COMBINED SYNOPSIS SOLICITATION.pdf
PDF 160 KB Posted
- Attached to
- OPTUS SERVICE AGREEMENT
- Solicitation number
- IHS1524836
About this file
This is a Combined Synopsis/Solicitation Request for Quote (RFQ #IHS1524836) issued by the Indian Health Service for monthly service agreement support covering maintenance and repair services for Optos Daytona AF systems at three sites in Oklahoma: Clinton (#15304), El Reno (#15575), and Watonga (#15570). The solicitation contains 15 line items covering a base year (April 1, 2026 – March 31, 2027) and four option periods through March 31, 2031. Each line item requires 12 months of service for one site per year, with pricing to be submitted for all five years cumulatively. This is a 100% Buy Indian Set-Aside under NAICS code 811210. Quotes must be submitted by March 18, 2026 at 10:00 a.m. CDT via email to Misti Bussell (misti.bussell@ihs.gov).
The contractor must provide on-site emergency and planned maintenance support, perform all planned maintenance per the Optos System Service Manual, and repair systems to fully functioning condition including parts as required. The contractor must obtain a current letter of consent from Optos authorizing services, provide parts and operating software installations, cover all labor and travel/living expenses, and maintain an online training site for Department of Transportation manifest training for EVS staff. Services must be available in rural western Oklahoma. Evaluation will follow the Lowest Price Technically Acceptable approach, comparing cumulative five-year pricing against the government's independent cost estimate and assessing technical capabilities based on understanding of the Statement of Work and project execution plans. All contractors must be registered in the System for Award Management (SAM) prior to award and submit vendor name, CAGE code, DUNS number, tax identification number, prompt payment terms, delivery time, GSA contract number if applicable, quote expiration date, warranty information, and detailed technical documentation with their quotes.
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Combined Synopsis/Solicitation RFQ # IHS1524836
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested in response to this notice and a written solicitation will NOT be issued. This solicitation is being issued as a Request for Quote (RFQ) # IHS1524836. Submit only written quotes for this RFQ. This solicitation is 100% BUY INDIAN SET-ASIDE. The associated NAICS code is 811210.
This RFQ contains Fifteen (15) Line Items.
CLIN DESCRIPTION QTY UNIT UNIT
PRICE
TOTAL
0001 BASE YEAR –04/01/2026 – 03/31/2027 –
MONTHLY SERVICE AGREEMENT SUPPORT TO THE
CLINTON OPTOS SITE #15304.
12 MO
0002 BASE YEAR –04/01/2026 – 03/31/2027 –
MONTHLY SERVICE AGREEMENT SUPPORT TO THE
EL RENO OPTOS SITE #15575.
12 MO
0003 BASE YEAR –04/01/2026 – 03/31/2027 –
MONTHLY SERVICE AGREEMENT SUPPORT TO THE
WATONGA OPTOS SITE #15570.
12 MO
0004 OPTION PERIOD ONE –04/01/2027 – 03/31/2028 –
MONTHLY SERVICE AGREEMENT SUPPORT TO THE
CLINTON OPTOS SITE #15304.
12 MO
0005 OPTION YEAR ONE –04/01/2027 – 03/31/2028 –
MONTHLY SERVICE AGREEMENT SUPPORT TO THE
EL RENO OPTOS SITE #15575.
12 MO
0006 OPTION YEAR ONE –04/01/2027 – 03/31/2028 –
MONTHLY SERVICE AGREEMENT SUPPORT TO THE
WATONGA OPTOS SITE #15570.
12 MO
0007 OPTION PERIOD TWO –04/01/2028 – 03/31/2029
– MONTHLY SERVICE AGREEMENT SUPPORT TO
THE CLINTON OPTOS SITE #15304.
12 MO
0008 OPTION YEAR TWO –04/01/2028 – 03/31/2029 –
MONTHLY SERVICE AGREEMENT SUPPORT TO THE
EL RENO OPTOS SITE #15575.
12 MO
0009 OPTION PERIOD TWO –04/01/2028 – 03/31/2029
– MONTHLY SERVICE AGREEMENT SUPPORT TO
THE WATONGA OPTOS SITE #15570.
12 MO
0010 OPTION PERIOD THREE –04/01/2029 – 03/31/2030
– MONTHLY SERVICE AGREEMENT SUPPORT TO
THE CLINTON OPTOS SITE #15304.
12 MO
0011 OPTION YEAR THREE –04/01/2029 – 03/31/2030 –
MONTHLY SERVICE AGREEMENT SUPPORT TO THE
EL RENO OPTOS SITE #15575.
12 MO
0012 OPTION PERIOD THREE –04/01/2029 – 03/31/2030
– MONTHLY SERVICE AGREEMENT SUPPORT TO
THE WATONGA OPTOS SITE #15570.
12 MO
0013 OPTION PERIOD FOUR –04/01/2030 – 03/31/2031
– MONTHLY SERVICE AGREEMENT SUPPORT TO
THE CLINTON OPTOS SITE #15304.
12 MO
0014 OPTION YEAR FOUR –04/01/2030 – 03/31/2031 –
MONTHLY SERVICE AGREEMENT SUPPORT TO THE
EL RENO OPTOS SITE #15575.
12 MO
0015 OPTION PERIOD FOUR –04/01/2030 – 03/31/2031
– MONTHLY SERVICE AGREEMENT SUPPORT TO
THE WATONGA OPTOS SITE #15570.
12 MO
TOTAL
PRICING
PERIOD OF PERFORMANCE:
BASE YEAR: 04/01/2026 – 03-31-2027
OPTION PERIOD ONE – 04/01/2027 – 03/31/2027
OPTION PERIOD TWO – 04/01/2028 – 03/31/2028
OPTION PERIOD THREE – 04/01/2029 – 03/31/2029
OPTION PERIOD FOUR – 04/01/2030 – 03/31/2031
Vendor Requirements: SEE ATTACHED STATEMENT OF WORK
Submit Quotes no later than: 03/18/2026 10:00a.m. CDT to the Following Point of Contact:
Misti Bussell, Contract Specialist, via Email: misti.bussell@ihs.gov.
Evaluation: FAR 52.212-2 Evaluation -- Commercial Items (completed as follows):
(a) The Government will award a firm fixed price contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:
Lowest Price Technically Acceptable
The following factors shall be used to evaluate quotes:
1) Pricing
2) Technical
Pricing – The government will add all 5 years of pricing for a cumulative total. Pricing will be compared to the government’s independent government cost estimate. A baseline for a Satisfactory rating shall be utilized from the government’s IGCE.
Technical Capabilities shall be evaluated based on understanding of the Statement of Work, and planned execution of the project.
-Vendor shall provide on-site Emergency and Planned Maintenance support during the term of the Agreement. At each planned maintenance visit, Contractor will perform all planned maintenance per Optos System Service Manual.
- At each Emergency Service event, Contractor will repair the system including parts as required to a fully functioning state.
- Contractor shall be able to provide letter of consent from Optos stating services are authorized for the Contractor Business to provide services with most current date.
- Contractor must be available to service Daytona AF system and equipment in rural western Oklahoma.
- Parts, Labor, Travel and Living, and Operating Software: Parts, Labor, Travel and Living Expense and Contractor Software are covered by this Agreement.
- Vendor shall have an online site that provides DOT manifest training for EVS staff and manifest records.
- Contractor will provide parts and operating software installations necessary to service and maintain Daytona AF systems and equipment
CLAUSES AND HHSAR: The following FAR clauses and HHSAR apply to this solicitation:
SECTION C CONTRACT CLAUSES
52.212-4 CONTRACT TERMS AND CONDITIONS- COMMERCIAL PRODUCTS AND
COMMERCIAL SERVICES (NOV 2023)
52.203-6, Restrictions on Subcontractor Sales to the Government (Jun 2020) Alternate I (Nov 2021)
52.203-17, Contractor Employee Whistleblower Rights (Nov 2023)
52.204-9, Personal Identity Verification of Contractor Personnel (Jan 2011)
52.204-13, System for Award Management Maintenance (Oct 2018)
52.207-5, Option to Purchase Equipment (Feb 1995)
52.209-6, Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded (Deviation Date)
52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015)
52.217-8, Option to Extend Services (Nov 1999)
52.217-9, Option to Extend the Term of the Contract (Mar 2000)
52.219-6, Notice of Total Small Business Set-Aside (Deviation Date)
52.222-19, Child Labor-Cooperation with Authorities and Remedies (Deviation Date)
52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010)
52.222-50, Combating Trafficking in Persons (Deviation Date)
52.223-5, Pollution Prevention and Right-to-Know Information (May 2024)
52.223-23, Sustainable Products and Services (DEVIATION DATE)
52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving (MAY 2024)
52.232-33, Payment by Electronic Funds Transfer-System for Award Management (Oct 2018)
52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Mar 2023)
52.233-3, Protest after Award (Deviation Date)
52.233-4, Applicable Law for Breach of Contract Claim (Deviation Date)
52.237-3, Continuity of Services (Jan 1991)
52.240-91, Security Prohibitions and Exclusions (Deviation Date)
52.240-93, Basic Safeguarding of Covered Contractor Information Systems (Deviation Date)
52.244-6, Subcontracts for Commercial Products and Commercial Services (Deviation Date)
352.224-71, Confidential Information (Feb 2024 Deviation)
352.237-73, Indian Child Protection and Family Violence Act (Dec 2015)
Miscellaneous:
NO FAX QUOTATIONS
ELECTRONIC SUBMISSIONS – SUBMISSION VIA EMAIL IS THE ONLY ACCEPTABLE
ELECTRONIC SUBMISSION. (misti.bussell@ihs.gov)
All contractors must be registered in the System for Award Management database located at https://www.sam.gov/sam/ prior to any contract award. Please submit the following information with each quote: Vendor Name, Cage Code, DUNS number, Tax Identification Number, Prompt Payment Terms, Delivery Time, GSA Contract Number (if applicable), Date quote expires, warranty, total price for each line item, total quote price, and technical documentation in sufficient detail to determine technical acceptability. Failure to provide sufficient technical detail may result in rejection of your quote.
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