Combined Synopsis_Solicitation.pdf

DEPARTMENT OF THE AIR FORCE

31st FIGHTER WING (USAFE)

Combined Synopsis/Solicitation

Requirement Title: AYP Multiball Interactive Sport & Gaming System

Solicitation Number: FA568226QA018

Solicitation Issue Date: Mon, 16 March 2026

Response Deadline: Thu, 16 April 2026 no later than 1600 (Central European Time)

Point(s) of Contact: Valeria Breda valeria.breda.it@us.af.mil 0434-305807, Gualtiero Casadio gualtiero.casadio.it@us.af.mil 0434-307931

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.202(b)(1) as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

quotes are being requested, and a separate written solicitation will not be issued.

Due to the overseas location of this requirement, no set-aside will be used in accordance with FAR19.000(b).

This solicitation incorporates provisions and clauses by reference. Provisions and clauses are those in effect through the Revolutionary FAR Overhaul (RFO) and revised DFARS and DAFFARS Agency Deviations.. The full text of provisions and clauses may be accessed electronically at https://www.acquisition.gov/far-overhaul

The North American Industry Size Classification (NAICS) code associated with this requirement is: 339920

1. Product Service Code (PSC) associated is: 7810

2. AWARD BASIS: Price and Other Factors

3. Quotes must be valid until 20 May 2026

☒Funds Available ☐ Funds Not Currently Available – Funds are not available at the moment; award is subject to availability of funds.

Type of Contract: Firm Fixed Price (FFP)

Invoicing Procedures: The contractor will submit invoices for payment electronically through the Procurement Integrated Enterprise Environment (PIEE) system (https://piee.eb.mil/piee-landing/)

The applied EURO/USD exchange rate will be 0.9303

Potential quoters are to quote on the following line item, quotes are due to this office no later than NLT Thursday, 16 April 2026 at 1600 hrs. Central European Time (CET) to the above POCs.

It is solely the contractor’s responsibility to make sure the Government has received their emails.

General Information

Requirement Information

Items To Be Provided mailto:valeria.breda.it@us.af.mil mailto:gualtiero.casadio.it@us.af.mil https://www.acquisition.gov/far-overhaul https://piee.eb.mil/piee-landing/

Line Item

Description Unit of Issue

Qty

Unit Price

Extended price

0001 MultiBall Interactive Sports & Gaming System – As detailed in the enclosed Technical Specifications

Direct Shipping to Aviano AB-Italy, Included

Each 1

TOTAL QUOTATION

Attachment no. 1: Technical Specifications

PROPOSE DELIVERY SCHEDULE:

DELIVERY LOCATION:

Direct shipping to:

31 LRS/LGRDDC

BLDG 1029 Unit 6108 Commercial Phone: +39 0434 30 8535

AVIANO AB, ITALY

33081 AVIANO (PORDENONE) ATTN- Mr. Willyerd Collier, Jr +39 0434 30 7575 willyerd.collier.1@us.af.mil

Vendor Information

Company Name:

Quoted By:

Title:

Phone:

Email: CAGE Code:

Discount Terms:

By the submission of this quote, the aforementioned Vendor acknowledges the solicitation and all of its amendments as well as takes no objections to the Solicitation's Provisions and Clauses.

FAR 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services apply to this acquisition.

As prescribed in FAR 12.205(a)(1), the following addendum is provided for this solicitation and hereby amends any language therein:

Clarification of language used. This solicitation is a Request for Quote (RFQ). If appearing in this solicitation, the terms "RFP" shall mean "RFQ", the words "proposal" or "offer" shall mean "quote", the word "offeror" shall mean "quoter", and the word "contract" shall mean "purchase order."

The purpose of these instructions is to prescribe the format of the quotes in response to this Request for Quotations (RFQ) and describe the approach for the development and presentation of the request for quote data. This is designed to ensure the essential information required for evaluation is submitted. Submit quotations to the office specified in this solicitation no later than the time specified in this solicitation. Any offer, modification, or revision received after the time specified for receipt of offers is “late” and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted. In order to be determined responsive, an offeror must submit all documentation to demonstrate the following:

a. Acknowledgement of compliance with all solicitation terms and conditions.

b. Acknowledgement of all solicitation's amendments.

c. Proof of System for Award Management (SAM) active registration at the time of quotation submittal.

d. Price and any discount terms.

You may submit more than one quote and are encouraged to do so if an alternative satisfying the requirements of the solicitation exists and may be of interest to the Government.

Terms and content of your quote: Your quote must be based on the terms of this RFQ. We may reject any quote that does not meet these terms in every respect.

Warranty: The quoter shall provide the applicable express warranties as a separate document that shall be included in the final contract by attachment.

The Contracting Officer may request additional documentation or information from any or all prospective contractors, to include: references to current or former customers who will attest to the quality of your product or service, evidence of the contractor's ability to comply with the delivery or performance schedule, information regarding the contractor's organization, experience, accounting and operational controls, technical skills, technical literature, and facilities, or any other documentation and information that might be necessary to determine the contractor's capacity for work.

Issuance of Purchase Order: The Government intends to evaluate quotations and issue a purchase order based on the initial quotations received. Therefore, the offeror’s initial quotation should contain the offeror’s best terms. The Contracting Officer may reject any or all quotes. After the evaluation of initial quotes received, the Contracting Officer may negotiate final terms with one or more offerors of the Government's choice before issuing a purchase order. The Contracting Officer will not negotiate with any offerors other than those of the Government's choice and will not use the formal source selection procedures described in FAR Part 15. The Contracting Officer will issue a purchase order to the vendor in accordance with the evaluation criteria cited in 52.212-2 below.

The Government reserves the right to cancel this RFQ at any time prior to or after receipt of quotes. In the event the Government cancels this RFQ, the Government has no obligation to reimburse a quoter for any costs.

Notification and Requests for Information. Electronic public notification WILL be provided through Government Point of Entry www.sam.gov website. The contracting officer will NOT notify unsuccessful quoters who responded to this solicitation. Quoters may request information on purchase order resulting from this solicitation from the contracting officer.

Instructions to Quoters http://www.sam.gov/

In addition to the requirements outlined above required to determine responsiveness of prospective quoters, the quote shall consist of three (3) additional separate parts:

Price: Provide a firm fixed price (FFP) quote on Price Schedule. Offerors are required to fill in the Line Item 0001 (UNIT PRICE & TOTAL AMOUNT). The proposed price shall be submitted in EURO and/or United States (US) Dollars.

Technical Exhibit as follows: Offeror shall provide a detailed and comprehensive technical description of the item as required under CLIN 0001

Delivery Schedule: the contractor shall submit a firm lead-time with its quote not to exceed 60 calendar days from award.

All referenced documents for this RFQ are available on the beta SAM website. Potential quoters are encouraged to subscribe/follow for real-time e-mail notifications when information has been posted to the website for this RFQ.

All submissions shall be referencing the solicitation number FA568226QA018, including the company information and point of contact, phone number, and e-mail address. Quotes shall be submitted digitally by email ONLY prior to the time set for quotes closing date to the above POCs.

Address any questions or concerns to the Contracting Office. The subject of the email shall be "Questions - FA568226QA018".

Questions shall annotate a reference to the specific combined synopsis element to which they pertain. All questions submitted to the above POCs by Thursday, 23 March 2026 at 1600 hrs. CENTRAL EUROPEAN TIME (CET), will be taken into consideration and answered.

It is solely the contractor’s responsibility to make sure the Government has received their emails.

(End of provision)

FAR Provision 52.212-2, Evaluation — Commercial Products and Commercial Services, applies to this acquisition.

According to FAR 12.205(a)(2), the following addendum is provided for this solicitation and hereby amends any language therein:

Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Price: The reasonableness of the quotation will be determined on the total evaluated price (TEP). Quoters should give their most competitive price. Additionally, as this requirement is commercial and will result in a "firm-fixed-price" a comparison of quoters' total price will satisfy the requirement for price analysis, in determining the price fair and reasonable. The Government may determine that an offer is unacceptable if the prices are significantly unbalanced.

Technical Exhibit: this factor evaluates how well the product or technical literature provided will meet the needs of the government. The submitted technical literature shall explicitly demonstrate the company capabilities to provide the product or service. A quote that exceeds the government’s minimum requirement may be considered for award and the best value determination will be made.

Proposed Delivery Schedule: this factor evaluates how favorable is the delivery schedule of the offered items.

IMPORTANT NOTE: Basis for Award IAW FAR 12.203(b) - The listing above IS NOT in any order of importance and the relative importance of each factor is not stated.

(End of provision)

Evaluation Criteria

The provisions and clauses listed below have been determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices and they are hereby included by full text or by reference as prescribed:

CLAUSES/PROVISIONS BY REFERENCE:

52.204-7 System for Award Management (Deviation Date) 52.204-13 System for Award Management Maintenance (Deviation Date) 52.204-19 Incorporation by Reference of Representations and Certifications (Dec 2014) 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (Deviation Date) 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (Deviation Date) 52.212-4 Terms and Conditions-Commercial Products and Commercial Services (Deviation Date) 52.232-39 Unenforceability of Unauthorized Obligations (Jun 2013) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) 52.233-1 Disputes (Deviation Date) 52.233-3 Protest after Award (Deviation Date) 52.233-4 Applicable Law for Breach of Contract Claim (Deviation Date) 52.252-2 Clauses Incorporated By Reference (Feb 1998) 52.252-4 Alterations in Contract (Apr 1984) 52.252-6 Authorized Deviations in Clauses (Nov 2020) 252.203-7000 Requirements Relating to Compensation of Former DoD Officials (Sep 2011) 252.203-7002 Requirement to Inform Employees of Whistleblower Rights (Dec 2022) 252.203-7005 Representation Relating to Compensation of Former DoD Officials (Sep 2022) 252.204-7016 Covered Defense Telecommunications Equipment or Services - Representation (Dec 2019) 252.204-7024 Notice On The Use Of The Supplier Performance Risk System (Mar 2023) 252.225-7041 Correspondence in English (Jun 1997) 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports (Dec 2018) 252.232-7008 Assignment of Claims (Overseas) (Jun 1997) 252.232-7010 Levies on Contract Payments (Dec 2006) 252.233-7001 Choice of Law (Overseas) (Jun 1997) 252.243-7001 Pricing of Contract Modifications (Dec 1991) 252.244-7000 Subcontracts for Commercial Items (Nov 2023) 5352.201-9101 Ombudsman (Jul 2023) 5352.223-9000 Elimination of Use of Class I Ozone Depleting Substances (Jun 2024)

The full text of the FAR, DFARS, and DAFFARS can be accessed on the Internet at https://www.acquisition.gov/far-overhaul

CLAUSES/PROVISIONS BY FULL TEXT:

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text.

Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): https://www.acquisition.gov

(End of clause)

252.229-7001 TAX RELIEF—BASIC (APR 2020)

(a) Prices set forth in this contract are exclusive of all taxes and duties from which the United States Government is exempt by virtue of tax agreements between the United States Government and the Contractor s Government. The following taxes or duties have been excluded from the contract price:

NAME OF TAX: ____________(Offeror insert) RATE (PERCENTAGE): ________(Offeror insert)

Clauses and Provisions https://www.acquisition.gov/far-overhaul

(b) Invoices submitted in accordance with the terms and conditions of this contract shall be exclusive of all taxes or duties for which relief is available. The Contractor s invoice shall list separately the gross price, amount of tax deducted, and net price charged.

(c) When items manufactured to United States Government specifications are being acquired, the Contractor shall identify the materials or components intended to be imported in order to ensure that relief from import duties is obtained. If the Contractor intends to use imported products from inventories on hand, the price of which includes a factor for import duties, the Contractor shall ensure the United States Government s exemption from these taxes. The Contractor may obtain a refund of the import duties from its government or request the duty-free import of an amount of supplies or components corresponding to that used from inventory for this contract.

(End of clause)

252.229-7003 TAX EXEMPTIONS (ITALY) (MAR 2012)

(a) As the Contractor represented in its offer, the contract price, including the prices in subcontracts awarded under this contract, does not include taxes from which the United States Government is exempt.

(b)The United States Government is exempt from payment of Imposta Valore Aggiunto (IVA) tax in accordance with Article 72 of the IVA implementing decree on all supplies and services sold to United States Military Commands in Italy.

(1) The Contractor shall include the following information on invoices submitted to the United States Government:

(i) The contract number.

(ii) The IVA tax exemption claimed pursuant to Article 72 of Decree Law 633, dated October 26, 1972.

(iii) The following fiscal code(s): 91000190933 for Air Force

(2)(i) Upon receipt of the invoice, the paying office will include the following certification on one copy of the invoice:

An authorized United States Government official will sign the copy of the invoice containing this certification.

(ii) The paying office will return the certified copy together with payment to the Contractor. The payment will not include the amount of the IVA tax.

(iii) The Contractor shall retain the certified copy to substantiate non-payment of the IVA tax.

(3) The Contractor may address questions regarding the IVA tax to the Ministry of Finance, IVA Office, Rome (06) 520741.

(c) In addition to the IVA tax, purchases by the United States Forces in Italy are exempt from the following taxes:

(1) Imposta di Fabbricazione (Production Tax for Petroleum Products).

(2) Imposta di Consumo (Consumption Tax for Electrical Power).

(3) Dazi Doganali (Customs Duties).

(4) Tassa di Sbarco e d Imbarco sulle Merci Transportate per Via Aerea e per Via Maritima (Port Fees).

(5) Tassa de Circolazione sui Veicoli (Vehicle Circulation Tax).

(6) Imposta di Registro (Registration Tax).

(7) Imposta di Bollo (Stamp Tax).

232.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow

(WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003 , Electronic Submission of Payment Requests and Receiving Reports.

(a) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving

I certify that this invoice is true and correct and reflects expenditures made in Italy for the Common Defense by the United States Government pursuant to international agreements. The amount to be paid does not include the IVA tax, because this transaction is not subject to the tax in accordance with Article 72 of Decree Law 633, dated October 26, 1972.

https://www.acquisition.gov/dfars/part-252-solicitation-provisions-and-contract-clauses#DFARS_252.232-7003 reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003 , Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov;

and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(b) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the

Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(c) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(d) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

INVOICE AND RECEIVING REPORT (COMBO)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

NOT APPLICABLE

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC F87700 Issue By DoDAAC FA5682 Admin DoDAAC** FA5682 Inspect By DoDAAC F1F3F3 Ship To Code F1F3F3 Ship From Code N/A Mark For Code N/A Service Approver (DoDAAC) N/A Service Acceptor (DoDAAC) N/A Accept at Other DoDAAC N/A LPO DoDAAC N/A DCAA Auditor DoDAAC N/A Other DoDAAC(s) N/A https://www.acquisition.gov/dfars/part-252-solicitation-provisions-and-contract-clauses#DFARS_252.232-7003 https://wawf.eb.mil/

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

Flavia Lendarduzzi - flavia.lenarduzzi.1.it@us.af.mil Gualtiero Casadio gualtiero.casadio.it@us.af.mil

2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

Attachments

Attachment 1: Technical Specifications mailto:flavia.lenarduzzi.1.it@us.af.mil mailto:gualtiero.casadio.it@us.af.mil