COMBINED SYNOPSIS SOLICIT.pdf

Request for Quotation Number 1333ND24QNB600672

Combined Synopsis Solicitation

THIS IS A COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS PREPARED IN ACCORDANCE WITH

THE FORMAT IN FAR SUBPART 12.6-STREAMLINED PROCEDURES FOR EVALUATION AND SOLICITATION FOR

COMMERCIAL ITEMS-AS SUPPLEMENTED WITH ADDITIONAL INFORMATION INCLUDED IN THIS NOTICE.

THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION; QUOTATIONS ARE BEING REQUESTED, AND

A WRITTEN SOLICITATION DOCUMENT WILL NOT BE ISSUED.

This solicitation is a Request for Quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition

Circular 2024-05 effective May 22, 2024.

The associated North American Industrial Classification System (NAICS) code for this procurement is 541611 with a small business size standard of $24.5M. This acquisition is

100% set-aside for small business. Simplified acquisition procedures will be utilized.

Responsible quoters shall provide a quotation for the following line items:

LINE ITEM 0001 – Quantity 1 Job. Site Search and Location Comparison Report in accordance with the statement of work.

LINE ITEM 0002 – Quantity 1 Job. The Contractor shall secure meeting space, AV equipment/services & lodging room blocks for all attendees and provide meeting planning and support for the OSAC Team A event listed below.

Team A: Chemistry: Seized Drugs & Toxicology SAC, Chemistry: Trace Evidence SAC, Medicine

SAC, Scene Examination SAC, FSSB, and FSSB Resource Task Groups scheduled for one week, Monday through Thursday in March, April, or May 2025.

All work shall be completed in accordance with the statement of work.

PAYMENT SCHEDULE

Partial payments will be authorized. The Government will negotiate a payment schedule with the successful quoter.

Quoters are invited to propose a payment schedule after noting all of the following:

-All payments must be deliverable based;

-The Government cannot pay more than 15% of the total amount of the award, upon acceptance of the award, or as a “deposit”;

-A significant percentage of the total amount of the award will be held until the final payment.

A proper invoice will be approved for payment if all services required to be completed within the billing period have been successfully completed. The invoice will not be approved for payment if any work was not completed or rejected by the Government.

EVALUATION CRITERIA AND BASIS FOR AWARD

The Government intends to award a purchase order on a technically acceptable/low price basis.

Technically acceptable means:

-The quotation demonstrates that the Contractor can complete all requirements of the statement of work;

-The Contractor demonstrates the capability to secure a venue that will meet all statement of work requirements, including securing lodging rates that are in accordance with Government per diem for the geographic region for the meeting; and

-The Contractor has available staff to provide meeting support for the event.

PRICE

Price shall be evaluated for all quoters whose quotations are determined to be technically acceptable. Price will be evaluated to determine that the total price is consistent with the technical portion of the quotation, and that the quoted price is a fair and reasonable overall price to the Government.

REQUIRED SUBMISSIONS

-The Standard Form 1449, must be executed fully a nd s u b mi t t ed w i t h t h e qu o t at i o n .

T he S t a nd a r d Fo r m 1 4 4 9 ca n b e a c c es s e d at a c q ui s i ti o n . g ov , F e de r a l

A cq u i s i ti o n R eg u l at i o n , S u b p a rt 53.212 Acquisition of commercial products and commercial services SF 1449;

-Acceptance Period - The acceptance period shall not be less than 120 days.

-Concurrence with all terms and conditions of the solicitation. The Contractor shall state in their quotation that they accept all terms and conditions of the solicitation without change, modification, deletion or addition. Exceptions must be clearly documented and proposed changes discussed.

-The Unique Entity Identifier (UEI) for the quoter’s active System for Award Management

(SAM) registration. Quoters must have an active registration at the SAM.Gov website in order for their quotation to be considered for award;

-If the quoter’s representations and certifications do not reflect the NAICS code governing this solicitation, quoters must submit documentation of their business size in accordance with the small business size standard associated with the

NAICS code governing this solicitation.

-Signature Authority - The person signing the Standard Form 1449 must have the authority to commit the quoter to all of the provisions and clauses of the solicitation, fully recognizing that the Government has the right, by terms of the solicitation, to make an award without discussions.

-For the purpose of determining whether or not the quotation is technically acceptable, the quotation must include:

The Contractor’s technical approach to completing requirements of both line items.

The technical approach must discuss:

i. The actions that will be taken by the Contractor in conducting the site search and what resources will be utilized to identify potential locations in the required geographical region that meet all statement of work requirements;

ii. A list of and explanation of topics that the Contractor will consider when negotiating with possible venues;

iii. A discussion of how the Contractor will proceed once the Government provides its written approval of the intended venue;

iv. A discussion of what expertise the Contractor has in-house and what expertise must be contracted out in planning and facilitating the meeting;

v. Identification of the proposed onsite coordinator that possesses experience with large-scale meetings (over 150 attendees) consisting of multiple concurrent activities and breakout sessions;

https://www.gsa.gov/forms-library/solicitationcontractorder-commercial-items

vi. Any risks the Contractor can identify with respect to the required work and how the Contractor will mitigate those risks.

-The price quotation shall include all of the following:

i. A firm fixed price for each line item;

ii A price breakdown of the firm fixed price for line item 0001 and line item

0002. The price breakdown must include all of the following, as appropriate:

-Fully loaded hourly labor rates, including wages, indirect costs and profit for all labor categories proposed by the Contractor. The quoter must be consistent with their usual accounting practices and procedures and calculate fully loaded labor rates that include only costs considered allowable in accordance with FAR Part 31.

-Labor Category and Level;

-Number of hours;

-Other direct costs listed by category with unit prices and total amount(s);

-Travel, subsistence and local transportation shall be supported with a breakdown which includes: number of trips anticipated, cost-per-trip-per-person, destination(s) proposed, number of person(s) scheduled for travel, mode of transportation, and mileage allowances if privately-owned vehicles will be used;

-Materials: Price breakdown of materials and/or equipment;

-Consultants: If consultants are proposed, state the amount of service estimated to be required and the consultant's quoted daily or hourly rate;

-Subcontracts: If proposed, price information for each subcontractor shall be furnished in the same format and level of detail as prescribed for the prime Contractor.

iii. The Contractor shall be responsible to pay the cost of all sleeping rooms for the event and will be reimbursed by the Government. The cost of sleeping rooms must be included in the Contractor’s price quotation.

DUE DATE FOR QUOTATIONS

E-mail quotations are required. All quotations must be submitted via e-mail to Carol A.

Wood, Contract Specialist at Carol.wood@Nist.gov. FAX quotations will not be accepted.

Submission must be received not later than 3:30 p.m. Eastern Time on September 4, 2024.

A quotation shall be considered received when it is received in the electronic inbox of

Carol Wood not later than the date and time identified herein.

Questions: All questions regarding this notice must be submitted via e-mail to carol.wood@nist.gov not later than August 30th, 2024, at 3:30 PM Eastern Time.

PROVISIONS AND CLAUSES

The full text of a Federal Acquisition Regulation (FAR) provision or clause may be accessed electronically at www.acquisition.gov.

The Federal Acquisition Regulation (FAR) and Department of Commerce Acquisition

Regulations (CAR) that are applicable to this solicitation are identified in the document titled Provisions and Clauses.

mailto:carol.wood@nist.gov http://www.acquisition.gov/