combined synopsis solicitation 19GE5020Q0041.pdf

COMBINED SYNOPSIS & SOLICITATION

United States Embassy Kyiv, Ukraine

Supply and delivery of Individual medical first-aid kit and Medical vehicle first-aid kit for Police Officer

SOLICITATION NO. 19GE5020Q0041

Issued by:

American Consulate General Regional Procurement Support Office Giessener Strasse 30 60435 Frankfurt am Main Germany

July 8, 2020

Combined Synopsis and Solicitation Solicitation Number 19GE5020Q0041

The American Consulate General Frankfurt hereby provides the following Combined Synopsis and Solicitation for:

Supply and delivery of Individual medical first-aid kit and Medical vehicle first-aid kit for the U.S. Embassy Kyiv, Ukraine on behalf of the Bureau of International Narcotics and Law Enforcement Affairs (INL) Kyiv, Ukraine. All interested sellers shall review the attached pages of this solicitation and offer equipment in accordance with the specification provided in this document.

The evaluation of offers will be based on the Lowest-Priced, Technically Acceptable (LPTA) approach. It is the offeror’s responsibility to prove that the equipment it is offering meets or exceeds the requested specifications.

Synopsis:

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued. The solicitation number is 19GE5020Q0041 and is issued as a Request for Quotations (RFQ), unless otherwise indicated herein. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2020-06, effective May 6, 2020.

US CONSULATE GENERAL

Regional Procurement Support Office

Giessener Strasse 30 60435 Frankfurt am Main

Germany

Tel: (49) 69 7535 3332 E-mail: ReinmuellerNU@state.gov

Contract Type:

The Government intends to award a single, firm fixed-price contract to the responsible offeror whose offer is evaluated as the lowest-priced and technically acceptable. The total price shall include all labor, equipment, delivery charges, materials, overhead, profit, insurance, warranty, customs clearance, and all other expenses necessary to deliver the required supplies. No additional sums will be payable on account of any escalations in the cost of materials, equipment, or labor, or because of the Contractor’s failure to properly estimate or accurately predict the cost or difficulty of achieving the results required by this contract. Nor will the contract price be adjusted on account of fluctuations in currency exchange rates.

Term of Contract:

This ensuing contract shall be effective from the date of the Contracting Officer’s signature and shall remain valid until all items are received and accepted by the Government.

Compliance with Specifications:

Offerors shall also provide with their offer, at a minimum, existing product literature substantiating the acceptability of their offered product in accordance with this solicitation’s specifications provided in the solicitation. Failure to provide this information will result in a ‘non- responsive’ offer and removal from award consideration.

Descriptive Literature Required:

Definition: (a) "Descriptive literature" means information (e.g., cuts, illustrations, drawings and original manufacturers' brochures) that is submitted as part of an offer. Descriptive literature is required to establish, for the purpose of evaluation and award, details of the product offered that are specified elsewhere in the solicitation and pertain to significant elements such as (1) design;

(2) materials; (3) components; (4) performance characteristics; and (5) methods of manufacture, assembly, construction, or operation. The term includes only information required to determine the technical acceptability of the offered product. It does not include other information such as that used in determining the responsibility of a prospective contractor or for operating or maintaining equipment. (b) Descriptive literature must be (1) identified to show the item(s) of the offer to which it applies and (2) received by the time specified in this solicitation for receipt of offers. (c) Data displaying more than one model or size shall be clearly marked so as to indicate the specific item being offered. (d) Offers which do not present sufficient information to permit complete technical evaluation by the Government may be rejected. It is the offeror’s responsibility to prove that their proposed solution meets the requested specifications, subject to any limitations elsewhere in this solicitation.

Other Specific Requirements:

All manuals and literature shall be in the English language.

Basis of Price:

The price of all items shall include their transportation f.o.b. destination to the designated delivery point in accordance with FAR 52.247-34. All or Nothing: The Government is allowing complete offers for all items. Offers failing to meet this condition may be rejected.

Warranty, Repair and Maintenance

The Contractor shall provide a copy of standard warranty information unless indicated otherwise.

The warranty applies as of the date the items are received and accepted at the delivery location.

The price for warranty shall be included in the price for each item.

Delivery:

Delivery shall be made f.o.b. destination as soon as possible but not later than sixty (60) days from the date of contract award.

Delivery shall be made to Kyiv, Ukraine, exact address will be advised at the time of award.

Partial delivery is not acceptable.

Marking:

The cargo must be clearly marked with the requisition and purchase order number (to be advised on award)

Condition of Delivered Equipment:

Only new supplies are authorized; no grey market or refurbished products. All items must be in original packaging, never used, and not altered in any way.

APPLICABLE CLAUSES AND PROVISIONS

The selected Offeror must comply with the following commercial item terms and conditions, which are incorporated herein by reference: FAR 52.212-1, Instructions to Offerors - Commercial Items applies to this acquisition; FAR 52.212-3 - Offeror Representations and Certifications - Commercial Items – to be completed with other certifications and submitted with the offer; FAR 52.212-4, Contract Terms and Conditions - Commercial Items, 52.204-7, 52.204-13, 52.204-16, 52.204-18, 52.209-9, 52.203-18, 52.211-6, 52.212-3 52.232-40, 52.246-2, 52.247-34, 52.225-17, DOSARS: 652.225-70; 652.225-71, 652.232-70; 652.242-73; 652.243-70; 652.247-70.

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items - the applicable clauses under paragraph (b) are: 52.203-6; 52.204-10;

52.209-6; 52.222-19; 52.222-50; 52.223-18; 52,225-5; 52.225-13; 52.232-33.

Addendum to FAR 52.212-4 Contract Terms and Conditions – Commercial Items (Deviation 2017-02)

The whistleblower protection of 41 U.S.C 4712 has been removed from paragraph (r) of FAR clause 52.212-4. The following revised paragraph applies:

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 10 U.S.C. 2409 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(End of Clause)

The full text of the referenced FAR and DOSAR clauses may be accessed electronically at https://www.acquisition.gov/content/regulations.

The following and provision(s) are provided in full text:

Addendum to 52.212-2 Evaluation – Commercial Items (Oct 2014)

The Government will award a contract resulting from this solicitation to the responsible offeror (as determined within the meaning of FAR Part 9, paragraph 9.104), whose offer conforms to the solicitation and is determined to be the most advantageous solution to the Government, price and other factors considered. Evaluation will be based on offeror’s submission and the provision at FAR 52.212-2, as provided in this solicitation.

The Government reserves the right to award without any discussions. The following factors shall be used to evaluate offers:

(a) The following factors shall be used to evaluate offers:

(i) Price The price will be evaluated by the lowest aggregate sum of the items including any delivery charges, custom clearance, handling charge, Value Added Tax (if applicable) etc.

(ii) Technical Capability/Acceptability

Technical capability is equal to price.

(b) A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

52.214-34 Submission of Offers in the English Language (Apr 1991)

Offers submitted in response to this solicitation shall be in the English language. Offers received in other than English shall be rejected.

(End of Provision)

52.217-5 – EVALUATION OF OPTIONS (JUL 1990)

The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s).

(End of Provision)

52.225-17 Evaluation of Foreign Currency Offers (Feb 2000)

If the Government receives offers in more than one currency, the Government will evaluate offers by converting the foreign currency to United States currency using [Contracting Officer to insert source of rate] in effect as follows:

(a) For acquisitions conducted using sealed bidding procedures, on the date of bid opening.

(b) For acquisitions conducted using negotiation procedures-

(1) On the date specified for receipt of offers, if award is based on initial offers; otherwise

(2) On the date specified for receipt of proposal revisions.

(End of provision)

Addendum to FAR 52.212-1 Instruction to Offerors – Commercial Items (Jun 2020)

Pursuant to FAR 12.302(d), the provision at FAR 52.212-1, Instruction to Offerors – Commercial Items (Oct 2018) is augmented as follows:

1) The period of acceptance of offers is herewith changed to sixty (60) calendar days.

2) Preparation of Offers - Offerors shall prepare and submit its offer in two (2) volumes as set forth below.

VOLUME I:

1. PRICING

The offeror shall complete the tables below:

BASE REQUIREMENT

Line Item

Description Unit of

Issue

Quantity Unit Cost Total Cost

0001 Individual medical first-aid kit for police officer

Each 500

0002 Medical vehicle first-aid kit for police officer

Each 500

0006 Value Added Tax (if applicable)

Lot 1

0007 Delivery charges F.O.B.

Destination Kviv, Ukraine

Lot 1

TOTAL--FIRM-FIXED PRICE:

CURRENCY:

Delivery time in days from contract award:

OPTION

After evaluation and assessment of operational benefits and performance of delivered items, an option may be exercised. The requirements of the items will remain the same; however the exact quantity needed during the renewal option will be confirmed once the decision to exercise the option is made.

This option might be exercised within one year after the delivery of the base requirement in form of a contract modification.

Optional items shall be identical to the items offered and delivered under the Base requirement.

The minimum quantity that will be ordered is 0 (zero) per line item, the maximum quantity ordered will be five hundred (500) per line item.

A price quote for the shipping cost shall be requested from the offeror at the time the option will be exercised, as the quantity of ordered items is unknown.

For evaluation purposes the offeror shall state the item prices for the option below.

OPTIONAL REQUIREMENT

Line Item

Description Unit of

Issue

Quantity Unit Cost Total Cost

1001 Individual medical first-aid kit for police officer

Each 1

1002 Medical vehicle first-aid kit for police officer

Each 1

Total Base Requirement

Total Optional Requirement (for evaluation purposes only)

GRAND TOTAL

Currency:

(i) 52.212-3 Offeror Representations and Certifications—Commercial Items (Mar 2020)

Offeror Representations and Certifications - Commercial Items - the selected offeror must submit a completed copy of the listed representations and certifications. A completed copy of these provisions MUST be included on the System for Award Management (SAM) web site located at https://www.sam.gov/portal. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision.

(ii) 52.225-6 Trade Agreements Certificate (May 2014)

FAR clause 52.225-5 Trade Agreements applies and the offeror shall submit the following certification as part of their Volume I:

(a)The offeror certifies that each end product, except those listed in paragraph (b) of this provision, is a U.S.-made or designated country end product, as defined in the clause of this solicitation entitled “Trade Agreements.”

(b)The offeror shall list as other end products those supplies that are not U.S.-made or designated country end products.

Other End Products:

Line item no. Country of Origin

List as necessary

(c)The Government will evaluate offers in accordance with the policies and procedures of part 25 of the Federal Acquisition Regulation. For line items covered by the WTO GPA, the Government will evaluate offers of U.S.-made or designated country end products without regard to the restrictions of the Buy American statute. The Government will consider for award only offers of U.S.-made or designated country end products unless the Contracting Officer determines that there are no offers for such products or that the offers for those products are insufficient to fulfill the requirements of this solicitation.

(End of provision)

VOLUME II:

1. TECHNICAL CAPABILITY

The proposed supplies shall meet all of the minimum technical specifications and the delivery terms contained herein. In addition, the offeror shall provide:

(A) Descriptive Literature.

(B) A delivery confirmation providing delivery within sixty (60) calendar days of award to the Bureau of International Narcotics and Law Enforcement Affairs, Kyiv, Ukraine.

(C) Warranty provisions: Standard warranty is implied and shall be included in the contract price.

(D) Technical Compliance Matrix:

REQURED SPECIFICATION Size Quantity

OFFERERED

SPECIFICATIONS (TO

BE COMPLETED BY

OFFERORS)

001 Individual medical first-aid kit:

One Kit includes:

Line Item

Description

Israeli Battle Dressing First Aid Compression Bandage

(15 х 18 сm or 10 х 18 сm)

2 Medical band (patch/bactericidal adhesive plaster) in roll

5m long not less than 3 cm wide

3 Set of 10 medical bactericidal adhesive plasters not less than 1,9 х 7,2 cm

4 Hemostatic Wound Dressing (Celox Hemostat or Combat Gauze or other equal)

5 CPR Emergency Face Shield with One-way Valve

Breathing Barrier for First Aid as key chain

6 Thermal blanket, two sides (gold and silver), enhanced (extra-strong) length 210 cm, width 160 cm

7 Occlusive dressing with an adhesive and without valve for treating open chest wounds

2 packs, 2 pieces in each pack

8 Medical gloves for examination, nitrile, not sterile

2 pairs

9 SICH type tourniquet (Mechanical tool for stopping bleeding)

10 Scissors for cutting clothes and shoes, horizontally curved (atraumatic)

11 Waterproof marker for information writing (blue color) 1

12 Written list of recommendations on the items application

13 Card of injured person, form approved by order of the MIA No. 396 on May 20, 2016 (laminated)

14 Sterile gauze length 7 m, width 14 cm

15 Adhesive tape length 3 m, width 3 cm

16 A first aid kit bag, black or dark blue, which is placed on the gear belt and on the hip safely attached to the belt, with inside and outside pockets, sewed-in hooks for keeping medical items safe. Size must fit to keep all abovementioned items inside (proper size) at least 18х15х8 сm 1

002 Medical vehicle first-aid kit One Kit includes:

Line Item

Description

Antiseptic Spray with not less than 50% Isopropyl Alcohol

100 ml 1

Antiseptic chlorhexidine gluconate in plastic bottle 0.05%

100 ml 2

3 Sterile gauze length 7 m, width 14 cm

4 Sterile gauze length 5 m, width 10 cm

5 Elastic bandage length 5 m, width 10 cm

6 Elastic bandage length 3 m, width 8 cm

Pack of sterile gauze napkins with antiseptic for cleaning skin (10 pieces) not less than 20 x 10 cm

1 pack

8 Sterile gauze napkins not less than 60 x 40 cm 2

Medical band (patch/bactericidal adhesive plaster) in roll

5m long not less than 3 cm wide

Set of 10 medical bactericidal adhesive plasters not less than 1,9 х 7,2 cm

1 pack

CPR Emergency Face Shield with One-way Valve Breathing Barrier for First Aid, for key chain or pocket

Triangular emergency bandages for limbs immobilization size 155 x 110 x 110 cm

Adjustable neck collar, suitable not less than for 3 sizes (АРМА or equal)

SICH type “Tourniquet” (Mechanical tool for stopping bleeding)

Scissors for cutting clothes and shoes, horizontally curved (atraumatic)

Medical gloves for examination, nitrile, not sterile, extra strong in the individual pack

1 – S – size 3 – M size 1 – L size

Thermal blanket, two sides (gold and silver), enhanced (strong) length 210 cm, width 160 cm

Tempo medical splint for neck immobilization, leg, knee, foot, wrist, hand, arm injuries lightweight, flexible, washable, reusable (on an aluminum basis, coated with a polymeric layer) length 90 cm, width 10-11 cm

19 Adhesive tape length 5 m, width 5 cm

Waterproof marker for information writing (blue color) 1

Written list of recommendations on the application

Card of injured person, form approved by order of the MIA No. 396 on May 20, 2016 (laminated)

Occlusive dressing with an adhesive and without valve for treating open chest wounds (The Halo Chest Seal or equal)

2 pieces

Hydrogel dressing sterile (with gel) (ARMA GEL+ burn dressing or equal ) at least 10х12см

Hydrogel dressing sterile (with gel) (Burn Aid Lekhim or equal) at least 40х30см 1

Hemostatic Wound Dressing (Celox Hemostat or Combat Gauze or other equal)

Israeli Battle Dressing First Aid Compression Bandage

15 х 18 сm 3

Israeli Battle Dressing First Aid Compression Bandage

10 х 18 сm 3

Disposable Resuscitator (Ambu Spur 2 or equal) 1

Soft stretches for victims transportation

200х75cm 1

First Aid kit bag, in proper size to contain all the abovementioned items

SUBMISSION OF OFFERS:

The complete offer submission shall include:

(1) Price Offer and Representations and Certifications – Volume I

(2) Technical Capability – Volume II – Descriptive literature, a delivery confirmation, warranty provisions, and completed Technical Compliance Matrix.

Submission of Questions:

Interested parties may submit any questions concerning the solicitation as soon as possible but not later than 15 hrs Central European Time (CET) on Monday, July 20, 2020 via email to Ms. Nadja Reinmüller at ReinmuellerNU@state.gov and FrankfurtRPSO@state.gov .

Late questions may not be considered. The email subject line must read “Solicitation

19GE5020Q0041”.

Offer due date:

Offers shall be submitted as soon as possible but not later than 1500 hrs Central European Time (CET) on Monday, August 3, 2020 via email to Ms. Nadja Reinmüller at ReinmuellerNU@state.gov and FrankfurtRPSO@state.gov.

The email subject line must read “Solicitation 19GE5020Q0041”. The size shall not exceed 20MB and the email shall not include any zipped files (.zip/.rar).

Late submissions shall not be considered.

Applicable laws and regulations: Solicitation and award will be subject to laws and regulations of the United States of America.

Susan, Taylor

[original signed]

Contracting Officer

{END OF SOLICITATION}