Combined Synopsis Solicitation 1ST QTR FY26 MILK 15B10625Q00000032.pdf

U.S. Department of Justice

Memorandum

Federal Bureau of Prisons

Federal Correctional Complex, Butner

1000 Old NC Hwy 75

Butner, NC 27509

TO ALL INTERESTED PARTIES:

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Federal Correctional Complex Butner in Butner North Carolina is soliciting quotes (RFQ) for the following requirement under solicitation number 15B10625Q00000032; “FY26 1ST QTR MILK” items delivered to FCC BUTNER, 1000 Old NC Hwy 75

Butner, NC 27509.

The solicitation and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-05 dated 08-07-2025.

Please see attached quote sheet for specifications and quantities requested.

• Place quotes on the attached specification sheet.

• Fill in offeror Business name and UEI number at the top of each page of the quote sheet.

• Please ensure that you only bid on items that you can and will provide meeting the provided specifications. If you cannot provide items that you were awarded, performance will be affected and may affect future awards.

• QUOTE ONLY on Items that Meet the REQUIRED SPECIFICATIONS as provided.

• Quotations must be received no later than FRIDAY, SEPTEMBER 12, 2025, 8:00 A.M. EST (EASTERN STANDARD TIME).

• Delivery of awarded items: October 2, 2025 – December 30, 2025. Delivered twice per week on Tuesdays and Thursdays.

• Mixed Deliveries of dry and refrigerated goods will not be accepted.

• Electronically submitted quotations only and submitted to Andrew Merrill, Contract Specialist, Email: amerrill@bop.gov or

Richardo Smith, Contract Specialist, Email: Rusmith@bop.gov.; Please do not mail your quotes.

• NO SF1449 WILL BE ISSUED FOR THE QUOTATION OF THIS SOLICITATION.

No substitutions of products will be allowed. This Solicitation is being distributed solely through the Federal Business Opportunities website, www.sam.gov. Interested parties are responsible for monitoring this site to ensure you have the most up-to-date information about this acquisition.

The date for receipt of quotes is Friday, September 12, 2025, 8:00 A.M. EST (EASTERN STANDARD TIME). Faith-Based and Community-

Based Organizations have the right to submit offers/quotes equally with other organizations for contracts for which they are eligible. The North

American Industrial Classification System (NAICS) code applicable to this requirement is 311511. Each offeror is required to complete their representations and certifications in the System for Award Management (SAM). The System for Award Management (SAM) is online. SAM replaces CCR/Fed Reg, ORCA, and EPLS. If you have been using those systems, you should now go to www.sam.gov to find your information.

Training tools are available on the SAM website to help you get familiar with SAM. Start by going to www.sam.gov, and then click on the SAM

HELP tab. Under User Help you will find the full User Guide as well as Quick Start Guides and Helpful Hints that will help you create an account, migrate your roles, perform updates, and search for the information you need.

The solicitation and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-03 dated 01-17-2024.

The following FAR Provisions apply to this acquisition:

52.204-7 System for Award Management (Nov 2024)

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021)

52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (Sep 2023)

52.212-2 Evaluation - Commercial Products and Commercial Services (Nov 2021)

52.212-3 Offeror Representations and Certifications – Commercial Products and Commercial Services (May 2024) (DEVIATION FEB 2025) must be submitted with quote.

52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998)

The following FAR Clauses apply to this acquisition:

DOJ-02 Contractor Privacy Requirements (JAN 2022)

DOJ-08 Continuing Contract Performance During a Pandemic Influenza or other National Emergency (OCT 2007) mailto:amerrill@bop.gov mailto:Rusmith@bop.gov mailto:rvincenzes@bop.gov http://www.sam.gov/ http://www.sam.gov/ http://www.sam.gov/

52.204-13 System for Award Management Maintenance (Oct 2018)

52.211-17 Delivery of Excess Quantities (Sept 1989)

52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services (Nov 2023)

2852.212-4 Contract Terms and Conditions, Commercial Items (FAR Deviation) (NOV 2020)

52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services

(JAN 2025) (DEVIATION FEB 2025)

X (4) 52.203-17, Contractor Employee Whistleblower Rights (Nov 2023) (41 U.S.C. 4712); this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community--see FAR 3.900(a).

X (5) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) (Pub. L. 109-282) (31 U.S.C. 6101 note).

X (9) 52.204-27 Prohibition on a ByteDance Covered Application (JUN 2023) (Section 102 of Division R of Pub. L. 117-328)

X (12) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment.

(Nov 2021) (31 U.S.C. 6101 note).

X (31) 52.222-3, Convict Labor (Jun 2003) (E.O. 11755).

X (32) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Feb 2024) (E.O. 13126).

X (36)(i) 52.222-36, Equal Opportunity for Workers with Disabilities (Jun 2020) (29 U.S.C. 793).

X (39)(i) 52.222-50, Combating Trafficking in Persons (Nov 2021) (22 U.S.C. chapter 78 and E.O. 13627).

X (48)(i) 52.225-1, Buy American--Supplies (Oct 2022) (41 U.S.C. chapter 83).

X (51) 52.225-13, Restrictions on Certain Foreign Purchases (Feb 2021) (E.O.'s, proclamations, and statutes administered by the Office of

Foreign Assets Control of the Department of the Treasury).

X (55) 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving (May 2024) (E.O. 13513).

X (59) 52.232-33, Payment by Electronic Funds Transfer--System for Award Management (Oct 2018) (31 U.S.C. 3332).

X (63) 52.240-1, Prohibition on Unmanned Aircraft Systems Manufactured or Assembled by American Security Drone Act-Covered Foreign Entities (Nov 2024) (Sections 1821-1826, Pub. L. 118-31, 41 U.S.C. 3901 note prec.).

X (9) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (Jun 2020) (42 U.S.C. 1792).

52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Mar 2023)

52.252-2 Clauses Incorporated by Reference (Feb 1998)

52.252-6 Authorized Deviations in Clauses (Nov 2020)

This requirement is a Firmed-Fixed-Price contract. The government reserves the right to make a single award or multiple awards from this solicitation if it is advantageous to the agency.

The Government will award to responsible vendor(s) whose offer, conforms to the solicitation, and are considered to be most advantageous to the

Government. Past performance will be considered approximately equal in value to price. The Best Value Determination method will be used to make award for this requirement. FAR defines “Best Value” as the expected outcome of an acquisition that, in the Government’s estimation, provides the greatest overall benefit in response to the requirement. Please include shipping in all pricing Considerations for this best value determination include

A) Price; B) Past Performance to include timeliness of delivery, providing correct product as specified, completing order as awarded/quoted, quality of items provided, and providing the correct quantity of items awarded, as well as FAPIIS and PPIRS reports; (poor past performance, failure to deliver awarded items in the past, not meeting required specifications, etc.), may result with the vendors quotes being considered as a non-responsible vendor. C) Technically Acceptable Item.

Section 1 - Commodity or Services Schedule

DELIVERY DATE: October 2, 2025 – December 30, 2025.

Delivered on Tuesday and Thursday, weekly.

Anything delivered outside of these time frames will not be accepted.

Monday - Friday from 7:30 am to 2:00pm. Nothing will be accepted after noted times.

Evaluation Method: Price and Past Performance

Special Instructions for Shipping/Receiving:

You will be notified of any differences found after items have been counted, either at time of delivery or a later time if they cannot be counted at time of delivery.

Items which are conditionally received, and found to be unacceptable, must be picked up at the vendors’ expense within three days of noncompliance notification.

All items will be closely inspected. Items that are required to be redelivered must be provided within 24 hours of notification of the rejected items.

Receipt of delivery may be conditional for a period of three (3) days in order to allow for adequate examination and testing.

All items will be delivered palletized, unless agreed upon with the food service administrator prior to delivery.

Rejected deliveries in whole or part will be returned at the offeror’s expense. Rejected items failed to be picked up within three days will be disposed of by warehouse staff.

Failure to provide product meeting the specification or of poor quality (i.e. molded, stale, Freezer burnt, etc.) will result in the order being cancelled and awarded to the next offeror that meets the requirements.

TERMS OF DELIVERY ARE DELIVERY DATE: OCTOBER 2, 2025 – DECEMBER 30, 2025. Delivered twice per week on Tuesdays and

Thursdays, 7:30 am to 2:00 pm. Nothing will be accepted after noted times.

Invoicing Instructions:

Invoice only items that have been delivered.

Invoiced items need to match items, and units of measure as shown on the purchase order. Invoices that do not match the purchase order will be returned and payment may be delayed.

The point of contact for all information regarding this solicitation is Andrew Merrill, Contract Specialist, (919) 575-5000 x 1390. Offers will be accepted via e-mail to the attention of amerrill@bop.gov and rusmith@bop.gov.

Quotes shall be submitted electronically to amerrill@bop.gov NO LATER THAN FRIDAY, SEPTEMBER 12, 2025, 8:00 A.M. EST

(EASTERN STANDARD TIME). Attachment size cannot exceed 14 MB. It is the Quoters responsibility to confirm receipt of their quote.

mailto:amerrill@bop.gov mailto:rusmith@bop.gov mailto:amerrill@bop.gov