Combined Synopsis Solicitation 36C78623Q50141.pdf

RFQ FOR COMMERCIAL ITEMS

GENERAL INFORMATION

Document Type: Combined Synopsis Solicitation

Solicitation Number: 36C78623Q50141

Post Date: 4/14/2023

Original Response Date: 4/25/2023 at 2:00 EDT PM

Applicable NAICS: 424910

Classification Code: S208

Solicitation Type: 100% Set Aside - SDVOSB/VOSB

Period of Performance: Date of Award – 365 days plus (4) one-year options if exercised

Issuing Contracting Office: Department of Veterans Affairs National Cemetery Administration (NCA), Contract Services 18434 Joplin Road Triangle, VA 22172

Delivery Destination: Fort Sam Houston National Cemetery (FSHNC) Maintenance Facility 1520 Harry Wurzbach Rd.

San Antonio, TX 78209 https://www.cem.va.gov/cems/nchp/ftsamhouston.asp

Attachments: A – Statement of Work B – Pricing Schedule C – Delivery Route and Map Overview of FSHNC

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Quote (RFQ), solicitation number 36C78623Q50141.

This solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2023-02 Effective 03/16/2023.

The applicable North American Industrial Classification System (NAICS) code for this procurement is 424910, with a business size standard of 200 employees.

https://www.cem.va.gov/cems/nchp/ftsamhouston.asp

This notice shall not be construed as a commitment by the Government to ultimately award a contract, nor does it restrict the Government to a particular acquisition approach.

The U.S. Department of Veterans Affairs, National Cemetery Administration, anticipates the award of a Firm Fixed Priced Contract.

Scope: The contractor shall be responsible for delivery of landscape materials at FSHNC Free on Board (FOB) - Destination.

PRICE SCHEDULE: Contractor shall provide all labor, supervision, material, equipment, tools and supplies to deliver landscape materials to FSHNC in accordance with (IAW) the statement of work (SOW) FOB - Destination. Materials and deliveries are to be in accordance with (SOW), Technical Specifications, terms and conditions contained in this solicitation.

The schedule price shall be all-inclusive, including all labor, equipment, materials, and supplies to complete the Contract Line Items (CLINs). Offerors shall enter unit price and total amounts for each CLIN as indicated in the schedule – Attachment B. In the event there is a difference between a unit price and the extended total amount, the unit price will be held to be the intended bid price and the total of the CLINs will be recomputed accordingly. Per FAR Clause 52.217- 6 the government may modify the contract to increase quantities of any or all CLINs by up to 25% giving 10 days’ notice of intent, anytime during the period of performance.

Provide pricing for the base year – start date through one year and four (4) option periods.

Tentative start date of award: 5/1/2023 – 4/30/2024

Option Periods: 5/1/2024 – 4/30/2025 5/1/2025 – 4/30/2026 5/1/2026 – 4/30/2027 5/1/2027 – 4/30/2028

Previous contract and award information:

https://www.fpds.gov/ezsearch/search.do?&q=36C78618D0148&s=FPDS.GOV&templateNam e=1.5.3&indexName=awardfull&start=0

Department of Labor (DOL) Wage determination link: https://sam.gov/wage-determination/2015-5253/20

Services to be Provided: See Attachment A – Statement of Work https://www.fpds.gov/ezsearch/search.do?&q=36C78618D0148&s=FPDS.GOV&templateName=1.5.3&indexName=awardfull&start=0 https://www.fpds.gov/ezsearch/search.do?&q=36C78618D0148&s=FPDS.GOV&templateName=1.5.3&indexName=awardfull&start=0 https://sam.gov/wage-determination/2015-5253/20 https://sam.gov/wage-determination/2015-5253/20

SITE VISIT: There will be no guided site visit for this requirement. However, prospective offerors are welcome and encouraged to visit the cemetery to familiarize themselves with the site conditions. Please note that a height restriction or max clearance of 11’9” exist along the delivery route, aboard the cemetery. – see attachment C.

Specific questions about the site must be submitted to the contracting officer via email at David.Boyd7@va.gov. No later than 2:00PM EDT on 4/19/2023.

Offerors should take notice that Cemetery grounds are Federal Government property and fall under the jurisdiction of Federal Courts and Punitive measures.

Responses to this RFQ are due to the Contracting Officer no later than 2:00 pm EDT on 4/25/2023. Responses to this announcement will result in a Firm-Fixed Price Contract and the Government intends to make award without discussions. All information submitted in response to this announcement is voluntary and the Government will not pay for information provided nor will it compensate any respondent for any cost incurred in developing information provided for the Government. Offerors are responsible for obtaining any and all amendments or additional information concerning this announcement at www.sam.gov

All questions regarding this solicitation are to be submitted to the contracting officer, via email, no later than (5) calendar days before the closing date of the solicitation. Questions will not be addressed using the telephone.

Quote Format and Submission Information:

Quotes must be submitted on company letterhead. Commercial format is encouraged. All quotes shall include the following information as part of their submission:

• Legal Business/Company Name (as listed in www.sam.gov)

• Unique Entity ID (UEI)

• Point of Contact

• Telephone number

• Email Address

-Pricing shall be submitted as requested in the Schedule of Supplies/Services – Attachment A -Technical Package -List of References

Quotes shall be submitted via email to the following address:

Email: David.Boyd7@va.gov

Electronic submissions shall be in either Microsoft Word or Adobe pdf platforms. Compressed files and/or Zip files will be rated as technically unacceptable and removed from consideration.

Questions pertaining to this announcement shall be sent by email to: David.Boyd7@va.gov mailto:David.Boyd7@va.gov http://www.sam.gov/ mailto:David.Boyd7@va.gov mailto:David.Boyd7@va.gov

Questions pertaining to this solicitation will be answered through an amendment to the solicitation.

Telephone inquiries will not be accepted.

Evaluation Process:

The Government intends to award a firm fixed price contract, resulting from this solicitation to the responsible contractor using simplified acquisition procedures in accordance with FAR 13.106-2 (b)(1).

Quotes will be evaluated by performing a direct comparison of one quote with another in a uniform manner to determine which quote provides the lowest price technically acceptable (LPTA) in accordance with FAR 15.101-2.

The following factors shall be used to evaluate quotes:

Pricing: The total sum of all CLINs for the base and four options, will represent the total evaluated price.

1. Proposed price must be determined to be fair and reasonable in order to be eligible for award in terms of reasonableness and realism using any or all of the methods listed below.

1. Comparison of proposed prices received in response to the solicitation.

2. Comparison with competitive published price lists, published market prices of commodities, similar indexes, and discount or rebate arrangements.

3. Comparison of proposed prices with independent Government cost estimate.

4. Comparison of proposed prices with prices obtained through market research for the same or similar items.

Contractors are cautioned against submitting a quote that contains unbalanced pricing.

Unbalanced pricing exits when, despite an acceptable total evaluated price, the price of one or more contract line items for the base and or option years is significantly overstated or understated as indicated by the application of analysis techniques. Quotes that are determined to be unbalanced may be rejected if the lack of balance poses an unacceptable risk to the Government.

2. Technical Acceptability

1) List of proposed supplies that meet the material specifications in accordance with the statement of work.

Solicitation Provisions and Contract Clauses

The full text of FAR/VAAR provisions or clauses may be accessed electronically at:

https://www.acquisition.gov/ https://www.va.gov/oal/library/vaar/

The following solicitation provisions apply to this acquisition:

FAR 52.204-7 System for Award Management (OCT 2018) FAR 52.204-16 Commercial and Government Entity Code Reporting (AUG 2020) FAR 52.207-4 Economic Purchase Quantity-Supplies (AUG 1987) FAR 52.212-1 Instructions to Offerors – Commercial Products and Services (MAR 2023) FAR 52.237-1 Site Visit (APR 1984) FAR 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998) VAAR 852.270-1 Representatives of Contracting Officers (JAN 2008)

Offerors must complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3 “Offerors Representations and Certifications – Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following solicitation clauses apply to this acquisition:

The clause at 52.212-4, Contract Terms and Conditions – Commercial Items (DEC 2022) applies to this acquisition.

Addendum to FAR clause 52.212-4, Contract Terms and Conditions – Commercial Items (DEC 2022):

FAR 52.204-12 Unique Entity Identifier Maintenance (OCT 2016) FAR 52.204-13 System for Award Management Maintenance (OCT 2018) FAR 52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020) FAR 52.211-11 Liquidated Damages-Supplies, Services, or Research and Development (Sept 2000) FAR 52.211-17 Delivery of Excess Quantities (Sept 1989) FAR 52.216-20 Definite Quantity (OCT 1995) (4/30/2028) FAR 52.217-5 Evaluation of Options (JULY 1990) FAR 52.217-6 Option for Increased Quantity (MAR 1989) (10 Days) FAR 52.217-9 Option to Extend the Term of the Contract (MAR 2000) (5 days | 30 days | 5 years & 6 months) FAR 52.219-27 Notice of Service-Disabled Veteran - Owned Small Business Set-Aside (OCT 2022) FAR 52.222-20 Contracts for Materials, Supplies, Articles, and Equipment (JUN 2020) FAR 52.228-5 Insurance – Work on a Government Installation (JAN 1997) FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) FAR 52.237-2 Protection of Government Buildings, Equipment, and Vegetation. (APR 1984) https://www.va.gov/oal/library/vaar/ http://orca.bpn.gov/

FAR 52.243-1 Changes-Fixed-Price (AUG 1987) FAR 52.247-34 F.O.B. - Destination (NOV 1991) FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998) VAAR 852.203-70 Commercial Advertising (MAY 2018) VAAR 852.232-72 Electronic Submission of Payments Requests (NOV 2018) VAAR 852.270-1 Representatives of Contracting Officers (JAN 2008)

The clause at 52.212-5 “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” (MAR 2023) applies to this acquisition. The following subparagraphs of FAR 52.212-5 are applicable: (b)(4), (b)(18), (b)(22), (b)(25), (b)(26), (b)(27), (b)(28), (b)(30), (b)(33)(i), (b)(42), (b)(49), (b)(55), (c)(2).

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers’ compensation and employer’s liability: Contractors are required to comply with applicable Federal and State workers’ compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer’s liability section of the insurance policy, except when contract operations are so commingled with a Contractor’s commercial operations that it would not be practical to require this coverage. Employer’s liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers’ compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences

(c) Automobile Liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

End of Addenda