the quoter will comply" and statements that paraphrase the SOW or other contract requirements are inadequate.

B. Corporate Experience

The quoter is expected to have at least 5 (five) years of Corporate Experience.

Quoters must submit a two-page (maximum) narrative describing the company's corporate experience providing the types of services offered. Your company must have provided these types of services for the minimum number of years noted above.

At a minimum, your narrative must include the following:

(i) Organization's number of years of corporate experience in providing the services offered.

(ii) Organization's size, experience in the field, and resources available to fulfill requirements of the size anticipated under any resultant contract; and

(iii) Brief history of the organization's activities contributing to the development of expertise and capabilities related to this requirement.

C. Past Performance

The Government will evaluate relevant past performance of each Quoter. The Quoter shall identify three (3) current/previous contracts/task orders with the Federal Government or Industry that demonstrate recent and relevant past performance.

Recent is defined as within the last three (3) years. Relevant is defined as work similar in complexity and magnitude to the work identified in the SOW. Please include the following information:

a) Project Title.

b) Description of the Project.

c) Contract Type.

d) Contract/Task Order Number.

e) Contract/Task Order Amount.

f) Government Agency/Organization.

g) Contracting Officer’s Representative (COR) name, address, phone number and email address.

h) Contracting Officer’s name, address, telephone number and email address.

i) Current status (e.g., completed and/or in progress, start and estimated completion dates).

j) Key personnel (please identify those individuals who worked on the relevant project and are also proposed for this effort).

k) A brief narrative of why your firm believes this reference is relevant to the proposed task.

The Quoter must complete the part of the Past Performance Questionnaire that is attached to this Request for Quote (RFQ) and provide it to no more than three (3) references (government or industry). The references are expected to submit the Past Performance Questionnaire by email to Ms. Khaleelah Wright at WrightKh@sec.gov no later than the closing date/time of the RFQ. It is the responsibility of the Quoter to ensure that the Past Performance Questionnaire is returned to the correct email address no later than the RFQ closing date/time.

The Government will evaluate the quality of the Quoter’s past performance based on CPARS assessments, the past performance references provided in the Quoter's submission and/or other information obtained from references provided by the Quoter, as well as other relevant past performance information obtained from other sources known to the Government. The Government reserves the right to perform customer surveys only for those contracts which are deemed by the Government to be most relevant to this procurement.

Page Limitation: The technical quote submission shall be limited to twenty-five (25) one-sided pages.

Quoters shall not include any price information in the technical quote.

VOLUME 2 - PRICE QUOTE:

Each Quoter shall submit a price quote separate from the technical quote. The price quote shall be complete and accurate in all respects and provide pricing information to demonstrate the Quoter’s ability to satisfactorily perform the work called for by this RFQ.

The price quote shall include a completed copy of the Price Worksheet to include pricing for the Base Year and Option Years One through Four and a grand total (see Attachment 2).

There are no page limitations for the Price Quote.

mailto:WrightKh@sec.gov

All sections shall be sent via one email. Place the Solicitation number within the subject line of your submittal.

2.212-2 – EVALUATION FACTORS FOR AWARD

EVALUATION FACTORS FOR AWARD

The Government intends to award a single award IDIQ contract to the responsible quoter whose quote presents the best value after an evaluation is conducted in accordance with the technical factors in this solicitation.

The technical evaluation criteria set forth below have been developed by the program office and have been tailored to the requirements in this particular solicitation. The quoter is informed that these criteria: (1) serve as the standard against which all quotes will be evaluated and (2) serve to identify the significant matters which the quoter should specifically address in complying with the requirements of this solicitation.

Quoters are cautioned that their initial quote should contain the best terms from a technical and price standpoint. The failure of a Quoter to meet any given requirement or instruction of the RFQ in their quote may result in the entire quote being found to be unacceptable and thus eliminated from the competition.

All quotations received in response to this RFQ shall remain valid for 90 calendar days from the date of quotation submission.

The Government reserves the right to make no award pursuant to this solicitation.

Evaluation Factors

The evaluation of quotes will be based on the following factors:

A. Technical Capability B. Corporate Experience C. Past Performance D. Price (Non-Rated)

Technical Capability is more important than Corporate Experience and Past Performance.

Corporate Experience and Past Performance are of equal importance. When combined, the technical evaluation factors of (1) Technical Capability (2) Corporate Experience, and

(3) Past Performance are significantly more important than (4) Price. As the technical quotes become more equal, price becomes more important in making the award determination. In the event that two (2) or more quotes are determined not to have any substantial technical differences (i.e., are technically equivalent), award may be made to the lower priced quote. It should be noted that award may be made to other than the lowest priced quote if the Government determines that a price premium is warranted due to technical merit. The Government may also award to other than the highest technically rated quote, if the Government determines that a price premium is not warranted.

Awards may also be made on the basis of initial quotes without discussions. Quoters are therefore cautioned that each initial quote should contain the quoter’s best terms.

EVALUATION OF FACTORS

Technical quotes submitted in response to this RFQ will be evaluated as follows:

1) Technical Capability – the Government will assess the degree to which the quoter effectively demonstrates knowledge, understanding, and technical ability to successfully perform the requirements of the SOW.

2) Corporate Experience – the Government will assess the depth of the quoter's corporate experience in providing these types of services.

3) Past Performance – the Government will assess the relevance and quality of the quoter’s recent past performance for similar type of work.

Price quotes will be evaluated based on price competition received through the submission of several price quotations and previous pricing data.

Quoters must include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications—Commercial Items, with its quote.

All quoters are cautioned that if selected for award, they must be registered with the Systems for Award Management (SAM). SAM can be accessed at Internet address:

https://beta.sam.gov/. Confirmation of SAM registration will be validated prior to issuance of an award.

The following FAR provisions and clauses apply to this solicitation:

52.212-4 Contract Terms and Conditions - Commercial Items (NOV 2021); 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (JAN 2022); 52.219-6 Notice of Total Small Business Set-Aside (NOV 2020); 52.222-3 Convict Labor (JUN 2003); 52.222-21 Prohibition of Segregated Facilities (APR 2015); 52.222-26 Equal Opportunity (SEP 2016); 52.222-36 Equal Opportunity for Workers with Disabilities (JUN 2020); 52.222-37 Employment Reports on Veterans (JUN 2020); 52.222-40 Notification of Employee Rights Under the National Labor Relations Act (DEC 2020); 52.222-50 Combating Trafficking in Persons (NOV 2021); 52.222-54 Employment Eligibility Verification (NOV 2021); 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020);

52.232-33 Payment by Electronic Funds Transfer – System for Award Management (OCT 2018); 52.216-18 Ordering (AUG 2020); 52.216-19 Order Limitations (OCT 1995); 52.216-22 Indefinite Quantity (OCT 1995); 52.217-5 Evaluation of Options (JUL 1990); 52.217-8 Option to Extend Services (NOV 1999); 52.217-9 Option to Extend the Term of the Contract (MAR 2000); 52.223-99 Ensuring Adequate COVID Safety Protocols; and 52.252-2 Clauses Incorporated by Reference (FEB 1998).

https://beta.sam.gov/

Full text of the FAR provisions and clauses may be obtained from the following internet website: http://www.acquisition.gov/far/.

The following SEC local clauses apply to this solicitation:

5003.05 SUBMISSION OF INVOICES - DELPHI EINVOICING SYSTEM

(JANUARY 2022)

a. The Securities and Exchange Commission (SEC) will only accept electronic invoices submitted through the Delphi eInvoicing system on a monthly basis.

b. Payment system registration. All persons accessing the Delphi eInvoicing web-portal will be required to have their own unique user Delphi eInvoicing ID and password and be credentialed through login.gov.

(1) Electronic authentication. See www.login.gov for instructions. Click on the following link for instructions on establishing a login.gov account:

https://login.gov/help/creating-an-account/how-do-i-create-an-account-with-logingov/.

(2) To create a login.gov account, the user will need a valid email address and a working phone number. The user will create a password and then login.gov will reply with an email confirming the email address.

(3) In order to set up a new user account or make changes to existing vendor Delphi eInvoice users who will submit invoices through the eInvoicing web-portal for payment and tracking purposes, notify iSupplier@sec.gov and include the contract/order number, the user's full name, valid email address (group mailboxes are not recommended), and current phone number of all vendor users. Vendor users will be notified via e-mail when the account is created. The vendor user will be provided detailed instructions for logging into their Delphi eInvoicing account.

(4) Training on Delphi. To facilitate use of DELPHI, comprehensive user information is available at http://einvoice.esc.gov

(5) Account Management. Vendors are responsible to contact the Delphi Help Desk when their firm's points of contacts will no longer be submitting invoices so they can be removed from the system. Instructions for contacting the Delphi Help Desk can be found at http://einvoice.esc.gov

c. Contractors are cautioned against submitting an invoice prior to goods and services being received/accepted. Invoices submitted prematurely may be rejected. Software license maintenance and subscriptions may be invoiced at the beginning of the contract period of performance.

http://www.acquisition.gov/far/ http://www.login.gov/ https://login.gov/help/creating-an-account/how-do-i-create-an-account-with-logingov/ https://login.gov/help/creating-an-account/how-do-i-create-an-account-with-logingov/ mailto:iSupplier@sec.gov http://einvoice.esc.gov/ http://einvoice.esc.gov/

d. The SEC's Delphi eInvoicing system is managed by the Enterprise Services Center (ESC). In order to receive payment and in accordance with the Prompt Payment Act, all invoices submitted as attachments in the Delphi eInvoicing web-portal shall contain the following:

(1) Company logo or letterhead

(2) Company name and payment address

(3) Company Point of Contact (POC) for the invoice with phone and e-mail

(4) Invoice number and invoice date

(5) Billing period

(6) SEC Contract number

(7) Task/Delivery Order number (if applicable)

(8) SEC Contracting Officer's Representative (COR name)

(9) Amount billed (by CLIN), current and cumulative

(10) Total amount billed this period

(11) Cumulative total billed to date

(12) Brief Description of Services Performed - General description only

e. If the contract includes allowances for travel, all invoices which include charges pertaining to travel expenses will catalog a breakdown of reimbursable expenses with the appropriate receipts to substantiate the travel expenses.

5004.00 APPOINTMENT OF CONTRACTING OFFICER’S REPRESENTATIVE

(COR) (JANUARY 2022)

a. A Securities and Exchange Commission COR has been designated for administration and information relating to this contract. The SEC may also assign one or more Alternate CORs for this contract. The COR may not re-delegate his or her authority;

only the CO has this authority. A COR Appointment Letter (and ACOR Appointment Letter if applicable) detailing the designations will be e-mailed to the contractor.

b. The COR will manage the contract in coordination with the CO and within the terms of the contract. The COR’s responsibilities include reviewing invoices and charges by the Contractor, informing the CO of areas where exceptions are taken, and accepting or rejecting invoices in the SEC’s financial system. The COR shall be the primary point of contact responsible for communicating administrative guidance for on-boarding and off-boarding of Contractor Personnel, mandatory trainings, government closures, and other events as necessary. Unless otherwise specified in this contract, inspection and acceptance of supplies and/or services to be furnished under this contract will be performed by the COR.

c. Only the CO has the authority to change the terms and conditions of this contract. The

COR may request a contract modification, but the CO will make the final determination. The COR may not agree to or issue a change to the contract terms and conditions. In the event the Contractor effects changes to the contract at the direction of any person other than the CO, the changes will be considered to have been made without any authority and no adjustments will be made to the contract.

SECTION H – SPECIAL CONTRACT REQUIREMENTS

6002.00 TYPE OF CONTRACT (JANUARY 2022)

This is a Firm Fixed Price type contract/agreement.

6005.00 TRAVEL (JANUARY 2022)

a. All approved travel related expenses will be reimbursed in accordance with the current Federal Travel Regulation found at http://www.gsa.gov/portal/content/102886.

b. The reimbursement of travel expenses is subject to the following limitations: (1) any subsistence allowance (i.e., meals and lodging) is limited by a per diem allowance prescribed by the link above; (2) expenses incurred as a result of travel using a personal automobile are reimbursed as prescribed by the link above; (3) reimbursement of air and train travel is limited to the most economical rate and reasonable traveled route; and (4) each out-of-pocket travel and allowable miscellaneous administrative expense exceeding $75 requires a receipt that is to be attached to the contractor’s invoice.

6018.00 CONTRACTOR PERFORMANCE EVALUATION (JANUARY 2022)

a. In accordance with FAR 42.1502, the SEC will submit an electronic record of the Contractor’s performance to the Contractor Performance Assessment Reporting System (CPARS) for processing at least annually and at the time the work under a contract or order is completed.

b. The Contractor’s information for CPARS is pulled from the Contractor’s entry in SAM under the Past Performance Point of Contact for the company.

c. The Contractor’s designated representative will have the ability to review, comment, and state whether or not the Contractor agrees with the evaluation and return the evaluation to the Contracting Officer (CO) per FAR 42.1503. The SEC’s evaluation will be available to search in CPARS after 14 calendar days for Government use in evaluating the Contractor’s past performance as part of a source selection action.

http://www.gsa.gov/portal/content/102886

d. If the Contractor desires a meeting to discuss the evaluation, it must be requested, in writing to the CO, no later than seven calendar days from the receipt of the evaluation.

e. It shall be the sole responsibility of the Contractor to inform the CO or COR in writing of any changes to the Contractor’s designated representative. Any such changes do not require a modification to the terms and conditions of the contract/order.

6020.00 CONTRACTOR WORKFORCE INCLUSION (JANUARY 2022)

a. The Contractor confirms its commitment to equal opportunity in employment and contracting, and that it shall ensure, to the maximum extent possible and consistent with applicable law, the fair inclusion of minorities and women in its workforce.

b. The Contractor shall insert the substance of this contract standard in each subcontract for services awarded for performance of this contract with a dollar value of $100,000 or more.

c. Within ten (10) business days of a written request from the Director of the

Commission’s Office of Minority and Women Inclusion (OMWI Director) or designee, or such longer time as the OMWI Director or designee determines, and without any additional consideration, action or authorization required from the OMWI Director, the Contractor shall provide documentation, satisfactory to the OMWI Director, of the actions it has undertaken (and as applicable, the actions each covered subcontractor under the contract has undertaken) to demonstrate its good faith efforts to comply with the aforementioned provisions.

d. For purposes of this contract, “good faith efforts” shall include actions by the

Contractor (and as applicable, actions by each covered subcontractor under the Service Contract) to identify and, if present, remove barriers to minority and women employment or expansion of employment opportunities for minorities and women within its workforce. Efforts to remove such barriers may include, but are not limited to, recruiting to ensure that applicant pools include minorities and women, providing job-related training, or other activity that could lead to removing such barriers.

e. The documentation requested by the OMWI Director or designee to demonstrate good faith efforts may include, but is not limited to, one or more of the following:

a. The total number of Contractor’s employees, and the number of employees by race, ethnicity, gender, and job title or EEO-1 Report job category (e.g., EEO-1 Report(s));

b. A list of covered subcontract awards for services under the contract, and for each covered subcontract award, the dollar amount, date of award, and the subcontractor’s race, ethnicity, and/or gender ownership status;

c. The contractor’s plan for ensuring the fair inclusion of minorities and women in its workforce, including outreach efforts; and

d. For each covered subcontractor, the documentation specified in paragraphs a.

and c. above.

f. Consistent with Section 342(c)(3) of the Dodd-Frank Wall Street Reform and

Consumer Protection Act (the “Dodd-Frank Act”), 12 U.S.C. 5452(c)(3), a Contractor’s failure to demonstrate to the OMWI Director that it has made good faith efforts to include minorities and women in its workforce (and as applicable, failure to demonstrate that its subcontractor(s) has made such good faith efforts) may result in termination of the contract for default after the contractor is provided written notice and an opportunity to cure the failure in accordance with the procedures set forth in FAR Subpart 49.402-3(d), other contractual remedies, referral to the Office of Federal Contract Compliance Programs (OFCCP), or other appropriate action.

g. Compliance with this standard does not necessarily satisfy the requirements of EO

11246, as amended, nor does it preclude OFCCP compliance evaluations and/or enforcement actions undertaken pursuant to that Executive Order, or demonstrate compliance with other FAR clauses that may be included in this contract.

QUOTE SUBMISSION

The closing date and time of this solicitation is 12 May 2022 at 10:00AM Eastern Time.

Quoters shall submit quotations on company letterhead signed by an authorized company representative by the closing date and time. Quotes must be submitted via email only.

Paper copies of this solicitation will not be issued and telephone, fax, or email requests for the solicitation will not be accepted. Quotes must be valid for ninety (90) days after due date. Any amendment(s) issued to this RFQ will be published on this website.

Therefore, it is the quoter’s responsibility to visit this website frequently for updates on this procurement.

QUOTES MUST BE SUBMITTED ELECTRONICALLY.

Place the Solicitation number within the subject line of your submittal.

http://www.gpo.gov/fdsys/granule/USCODE-2011-title12/USCODE-2011-title12-chap53-subchapIII-partC-sec5452 https://www.acquisition.gov/sites/default/files/current/far/html/Subpart%2049_4.html#wp1083185 http://www.dol.gov/ofccp/ http://www.dol.gov/compliance/laws/comp-eeo.htm http://www.dol.gov/compliance/laws/comp-eeo.htm

OTHER SUBMITTAL ITEMS THAT MUST ACCOMPANY QUOTE

Quoter shall complete the attached Price Worksheet in its entirety and submit with quote.

Electronically submitted quotations shall be submitted to the following email address:

wrightkh@sec.gov Khaleelah Wright, Contract Specialist

Questions regarding this RFQ must be submitted in writing and sent via email to the attention of the Contract Specialist, Khaleelah Wright, at wrightkh@sec.gov no later than 10:00 a.m. Eastern Standard Time on May 2, 2022. Questions received after that date/time may not be addressed. Responses to questions will be posted on/or before May 4, 2022.

**It is the quoter's responsibility to ensure that electronically submitted quotes are received by the Government by the due date.

Clarity and completeness of the quote are of the utmost importance. The quote must be written in a practical, clear and concise manner. It must use quantitative terms whenever possible and must avoid qualitative adjectives to the maximum extent possible.

mailto:wrightkh@sec.gov mailto:wrightkh@sec.gov

52.212-4 Contract Terms and Conditions - Commercial Items (NOV 2021); 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (JAN 2022); 52.219-6 Notice of Total Small Business Set-Aside (NOV 2020)...