Combined_Synopsis_Solicitation_Chiller Maintenance final..docx

Combined Solicitation/Synopsis Request For Quote 15F06720Q0000099

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

SECTION B

General Information

Contractors

Contracting Office Address U.S. Department of Justice Federal Bureau of Investigation Facilities Acquisition Unit, 1000 Custer Hollow Rd, Module E-2 Clarksburg, WV 26306

B.1 Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued.

This solicitation is a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-03 effective 13 Dec, 2019. The complete text of any of the clauses and provisions may be accessed in full text at http://farsite.hill.af.mil.

This RFQ is solicited as a total small business set-aside. The associated North American Industrial Classification System (NAICS) code for this procurement is 238220 – Plumbing, Heating and Air Conditioning and the size standard is $15 million.

The FBI does not intend to reimburse recipients of this RFQ for any costs incurred in preparing a quote. Prior to the preparation of your quote, please read all instructions contained herein. A Contractor's quote shall be clearly stated, complete and provide a straightforward, concise delineation if its capabilities and services to satisfy this RFP.

The FBI requires a Contractor to provide all personnel, supplies, equipment, tools, materials, supervision, transportation, and other items and services necessary for centrifugal chiller repair, inspection and maintenance services as outlined in the attached Statement of Work.

The FBI’s CJIS Division is a secured facility, operational 24/7, with strict requirements for access and movement within buildings of both persons and vehicles. A background investigation will be conducted on all contractor personnel prior to granting access to the site.

B.2 SCHEDULE OF PRICES/COSTS

All interested companies shall provide quotation for the following. See next page for Schedule.

FEDERAL BUREAU OF INVESTIGATION

FINANCE DIVISION | PROCUREMENT SECTION

32 | Page 2 | Page

All interested companies shall provide proposals for the following:

ITEM SUPPLIES/SERVICES Qty Unit Unit Price Net Amount

0001 1 YR $________ __ $______________

Monthly and Annual Maintenance, Emergency Repairs and Inspections:

Contract type: FIRM FIXED PRICE Start Date: 04/01/2020 Completion Date: 03/31/2021 FOB: Destination Descriptive Data:

The FBI requires a Contractor to provide all personnel, supplies, equipment, tools, materials, supervision, transportation, and other items and services necessary to perform annual and monthly maintenance inspections as outlined in the attached Statement of Work

The Contractor shall be responsible for insuring all services provided under this contract are in accordance with (IAW) the terms and conditions outlined herein; the Statement of work (SOW) identified as Attachment 1.

0002 1 JB $________ __ $______________

Base Period (Only) One-Time Repair:

Contract type: FIRM FIXED PRICE Start Date: 04/01/2020 Completion Date: 03/31/2021 FOB: Destination Descriptive Data:

The contractor shall replace two starter contractors, auxiliary contractors, and mechanical interlocks on chillers 202 and 206. The contractor shall do an Eddy Current test on Condenser tubes on all chillers. Last done 10 (10) years ago. Due to excessive purge times, two (2) chillers will need to be rebuilt or re-gasketed

The Contractor shall be responsible for insuring all services provided under this contract are in accordance with (IAW) the terms and conditions outlined herein; the Statement of work (SOW) identified as Attachment 1.

ITEM SUPPLIES/SERVICES Qty Unit Unit Price Net Amount

1001 1 JOB $________ __ $______________ OPTION

Monthly and Annual Maintenance, Emergency Repairs and Inspections:

Contract type: FIRM FIXED PRICE Start Date: 04/01/2021 Completion Date: 03/31/2022 FOB: Destination Descriptive Data:

The FBI requires a Contractor to provide all personnel, supplies, equipment, tools, materials, supervision, transportation, and other items and services necessary to perform annual and monthly maintenance inspections as outlined in the attached Statement of Work

The Contractor shall be responsible for insuring all services provided under this contract are in accordance with (IAW) the terms and conditions outlined herein; the Statement of work (SOW) identified as Attachment 1.

ITEM SUPPLIES/SERVICES Qty Unit Unit Price Net Amount

2001 1 JOB $________ __ $______________ OPTION

Monthly and Annual Maintenance, Emergency Repairs and Inspections:

Contract type: FIRM FIXED PRICE Start Date: 04/01/2022 Completion Date: 03/31/2023 FOB: Destination Descriptive Data:

The FBI requires a Contractor to provide all personnel, supplies, equipment, tools, materials, supervision, transportation, and other items and services necessary to perform annual and monthly maintenance inspections as outlined in the attached Statement of Work

The Contractor shall be responsible for insuring all services provided under this contract are in accordance with (IAW) the terms and conditions outlined herein; the Statement of work (SOW) identified as Attachment 1.

ITEM SUPPLIES/SERVICES Qty Unit Unit Price Net Amount

3001 1 JOB $________ __ $______________ OPTION

Monthly and Annual Maintenance, Emergency Repairs and Inspections:

Contract type: FIRM FIXED PRICE Start Date: 04/01/2023 Completion Date: 03/31/2024 FOB: Destination Descriptive Data:

The FBI requires a Contractor to provide all personnel, supplies, equipment, tools, materials, supervision, transportation, and other items and services necessary to perform annual and monthly maintenance inspections as outlined in the attached Statement of Work

The Contractor shall be responsible for insuring all services provided under this contract are in accordance with (IAW) the terms and conditions outlined herein; the Statement of work (SOW) identified as Attachment 1.

ITEM SUPPLIES/SERVICES Qty Unit Unit Price Net Amount

4001 1 JOB $________ __ $______________ OPTION

Monthly and Annual Maintenance, Emergency Repairs and Inspections:

Contract type: FIRM FIXED PRICE Start Date: 04/01/2024 Completion Date: 03/31/2025 FOB: Destination Descriptive Data:

The FBI requires a Contractor to provide all personnel, supplies, equipment, tools, materials, supervision, transportation, and other items and services necessary to perform annual and monthly maintenance inspections as outlined in the attached Statement of Work

The Contractor shall be responsible for insuring all services provided under this contract are in accordance with (IAW) the terms and conditions outlined herein; the Statement of work (SOW) identified as Attachment 1.

B.3 STATEMENT OF WORK

Services This RFQ is being issued to establish a single award Firm-Fixed Price (FFP) contract to provide centrifugal chiller repair, inspection and maintenance located at the Federal Bureau of Investigation’s (FBI’s) Criminal Justice Information Services (CJIS) Division located at 1000 Custer Hollow Road, Clarksburg, WV 26306. The Contractor shall provide maintenance and repair services on six (6) Trane Centrifugal Chillers located at the facilities’ Central Plant. The Chillers are used to keep the FBI Data Center and CJIS main building cool. These chillers have been de-rated to 900 tons. The services shall be performed in accordance with Statement of Work (SOW) provided at Attachment 1. Any award resulting from this RFQ will be issued on a Standard Form (SF) 1449.

Period of Performance shall be on or about the following:

This requirement is subject to the Service Contract Act. Wage Determination No. 2015-4354 Revision No. 12 dated 12/23/2019 is provided as Attachment 2.

Performance shall be provided no later than kickoff of services to happen within 5 business days or sooner from notice of award of contract. The contractor shall deliver all line item(s) FOB Destination to the entity and address identified below.

Place of Performance

1000 Custer Hollow Road

SECTION C - CONTRACT CLAUSES

FAR 52.252-2 – CLAUSE INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address:

http://acquisition.gov/comp/far/index.html.

The following contract clauses apply to this acquisition:

C.1 FAR 52.212-4, CONTRACT TERMS AND CONDITIONS–COMMERCIAL ITEMS (MAY 2015)

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The following clauses are incorporated into 52.212-4 as an addendum to this contract:

Fill-In Date: Within 30 calendar days of contract expiration date.

(Nov 1999)

C.2 FAR 52.212-5, CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS (JUN 2016)

The following subparagraphs of FAR 52.212-5 are applicable:

Subparagraph (b)(1), (4), (6), (8), (12), (22), (25), (26), (27), (28) (29), (30), (33), (42), (43), (44), (48), (54) and (57)

Subparagraph (c)(1), (2), (3), (4), and (8)

(End of Clause)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days of contract expiration date; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years and 6 months.

(End of Clause)

C.4 52.232-19 -- AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR (APR 1984)

Funds are not presently available for performance under this contract beyond the base year. The Government’s obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond the base year, until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer.

(End of Clause)

C.5 COMMERCIAL ADVERTISING

The Contractor agrees that if a contract is awarded to him/her, as a result of this solicitation, he/she will not advertise the award of the contract in his/her commercial advertising in such a manner as to state or imply that the Federal Bureau of Investigation endorses a product, project or commercial line of endeavor.

(End of Clause)

C.6 CONTRACTOR RESPONSIBILITIES

The Contractor shall obtain all necessary licenses and/or permits required to perform this work. He/she shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract. He/she shall be responsible for any injury to himself/herself, his/her employees, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by his/her employees fault or negligence, and shall maintain personal liability and property damage insurance having coverage for a limit as required by the laws of the State of West Virginia. Further, it is agreed that any negligence of the Government, its officers, agents, servants and employees, shall not be the responsibility of the contractor hereunder with the regard to any claims, loss, damage, injury, and liability resulting there from.

(End of Clause)

C.7 SUPPLEMENTAL INSURANCE REQUIREMENTS

The Contractor shall, at its own expense, provide and maintain during the entire period of any resulting contract, including any extensions granted by contract modification, at least the kinds and minimum amounts of insurance noted here. In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation statutes. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrence.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful offeror must present to the Contracting Officer, prior to award, evidence of insurance without any exclusionary clauses that would void the coverages. When requested by the Contracting Officer, the Contractor shall provide a copy of all proofs of required insurance no later than five (5) days before each subcontractor commences work on the Government installation.

(End of Clause)

C.8 INVOICING

INVOICING INSTRUCTIONS

(a) Invoices shall be submitted for payment to CENTRAL_INVOICES@ic.fbi.gov with a cc to the COR and designated Task Lead for the applicable Task Order. A draft invoice shall be submitted to the COR, designated Task Lead and CO for review and approval prior to submitting final approved invoice to Central Invoices inbox outlined above.

(b) All invoicing shall occur at the TO level. No invoices shall be submitted until the Contractor has been issued a TO.

(c) Invoices for each TO shall be received at least every 45 days. The prime is responsible for ensuring that all subcontractor billing is received in order to meet this criteria.

(d) Contractors shall include basic information with their invoices in order to have them processed in a timely manner. Failure to provide this data may result in invoice rejection, delays or non-payment. Invoices shall contain the following information:

1. Invoice Date

2. Invoice Number

3. IDIQ and TO Number

4. DUNS Number

5. Tax Identification Number

6. Billing Period

7. Period of Performance (stipulating base or specific option year)

8. TO Number

9. Award Date

10. Purchase Order Number

11. Labor Breakdown

Page

a. Employee Name

b. Labor Category Title

c. Hourly Rate

d. Current Hours Worked for invoice period

e. Current Charges

f. Cumulative Hours

g. Cumulative Charges

(e) The Contractor shall submit invoices in accordance with the terms provided in Section G of the RFP unless the TO COR provides other invoicing instructions in the TO SOW. Invoices shall be emailed to the COR. Invoices e-mailed to personnel other than the COR shall be considered non-delivered.

(f) Final invoices for all ending TOs shall be received no later than 45 days after TO end. The prime contractor is responsible for ensuring all subcontractor billing is received and invoiced during this timeframe. The Government reserves the right to de-obligate all remaining funds after the 45th day.

(g) Any invoices that are rejected must be returned to the Government, once corrected, with a new invoice date.

(h) The Contractor shall include this information on each and every invoice when invoicing for full or partial supplies/services delivered/performed. If an invoice does not contain the above information, the Government reserves the right to reject the invoice(s) as IMPROPER and notify the Contractor within seven (7) calendar days after receipt of the invoice at the designated billing office pursuant. (Resubmission of a PROPER invoice(s) will be required).

C.9 KEY PERSONNEL

The Government desires that Key Personnel be assigned for the duration of the contract. Key Personnel may be replaced or removed subject to Key Personnel Substitution. Key Personnel identified for this contract are listed in Attachment 1 – Section 5.0 Position Qualifications

The Contractor shall utilize the personnel named or otherwise identified and for the period of time specified in the Technical Proposal to perform services required under this effort. The Contractor may not remove from the contract any Key Personnel or subcontractor Key Personnel being utilized by the Contractor for the duration of the contract. In the event that personnel named in the Technical Proposal are unable to perform their duties due to death, illness, resignation, or similar reasons, the Contractor shall immediately notify the CO in writing of the inability of the individual to perform their duties. The Contractor shall promptly submit to the CO and COR, in writing, the name and qualifications of proposed replacement subject to Special Contract Requirements, Key Personnel Substitution.

The Contractor shall provide selected replacement(s) within 10 calendar days unless otherwise extended by the CO. Following the location of an acceptable replacement, C.10 REMOVAL OF KEY PERSONNEL

The Government reserves the right to request the removal of Key Personnel, subcontractor Key Personnel or subcontractor(s) at any time during the life of the contract. The Contractor shall provide selected replacement(s) within 10 calendar days unless otherwise extended by the CO.

C.11 KEY PERSONNEL SUBSTITUTION

Key Personnel are those personnel considered essential to successful contractor performance. They include the PM and other personnel providing supervision or critical technical oversight. The Contractor shall not replace any personnel designated as Key Personnel without the written concurrence of the CO. The Contractor shall notify no later than 10 calendar days in advance of any proposed substitution and shall include justification (including resume(s) and labor category of proposed substitution(s)) in sufficient detail to permit evaluation of the impact on DO performance. The Government will approve initial contactor Key Personnel at time of award. Replacement Key Personnel will be approved via modification to the DO.

Prior to utilizing other than personnel specified in quotes in response to this Contract, the Contractor shall notify the Government CO and the COR. Substitute personnel qualifications shall be equal to, or greater than, those of the person(s) being substituted. If the Government CO and the COR determine that the proposed substitute personnel are unacceptable, or that the reduction of effort would be so substantial as to impair the successful performance of the work under the contract, the contractor may be subject to default action.

C.12 INDEMNIFICATION

(a) Responsibility for Government Property

(1) The Contractor assumes full responsibility for and shall indemnify the Government against any and all losses or damage of whatsoever kind and nature to any and all Government property, including any equipment, supplies, accessories, or parts furnished, while in his custody and care for storage, repairs, or service to be performed under the terms of this contract, resulting in whole or in part from the negligent acts or omissions of the Contractor, any subcontractor, or any employee, agent or representative of the Contractor or subcontractor.

(2) If due to the fault, negligent acts (whether of commission or omission) and/or dishonesty of the Contractor or its employees, any Government-owned or controlled property is lost or damaged as a result of the Contractor's performance of this contract, the Contractor shall be responsible to the Government for such loss or damage, and the Government, at its option, may in lieu of payment thereof, require the Contractor to replace at his own expense, all property lost or damaged.

(b) Hold Harmless and Indemnification Agreement

The Contractor shall save and hold harmless and indemnify the Government against any and all liability claims, and cost of whatsoever kind and nature for injury to or death of any person or persons and for loss or damage to any Contractor property or property owned by a third party occurring in connection with or in any way incident to or arising out of the occupancy, use, service, operation, or performance of work under the terms of this contract, resulting in whole or in part from the acts or omissions of the Contractor, any subcontractor, or any employee, agent, or representative of the Contractor or subcontractor.

(c) Government's Right of Recovery

Nothing in the above paragraphs shall be considered to preclude the Government from receiving the benefits of any insurance the Contractor may carry which provided for the indemnification of any loss or destruction of, or damages to property in the custody and care of the Contractor where such loss, destruction or damage is to Government property. The Contractor shall do nothing to prejudice the Government's right to recover against third parties for any loss, destruction of, or damage to Government property, and upon the request of the Contracting Officer shall, at the Government's expense, furnish to the Government all reasonable assistance and cooperation (including assistance in the prosecution of suit and the execution of instruments of assignment in favor of the Government) in obtaining recovery.

(d) Government Liability

The Government shall not be liable for any injury to the Contractor's personnel or damage to the Contractor's property unless such injury or damage is due to negligence on the part of the Government and is recoverable under the Federal Torts Claims Act, or pursuant to other Federal statutory authority.

C.13 PROCUREMENT-SENSITIVE AND SENSITIVE INFORMATION NON-DISCLOSURE AGREEMENT

During the performance of this Contract, certain efforts may involve projects containing procurement-sensitive and/or FBI mission-sensitive information which will be available only to the personnel that has a need to know. Under such circumstances, the Contractor’s employees and subcontractor’s employees shall complete a Non-Disclosure between themselves, the Contractor and the FBI.

C.14 SUBMISSION OF DOCUMENTS AND NOTES

The Contractor shall forward a copy of the documentation generated as a result of this contract to the FBI Contracting Officer’s identified herein. This information shall include but is not limited to weekly and monthly reports and special reports when generated.

C.15 ANNOUNCEMENT OF PROJECTS

The Contractor is expressly forbidden from notifying any outside party of any details concerning any project on which the Contractor is providing any service to the FBI as a result of this contract, without the expressed written approval of the FBI CO. The Contractor shall ensure that this clause is incorporated in agreements reached with any subcontractors, consultants, agents, or representatives employed by the Contractor in contract performance or otherwise.

C.16 ORGANIZATIONAL CONFLICT OF INTEREST AND NON-DISCLOSURE REQUIREMENTS

ORGANIZATIONAL CONFLICT OF INTEREST

If the Contractor is currently providing support or anticipates providing support to the FBI Criminal Justice Information Services Division or Finance Division that creates or represents an actual or potential organizational conflict of interest (OCI), the contractor shall immediately disclose this actual or potential OCI in accordance with FAR Subpart 9.5. The Contractor is also required to complete and sign an Organizational Conflict of Interest Statement in which the contractor (and any subcontractors, consultants or teaming partners) agrees to disclose information concerning the actual or potential conflict with any quote for any solicitation relating to any work in the Contract. All actual or potential OCI situations shall be handled in accordance with FAR Subpart 9.5. Failure to comply with this sub-section may result in the contractor not being considered for award.

RELEASE OF INFORMATION

Do not release to any third party, any information pertaining to-any individual which is protected by the Privacy Act of 1974. This includes, but is not limited to: social security number, home address, home telephone number, date of birth, personal information, and personal or disparaging remarks about the individual.

To the extent the Contractor is given access to LES, SBU, sensitive, for official use only, or proprietary technical information belonging to the Government. The Contractor must treat such information as LES, SBU, sensitive or for official use only and must not use or discuss this information unless directed by the Contracting Officer or authorized in writing by the COR.

C.17 FEDERAL HOLIDAYS

The following days are considered Federal holidays and will be observed by the Contractor(s) in performance of work under the Contract:

· New Year’s Day (January 1)

· Martin Luther King, Jr., Day (3rd Monday in January)

· Washington’s Birthday (3rd Monday in February)

· Memorial Day (Last Monday in May)

· Independence Day (July 4th)

· Labor Day (1st Monday in September)

· Columbus Day (2nd Monday in October)

· Veterans Day (November 11)

· Thanksgiving Day (4th Thursday in November)

· Christmas Day (December 25th)

If any of the above holidays falls on a Saturday, then the preceding Friday is the holiday. If any of the above holidays falls on a Sunday, then the following Monday is the holiday.

In addition to the days designated above as holidays, the Government observes the following as non-working days:

· Any other day designated by Federal Statute

· Any day designated by Executive Order

· Any other day designated by the President’s Proclamation

Contractor personnel shall work in accordance with the Government’s designated holiday schedule unless otherwise stated specifically in the Contract.

NOTE: Additional non-working days are sometimes authorized, but these are regional in nature (e.g., Inauguration Day in Washington, DC) and not included as Federal holidays for the purposes of this contract

C.18 CONTRACT ADMINISTRATION DATA

(Continuation from Standard Form 1449, block 18A.)

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: Name: ___________________________________________

Address: _________________________________________

City, State, Zip: ___________________________________

Telephone Number: ________________________________

Fax Number: _____________________________________

E-mail address: ___________________________________

DUNS: __________________________________________

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with: 52.232-33, Payment by Electronic Funds Transfer-- System for Award Management (Jul. 2013)

3. INVOICES: Billing shall be made monthly, in arrears and once work is accepted by the Government. Invoices shall contain all required price and cost documentation, as applicable. Invoices shall be neat and legible and clearly state the labor hours, repair parts and associated costs, and any other required information, as applicable. See FAR 52.212-4 Contract Terms and Conditions -- Commercial Items (May 2015).

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the Contractor shall be submitted electronically in accordance with FBI Centralized Invoicing Process, see Section C.8 Invoicing, and FAR 52.212-4 Contract Terms and Conditions -- Commercial Items (May 2015).

C.19 CONTRACT SECURITY

Add the following paragraphs to FAR Clause 52.204-2:

All Contractor personnel shall be given escorted access by Government personnel for the duration of this service. Any additional Security Requirements as outlined below are subject to applicability based on the determination of the CO/COR

Within five (5) days after award of the contract, the Contractor shall furnish to the COR the name, social security number, date of birth, place of birth, and present address of key management or supervisory personnel who will require access to the FBI Facility. If any of these personnel have or have had security clearances, it should be noted along with the level of clearance and the granting authority.

(f) Secret Personnel Security Clearances (Key Personnel):

1. All owners, officers, directors, executive personnel, and other key supervisory personnel and/or any contract individual designated by the FBI with access to the FBI Facility, information, or property shall possess, as a minimum, Department of Defense, Defense Industrial Security Clearances (DISC) Facility Access Clearances at the "SECRET" level, or have received approval for unescorted access to FBI facilities.

2. To obtain a security clearance or unescorted access to FBI facilities, the following forms must be completed:

a. Standard Form 86 (SF 86), Questionnaire for National Security Positions.

b. FD-258, (2) Completed FBI Fingerprint Cards.

c. DOJ–555 Disclosure and Authorization Pertaining to Consumer Reports Pursuant to the Fair Credit Reporting Act.

d. FD-979 Personnel Consent to Release Info.

(g) Facility Access Approval (All Other Personnel):

1. All subcontractors, all job supervisors; and all site workmen of the general contractor and its subcontractors will be required at a minimum to have "Facility Access" approval.

2. Facility Access Approval requires the following forms to be completed:

a. FD-816 Access of Non-FBI Personnel to FBI Facilities.

b. Authority To Release Information Form.

c. FD-484 Privacy Act Notification Statement.

d. FD-258, (2) Completed FBI Finger Print Cards.

(h) Individual Reporting Requirements to Maintain Clearances and Facility Access:

1. All personnel shall immediately report the following information to the COR: Foreign travel (30 days prior to departure); unplanned foreign travel (as soon as possible); contact with law enforcement (traffic violation under $100 shall not be reported); financial problems before they situation becomes unmanageable; contact with foreign nationals.

2. Key Personnel shall also immediately report the following to the COR: change in marital status; change in name; change in status of room/house mates (roommates shall be reported 30 days prior to move in, if stay will be longer than 30 days, and not an immediate family member); employment outside of the Contracting agency (outside employment shall be authorized by the Bureau 30 days prior to starting); suspicious contact from any individual(s) trying to obtain FBI information; any change in personnel relationship which may cause a safety concern to the individual or coworkers; court cases involving: divorce, bankruptcy, moving traffic violations (over $100), criminal arrests, civil proceedings, tax matters, and failure to honor legitimate debts.

(i) Contract Security Representative: The Contractor shall designate one of his staff as a Contract Security Representative (CSR). The name of the CSR shall be submitted to the COR within 5 calendar days of award of contract and the Contractor will insure that the so named individual shall not be removed from this position without written approval from the COR. The CSR shall be the individual who will deal with the FBI on all security matters. For the purposes of this Project, all security matters will be handled through the COR. All security clearances and access approvals for the Contractor, the subcontractors, and all employees of these firms, shall be handled through the COR. Additionally, the CSR's responsibilities will include:

1. Provide to the COR all required information to obtain Security Clearances and facility access approval for all Contractor employees requiring access to the facility.

2. Return all Government-issued property to the COR.

3. The General Contractor’s (GC) CSR shall maintain a drawing log, to include (1) Set Number; (2) Subcontractor Company Name; Subcontractor’s Point of Contact (person responsible for drawings), address, phone number and facsimile number, at a minimum. At the completion of the contract, the GC shall return all drawings, including all drawings that have been issued AFTER BID, such as bulletins, ASI’s, changes and etc.

4. The General Contractor and subcontractors should plan that the above described forms and information shall be completed and delivered to the COR by the CSR at least thirty (30) working days prior to the arrival of any individual at the FBI facility where the Work is to be performed.

Background Investigation: A background investigation, the scope of which will be at the discretion of the FBI, will be conducted on all Contractor personnel. At the discretion of the FBI, personnel may also be interviewed by the FBI regarding foreign travel, associates, residences, or other matters of concern to the FBI, in deciding whether to grant access to its facilities or property. Refusal or failure to accurately complete the forms, or to be interviewed to resolve any questionable matters, shall be deemed reasonable cause for denial of access to FBI facilities.

I

(j) Access to FBI Facilities: Access to FBI Facilities or property will be granted only after preliminary verification of the accuracy and completeness of submitted information shows no disqualifying factors.

1. Access to FBI facilities or property will be granted only where such access is clearly consistent with the mission and responsibilities of the FBI. If, for any reason, a contract individual is denied access to any FBI facility or property, the FBI will not disclose to the Contractor the reason for denial, nor will the FBI be liable for any expense in the replacement of the individual, or any costs incurred by the Contractor, as a result of such denial.

2. Decisions concerning granting of access to FBI facilities or property are made on a case-by-case basis. The Contractor is cautioned that individuals with criminal histories such as arrest records, felony convictions, misdemeanor convictions, or those addicted to, or

3. abusive of, alcohol or chemicals, are likely to be denied access to the building or job-site. The exact nature, extent, and time passed since these incidents existed will influence all access decisions.

4. Be advised illegal or undocumented aliens may be referred to other cognizant law enforcement agencies for appropriate action.

5. Individuals initially permitted access may be excluded at a later date upon discovery of disqualifying factors resulting from detailed verification of submitted Security Information.

6. Falsification of the forms or violation of the facility security, safety, or code-of-conduct requirements will result in access to FBI Facility being denied.

7. Willfully making a false statement or concealing a material fact could constitute a violation of Section 1001, Title 18, United States Code.

8. The CSR shall notify the COR of visitors and deliveries to the site at least 24 hours prior to their arrival.

(k) Escorts: No uncleared persons will be allowed temporary access to the FBI space, unless they area escorted by FBI Personnel; and, without first obtaining permission from the FBI Security Officer.

(l) Right to Revoke Access: The FBI reserves the right to revoke access to its facilities or property of any individual, where such access is no longer clearly consistent with the FBI's mission and responsibilities, and the Contractor agrees to immediately remove that individual from the job-site in such circumstances. In cases of access revocation, the FBI will inform the individual of the basis of the revocation, unless to do so would reveal classified or sensitive information, and give the individual an opportunity to explain, rebut, or refute such basis in writing. Access will remain revoked pending prompt review of any such submission by the individual.

1. The FBI shall have and exercise full and complete control over granting, denying, withholding, or terminating access for contract individuals.

(m) Reinvestigation: The FBI reserves the right to reinvestigate contract individuals on a periodic basis (every five years) or, where facts or information indicate that continued access may no longer be clearly consistent with the FBI's mission responsibilities.

Should the contractor receive information regarding an employee which may affect the access of that employee to an FBI facility, i.e., knowledge of arrests, felony conviction, misdemeanor conviction, use of or addiction to drugs and/or chemicals, abuse of alcohol, indebtedness, a change in or treatment of mental health, or any behavior, activities, or associations which tend to show that the individual is not reliable or trustworthy, etc.; the Contractor shall advise the FBI immediately.

(n) Access Badges: Appropriate badges will be furnished by the FBI authorizing escorted or unescorted access to the FBI facilities and property. The badge shall be worn at all times on the upper part of the body so as to be clearly visible; and will be returned by the CSR to the FBI whenever the individual is no longer employed on the project or leaves the site for more than 14 days.

(r) Claims: The Government shall not be liable for any costs incurred by the Contractor, Any subcontractor, or any contract employee, in the furnishing of required security information, or in complying with the FBI's security requirements during the entire term of the contract. The Contractor agrees that no claim may be filed for Delay of Work due to any contractor, his subcontractors, or any employees thereof, failing to comply with the FBI's security requirements.

1. The FBI reserves the right to exclude or remove from the facility any contract employee that the FBI deems incompetent, careless, insubordinate, or who fails to meet and obey security requirements; or, whose access to the facility is deemed by the FBI to be contrary to the best interest of the FBI.

2. General Contractor cannot seek additional compensation if they are required to seek alternative subcontractor pricing due to subcontractor’s non-compliance of the security requirements and refusal by the FBI to allow the subcontractor access to the facility.

(s) Site Access: There are two access points to the CJIS Complex; Jerry Dove Drive Entrance and the Custer Hollow Road Entrance. Jerry Dove Drive Entrance is located west of I-79 exit 124, Jerry Dove Drive. Custer Hollow Road entrance is located west of I-79 Exit 121, Meadowbrook Road.

1. Cleared and badged Contractor personnel may access the site from either the Jerry Dove Drive or the Custer Hollow Road entrance. Random personnel and vehicle property inspections will be conducted by FBI security personnel.

2. All deliveries/mail/courier shall access the site from Custer Hollow Road. All delivery personnel and vehicles shall undergo personnel and vehicle property inspections each time they enter the site.

3. All courier services shall deliver all packages designated for the contractor to the CJIS Division Service Center for processing prior to deliver to the contractor on-site office.

Normal Working Hours: The FBI facility will be open to the contractor personnel between 7:00 a.m. and 3:30 p.m., Monday through Friday, excepting legal Federal holidays. Access will be denied at all other times except if alternate working hours are coordinated and approved through the COR.

(t) Photographs: No photographs shall be taken by other than the COR. The Contractor is hereby advised that no photographs shall be taken by the Contractor of the job site or work in progress. The Contractor shall ensure this clause is incorporated in any agreements reached with any subcontractor, consultants, agents, or representatives employed by the Contractor in contract performance or otherwise.

(u) Any person who knowing, willfully, of negligently discloses any FBI Information (to include but not limited to data, systems configurations, facilities, personnel, and procedures) to unauthorized persons without prior written FBI approval shall be subject to the appropriate penalties and sanctions under law ( i.e., Privacy Act, Computer Fraud and Abuse Act, National Security Act, or appropriate espionage statutes).

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

LIST OF ATTACHMENTS

The information provided in List of Attachments is for reference only. The documents in List of Attachments are not intended to change the RFQ and any conflict therein should be resolved by referring and relying upon the RFQ. Because the List of Attachments reference materials may be outdated or contain information that has not been recently verified for accuracy, the Government does not warrant the accuracy of the information for purposes of this RFQ.

SECTION E – SOLICITATION PROVISIONS

E.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address: http://www.acquisition.gov/far/index.html.

*Offerors must complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

E.2. SITE VISIT

Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

(End of provision)

A site visit will be held on Wednesday March 11th, 2020 at 10:00 AM. For requests to attend please contact Mr. Mark Victor via email at mlvictor@fbi.gov NLT COB Friday March 6th, 2020. Each company is required to register due to prior background checks and receiving preliminary access to the facility. Attendance will be limited to three (3) attendees per vendor. Please copy the CO below at jlrobinson2@fbi.gov

E.3 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible Quoter whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

· Technical Capability

· Past Performance

· Price

The Government shall award to the Quoter that submits the lowest priced technically acceptable (LPTA) quote.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that a quote is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of a quote, mailed or otherwise furnished to the successful Quoter within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the quote's specified expiration time, the Government may accept a quote (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

E.4 52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a Firm-Fixed-Price contract resulting from this solicitation.

(End of Provision)

E.5 52.233-2 SERVICE OF PROTEST (SEP 2006)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from:

Mailing Address:

Federal Bureau of Investigation Criminal Justice Information Services Division Facilities Acquisition Unit Attn: Jennifer Robinson-Smith, Contracting Officer 1000 Custer Hollow Road – Module E-2 Clarksburg, WV 26306

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

(End of Provision)

E.6 ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

Reference paragraph (c) under referenced provision FAR 52.212-1. This paragraph is tailored to read as follows:

(c) Period of acceptance of offers. The Quoter agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of quotes.

The following paragraphs under referenced provision FAR 52.212-1 is hereby deleted:

(e) Multiple quotes

(h) Multiple awards

Quoters shall include the following with their quotes in order to be considered for award:

Communications Between the Government and Offerors

1. Questions regarding this solicitation prior to quote submission may occur for the purpose of clarifying elements of the solicitation.

a. Questions shall be submitted by e-mail to the Contracting Officer Representative (COR), Mark Victor via email at mlvictor@fbi.gov and courtesy copy to the Contracting Officer, Jennifer Robinson-Smith at jlrobinson2@fbi.gov with the appropriate subject: 15F06720Q0000099 Solicitation Question. Question(s) must be received by 11:00 a.m. Eastern standard time on March 16th,2020. Questions received after this date and time will not receive a response. Answers to questions will be posted to the Beta Sam website via an amendment to the solicitation.

2. The hour and date for receipt of offers is 3:00 p.m. Eastern Standard Time on March 25, 2020. Quoters shall submit one electronic quote, e-mailed, quote and furnish one hard copy of the quote. E-MAILED QUOTATION AND ONE HARDCOPY QUOTATION MUST BE RECEIVED IN THIS OFFICE BY THIS DATE AND TIME. E-mailed quotes must be submitted to the following e-mail address: jlrobinson2@fbi.gov. One hardcopy quote shall also be received at the following address by the hour and date outlined herein. NO HAND DELIVERIES OF MAIL OR PACKAGES WILL BE ACCEPTED AT ANY FBI LOCATION. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Federal Bureau of Investigation Criminal Justice Information Services Division Attn:…