Combined Synopsis Solicitation 36C24425Q0887 Wilmington - NJ HCHV v1.0.docx

36C24425Q0887 Wilmington VAMC HCHV IDIQ State of New Jersey – Atlantic County or Cumberland County Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2025-05 (eff.08/07/2025).

This solicitation is Full and Open competition.

The associated North American Industrial Classification System (NAICS) code for this procurement is 624221, Temporary Shelters, with a small business size standard of $13.5 Million. The FSC/PSC is G004.

The Wilmington Veterans Affairs Medical Center (WVAMC) is seeking contractors to provide services to supportive emergency housing services as part of our Health Care for Homeless Veterans (HCHV) programs in our Southern NJ catchment area. The goal of the HCHV program is to remove veterans from the street and other areas no meant for habitation and provide placement in a community-based, residential environment with sufficient supportive services to meet their needs and ultimately facilitate the improvement of their housing situation.

The contractor shall provide housing, outreach, case management, and rehabilitative services within the Southern New Jersey Catchment area of Wilmington VAMC for veterans experiencing homelessness and/or chronic homelessness as defined by the Housing and Urban Development (HUD), including veterans diagnosed with severe mental illness and substance use disorders in community-based treatment facilities.

All interested companies shall provide quotations for the following:

*Note: Please price accordingly. This RFQ will result in the award of a three (3) year Fixed Price IDIQ to begin on or about 09/29/2025. Quotes shall include pricing that represents the offeror’s best offer and discounts. All pricing is final. Offeror should consider that requests for price adjustment, other than for wage increases due to Wage Determination, may be denied. Pricing structures should include the offerors adjustments for normal economic inflation for the entirety of the three (3) year ordering period.

Contract minimum and maximum values were developed in consideration of the Independent Government Cost Estimate. Actual minimum and maximum values may be adjusted in a contract resulting from this solicitation in consideration of the successful price proposal.

*Contract Minimum $50,000.00 *Contract Maximum $3,500,000.00.

Price Schedule

Pricing Period 1 EA = per Veteran per night Nightly rate for when veteran occupies the room (estimated 15 beds)

Pricing Period 2 EA = per Veteran per night Nightly rate for when veteran occupies the room (estimated 15 beds)

Pricing Period 3 EA = per Veteran per night Nightly rate for when veteran occupies the room (estimated 15 beds)

ESTIMATED GRAND TOTAL

The goal of the Healthcare for Homeless Veterans (HCHV) program is to provide housing and case management services to Veterans and facilitate their assets to a broad range of medical, mental health, and rehabilitative services utilizing “low demand” model guidelines. The goal of the HCHV Contracted Residential Services (CRS) is to rapidly stabilize veterans’ medical, mental health, substance abuse, and other psychosocial problems with a goal to place veterans in appropriate transitional or permanent housing within 90 days, not to exceed 180 days without clinical justification.

The target population for this HCHV Contract Residential Care is chronically homeless, chronically mentally ill veterans with chronic substance abuse disorders and complex needs.

The Wilmington VAMC is looking to have an estimated total of fifteen (15) contracted beds.

A full description of the services required can be found in the attached Performance Work Statement.

The contract will be written as a 3-year Indefinite Delivery Indefinite Quantity (IDIQ) with task orders to be written annually as funding allows.

Place of Performance : State of New Jersey – Atlantic County or Cumberland County.

Questions regarding this solicitation should be emailed to Stefanie.carter3@va.gov no later than August 21, 2025, at 04:30pm EST.

The full text of FAR and VAAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html and http://www.va.gov/oal/library/vaar/index.asp.

FAR Deviations JUL 2025 (eff. 07/11/2025) VAAR DEVIATION APR 2025 (eff. 04/01/2025) VAAM Alert 24-10 (eff. 04/09/2024) Acquisition Policy Flash 25-12 eff. 07/11/2025)

The following solicitation provisions apply to this acquisition:

· FAR 52.212-1, Instructions to Offerors–Commercial Products and Commercial Services (Addendum to FAR 52.212-1)

· FAR 52.252-1, Solicitation Provisions Incorporated by Reference (FEB 1998)

· FAR 52.204-7, System for Award Management (OCT 2018)

· FAR 52.204-16, Commercial and Government Entity Code Reporting (AUG 2020)

· FAR 52.204-20, Predecessor of Offeror (AUG 2020)

· FAR 52.209-7, Information Regarding Responsibility Matters (OCT 2018)

· FAR 52.229-11, Tax on Certain Foreign Procurements – Notice and Representation (JUN 2020)

· VAAR 852.215-72, Notice of Intent to Re-solicit (OCT 2019)

· VAAR 852.233-70, Protest Content/Alternative Dispute Resolution (OCT 2018)

· VAAR 852.233-71, Alternate Protest Procedure (OCT 2018)

· VAAR 852.252-70, Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008)

· FAR 52.216-1, Type of Contract (APR 1984) The Government contemplates award of a 5-year fixed price Indefinite Delivery Indefinite Quantity (IDIQ) contract resulting from this solicitation. (End of provision)

· FAR 52.233-2, Service of Protest (SEPT 2006)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from Stefanie.carter3@va.gov.

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO. (End of provision) (End of Addendum to 52.212-1)

**www.sam.gov registration is required to be complete at time of submission of response.

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

· FAR 52.212-4, Contract Terms and Conditions–Commercial Products and Commercial Services (NOV 2023)

· Addendum to FAR 52.212-4

· FAR 52.252-2, Clauses Incorporated by Reference (FEB 1998)

· FAR 52.204-13, System for Award Management Maintenance (OCT 2018)

· FAR 52.204-18, Commercial and Government Entity Code Maintenance (AUG 2020)

· FAR 52.222-49, Service Contract Labor Standards – Place of Performance Unknown (MAY 2014)

· FAR 52.224-1, Privacy Act Notification (APR 1984)

· FAR 52.224-2, Privacy Act (APR 1984)

· FAR 52.229-3, Federal, State, and Local Taxes (FEB 2013)

· FAR 52.237-3, Continuity of Services (JAN 1991)

· VAAR 852.203-70, Commercial Advertising (MAY 2018)

· VAAR 852.211-76, Liquidated Damages-Reimbursement for Data Breach Costs (FEB 2023)

· VAAR 852.216-72, Proportional Economic Price Adjustment of Contract Price(s) Based on a Price Index (MAR 2018)

· VAAR 852.232-72, Electronic Submission of Payment Requests (NOV 2018)

· VAAR 852.237-74, Nondiscrimination in Service Delivery (OCT 2019)

· VAAR 852.237-75, Key Personnel (OCT 2019)

· VAAR 852.242-71, Administrative Contracting Officer (OCT 2020)

· VAAR 852.271-72, Time Spent by Counselee in Counseling Process (NOV 2021)

· VAAR 852.271-73, Use and Publication of Counseling Results (NOV 2021)

· VAAR 852.271-74, Inspection (NOV 2021)

· FAR 52.216-18, Ordering (AUG 2020)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from 10/01/2025 through 09/30/2030.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) A delivery order or task order is considered "issued" when—

(1) If sent by mail (includes transmittal by U.S. mail or private delivery service), the Government deposits the order in the mail;

(2) If sent by fax, the Government transmits the order to the Contractor's fax number; or

(3) If sent electronically, the Government either—

(i) Posts a copy of the delivery order or task order to a Government document access system, and notice is sent to the Contractor; or

(ii) Distributes the delivery order or task order via email to the Contractor's email address.

(d) Orders may be issued by methods other than those enumerated in this clause only if authorized in the contract. (End of clause)

· FAR 52.216-9, Order Limitations (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $500,000.00, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor-

(1) Any order for a single item in excess of $100,000.00 ;

(2) Any order for a combination of items in excess of $3,500,000.00; or

(3) A series of orders from the same ordering office within 30 days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 15 days after issuance, with written notice stating the Contractor’s intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source. (End of clause)

· FAR 52.216-22, Indefinite Quantity (OCT 1995)

(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum." The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum."

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor’s and Government’s rights and obligations with respect to that order to the same extent as if the order were completed during the contract’s effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after 09/29/2028. (End of clause)

· FAR 52.232-19, Availability of Funds for the Next Fiscal Year (APR 1984) Funds are not presently available for performance under this contract beyond 09/30/2026. The Government’s obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond 09/30/2026, until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer. (End of clause) (End of Addendum to 52.212-4)

· FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Products and Commercial Services (MAY 2024)

The following subparagraphs of FAR 52.212-5 are applicable:

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017)

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kapersky Lab Covered Entities (DEC 2023)

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021)

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015)

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Mar 2023)

(6) 52.233-3, Protest After Award (AUG 1996)

(7) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004)

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-6, Restrictions on Subcontractor Sales to the Government (JUN 2020)

(4) 52.203-17, Contractor Employee Whistleblower Rights (Nov 2023)

(5) 52.204-10, Reporting Executive Compensation & First-Tier Subcontract Awards (JUN 2020)

(9) 52.204-27, Prohibition on a ByteDance Covered Application (JUN 2023)

(12) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (NOV 2021)

(13) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (OCT 2018)

(16) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2022)

(20) 52.219-8, Utilization of Small Business Concerns (FEB 2024) (21)(i) 52.219-9, Small Business Subcontracting Plan (SEP 2023)

(26) (i) 52.219-28, Post Award Small Business Program Rerepresentation (FEB 2024)

(31) 52.222-3, Convict Labor (JUN 2003)

(33) 52.222-21, Prohibition of Segregated Facilities (APR 2015) (34)(i) 52.222-26, Equal Opportunity (SEP 2016) (35)(i) 52.222-35, Equal Opportunity for Veterans (JUN 2020)

(36) (i) 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020)

(37) 52.222-37, Employment Reports on Veterans (JUN 2020)

(38) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (39)(i) 52.222-50, Combating Trafficking in Persons (NOV 2021)

(40) 52.222-54, Employment Eligibility Verification (MAY 2022)

(51) 52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021)

(55) 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving (May 2024)

(59) 52.232-33, Payment by Electronic Funds Transfer - System for Award Management (OCT 2018)

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.222-41, Service Contract Labor Standards (AUG 2018) Wage Determinations are based upon county where service is provided, and the most updated rates are found at SAM.gov.

(2) 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014)

(4) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards - Price Adjustment (MAY 2014)

(7) 52.222-55, Minimum Wages for Contractor Workers Under Executive Order 14026 (JAN 2022)

(8) 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2022)

(9) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (JUN 2020)

See the following attachments providing further details required with quote submission:

· FAR 52.212-1 Instructions To Offerors—Commercial Products And Commercial Services 36C24425Q0887 v1.0

· FAR 52.212-2 Evaluation—Commercial Products And Commercial Services 36C24425Q0887 v1.0

· FAR 52.212-3, Offerors Representations and Certifications 36C24425Q0887 v1.0

· Performance Work Statement HCHV Services v1.0

· Past Performance Information

· VHA Handbook 1162.09

· VHA Directive 1162.08

All required documents shall be emailed to Stefanie.carter3@va.gov .

Submission of your response shall be received not later than September 11, 2025, at 4:30pm EST.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact Stefanie Carter Contracting Officer | Services 1 (Clinical & Community Support Services) Department of Veterans Affairs | Regional Procurement Office East | Network Contracting Office 4 1700 South Lincoln Ave | Lebanon, PA 17042-7529 Phone : 717-202-9716 Stefanie.carter3@va.gov