Combined Synopsis_Solicitation - 31 FSS Gym Equipment.pdf

DEPARTMENT OF THE AIR FORCE

31st FIGHTER WING (USAFE)

Combined Synopsis/Solicitation

Requirement Title: 31 FSS Gym Equipment Maintenance

Solicitation Number: FA568226QA010

Solicitation Issue Date: 4 March 2026

Response Deadline: 3 April 2026 no later than: 04:00 PM CET

Point(s) of Contact: 2d Lt Kupono Blake / Kupono_duke.blake.1@us.af.mil 314-632-7466, Mr. Gualtiero Casadio gualtiero.casadio.it@us.af.mil 0434-307931

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR Subpart 12.2, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.

Due to the overseas location of this requirement, no set-aside will be used in accordance with FAR19.000(b)(1)(ii).

1. This solicitation is being issued as a Request For Quotation (RFQ).

2. This solicitation document and incorporated provisions and clauses are those in effect through:

Revolutionary FAR Overhaul (RFO): https://www.acquisition.gov/far-overhaul

3. The North American Industry Size Classification (NAICS): 811490

4. Product Service Code (PSC): J078

5. AWARD BASIS: Price and Other Factors

☒ Funds Available ☐ Funds Not Currently Available – Funds are not available at the moment; award is subject to availability of funds.

Type of Contract: Firm Fixed Price

Invoicing Procedures: The contractor will submit invoices for payment electronically through the Procurement Integrated Enterprise Environment (PIEE) system (https://piee.eb.mil/piee-landing/)

Potential quoters are to quote on the following line items, quotes are due to this office no later than NLT Friday, 3 April 2026 at 1600 hrs. Central European Time (CET) to the above POCs.

Any questions are due NLT Thursday, 19 March 2026 at 1600 hrs. Central European Time (CET) to the above POCs.

General Information

Items To Be Provided/Services To Be Performed mailto:Kupono_duke.blake.1@us.af.mil mailto:gualtiero.casadio.it@us.af.mil https://www.acquisition.gov/far-overhaul https://piee.eb.mil/piee-landing/

Description of Fitness Instructor Services requirements:

Line Item

Description Quantity Unit of Measure

Unit Price

Item Total

Contractor shall conduct Bi-monthly Maintenance visits IAW Performance Work Statement (PWS). Period of Performance (PoP): 16 Apr 26 – 15 Apr 27

12 Month

0002 Parts for Equipment (PoP): 16 Apr 26 – 15 Apr 27 1 Lot

0003 Emergency Calls (Per option year) (PoP): 16 Apr 26 – 15 Apr 27

2 Each

1001 Contractor shall conduct Bi-monthly Maintenance visits IAW Performance Work Statement (PWS). Period of Performance (PoP): 16 Apr 27 – 15 Apr 28

1002 Parts for Equipment (PoP): 16 Apr 27 – 15 Apr 28 1 Lot

1003 Emergency Calls (Per option year) (PoP): 16 Apr 27 – 15 Apr 28

2001 Contractor shall conduct Bi-monthly Maintenance visits

Performance (PoP): 16 Apr 28 – 15 Apr 29

2002 Parts for Equipment (PoP): 16 Apr 28 – 15 Apr 29 1 Lot

2003 Emergency Calls (Per option year) (PoP): 16 Apr 28 – 15 Apr 29

3001 Contractor shall conduct Bi-monthly Maintenance visits

Performance (PoP): 16 Apr 29 – 15 Apr 30

3002 Parts for Equipment (PoP): 16 Apr 29 – 15 Apr 30 1 Lot

3003 Emergency Calls (Per option year) (PoP): 16 Apr 29 – 15 Apr 30

4001 Contractor shall conduct Bi-monthly Maintenance visits

Performance (PoP): 16 Apr 30 – 15 Apr 31

4002 Parts for Equipment (PoP): 16 Apr 30 – 15 Apr 31 1 Lot

4003 Emergency Calls (Per option year) (PoP): 16 Apr 30 – 15 Apr 31

TOTAL

Attachment 1 – “FY26 Equipment Maintenance Contract – PWS”

DELIVERY LOCATION:

Aviano AB - FA5682

31 FSS/FSVS

BLDG 1405

Commercial Phone: +39 0434 30 7459 AVIANO AB, ITALY

33081 AVIANO (PN)

ATTN- Besignach Neville +39 0434 30 8032

Vendor Information Company Name:

Quoted By:

Title:

Phone:

Email: CAGE Code:

Discount Terms:

By the submission of this quote, the aforementioned Vendor agrees to hold the prices in its quote firm for 60 calendar days from the date specified for receipt of quotes and acknowledges the solicitation and all of its amendments as well as takes no objections to the Solicitation's Provisions and Clauses.

Instructions to Offerors

FAR 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (Sep 2023). As prescribed in FAR 12.205(a)(1), the following addendum is provided for this solicitation and hereby amends any language therein.

Clarification of language used. This solicitation is a Request for Quote (RFQ). If appearing in this solicitation, the terms "RFP" shall mean "RFQ", the words "proposal" or "offer" shall mean "quote", the word "offeror" shall mean "quoter", and the word "contract" shall mean "purchase order."

The purpose of these instructions is to prescribe the format of the quotes in response to this Request for Quotations (RFQ) and describe the approach for the development and presentation of the request for quote data. This is designed to ensure the essential information required for evaluation is submitted. Submit quotations to the office specified in this solicitation no later than the time specified in this solicitation. In order to be determined responsive an offeror must submit all documentation to demonstrate the following:

(1) The solicitation number.

(2) The time specified in the solicitation for receipt of quotations.

(3) The name, address, and telephone number of the quoter.

(4) Price and any discount terms.

(5) "Remit to" address, if different than mailing address.

(6) Acknowledgment of Solicitation Amendments.

(7) Acknowledgement of compliance with all solicitation terms and conditions.

(8) Documentation demonstrating current business registrations (i.e. Chamber of Commerce documentation), license, and/or insurance required to legally operate and employ personnel.

(9) Proof of System for Award Management (SAM) registration at the time of quotation submittal.

You may submit more than one quote and are encouraged to do so if an alternative satisfying the requirements of the solicitation exists and may be of interest to the Government.

Terms and content of your quote: Your quote must be based on the terms of this RFQ. We may reject any quote that does not meet these terms in every respect.

The Contracting Officer may request additional documentation or information from any or all prospective contractors, to include: references to current or former customers who will attest to the quality of your product or service, evidence of the contractor's ability to comply with the delivery or performance schedule, information regarding the contractor's organization, experience, accounting and operational controls, technical skills, technical literature, and facilities, or any other documentation and information that might be necessary to determine the contractor's capacity for work.

Issuance of Purchase Order: The Government intends to evaluate quotations and issue a purchase order based on the initial quotations received. Therefore, the offeror’s initial quotation should contain the offeror’s best terms. The Contracting Officer may reject any or all quotes. After the evaluation of initial quotes received, the Contracting Officer may negotiate final terms with one or more offerors of the Government's choice before issuing a purchase order. The Contracting Officer will not negotiate with any offerors other than those of the Government's choice and will not use the formal source selection procedures described in FAR Part 15. The Contracting Officer will issue a purchase order to the vendor in accordance with the evaluation criteria cited in 52.212-2 below.

The Government reserves the right to cancel this RFQ at any time prior to or after receipt of quotes. In the event the Government cancels this RFQ, the Government has no obligation to reimburse a quoter for any costs.

Notification and Requests for Information. Electronic public notification WILL be provided through Government Point of Entry www.sam.gov website. The contracting officer will NOT notify unsuccessful quoters who responded to this solicitation. Quoters may request information on purchase order resulting from this solicitation from the contracting officer.

It is solely the contractor’s responsibility to make sure the Government has received their emails.

In addition to the requirements outlined above required to determine responsiveness of prospective quoters, the quote shall consist of two (2) additional separate parts:

• Prior Experience

• Price

Prior Experience

The offeror shall provide recent and relevant prior experience information. The prior experience information shall showcase the contractor's/subcontractor's ability to fulfil the requirement.

Recent: Is defined as projects performed within the preceding 3 years from the date of issuance of the solicitation.

If the project is ongoing, to be evaluated the submitted information must demonstrate that the project has reached a point of substantial completion.

Relevant: Is defined as prior experience equal to or exceeding the solicited requirement considering magnitude and technical specifications for conducting Gym Equipment Maintenance as defined in the enclosed work statement (PWS) and overall price of the referenced project.

Provide at least one but no more than three (3) references for the most relevant contracts performed for Federal agencies and commercial customers within the last three (3) years from the date of the solicitation. Furnish the following information for each contract listed:

a. The title and number of the contract/project.

b. Description of work accomplished (magnitude and technical specifications of Gym Equipment Maintenance provided as referenced).

c. Length of contract/project (year/month/date - year/month/date).

d. Value of contract/project in Dollar total amount.

e. Complete name of point of contact at Client Organization (including e-mail and phone number)

Price

1. Provide a firm fixed price (FFP) quote in accordance with the Contract Line Item Numbers (CLINS) on Price

Schedule along with appropriate completion of Company's Information section.

2. Offerors are required to fill in the Line Items BLOCKS 0001 through 4003 – base plus option years (UNIT

PRICE & TOTAL AMOUNT) for all items which they submit quotes for.

3. All proposed prices shall be submitted in EURO and United States (US) Dollars.

http://www.sam.gov/

4. The offeror's quotation shall include a signed copy of the present Combined Synopsis/Solicitation.

Evaluation Criteria

52.212-2 Evaluation—Commercial Products and Commercial Services (Nov 2021) Addendum

The Government will award a contract resulting from this solicitation to the responsible quoter whose quote conforms to the solicitation and is most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Prior Experience: under this factor, the Government will evaluate the offeror's submitted information on at least one (1) but no more than three (3) contracts/projects within the last three (3) years from the issue date of subject solicitation, demonstrating that the offeror has the capability to perform/fulfil a requirement similar in size and scope to the one described by the PWS.

Price: The reasonableness of the quotation will be determined on the total evaluated price (TEP). Quoters should give their most competitive price. Additionally, as this requirement is commercial and will result in a "firm-fixed-price" a comparison of quoters' total price will satisfy the requirement for price analysis, in determining the price fair and reasonable. The Government may determine that an offer is unacceptable if the prices are significantly unbalanced.

IMPORTANT NOTE: Basis for Award IAW FAR 12.203(b) - The listing above IS NOT in any order of importance and the relative importance of each factor is not stated.

The clause at 52.212-4, Terms and Conditions—Commercial Products and Commercial Services, applies to this acquisition.

CLAUSES/PROVISIONS BY REFERENCE:

52.204-7 System for Award Management (Deviation Date) 52.204-13 System for Award Management Maintenance (Deviation Date) 52.204-19 Incorporation by Reference of Representations and Certifications (Dec 2014) 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (Deviation Date) 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (Deviation Date) 52.232-39 Unenforceability of Unauthorized Obligations (Jun 2013) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) 52.233-1 Disputes (Deviation Date) 52.233-3 Protest after Award (Deviation Date) 52.233-4 Applicable Law for Breach of Contract Claim (Deviation Date) 52.249-1 Termination for Convenience of the Government (Fixed-Price) (Short Form) (Apr 1984) 52.252-2 Clauses Incorporated By Reference (Feb 1998) 52.252-4 Alterations in Contract (Apr 1984) 52.252-6 Authorized Deviations in Clauses (Nov 2020) 252.203-7000 Requirements Relating to Compensation of Former DoD Officials (Sep 2011) 252.203-7002 Requirement to Inform Employees of Whistleblower Rights (Dec 2022) 252.203-7005 Representation Relating to Compensation of Former DoD Officials (Sep 2022) 252.204-7004 DoD Antiterrorism Awareness Training for Contractors (Jan 2023) 252.204-7016 Covered Defense Telecommunications Equipment or Services - Representation (Dec 2019) 252.204-7024 Notice On The Use Of The Supplier Performance Risk System (Mar 2023) 252.222-7002 Compliance with Local Labor Laws (Overseas) (Jun 1997) 252.223-7006 Prohibition on Storage, Treatment, and Disposal of Toxic or Hazardous Materials (Sep 2014) 252.225-7041 Correspondence in English (Jun 1997) 252.225-7043 Antiterrorism/Force Protection for Defense Contractors Outside the United States (Jun 2015) 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports (Dec 2018) 252.232-7008 Assignment of Claims (Overseas) (Jun 1997)

252.232-7010 Levies on Contract Payments (Dec 2006) 252.233-7001 Choice of Law (Overseas) (Jun 1997) 252.243-7001 Pricing of Contract Modifications (Dec 1991) 252.244-7000 Subcontracts for Commercial Items (Nov 2023) 5352.201-9101 Ombudsman (Jul 2023) 5352.223-9001 Health and Safety on Government Installations (Jul 2023) 5352.242-9000 Contractor Access To The Department Of The Air Force Installations (Jun 2024)

The full text of the FAR, DFARS, and DAFFARS can be accessed on the Internet at https://www.acquisition.gov/

CLAUSES/PROVISIONS BY FULL TEXT:

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract.

These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months.

The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of clause)

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires.

The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 66 months.

(End of clause)

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text.

Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): https://www.acquisition.gov

(End of clause)

252.229-7001 TAX RELIEF—BASIC (APR 2020)

(a) Prices set forth in this contract are exclusive of all taxes and duties from which the United States Government is exempt by virtue of tax agreements between the United States Government and the Contractor s Government. The following taxes or duties have been excluded from the contract price:

NAME OF TAX: ____________(Offeror insert) RATE (PERCENTAGE): ________(Offeror insert)

(b) Invoices submitted in accordance with the terms and conditions of this contract shall be exclusive of all taxes or duties for which relief is available. The Contractor s invoice shall list separately the gross price, amount of tax deducted, and net price charged.

(c) When items manufactured to United States Government specifications are being acquired, the Contractor shall identify the materials or components intended to be imported in order to ensure that relief from import duties is obtained. If the Contractor intends to use imported products from inventories on hand, the price of which includes a factor for import duties, the Contractor shall ensure the United States Government s exemption from these taxes. The Contractor may obtain a refund of the import duties from its government or request the duty-free import of an amount of supplies or components corresponding to that used from inventory for this contract.

http://www.acquisition.gov/ https://www.acquisition.gov/

252.229-7003 TAX EXEMPTIONS (ITALY) (MAR 2012)

(a) As the Contractor represented in its offer, the contract price, including the prices in subcontracts awarded under this contract, does not include taxes from which the United States Government is exempt.

(b) The United States Government is exempt from payment of Imposta Valore Aggiunto (IVA) tax in accordance with Article 72 of the IVA implementing decree on all supplies and services sold to United States Military Commands in Italy.

(1) The Contractor shall include the following information on invoices submitted to the United States Government:

(i) The contract number.

(ii) The IVA tax exemption claimed pursuant to Article 72 of Decree Law 633, dated October 26, 1972.

(iii) The following fiscal code(s): 91000190933 for Air Force

(2)(i) Upon receipt of the invoice, the paying office will include the following certification on one copy of the invoice:

An authorized United States Government official will sign the copy of the invoice containing this certification.

(ii) The paying office will return the certified copy together with payment to the Contractor. The payment will not include the amount of the IVA tax.

(iii) The Contractor shall retain the certified copy to substantiate non-payment of the IVA tax.

(3) The Contractor may address questions regarding the IVA tax to the Ministry of Finance, IVA Office, Rome (06) 520741.

(c) In addition to the IVA tax, purchases by the United States Forces in Italy are exempt from the following taxes:

(1) Imposta di Fabbricazione (Production Tax for Petroleum Products).

(2) Imposta di Consumo (Consumption Tax for Electrical Power).

(3) Dazi Doganali (Customs Duties).

(4) Tassa di Sbarco e d Imbarco sulle Merci Transportate per Via Aerea e per Via Maritima (Port Fees).

(5) Tassa de Circolazione sui Veicoli (Vehicle Circulation Tax).

(6) Imposta di Registro (Registration Tax).

(7) Imposta di Bollo (Stamp Tax).

232.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) Definitions. As used in this clause— “Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow

(WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003 , Electronic Submission of Payment

Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003 , Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov;

and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

I certify that this invoice is true and correct and reflects expenditures made in Italy for the Common Defense by the United States Government pursuant to international agreements. The amount to be paid does not include the IVA tax, because this transaction is not subject to the tax in accordance with Article 72 of Decree Law 633, dated October 26, 1972.

https://www.acquisition.gov/dfars/part-252-solicitation-provisions-and-contract-clauses#DFARS_252.232-7003 https://www.acquisition.gov/dfars/part-252-solicitation-provisions-and-contract-clauses#DFARS_252.232-7003

(c) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(d) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(e) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

NOT APPLICABLE

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

INVOICE AND RECEIVING REPORT (COMBO)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC F87700 Issue By DoDAAC FA5682 Admin DoDAAC** FA5682 Inspect By DoDAAC F1F3F8 Ship To Code N/A Ship From Code N/A Mark For Code N/A Service Approver (DoDAAC) F1F3F8 Service Acceptor (DoDAAC) F1F3F8 Accept at Other DoDAAC N/A LPO DoDAAC N/A DCAA Auditor DoDAAC N/A Other DoDAAC(s) N/A

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

https://wawf.eb.mil/

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s

WAWF point of contact.

Flavia Lendarduzzi - flavia.lenarduzzi.1.it@us.af.mil Gualtiero Casadio gualtiero.casadio.it@us.af.mil

2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

Attachments

Attachment 1: PWS Equipment Maintenance Contract (REV 2).

mailto:flavia.lenarduzzi.1.it@us.af.mil mailto:gualtiero.casadio.it@us.af.mil