Combined Synopsis Solicitation.pdf

Combined Synopsis/Solicitation

(i) This is a combined synopsis/solicitation for the acquisition of commercial products or commercial services prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this announcement. This announcement constitutes the only solicitation; proposals are being requested, and a written solicitation will not be issued.

(ii) Solicitation Number: FA822225QB021 posted to SAM.gov on 03 September 2025. Offers are due by 1600 MST, 17 September 2025.

This solicitation is issued as a request for quotation (RFQ).

The government intends to solicit and award this requirement as a Full and Open Competition. The Government intends to award a Firm Fixed Price contract based on Lowest Price Technically Acceptable (LPTA).

(iii) This solicitation document and incorporated provisions and clauses are in effect through Federal Acquisition Circular 2025-02.

(iv) The RFQ utilizes the following Size Selection Information:

(v) This RFQ consists of the following attachments:

a. Statement of Work (SOW) V5

b. Contract Data Requirements List (CDRLs)

c. SPRS NIST SP 800-171 WORKFLOW

d. CLS Clauses Incorporated by Reference

e. Questions & Answers V2

(vi) Description of item(s) to be acquired:

The purpose of this requirement is to provide the 309 SWEG CyberOps Squadron with support for the stand-alone Closed-Circuit Television (CCTV) system and server within the boundaries of building 1515, which is a secured facility. The end user is requesting a service contract for the base plus four option years. Please reference the Statement of Work (SOW) and contract Data Requirements List (CDRLs) for detailed specifications.

CLIN Nomenclature Unit of Measure QTY

0001 Service support for CCTV System IAW SOW_V5.0 Months 12

0002 CDRL Package (Not Separately Priced) LO 1

OPTION ITEMS:

1001 Service support for CCTV System IAW SOW_V5.0 Months 12

1002 CDRL Package (Not Separately Priced) LO 1

2001 Service support for CCTV System IAW SOW_V5.0 Months 12

2002 CDRL Package (Not Separately Priced) LO 1

3001 Service support for CCTV System IAW SOW V5.0 Months 12

3002 CDRL Package LO 1

Contracting Officer's Business Size Selection Full and Open

NAICS Code 561621

PSC DJ10

(Not Separately Priced)

4001 Service support for CCTV System IAW SOW_V5.0 Months 12

4002 CDRL Package (Not Separately Priced) LO 1

(vii) Period of Performance and place:

The PoP Shall be one (1) year after receipt of order (ARO).

Options: The contract shall include four (4) option years to extend service.

The Primary place of performance shall be:

309th Software Engineering Group 6137 Wardleigh Rd.

Building 1515 Hill AFB, UT 84056

(viii) PLEASE REVIEW/PROVIDE ALL INFORMATION BELOW:

1. An official quote with pricing

2. Company Name and Address

3. CAGE code

4. SAM.gov Unique Entity Identification (UEI)

5. Company POC and Contact Information

6. Payment Terms (Net 30, discounts, etc.)

7. Days to start After Receipt of Order

8. SPRS NIST status

(ix) The Government reserves the right to award on a multiple award or an all or none basis. All firms must be registered in the System for Award Management database at www.sam.gov and have a current SPRS NIST 800-171 DoD Assessment for award consideration. The Government reserves the right to award a contract/order with/without interchanges with respective offerors.

(x) Offers are due by 1600 MST, 17 September 2025. Interested parties shall submit their quotes via electronic mail to kathryn.mckay@us.af.mil and christa.phillips.1@us.af.mil.

a. The offeror must provide Cage code and SAM UEI when submitting bid.

(xi) All questions or comments must be sent to Kathryn McKay at kathryn.mckay@us.af.mil NLT 1300 MST, 10

September 2025.

(xii) Notice to Offerors:

The Government intends to award a Firm Fixed Price contract for this requirement. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

(xiii) The following clauses will be applicable to the result contract. The additional clauses contained in attachment “CLS Clauses Incorporated by Reference” will also be applicable to the result contract:

52.212-1 Instructions to Offerors

52.212-2 Evaluation -- Commercial Items

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(i) price;

(ii) technical capability of the item offered to meet the Government requirement;

mailto:kathryn.mckay@us.af.mil mailto:christa.phillips.1@us.af.mil mailto:kathryn.mckay@us.af.mil

Based on the quote, the offerors need to meet the requirements on the product description found in the Solicitation.

(b) Evaluation is on Lowest Price Technically Acceptable (LPTA) basis. All offers will be evaluated on their proposed Total Price. The contract will be awarded to the company with lowest price, which also fully meets all specifications. The three lowest priced proposals will be evaluated for technical acceptability (to be based on the specifications). The next lowest offer will only be evaluated if the aforementioned offers are not found technically acceptable (and so on). Only one award will be made under this solicitation. Award will be conducted under the provisions of FAR Part 12, Commercial Items, and FAR 13, Simplified Acquisition Procedures. Please submit only written offers; oral offers will not be accepted. All firms or individuals responding must be registered with the System for Award Management (SAM) database at www.sam.gov and have a current SPRS NIST 800-171 DoD Assessment to be considered for award.

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

5352.201-9101 Ombudsman

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official.

Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMBC A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Ms.

Regina E. Marquardt-Chihuahua, 6038 Aspen Ave, Bldg 1289 Upstairs, Hill AFB, UT 84056,Phone: (801) 777- 6000, regina.marquardt-chihuahua@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256- 2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer

(End of clause)