Combined_Synopsis_Solicitation.docx

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The solicitation number for this procurement is 140A0321Q0021 and is issued as a Request for Quote (RFQ). The Bureau of Indian Affairs (BIA), Southern Plain Regional Office intends to award a firm-fixed price contract in response to this Request for Quote (RFQ).

The solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2021-06 dated July 10, 2021.

This solicitation is an Indian Small Business Economic Enterprise (ISBEE) set-aside. Under the Buy Indian Act, 25 U.S.C. 47, offers are solicited only from Indian Economic Enterprises (Subpart 1480.8) that are also small business concerns. Any acquisition resulting from this solicitation will be from such a concern. Offers received from enterprises that are not both Indian economic enterprises and small business concerns will not be considered and will be rejected. As part of your quote, you must complete and return the Indian Economic Enterprise Representation form (DIAR Clause 1452.280-4 (see attached)). The associated North American Industry Classification System code (NAICS) is 541620, Environmental Consulting Services and the size standard is $16.5 Mil.

The Bureau of Indian Affairs (BIA), Southern Plains Regional Office, is soliciting offers for the Veterans Lake and Jane Cory Class III Archaeological Surveys and Reports.

Price Schedule (Offerors shall submit a schedule of values with quote):

The government reserves the right to award a single contract or multiple contracts from this solicitation.

CLIN 00001:

Tract Name: Veterans Lake Parcel, NW1/4 Sec 22 – T14N-R6E, IM, Lincoln Co, 35°40’36.53” N, 96°39’29.00” W

Price: 160 acres @ $_____________ per acre = $__________________

CLIN 00002:

Tract Name: Jane Cory Parcel, Sec 30 – T22N-R5E, IM, Pawnee Co, 36.351761,-96.813472

Price: 145.89 acres @ $______________ per acre = $__________________

See the attachments for the Scope of Work and maps of tracts.

Period of Performance and Location: The Period of Performance begins on 10/01/2021 through 09/30/2022. FOB: Destination.

PROVISION FAR 52.212-1 -- INSTRUCTIONS TO OFFERORS -- COMMERCIAL ITEMS (JUL 2021), applies to this acquisition.

FAR 52.212-2 - EVALUATION - COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used in the tradeoff process to evaluate offers:

(i) Factor 1: Technical Capability

(1.) The offeror shall submit their technical approach, complete list of the staff proposed to complete the work, all proposed staff and field crew members resume and/or Curriculum Vitae demonstrating the Secretary of Interior (SOI) standards. This information shall be submitted with the offer before the solicitation’s closing date and time. Under no circumstances, will it be accepted after the award is made.

(2.) The offeror's Principal Investigator, and the Archaeology field crew supervisor are to meet the SOI standards, have a minimum of an MA or MS degree in Archaeology; at least one year of full time professional experience in archeological research, administration, or management; at least one year of supervised field and analytic experience in North American archaeology; in addition, at least one year of field experience in the Plains and Southern Plains region. The resume of the GIS specialist shall be submitted for review demonstrating capabilities in completing the mapping portion of the scope of work. At a minimum, all field surveyors must possess professional training in archaeology methodology and be under supervision of the field crew supervisor and/or principal investigator. If the contractor anticipates using a subcontracted crew, the contractor shall supply the curriculum vitae and/or resume of each subcontracted crew member for evaluation. This information shall be a part of the offeror’s proposal and submitted by the solicitation’s closing date.

(ii) Factor 2: Methodology

(1.) While mandatory standards are listed within the scope of work, a full explanation of how the crew members will carry out each portion of the scope of work. The explanation of methodology will include research model for background research on the area of potential effect, environment and landscape; shovel testing capabilities and understanding of testing standards; scientific reasoning for proposed changes to methodology based on research and/or landscape; and explanation of GIS services to be utilized for the proposed project.

(iii) Factor 3: Past Performance

(1.) Past performance shall provide references of a minimum of three contracts within the past five (5) years involving cultural resource surveys within the Southern Plains Region of Oklahoma, Texas and/or Kansas, with the contact name, number, contract amount and period of performance. If an offeror does not have any past performance information to submit as the entity under which the offer is being submitted, then the offeror should submit past performance data identified above under which the offeror's key personnel have worked. The offeror's quote will be evaluated to determine the extent to which its past performance demonstrates the likelihood of successful performance. The evaluation will consider both the relevance and quality of past projects. The Government may choose to evaluate publicly available reports. An offeror without relevant past performance will receive a neutral rating.

(iv) Factor 4: Price/Cost

(1.) A schedule of values (SOV) shall be submitted with offer. The SOV shall include but not limited to field crew hours and rate, principle investigator hours and rate, field crew supervisor hours and rate, research hours and rate, per diem, mileage, GIS hours and rate.

Technical and past performance, when combined, are significantly more important than cost or price.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

FAR 52.212-3 - OFFEROR REPRESENTATIONS AND CERTIFICATIONS - COMMERCIAL ITEMS (FEB 2021) The offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site accessed through http://www.acquisition.gov . If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (r) of this provision.

FAR 52.212-4 - CONTRACT TERMS AND CONDITIONS - COMMERCIAL ITEM (OCT 2018)

All terms and conditions identified under this FAR Clause are applicable to this Request for Quotation.

FAR 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS -- COMMERCIAL ITEMS (JUL 2021) applies to this acquisition. The clauses cited within this clause as indicated below are applicable: 52.203-6, 52.203-19, 52.204-10, 52.204-23, 52.204-25, 52.209-6, 52.209-10, 52.219-6, 52.219-8, 52.222-3, 52.222-21, 52.222-26, 52.222-36, 52.222-41, 52.222-42, 52.222-55, 52.222-50, 52.222-54, 52.222-62, 52.223-18, 52.225-13, 52.232-33, 52.233-3, 52.233-4 and 52.242-5.

FAR Clauses incorporated by reference: 52.204-7, 52.204-13, 52.204-16, 52.204-17, 52.204-18, 52.204-20, 52.217-8, 52.223-6, 52.225-25, 52.226-1, 52.228-5, 52.229-3, 52.232-1, 52.232-17, 52.232-18, 52.232-23, 52.232-25, 52.232-39, 52.232-40, 52.233-2, 52.237-2, 52.242-17, 52.243-1 Alt. II, 52.244-6, 52.246-4, 52.249-4, 52.249-8, 52.252-1, 52.252-2 and 52.252-5.

DIAR 1452.201-70 Authorities and delegations.

As prescribed in section 1401.670-1, insert the following clause:

Authorities and Delegations (SEP 2011)

(a) The Contracting Officer is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work.

The Contracting Officer responsible for this contract will be:

Margie M. Tahdooahnippah, Contracting Officer Bureau of Indian Affairs Southern Plains Regional Office P.O. Box 368 Anadarko, OK 73005 Telephone Number: 580.695.8367 Email Address: Margie.tahdooahnippah@bia.gov

(b) The Contracting Officer will designate a Contracting Officer's Representative (COR) at time of award. The COR will be responsible for technical monitoring of the contractor's performance and deliveries. The COR will be appointed in writing, and a copy of the appointment will be furnished to the Contractor. Changes to this delegation will be made by written changes to the existing appointment or by issuance of a new appointment.

The Contracting Officer's Representative for this Contract will be:

Kate Moore, Regional Archeologist Bureau of Indian Affairs Southern Plains Regional Office P.O. Box 368 Anadarko, OK 73005 Telephone Number: 405.247.1565 Email Address: kate.moore@bia.gov

(c) The COR is not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes Clause;

(4) Terminate, for any reason, the Contractor's right to proceed;

(5) Obligate in any way, the payment of money by the Government.

(d) The Contractor shall comply with the written or oral direction of the Contracting Officer or authorized representative(s) acting within the scope and authority of the appointment memorandum. The Contractor need not proceed with direction that it considers to have been issued without proper authority. The Contractor shall notify the Contracting Officer in writing, with as much detail as possible, when the COR has taken an action or has issued direction (written or oral) that the Contractor considers to exceed the COR's appointment, within 3 days of the occurrence. Unless otherwise provided in this contract, the Contractor assumes all costs, risks, liabilities, and consequences of performing any work it is directed to perform that falls within any of the categories defined in paragraph (c) prior to receipt of the Contracting Officer's response issued under paragraph (e) of this clause.

(e) The Contracting Officer shall respond in writing within 30 days to any notice made under paragraph (d) of this clause. A failure of the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the Disputes clause of this contract.

(f) The Contractor shall provide copies of all correspondence to the Contracting Officer and the COR.

(g) Any action(s) taken by the Contractor, in response to any direction given by any person acting on behalf of the Government or any Government official other than the Contracting Officer or the COR acting within his or her appointment, shall be at the Contractor's risk.

(End of clause).

1452.204-70 Release of Claims (JUL 1996) 1452.226-70 Indian Preference (APR 1984) 1452.226-71 Indian Preference Program (APR 1984) 1452.228-70 Liability Insurance 1452.280-1 Notice of Indian small business economic enterprise set-aside. (JUL 2013) 1452.280-3 Subcontracting limitations. (JUL 2013)

Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP) (April 2013) Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause

52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted to the COR for review and approval prior to submitting an IPP invoice:

* A copy of the contractor's official company invoice

The Contractor must use the IPP website to register, access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

OMB MEMORANDUM M-11-32 Accelerating Payments to Small Businesses for Goods and Services This policy requires agencies to accelerate payment to small business prime contractors to the full extent permitted by law with the goal of making payment within 15 days of receipt of a proper invoice. In return, prime contractors are expected to accelerate payment to small business subcontractors when they receive accelerated payments from the Government.

All questions shall be submitted via email to Margie M. Tahdooahnippah at margie.tahdooahnippah@bia.gov. NO PHONES CALLS PLEASE. Please reference solicitation number 140A0321Q0021 in the subject line of the email. All questions shall be submitted by Tuesday, August 24, 2021 by 5:00 CDT. Offers are due on Friday, 10 September 2021 at 5:00 pm (CDT). Quotes may be sent via email to Margie.tahdooahnippah@bia.gov. Quotes shall be good for 60 calendar days after close of RFQ.

QUOTE SUBMISSION INFORMATION: Quote must be submitted in accordance with the RFQ. Failure to submit the aforementioned information correctly shall make your offer non-responsive, and will shall not receive consideration for award:

Section One: SF-1449, Sections 17a, 23, 24, 30a, 30b, and 30c shall be completed with price stated on page 2 (include DUNS number).

Section Two: Qualifications and/or Summary of technical capability in accordance with 52.212-2(a)(i)(1).

Section Three: Cost Proposal with schedule of values Section Four: Past performance contact information for minimum of three references for which work was conducted which was similar in scope, magnitude and complexity to the requirements described in this solicitation:

i. Company Name

ii. Company Address

iii. Company Point of Contact Name

iv. Contact Phone Number and E-mail Address

v. Description of Services/Price

vi. Period of Performance

vii. If applicable, explanation of any problems or delays encountered.

Section Five: Completed Indian Owned Economic Enterprise Representation (attached) Section Six: Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment Provisions shall be completed (attached)

Offerors should check www.sam.gov often for any solicitation amendments.

This solicitation requires registration with the System for Award Management (SAM) to be considered for award, pursuant to applicable regulations and guidelines. Registration information can be found at www.sam.gov. Registration must be "ACTIVE" at the time of award.