Combined Synopsis-Solicitation.pdf

BASE PORTA LETS

SOLICITATION #FA330020Q0021

I. GENERAL INFORMATION

The 42nd Contracting Squadron, 50 LeMay Plaza, Bldg. 804, Maxwell AFB, AL has a requirement to purchase services as described in the Statement of Work (SOW), (Attachment 1). This is a streamlined combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice.

This announcement constitutes the only notice. A written solicitation will not be issued. This requirement is issued as a request for quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect the Federal Acquisition Circular 2020-04 and DFARS DPN change notice 20200123.

A Firm-Fixed Priced (FFP) Blanket Purchase Agreement (BPA) will be made in accordance with the following:

Any questions must be received by 16 March 20, 12:00 hrs CST. Proposals must be received by 20 Mar 2020, 15:00 hrs CST. E-mail proposals are acceptable. Please respond to this RFP by emailing response to: Drew Zimmerman at e-Mail: drew.zimmerman.1@us.af.mil and LaChandra Thompson at e-Mail:

lachandra.thompson@us.af.mil. Late price lists/quotes will be processed in accordance with FAR 52.212-1(f) “Late submission, modifications, revisions, and withdrawals of offers.”

LOCATION: Maxwell AFB, AL and Gunter Annex and other training locations in accordance with (IAW) the SOW dated 28 Feb 2020.

THE GOVERNMENT IS SOLICITING FOR “OPEN MARKET” QUOTES ONLY. GENERAL SERVICES

ADMINISTRATION (GSA) QUOTES WILL NOT BE CONSIDERED.

IMPORTANT NOTE: At least two (2) BPAs will be issued as a result of this synopsis/solicitation.

II. DESCRIPTION:

Maxwell AFB, AL has a requirement to provide portable toilets at Maxwell AFB and the Gunter Annex as outlined in the Statement of Work (SOW). This procurement will be awarded as a BPA to at least two (2) capable vendors.

The Government is obligated only to the extent of authorized purchases actually made under the BPA. The dollar limit for each call shall be $250,000.00 for contracting officers. For authorized Ordering Officers, the dollar limit for each call shall be $25,000.00.

III. SCHEDULE OF SERVICES:

CLIN 0001: Portable toilet services one time per week.

Unit Price/Each: $__________

CLIN 0002: Portable toilet service seven days or less.

CLIN 0003: Handicap unit with once a week service.

CLIN 0004: Extra service per unit.

CLIN 0005: Relocation fee (from one location to another) per unit.

mailto:drew.zimmerman.1@us.af.mil mailto:lachandra.thompson@us.af.mil

CLIN 0006: Trip made other than regular schedule.

Unit Price/Each trip: $__________

Period of Performance: Date of award for a period of 5 total years.

CONTRACT TERMS AND CONDITIONS:

The following FAR/DFARS provisions and clauses are applicable to this solicitation:

(For full text references, go to www.acquisition.gov)

FULL TEXT:

52.212-1 INSTRUCTIONS TO OFFERORS

IV. QUOTE PREPARATION INSTRUCTIONS

To assure timely and equitable evaluation of quotes, offerors must comply with the instructions contained herein.

Noncompliance may raise doubt regarding an offeror’s performance capabilities and may be grounds to eliminate the quote from consideration for contract award. Quotes must be complete, self-sufficient, and respond directly to the requirements of the Request for Quote (RFQ). Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The Government intends to evaluate offers and award this FFP BPA without discussions. Therefore, the offeror’s initial quote should contain the offeror’s best terms from a price standpoint. The offeror’s quote response shall consist of two (2) separate parts; Part I – Price List/Quote (valid for one year) and Part II – Technical Quote.

PART I – PRICE LIST/QUOTE

(a) Complete Section III – Schedule Of Supplies/Services above. In doing so, the offeror accedes to the BPA terms and conditions as written in the solicitation, including the Statement of Work (SOW).

(b) Pricing shall be firm-fixed price for each Contract Line Item Number (CLIN). Submit price list/quote for all CLINs on a company letterhead. The price list/quote must be submitted valid for one year, to be renewed on an annual basis.

PART II – TECHNICAL QUOTE

An offeror will be determined technically acceptable based on the following criteria:

(a) The offeror must provide evidence of the ability to provide at least 200 portable toilets, reference SOW 1.3.

1. The offeror submits a dated price list/quote with unit prices in response to this solicitation; and takes no exception to the requirements of this synopsis/solicitation and solicitation and in doing so and without taking any exception to the requirements of this synopsis/solicitation, including specification, "Schedule of Supplies/Services" and terms and conditions, the offeror accedes to all solicitation requirements. Offerors may submit quotes by email as responses to this solicitation. E-mail quotes are subject to the same rules as paper quotes. Typing shall be double spaced, in Times New Roman, and not be less than 12 pitch. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

2. If offerors SAM Representations and Certifications are not current, then they must include a completed copy of the provisions at FAR 52.212-3, and Alternate I, Offeror Representations and Certifications – Commercial Items.

Incomplete or expired Representations and Certifications will render a quote as non-responsive and it will not be considered.

http://www.acquisition.gov/

3. Interested parties capable of providing the requirement must submit a written price list/quote to include discount terms, tax identification number, cage code, and DUNS.

4. To be eligible to receive an award resulting from this RFQ, contractors must be registered in the DoD Systems for Award Management database, no exceptions. To register, please visit http://www.sam.gov or by calling 1-866- 606-8220.

5. PROVIDE THE FOLLOWING:

Company Name:

Company Address, Phone, Fax, Email and Point of Contact:

Cage Code:

Type of Business:

Tax Identification Number:

V. BASIS FOR AWARD

At least two BPAs will be issued to capable vendors, based on lowest price and technical acceptability. The offeror, by submission of the required information in Part II Technical Quote, and acceding to all of the requirements of this synopsis/solicitation (see Quote Preparation Instructions) will be evaluated for technical acceptability. All technically acceptable offers will then be evaluated for pricing.

A. PRICE:

The Government will evaluate the price information submitted in each offeror’s price list/quote for reasonableness.

Price will always be an important factor; therefore, offerors should make diligent efforts to control costs and submit fairly priced price lists/quotes.

B. TECHNICAL EVALUATION.

Each offeror’s technical quotes will be rated for acceptability on an Acceptable/Unacceptable basis. All technical criteria must be rated “Acceptable” to be considered technically acceptable. Simply restating the technical criteria within a quote may result in an unacceptable rating and preclude the offeror from award.

Table A-1 Technical Acceptable/Unacceptable Ratings

Rating Description Acceptable Quote clearly meets the minimum requirements of the solicitation.

Unacceptable Quote does not clearly meet the minimum requirements of the solicitation.

C. AWARD WITHOUT DISCUSSIONS: The Government intends to award a FFP BPA without discussions with offerors. The Government, however, reserves the right to conduct discussions if deemed in its best interest.

VI. CONTRACT TERMS AND CONDITIONS:

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available, IAW FAR 52.107 or view in the sites mentioned in provision 52.252-1 and Clause 52.252-2.

52.252-1 Solicitation Provisions Incroporated by Reference (Feb 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

www.acquisition.gov

52.252-2 Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): www.acquisition.gov

REFERENCE:

52.204-7, System for Award Management 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards 52.204-13, System for Award Management Maintenance 52.204-16, Commercial and Government Entity Code Reporting 52.204-18, Commercial and Government Entity Code Maintenance 52.204-19, Incorporation by Reference of Representations and Certifications 52.204-22, Alternative Line Item Proposal 52.209-6, Protecting the Governments Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment.

52.209-10, Prohibition on Contracting With Inverted Domestic Corporations 52.212-1, Instructions to Offerors – Commercial Items 52.212-3 Alternate I Offeror Representations and Certifications-Commercial Items 52.212-4, Contract Terms and Conditions -- Commercial Items 52.219-6, Notice of Total Small Business Set-Aside 52.219-13, Notice of Set-Aside of Orders 52.219-28, Post-Award Small Business Program Rerepresentation 52.222-3, Convict Labor 52.222-21, Prohibition of Segregated Facilities 52.222-26, Equal Opportunity.

52.222-36, Affirmative Action for Workers with Disabilities 52.222-50, Trafficking in Persons 52.223-18, Contractor Policy to Ban Text Messaging While Driving 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals-Representation 52.225-13, Restrictions on Certain Foreign Purchases 52.232-33, Payment by Electronic Funds Transfer— System for Award Management 52.232-36, Payment by Third Party 52.232-40, Providing Accelerated Payments to Small Business Subcontractors 52.233-3, Protest After Award 52.233-4, Applicable Law for Breach of Contract Claim 52.237-2, Protection of Government Buildings, Equipment, and Vegetation 52.253-1, Computer Generated Forms 252.201-7000, Contracting Officer's Representative 252.203-7000, Requirements Relating to Compensation of Former DoD Officials 252.203-7002, Requirement to Inform Employees of Whistleblower Rights 252.203-7005, Representation Relating to Compensation of Former DoD Officials 252.204-7003, Control of Government Personnel Work Product 252.204-7004, Antiterrorism Awareness Training for Contractors

252.204-7008, Compliance with Safeguarding Covered Defense Information Controls 252.204-7012, Safeguarding Covered Defense Information and Cyber Incident Reporting 252.204-7015, Notice of Authorized Disclosure of Information for Litigation Support 252.209-7004, Subcontracting with Firms that are Owned or Controlled by the Government of a Country that is a State Sponsor of Terrorism 252.223-7006, Prohibition on Storage, Treatment, and Disposal of Toxic or Hazardous Materials 252.225-7012, Preference for Certain Domestic Commodities 252.225-7048, Export-Controlled Items 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports 252.232-7009, Mandatory Payment by Governmentwide Commercial Purchase Card 252.232-7010, Levies on Contract Payments 252.237-7010, Prohibition on Interrogation of Detainees by Contractor Personnel 252.243-7001, Pricing of Contract Modifications 252.243-7002, Requests for Equitable Adjustment 252.244-7000, Subcontracts for Commercial Items 5352.223-9001, Health and Safety on Government Installations

Full Text:

52.209-7, Information Regarding Responsibility Matters (Jul 2013) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items 52.212-3, Alt I, Offeror Representations and Certifications – Commercial Items 252.204-7006, Billing Instructions 252.232-7006, Wide Area Work Flow Payment Instructions 5352.204-9000, Notification of Government Security Activity and Visitor Group Security Agreements 5352.242-9000, Contractor Access to Air Force Installations

5352.201-9101 OMBUDSMAN (JUN 2016)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Primary: Mr. David E. Jones, Deputy Director of Contracting, AFICA/KT; Address: 2035 First Street West, JBSA Randolph AFB TX 78150-4304; Telephone Numbers: (210) 652-1722 or (210) 652-7075; and E-mail Addresses:

david.jones.3@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/HQ AFICA/AFISRA/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

mailto:david.jones.3@us.af.mil

(End of clause)

Attachment 1 – SOW

STATEMENT OF WORK

BASE-WIDE PORT ABLE TOILETS (Porto-Lets)

Date: 28 Feb 2020

DESCRIPTION OF SERVICES: Provide all the personnel, equipment, tools, materials, vehicles, supervision and all other items, necessary to provide and perform services for base Portable Toilets (Porto-Lets) on Maxwell AFB, Gunter Annex and Training areas located off base. Perform all operations required to provide set up, delivery, and all services needed to maintain all Porto Lets in an upright clean condition. Provide Porto Lets and services to all buildings, industrial areas, athletic fields, training areas and recreation areas. Location of all Porto Lets shall be determined by the government. Service frequency is located in Appendix A.

1.0. SERVICE REQUIREMENTS.

1.1. Service and Location. Service and Frequency tables are shown in Appendix A. The contractor shall be required to locate or relocate Porto Lets from time to time as requested by the government. The placement of any Porto Lets shall not block or interfere with parking, walkways, or entrance to buildings. Upon notification from the Contracting Officer (CO) or the Contracting Officer Representative (COR) the contractor shall relocate/reposition or service the Porto Lets within four (4) hours whenever deemed necessary. The government estimates may occur approximately fifty (50) times a year. Perform to all standards in the contract as well as all local, state and federal regulations.

1.2. Unscheduled or On Call Services. The CO or the COR may require the contractor to respond after hours, bad weather, or emergency situations. Respond within three (3) hours of being called. Be available seven (7) days a week and 24 hours a day. Place any Porto Let that has fallen over in its proper and upright position within three (3) hours of being notified by the CO or the COR.

1.3. Availability of Porto Lets. Contractor shall have up to a total of 200 Porto Lets available for base use. Porto Lets that are part of this contract shall be available to the government at all times. The contractor shall be required to provide Porto Lets for special events such as Air Shows and other Base events etc.

2.0. PERMIT’S AND LICENSES. The contractor shall provide to the government all of the required federal, state and local permits and license that are required to perform this service. All of the contractors equipment, trucks etc. must be in good working order with no leaks. All of the contractor's employees must have the proper ID on them at all times.

3.0. GENERAL INFORMATION.

3.1. Quality Control. Develop and maintain a quality control program that ensures porto let services are performed in accordance with these specifications. Develop and implement procedures to track, identify, prevent, remedy and ensure non-recurrence of defective services. Provide a method to accept and resolve customer complaints and notify the customer of the resolution. I’m immediately notify the QA upon receipt of a customer complaint so joint validation may be accomplished. The contractor is responsible for quality control and specification compliance.

3.2. Quality Assurance. The Government COR will evaluate the contractor's performance using a combination of 100% inspections and periodic on-site inspections, and may, at the Governments discretion, inspect each task to insure conformance and acceptance prior to payment.

4.0. SECURITY REQUIREMENTS FOR UNCLASSIFIED SERVICES

4.1. Contractor Notification Responsibilities: The contractor shall notify the contracting office within 30 days before on-base performance of the service. The notification shall include:

a. Name, address, and telephone number of contractor representatives.

b. The contract number and contracting agency.

c. The reason for the service (i.e., work to be performed).

d. The location(s) of service performance and future performance, if known.

e. The date service performance begins.

4.2. Reporting Requirements: The contractor shall comply with AFI 71-101, Volume-1, Criminal Investigations, and Volume-2, Protective Service Matters, requirements. Contractor personnel shall report to 42d Security Forces Information Protection Office, any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, contractor personnel, resources, and classified or unclassified defense information.

Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment and as required thereafter.

4.3. Physical Security: Areas controlled by contractor employees shall comply with base operations plans/instructions for FPCON procedures, Random Antiterrorism Measures (RAMS) and local search/identification requirements. The contractor shall safeguard all government property, including controlled forms, provided for contractor use. At the close of each work period, government training equipment, ground aerospace vehicles, facilities, support equipment, and other valuable materials shall be secured.

4.4. Internal Operating Instructions: The contractor will adhere to the Air Force activity operating instructions (OI) for internal circulation control, protection of resources, and to regulate entry into Air Force controlled areas during normal, simulated, and actual emergency operations.

4.5. Traffic Laws: The contractor and their employees shall comply with base traffic regulations.

4.6. Cellular Phone Operation Policy: The use of cellular phones while operating a motorized vehicle is prohibited on Maxwell-Gunter. Although discouraged, drivers are authorized to use devices, i.e. ear bud or ear boom, which allows their cellular phone to be operated hands-free. The device must not cover both ears. This policy applies to everyone driving on Maxwell AFB and Gunter Annex.

4.7. Healthcare. Healthcare provided at the local military treatment facility on an emergency reimbursable basis only.

5.0. SERVICE SUMMARY

Performance Objective

SOW Para Performance Threshold

Service and Location:

Relocate/reposition/replace or service porto lets

1.1. Within four (4) hours of notification

from the COR or authorized representative.

Perform in accordance with all local, state, and federal regulations

1.1. No deviations, 100% compliant

Unscheduled or On call Services

1.2. Respond within three (3) hours of

notification

Availability of Porto lets 1.3. Have a total of 200 available for base use.

Permits and Licenses

2.0. No deviations, 100% compliant

6.0. APPENDIX(S)

Appendix A Service and Frequency Table Appendix B Publications and Forms

APPENDIX A

Table AI Service Frequency - Maxwell-Gunter Annex

Location Quantity Service Frequency On-Call Service* Grounds Shop 2 units Once a Week NA Total 2 units

*On Call Services are Estimates based on historical workload

There are a total of 2 Porto let at Maxwell Gunter Annex. There is an estimated amount of 5 unscheduled special events held at Gunter that require an estimated 20 units per year.

Table A2 Service Frequency - Maxwell AFB, AL

Location Quantity Service Frequency On-Call Service* Base Lakes 2 units Once a Week NA Composite Yard 1 unit Once a Week NA March Road Burn Area 1 unit Once a Week NA Blue Thunder Training Area 3 units Once a Week NA Kelley Street Gate 1 unit Once a Week NA Kelley Street Check Point 1 unit Once a Week NA Richie Center 5 units Once a Week NA FPC Garden March Road 1 unit Once a Week NA Elementary School 1 unit Once a Week NA

*On Call Service are Estimates based on historical workload

There is a total of sixteen (16) porto lets located on Maxwell AFB, AL. Based on historical data Maxwell AFB anticipates 40 Unscheduled Special Events per year, which may require up to 30 additional units per event based on services as needed.

Appendix B Publications and Forms

Publications and forms applicable to this Statement of Work (SOW) are listed below. The government has coded publications as mandatory (M) or advisory (A). The contractor shall follow those publications coded as mandatory to the extent (that is, the specific procedure in a paragraph, section, chapter or volume) specified in the SOW. The contractor shall be guided by those coded advisory to the extent necessary to meet requirements in this SOW. At the start of the contract, the government will provide access to the web site for all publications and forms listed. The government may issue supplements or amendment s to listed publications from any organizational level during the life of the contract. It is the responsibility to use the most current version of all publications. The contractor shall immediately implement those changes in publications that result in a decrease or no change in the contract price.

Before implementing any such revision, supplement, or amendment that will result in an increase in contract price, the contractor shall submit to the Contracting Officer (CO) a price proposal for approval. Price proposals shall be submitted within 30 calendar days from the date the contractor receives notice of the revision, supplement, or amendment giving rise to the increase in cost of performance. The government will consider changes in the contract price due to supplements and amendments shall be considered under the FAR 52.212-4 "Contract Terms and Conditions-Commercial Items" clause. The government will continue to supply the government forms needed for daily operations. Upon completion of the contract, the contractor shall return to the government all issued publications and unused forms.

Number Title Mandatory/A dvisory

PUBLICATIONS

AFI 10-1101 Operations Security (OPSEC) Instructions M AFI 31 -101 Vol I Air Force Installation Security Program M AFI 31-401 Information Security Program Management M AFI 31-501 Personnel Security Program Management M AFI 33-119 Electronic Mail (E-Mail) Management and Use M AFI 33-202 Computer Security M AFI 33-203 Emission Security (EMSEC) Program M AFI 33-204 Information Protection Security Awareness, Training and Education

(SATE) Program M

AFI 33-332 Air Force Privacy Act Program M AFI 36-3026 Identification Cards for Members of the Uniformed Service their Family

Members, and Other Eligible Personnel M

AFI 37-138 Records Disposition - Procedures and Responsibilities M AFI 71-101 Vol I Criminal Investigations M AFI 71-101 Vol II Protective Service Matters M AETCI 36-3001 Issue and Control of AETC Civilian Identification (ID) Cars M AFMAN 37-139 Disposition of Records - Standards M DoD 5200.1-R Information Security Program M DoD 5200.2-R Personnel Security Program M DoD 5400.7-R Freedom of Information Act Program M

FORMS M

AF Form 75 Visitor/Vehicle Pass M AF Form 1199 USAF Restricted Area Badge M AETC Form 58 Civilian Identification Card M DD Form 577 Signature Card M DD Form 1172 Application for Uniform Services Identification Card M