Combined Synopsis-Solicitation.pdf

DEPARTMENT OF THE AIR FORCE

4TH FIGHTER WING (ACC)

SEYMOUR JOHNSON AIR FORCE BASE NC

COMBINED SYNOPSIS/SOLICITATION

RFQ – Three (3) Customized Trailers (FA480920Q0109)

Requesting Agency: 4th Medical Group – 4 MDG 2803 Medical Campus Lane Bldg 2803 Seymour Johnson AFB, NC 27531-2310

Purchasing Agency: 4th Contracting Squadron – 4 CONS/PKB 1570 Wright Brothers Ave. Bldg. 2903

Seymour Johnson AFB, NC 27531-2459

This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

This solicitation is issued as a request for quotation IAW FAR Parts 12, 13.5 and 15. Submit written quotes in reference to Request for Quote (RFQ) number FA480920Q0109.

This requirement is being solicited as a Small Business set-aside. The NAICS code for this requirement is 336212 with a size standard of 1,000 Employees.

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-08 Effective 13 August 2020; Defense Federal Acquisition Regulation Effective 5 June 2020; and Air Force Federal Acquisition Regulation AFAC 2019-1001, Effective 1 October 2019.

BID SCHEDULE:

Potential Offerors shall include the total price to provide for all of the items listed below, on the following bid schedule. Offerors shall also include proposed delivery terms below.

FOB Destination for delivery to:

4th Medical Group – 4 MDG 2803 Medical Campus Lane Bldg 2803 Seymour Johnson AFB, NC 27531-2310

Bid Schedule: Three (3) Customized Trailers Description Qty Unit Unit Price Extended Price

CLIN 0001- MOBILE MEDICAL CLINIC

TRAILER 1 EA

SHIPPING 1 LOT

CLIN 0002 (Option) –

BIOENVIRONMENTAL ENGINEERING

EMERGENCY RESPONSE TRAILER

1 EA

SHIPPING 1 LOT

CLIN 0003 (Option) - CRASHED, DAMAGED, DISABLED, AIRCRAFT

RECOVERY TRAILER

1 EA

SHIPPING 1 LOT

Total Price $

Advance Funding Not Authorized.

Price shall include two (2) revisions to the trailer layout submitted with offer.

Delivery Date: Propose Delivery Terms:

*** To be considered for award: note that offerors must be actively registered with the US Government database System for Award Management (SAM) when submitting the quote or proposal. Vendors must be registered and/or enrolled in Wide Area Workflow (WAWF) for purpose of invoice/payment if awarded the contract. Please note WAWF is the ONLY ACCEPTABLE means of invoicing for payment and that no advance payments will be made. Vendors must provide their DUNS number, CAGE code, and confirmation of their registration in WAWF along with the quote. ***

“Registered in the System for Award Management (SAM)” means that—

(1) The Contractor has entered all mandatory information, including the unique entity identifier and the Electronic Funds Transfer indicator (if applicable), the Commercial and Government Entity (CAGE) code, as well as data required by the Federal Funding Accountability and Transparency Act of 2006 (see Subpart 4.14), into the SAM;

(2) The Contractor has completed the Core, Assertions, Representations and Certifications, and Points of Contact sections of the registration in the SAM;

(3) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS). The contractor will be required to provide consent for TIN validation to the Government as part of the SAM registration process; and

(4) The Government has marked the record “Active”.

Quotes are due no later than 10:00 AM. Eastern Standard Time, 22 September 2020. Quotes shall be sent via e-mail to the contracting points of contact listed below.

Contracting points of contact:

Bridget Engleman, Contract Specialist, (919) 722-8465 or e-mail: bridget.engleman.1@us.af.mil Christine Docker, Contracting Officer, (919) 722-1750 or email: christine.docker.2@us.af.mil

Notice to Offerors: Funds are presently available for CLIN 0001. However, funds are not presently available for remaining CLINs. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs associated with this solicitation.

ADDENDUM TO FAR 52.212-1, INSTRUCTIONS TO OFFERORS

(a) Quote shall include the contractor’s Bid Schedule as follows:

(1) Contractor’s Unit and Total Price relating to each of the CLIN/Items above.

(i) Vendor must note that separate Contract Line Item Numbers (CLINs), are not prescribed for purpose of associated costs entailing taxes, fees, transportation, delivery, etc. Accordingly, quoted unit pricing for requirements at the CLIN level under this solicitation, shall be all inclusive of all associated costs (i.e. all material, transportation, labor, delivery, etc.)

(2) Discount for prompt payment – if any

(b) Company CAGE and Point of Contact with name, address, email address, and telephone number

(c) Photo depiction/schematics of recommended layout of each trailer to include specific salient characteristics detailed in Attachment 1.

(i) Specifications Sheet Compliance: The offeror shall provide with its proposal specifications:

dimensions of the exterior, scaled drawings of the proposed interior layout, and detailed listing of the equipment the offeror proposes to provide and install.

(d) Quotes must be valid through 30 November 2020.

NOTE: Vendor specific terms and conditions that may be contingently proposed for subsequent inclusion into the contract will not be considered by the Government in its evaluation of quotations. This aspect also includes the Government’s exclusion from requests by vendors to enter into supplemental agreements from their respective company in order to conduct business under a resultant contract award.

Vendors that are not able to comply with the aforementioned conditions will be determined as noncompliant with the solicitation requirements and therefore may be removed from consideration for award.

ADDENDUM TO FAR 52.212-2, EVALUATION OF OFFERS

a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government. Price, delivery terms, past performance and demonstrated capability to meet the SOW requirements will be evaluated to determine best value. The Government may award to a higher-priced offeror if the proposed delivery date is earlier than a lower-priced offer. Additionally, the Government may award to a higher-priced offeror if the custom-designed trailer(s) demonstrates the offeror's capability to meet the requirements of the SOW.

An offeror with satisfactory past performance that meets SOW requirements and provides timely delivery for the best price will represent the best value to the Government

b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

All additional provisions and clauses applicable to this Combined Synopsis/Solicitation are provided in Attachment 2 – Provisions and Clauses. The full text of the FAR, DFARS, and AFFARS can be accessed at https://www.acquisition.gov.