Combined Synopsis Solicitation-43 ABS Conf Room VTC.pdf

COMBINED SYNOPSIS/SOLICITATION

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) The Request for Quotation (RFQ) number FA445221Q0038 shall be used to reference any written quote provided under this RFQ.

(iii) The RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-06; Effective 07-12-2021.

(iv) This is a 100% set-aside for Small Business (SB). The North American Industry Classification System (NAICS) code for this project is 334310 with a size standard of 750 employees.

(v) The purpose of this combined synopsis and solicitation is for the procurement of an Audio/Visual System for a Conference Room. The bid schedule and contract CLIN schedule are below:

Item Description Qty Unit Price Extended Amount 0001 A/V System for Conference Room 1 JB The contractor shall provide and install the equipment as described in the Scope of Work and in accordance with the terms and conditions of this contract.

(vi) Description of the requirement: Refer to the attached Scope of Work for a description of the requirement.

(vii) Place of Performance: Building 308, Pope AAF, NC

(viii) FAR Provision 52.212-1, Instructions to Offerors – Commercial Items (Jul 2021) applies to this acquisition and the following addendum applies:

The following words stating “offer”, “offeror”, and “proposal” are replaced with “quotation”, “vendor”, and “quote.”

Paragraph (b)(12) is added as follows:

a) Proposed Solution Narrative. Submission of a detailed narrative of the vendor’s proposed solution narrative in completing the Scope of Work requirements is required.

b) Submission of the following additional information:

Company Name: _____________ DUNS Number: ______________ Cage Code: __________________ Point of Contact: ______________

All companies must be registered in the System for Award Management at https://www.sam.gov/SAM/pages/public/index.jsf to be considered for award. The Government will not provide contract financing for this acquisition. Invoice instruction shall be provided at time of award.

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/FAR12.DOC#s126 https://www.sam.gov/SAM/pages/public/index.jsf

Paragraph (c) first sentence revised as follows:

The vendor agrees to hold the prices in its quote firm for 60 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the quote.

(End of Addendum)

(ix) Pursuant to FAR 12.602, contract award will be made using Simplified Acquisition Procedures in accordance with FAR 13.106. Vendor’s submissions will be evaluated based upon the following:

(1) Price

(2) Proposed Solution Narrative – the Vendor’s proposed solution narrative will be evaluated and given a confidence rating as defined below.

Basis for Award

1. Price will be evaluated to determine if it is fair and reasonable in accordance with FAR 13.106-3.

2. The Proposed Solution Narrative submission will be evaluated and assigned one of three available Confidence Ratings:

High Confidence The Government has high confidence based on the Vendor’s proposed solution narrative that they will be successful in performing contract requirements with little or no Government intervention.

Some Confidence The Government has some confidence based on the Vendor’s proposed solution narrative that they will be successful in performing contract requirements with some Government intervention.

Low Confidence The Government has low confidence based on the Vendor’s proposed solution narrative that they will be successful in performing contract requirements even with Government intervention.

Award will be made on a best value determination.

(x) FAR Provision 52.212-3 Alternate I Offeror Representations and Certifications -- Commercial Items (Feb 2021) applies to this acquisition. All vendors must be registered in System for Award Management at https://www.sam.gov/SAM/pages/public/index.jsf at the time of Quote submittal.

(xi) FAR clause at 52.212-4, Contract Terms and Conditions -- Commercial Items (Oct 2018), applies to this acquisition with the following Addendum:

Paragraph (c) of this clause is tailored as follows:

Changes in the terms and conditions of this contract may be made only by written agreement of the parties with the exception of administrative changes, such as changes in the paying office, appropriations data, etc., which may be changed unilaterally by the Government.

Note: The vendor acknowledges that should the quote terms and conditions and/or agreement conflict with mandatory provisions of the Federal Acquisition Regulation (FAR) and other Federal law applicable to commercial acquisitions, to the extent of such conflict the FAR and Federal law govern and conflicting vendor https://www.sam.gov/SAM/pages/public/index.jsf http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1405_194946 terms and conditions and/or agreement are unenforceable and are not considered incorporated into any resultant contract.

(End of Addendum)

(xii) FAR clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (Jul 2021) applies to this acquisition. Additionally, the following FAR clauses cited in the clause are also applicable:

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Jun 2020) 52.219-6 Notice of Total Small Business Set-Aside (Nov 2020) 52.219-28 Post Award Small Business Program Rerepresentation (Nov 2020) 52.222-3 Convict Labor (Jun 2003) 52.222-19 Child Labor-Cooperation with Authorities and Remedies (Jan 2020) 52.222-21 Prohibition of Segregated Facilities (Apr 2015) 52.222-26 Equal Opportunity (Sept 2016) 52.222-36 Equal Opportunity for Workers with Disabilities (Jun 2020) 52.222-50 Combating Trafficking in Persons (Oct 2020) 52.222-55 Minimum Wages under Executive Order 13658 (Nov 2020) 52.222-62 Paid Sick Leave under Executive Order 13706 (Jan 2017) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (Jun 2020) 52.225-1 Buy American-Supplies (Jan 2021) 52.225-13 Restrictions on Certain Foreign Purchases (Jun 2008) 52.232-33 Payment by Electronic Funds Transfer-System for Award Management (Oct 2018) 52.239-1 Privacy or Security Safeguards (Aug 1996) 52.242-5 Payments to Small Business Subcontractors (Jan 2017)

(xiii) Additional terms and conditions apply to this acquisition as follows:

(Refer to https://www.acquisition.gov/ for the Full Text of provisions and clauses)

The following FAR Provisions are applicable to this solicitation:

52.204-7 System for Award Management (Oct 2018) 52.204-16 Commercial and Government Entity Code Reporting (Aug 2020)

The following DFAR Provision are applicable to this solicitation:

252.203-7005 Representation Relating to Compensation of Former DoD Officials (Nov 2011) 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls (Oct 2016) 252.215-7013 Supplies and Services Provided by Nontraditional Defense Contractors (Jan 2018)

Additional Representations and Certification provisions are included in Attachment 2. This completed document must be included with the Vendors quote.

The following FAR Clauses are applicable to this solicitation:

52.204-18 Commercial and Government Entity Code Maintenance (Aug 2020) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013) https://www.acquisition.gov/

The following DFARS Clauses are applicable to this solicitation:

252.203-7000 Requirements Relating to Compensation of Former DoD Officials (Sep 2011) 252.203-7002 Requirement to Inform Employees of Whistleblower Rights (Sep 2013) 252.204-7003 Control of Government Personnel Work Product (Apr 1992)

252.204.7006 Billing Instructions (Oct 2005)

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support (May 2016) 252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services (Jan 2021) 252.223-7008 Prohibition of Hexavalent Chromium (Jun 2013) 252.225-7001 Buy American and Balance of Payments Program (Dec 2017) 252.225-7002 Qualifying Country Sources as Subcontractors (Dec 2017) 252.225-7048 Export-Controlled Items (Jun 2013) 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports (Dec 2018) 252.232-7006 Wide Area WorkFlow Payment Instructions (Dec 2018) 252.232-7010 Levies on Contract Payments (Dec 2006) 252.232-7017 Accelerating Payments to Small Business Subcontractors-Prohibition on Fees and Consideration (Apr 2020) 252.244-7000 Subcontracts for Commercial Items (Oct 2020)

The following AFFARS Clause is applicable to this solicitation:

5352.201-9101 AFICC-WP Ombudsman 10/1/2019

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Mr.

Robert Hixenbaugh, Air Force Installation Contracting Center, Policy & Acquisition Support Directorate (AFICC/KP), 1940 Albrook Drive, Building 1, Wright-Patterson AFB, OH 45433, Phone: (937) 257-5529, Fax:

(937) 656-0919, robert.hixenbaugh@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

(xiv) Defense Priorities and Allocations System (DPAS) is not applicable to this solicitation.

(xv) RFQ due dates information:

A Site Visit is scheduled for August 31, 2021 at 10:00 AM EDT. Vendors will meet in the lobby of Building 308, 384 Maynard Street, Pope Army Airfield NC, 28308. For additional information contact Mr. Anthony Jones, anthony.jones.37@us.af.mil

Questions due date: September 2, 2021 NLT 12:00 PM EDT. Questions received after this date/time may not receive a Government response.

RFQ due date: September 7, 2021 RFQ due time: 3:00 PM EDT Email RFQ submission to Marc.Lopez.2@us.af.mil

THE QUOTE MUST BE SENT TO THE EMAIL ADDRESSES ABOVE. ANYTHING OTHERWISE

CAN AND WILL BE CONSIDERED NONRESPONSIVE. YOU MAY WISH TO PLACE A

READ/DELIVERY RECEIPT.

Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system.

(xvi) For information regarding this RFQ contact Marc Lopez at Marc.Lopez.2@us.af.mil

Attachments: 2

1. Scope of Work 43ABS CR VTC

2. Representations and Certifications mailto:anthony.jones.37@us.af.mil mailto:Marc.Lopez.2@us.af.mil mailto:Marc.Lopez.2@us.af.mil