Combined Synopsis Solicitation BREAD MILK EGGS.pdf

TO ALL INTERESTED PARTIES:

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Federal Correctional Complex Allenwood in Allenwood Pennsylvania is soliciting quotes (RFQ) for the following requirement under solicitation number 15B20126Q00000002; “Bread, Dairy, and Egg” items delivered to FCC ALLENWOOD, Route 15, 2 Miles North of Allenwood, Allenwood PA 17810.

Please see attached quote sheet for specifications and quantities requested.

•Place quotes on the attached specification sheet.

•Fill in offeror Business name and UEI number at the top of each page of the quote sheet.

•Please ensure that you only bid on items that you can and will provide meeting the provided specifications. If you cannot provide items that you were awarded, performance will be affected and may affect future awards.

•QUOTE ONLY on Items that Meet the REQUIRED SPECIFICATIONS as provided.

•Quotations must be received no later than Thursday, December 4, 2026, 12:00 P.M. EST.

•We will anticipate the delivery of awarded items throughout the quarter: January 1, 2026 – March 31, 2026.

•Mixed Deliveries of dry and refrigerated goods will not be accepted.

•Electronically submitted quotations only and submitted to Ryan Vincenzes: rvincenzes@bop.gov.

•NO SF1449 WILL BE ISSUED FOR THE QUOTATION OF THIS SOLICITATION.

This requirement is a Firmed-Fixed-Price contract. The government reserves the right to make a single award or multiple awards from this solicitation if it is advantageous to the agency. The Government will award to responsible vendor(s) whose offer, conforms to the solicitation, and are considered to be most advantageous to the Government. Past performance will be considered approximately equal in value to price. The Best Value Determination method will be used to make award for this requirement. FAR defines “Best value” as the expected outcome of an acquisition that, in the Government’s estimation, provides the greatest overall benefit in response to the requirement. Please include shipping in all pricing. Considerations for this best value determination include A) Price; B) Past Performance – Go/No-Go Evaluation The Government will evaluate the Quoter’s past performance on a Go/No-Go basis. The assessment will be based on the following criteria:

· Timeliness of Deliveries: The Quoter must demonstrate a consistent record of on-time deliveries. Documented instances of late deliveries, including Contractor Performance Assessment Reporting System (CPARS) evaluations and communications with other Contracting Officers, will be reviewed. A history of substantial delivery delays will result in a "No-Go" determination.

· Order Accuracy and Completeness: The Quoter must show a track record of delivering complete and accurate orders. Evidence of recurring issues such as missing or incorrect items—supported by customer complaints, returns, or input from other Contracting Officers—will be considered. A pattern of incomplete or inaccurate deliveries will result in a "No-Go" determination.

Only Quoters receiving a "Go" rating under this factor will be considered eligible for award.

No substitutions of products will be allowed. This Solicitation is being distributed solely through the Federal Business Opportunities website, www.sam.gov. Interested parties are responsible for monitoring this site to ensure you have the most up-to-date information about this acquisition. The date for receipt of quotes is Thursday, December 4, 2026, 12:00 P.M. EST.

Faith-Based and Community-Based Organizations have the right to submit offers/quotes equally with other organizations for contracts for which they are eligible. The North American Industrial Classification System (NAICS) code applicable to this requirement is 311999. The solicitation is 100% set-aside for small business, with a small business size standard of 700 employees. Each offeror is required to complete their representations and certifications in the System for Award Management (SAM). The System for Award Management (SAM) is online.

This solicitation incorporates provisions and clauses by reference. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-06. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov. To view all available rewritten FAR Parts and agency deviations, visit Revolutionary FAR Overhaul.

United States Penitentiary P.O. Box 3500 White Deer, PA 17887

U.S. Department of Justice Memorandum Federal Bureau of Prisons

Federal Correctional Complex, Allenwood

The following FAR provisions apply to this acquisition:

x) FAR 52.212-4, Terms and Conditions-Commercial Products and Commercial Services (NOV 2023) (DEVIATION NOV 2025), is applicable to this acquisition.

(xi) The following provisions are applicable:

· 52.204-7 System for Award Management—Registration (NOV 2024) (DEVIATION NOV 2025)

· 52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions (SEP 2024)

· 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements— Representation (JAN 2017)

· 52.225-2 Buy American Certificate (OCT 2022)

· 52.229-11 Tax on Certain Foreign Procurements—Notice and Representation (JUN 2020)

· 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998)

The following clauses are applicable:

·52.212-4, Terms and Conditions—Commercial Products and Commercial Services (NOV 2023) (DEVIATION NOV 2025)

· 52.203-17 Contractor Employee Whistleblower Rights (NOV 2023)

· 52.203-19 Prohibition on Requiring Internal Confidentiality Agreements (JAN 2017)

· 52.204-13 System for Award Management – Maintenance (OCT 2018) (DEVIATION NOV 2025)

· 52.209-6 Protecting the Government’s Interest When Subcontracting with Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded (JAN 2025) (DEVIATION NOV 2025)

· 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015) (DEVIATION NOV 2025)

· 52.219-6 Notice of Total Small Business Set-Aside (NOV 2020) (DEVIATION NOV 2025)

· 52.222-3 Convict Labor (JUN 2003)

· 52.222-19 Child Labor—Cooperation with Authorities and Remedies (JAN 2025) (DEVIATION NOV 2025)

· 52.222-35 Equal Opportunity for Veterans (JUN 2020) (DEVIATION NOV 2025)

· 52.222-36 Equal Opportunity for Workers with Disabilities (JUN 2020) (DEVIATION NOV 2025)

· 52.222-37 Employment Reports on Veterans (JUN 2020) (DEVIATION NOV 2025)

· 52.222-50 Combating Trafficking in Persons (OCT 2025) (DEVIATION NOV 2025)

· 52.225-1 Buy American-Supplies (OCT 2022) (DEVIATION NOV 2025)

· 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving (MAY 2024)

· 52.232-33 Payment by Electronic Funds Transfer—System for Award Management (OCT 2018)

· 52.232-36 Payment by Third Party (MAY 2014) (DEVIATION NOV 2025)

· 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (MAR 2023)

· 52.233-3 Protest After Award (AUG 1996) (DEVIATION NOV 2025)

· 52.233-4 Applicable Law for Breach of Contract Claim (OCT 2024) (DEVIATION NOV 2025)

· 52.252-2 Clauses Incorporated by Reference (FEB 1998)

· JAR 2852.212-4 Contract Terms and Conditions, Commercial Items (NOV 2020)

· DOJ-08 – Continuing Contract Performance During a Pandemic Influenza or Other National Emergency

Special Instructions for Shipping/Receiving:

Product should be within 6 months of production date.

Manufactured dating such as Sell By, Used By, Freeze By must be received prior to printed date.

Dairy products, items 1 – 3 will be awarded as all or none basis.

Bread products, items 4 - 7 will be awarded as all or none basis.

Bread will be shipped weekly as designated on the weekly request provided by Allenwood Food Service.

In effort to reduce FCC Allenwood’s Environmental footprint, bread will be shipped on reusable, plastic bakery trays on dollies stacked no more than 6 feet high.

Each dolly of bread will be marked with the institution USP, FCI, U-5, LSCI as on the weekly order that is faxed/emailed.

Mixed dollies of Bread will be labeled as to what items are on that dolly (ie, 50 pk wheat bread, 36 pk hotdog) Eggs and Dairy will be delivered weekly according to the weekly request.

You will be notified of any differences found after items have been counted, either at time of delivery or a later time if they cannot be counted at time of delivery.

Items which are conditionally received, and found to be unacceptable, must be picked up at the vendors’ expense within three days of noncompliance notification.

All items will be closely inspected.

Items that are required to be redelivered must be provided within 24 hours of notification of the rejected items.

Receipt of delivery may be conditional for a period of three (3) days in order to allow for adequate examination and testing.

All items will be delivered palletized, unless agreed upon with the food service administrator prior to delivery.

Rejected deliveries in whole or part will be returned at the offeror’s expense. Rejected items failed to be picked up within three days will be disposed of by warehouse staff.

Failure to provide product meeting the specification or of poor quality (i.e. molded, stale, etc.) will result in the order being cancelled and awarded to the next offeror that meets the requirements.

Bread and Eggs delivery time will be no later than 10:00 AM on Mondays, if Monday is a Federal Holiday it will be delivered the Friday prior.

Dairy will be delivered on Tuesdays no later than 7:30 AM, if Tuesday is a Federal Holiday it will be delivered the Monday prior.

Invoicing Instructions:

Invoice only items that have been delivered.

Invoiced items need to match items, and units of measure as shown on the purchase order. Invoices that do not match the purchase order will be returned and payment may be delayed.

Any and all information will be posted to the General Services Administration, SAM.Gov website: www.sam.gov. All future information about this acquisition, including amendments, awards and cancellations will also be distributed through this site.

Interested parties are responsible for monitoring this site to ensure they have the most up-to-date information about this solicitation

All responsible sources may submit a quotation, as appropriate, which will be considered by the Bureau of Prisons.

Awards with total value over the Micro Purchase Threshold of $15,000 will be awarded with a Firm-Fixed Price (FFP) Purchase Order.

Awards with total value under the Micro Purchase Threshold of $15,000 will be awarded with a Firm-Fixed Price (FFP) Government Purchase Card transaction from the local food services department.

Any subsequent award will require acceptance in the form of a signature by the contractor 48 hours after the signed purchase order has been delivered to the contractor. Subsistence is a vital part of the orderly running of the operation of a Federal Prison. In accordance with FAR 12.201-1 (b), this contracting officer has determined this acquisition appropriate to require acceptance in writing.

“System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include:

•52.222-25, Affirmative Action Compliance, and

•52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services, paragraph (d).

Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.”

The point of contact for all information regarding this solicitation is Ryan Vincenzes, PPS, (570) 547-0963 x6183.

Quotes shall be submitted electronically to rvincenzes@bop.gov NO LATER THAN Thursday, December 4, 2026, 12:00 P.M.

EST. It is the Quoters responsibility to confirm receipt of their quote.