Combined Synopsis Solication - CERFP CTE.pdf

Combined Synopsis/Solicitation

Requirement Title: CERF- P CTE, Sparta IL Solicitation Number: W91SMC-26-Q-A004 Response Deadline: RFIs: 7 April 2026 by 11:00 am CDT Proposals: 15 April 2026 by 11:00 am CDT

NAICS: 611710

PCS: Y1CZ

PURPOSE:

This is a combined synopsis/solicitation for commercial supply prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

This Combined Synopsis/Solicitation is being issued as a Request for Quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01.

The North American Industrial Classification System (NAICS) code for this procurement is 611710, Education Support Services.

This requirement is 100% total small business set-aside.

DESCRIPTION OF ITEMS/SERVICES:

In conjunction with the National Guard Bureau, IL CERFP is tasked to develop and support regional training and exercise activities aimed at enhancing domestic contingency readiness. IL CERFP ensures these functions are integrated and complementary where appropriate. In an effort to provide conditions wherein the participants are challenged with probable real-world situations, IL CERFP operates within a SCVS and uses mannequins to simulate the applicable conditions.

PLACE OF DELIVERY/PERFORMANCE/ACCEPTANCE/FOB POINT:

Sparta Training Center: 1803 N. Hillcrest Dr. Sparta IL

INSTRUCTIONS TO OFFERORS:

1. A Small Business Competitive, single Firm Fixed Price (FFP), contract is anticipated to be awarded to the business concern through the procedures of Federal Acquisition Regulation (FAR) Subpart 13.5. The quotations shall be evaluated on the basis of Lowest Price Technically Acceptable (LPTA). The NAICS for this requirement is 611710. Responders should include all documents and information requested submitted in accordance with the instructions herein.

2. Quotes shall be submitted prior to the closing date and time of this posting. Send quotes to the contracting officer: Donald Piper at donald.g.piper6.mil@army.mil. Contracting Officer reserves the right to accept late quotes if in the best interest of the government.

3. All questions regarding this Request for Quote (RFQ) shall be submitted in writing via email to Donald Piper at donald.g.piper6.mil@army.mil. The government is not obligated to provide responses to questions submitted to offerors.

GENERAL INSTRUCITIONS:

1. The Government will award contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government. LPTA shall be used to evaluate technically acceptable offers in accordance with the “best value” definition outlined in FAR 2.101.

2. The Offer. The submission of the documentation specified below will constitute the offeror's acceptance of the terms and conditions of the RFQ, concurrence with the Performance Work Statement (PWS).

3. It is the Government’s intention to award without discussions. Offerors are encouraged to present their best proposal in their initial submission. The Government reserves the right to hold discussions.

PROPOSAL FORMAT:

Electronic Documents: All electronic documents must NOT be “secured”, “locked”, or otherwise inaccessible. Submitter risks rejection if documents prove inhospitable to viewing and evaluation.

Utilize standard Microsoft or Adobe formats, and net file size of all documents should be less than

10MB.

Proposal Format. Offerors shall provide a complete description of their technical approach to the SOW. Proposals shall consist of the following:

• Technical Proposal (20-page limit)

• Technical – Quality Assurance Program

• Pricing (no page limit)

Technical Proposal: In the technical proposal the Government will evaluate the Offeror’s understanding of the requirement relative to the SOW. Technical proposal information will be streamlined.

Pricing: The Government will evaluate the offeror's price that are graded as technically acceptable. Offeror’s pricing will be valid for 60 days after receipt of proposal. This part of the proposal shall include details for all resources required to accomplish this requirement.

BASES FOR AWARD

1. Any award made will be based on the most advantageous (FAR 52.212-2 Evaluation Commercial Items) to the Government, price and technical acceptability considered.

2. The Government will award a contract resulting from this RFQ if the offerors proposal conforms to the RFQ, the offerors proposal conforms to the attached SOW, the offeror is found responsible, and if the final price is determined fair and reasonable in accordance with FAR subsection 13.106-

3. The Government reserves the right to award Some, All, or None. The Government anticipates only one award.

Evaluation Criteria. This evaluation will be conducted using the LPTA process, and the evaluation criteria for this award will be based on the following factors:

Factor 1: Technical Performance Factor 2: Price

Factor 1 – Technical Performance: The contractor shall be responsible for ensuring their proposal fully outlines the capability to adhere to the delivery deadline, quantities required, and specifications listed in the PWS. Technical performance shall be found to be either acceptable or unacceptable based on based on if the proposal includes the following:

1. Personnel Qualifications: Please confirm that you will provide resumes and copies of all required certifications for your proposed Subject Matter Experts (SMEs) and training staff. These documents must verify that your personnel meet all qualifications specified in the Performance Work Statement (PWS), including but not limited to, NFPA 1670/1006, IFSAC/Pro Board Technical Rescue Level 2, and for SMEs, a minimum of 10 years of experience as Fire Service Credentialed Instructors.

2. Key Personnel Roles: Please provide the resume and certifications for your proposed Exercise Controller (EC) and Incident Commander (IC). The provided documentation must demonstrate that the EC has managed at least five previous HRF/CERFP exercises and holds a current OSHA 30-Hour General Industry Certification. The IC's documentation should verify completion of all required NIMS/ICS courses (ICS 100, 200, 300, 400, 700, 800).

3. Equipment and Supplies: Can you confirm your capability and commitment to provide all specified equipment and supplies for the duration of the contract? This includes one all-terrain forklift with a 10,000 lbs. capacity and a licensed operator, and a total of 40 mannequins, with 20 prepared for confined space scenarios.

4. SCVS Reset and Reporting: Please confirm your understanding and ability to meet the Structural Collapse Venue Site (SCVS) reset and to provide all required reports, including the Quality Control Plan (QCP) prior to the Period of Performance, and the Close-Out After Action Report at the end of the exercise.

The government will determine the vendor to be Technically Acceptable only if the proposal provides all element of the PWS and 1-4 from above.

Factor 2 – Price: The government will evaluate all technically acceptable offerors’ prices.

In terms of “price reasonableness” the Government will focus on whether the price is too high or too low to be considered fair and reasonable. In terms of “completeness” the Government will focus on whether the price appears to cover all of the work identified in the SOW. In terms of

“balance” the Government will focus on whether pricing is consistent with historical contract information and market research.

Pricing will not be scored or rated and will not be considered unless the proposals technical acceptability in factor 1 are graded as acceptable.

[End]

PERFORMANCE WORK STATEMENT (PWS) FOR

IL CERFP Collective Training Exercise (CTE) 2026

1.0 : General:

1.1 Scope: This is a non-personal services contract to provide to the Illinois Chemical Biological Radiological Nuclear (CBRN) Chemical Enhanced Response Force Package (CERFP) contractor support SCVS reset. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. The contract will be to provide support for the CTE activities aimed at enhancing the IL CERFP’s domestic contingency readiness. Historically, this type of training has been accomplished with a highly skilled team of no more than 15 personnel. Training venues will be designed and reset with props to assist in the requirement of the CTE.

1.2 Background: In conjunction with the National Guard Bureau, IL CERFP is tasked to develop and support regional training and exercise activities aimed at enhancing domestic contingency readiness. IL CERFP ensures these functions are integrated and complementary where appropriate. In an effort to provide conditions wherein the participants are challenged with probable real-world situations, IL CERFP operates within a SCVS and uses mannequins to simulate the applicable conditions.

The Illinois CERFP Search and Extraction element conducts its mission in the same environments that first responders and USAR teams work in. These situations include heavy structural collapse, confined space, and high angle rope rescue. In addition, the CERFP has the capability to conduct operations in CBRN environments. Due to the nature of the National Guard and its part-time structure, members of specialized teams are not allocated adequate time to practice critical perishable skills as often as their full-time and civilian counterparts. Thus, there is a requirement for additional training time outside of normal “drill” dates to meet mission objectives.

1.3 Period of Performance (PoP): The SCVS sites shall be assembled no later than May 13, 2026. The event will take place on May 13-15, 2026, from 8:00am - 6:00pm local time, at 1803 N Hillcrest Dr. Sparta, IL.

This performance date does not include prior coordination required ahead of the PoP.

1.4 General Information:

1.4.1 Place of Performance of Service: Performance shall be at Sparta Training Area (STA) 1803 N Hillcrest Dr. Sparta, IL 62286. The contractor shall stage at the training area at 8:00am on May 13-15, 2026, and anticipate the CTE to run from 8:00am to 4:00pm on 14 May. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

Contractor will have access to the Sparta Training Facility once the contract has been awarded to them, but not earlier than May 13, 2026.

1.4.1.1 Telework: The Government does not permit the contractor to telework in support of this requirement.

1.4.1.2 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.1.3 The contractor’s employees shall become familiar with and obey the regulations of the installation, including fire, traffic, safety and security regulations while on the installation.

Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation, which may affect performance.

The Government reserves the right to direct the removal of an employee from Government property or revoke access to Government systems for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

1.4.2 Recognized Holidays: The following are recognized United States (US) holidays.

The contractor shall perform services on these days:

1.4.2.1 New Year’s Day: January 1st

1.4.2.2 Martin Luther King, Jr.’s Birthday

1.4.2.3 President’s Day

1.4.2.4 Memorial Day

1.4.2.5 Juneteenth National Independence Day: June 19th

1.4.2.6 Independence Day: July 4th

1.4.2.7 Labor Day

1.4.2.8 Columbus Day

1.4.2.9 Veteran’s Day: November 11th

1.4.2.10 Thanksgiving Day

1.4.2.11 Christmas Day: December 25th

1.4.3 Quality Control: Quality Control is the responsibility of the contractor. The contractor is responsible for the delivery of quality services/supplies to the Government (see Federal Acquisition Regulation (FAR) 52.246-1, Contractor Inspection Requirements). The Contractor shall develop, implement and maintain an effective Quality Control System, which includes a written Quality Control Plan (QCP). The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The QCP shall implement standardized procedure/methodology for monitoring and documenting contract performance to ensure all contract requirements are met. The Contractors’ QCP must contain a systematic approach to monitor operations to ensure acceptable services/products are provided to the Government. The QCP, as a minimum, shall address continuous process improvement; procedures for scheduling, conducting and documentation of inspection; discrepancy identification and correction; corrective action procedures to include procedures for addressing Government discovered non-conformances; procedures for root cause analysis to identify the root cause and root cause corrective action to prevent re-occurrence of discrepancies; procedures for trend analysis; procedures for collecting and addressing customer feedback/complaints. The contractor shall provide to the Government their quality control plan to the Contracting Officer or their designated representative within 5 working days prior to the Contract Phase-In period.

After acceptance of the quality control plan the contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to their QC system.

1.4.4 Quality Assurance: The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.4.5 Installation Access and Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. The contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by the Department of Defense (DoD), Headquarters Department of Army (HQDA) and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.5.1 Not applicable.

1.4.5.1.1 Not applicable.

1.4.5.1.2 Not applicable.

1.4.5.1.3 Not applicable.

1.4.5.1.4 Not applicable.

1.4.5.1.5 Not applicable.

1.4.5.1.5.1 Not applicable.

1.4.5.1.6 Not applicable.

1.4.5.2 Not applicable.

1.4.5.3 Not applicable.

1.4.5.4 Not applicable.

1.4.5.5 Communications Security/Information Technology (COMSEC/IT) Security. All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.5.6 Not applicable.

1.4.5.7 Not applicable.

1.4.5.8 Not applicable.

1.4.5.9 Not applicable.

1.4.5.10 Not applicable.

1.4.5.11 Not applicable.

1.4.5.12 Not applicable.

1.4.5.13 Not applicable.

1.4.5.14 Not applicable.

1.4.6 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.7 Special Qualifications: The contractors will provide NIMS compliant certificates for their employees validating they have been certified in all principles of Urban Search and Rescue (i.e.

Rope Rescue, Confine Space, Structural Collapse Rescue, etc.) SMEs/ Safeties must meet regulatory and accepted industry standards and be certified and credentialed in the subject matter IAW NFPA 1670 and 1006. All team members are required to be specialists in their respective fields, such as lifting and moving, shoring, rope, confined space and heavy equipment operations at a disaster site.

SME’s are required to be Fire Service Credentialed Instructors and have extensive experience of at least 10 plus years in supporting training venues and exercises. All personnel involved in the training must be certified in accordance with applicable U.S. certifying agencies (IFSAC and Pro board) and NFPA approved Technical Rescue Level 2.

11.4.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR 42.5. The KO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.9 Contract Manager (CM): The contractor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to the daily operation of this contract. The CM shall work through the COR, to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.9.1 Exercise Controller: The contractor shall designate an EC who shall be the point of contact for the vendor. The EC shall be on site of the training event, and shall have managed at a minimum of 5 HRF/ CERFP exercises before. The EC shall be managing the overall safety for personnel involved in the training event on the Collective Training Day, 14 May.

The EC must be OSHA 30-Hour General Industry Certified. Must have completed Incident Command System, ICS 100, 200, 700, 800 courses.

1.4.10 Identification of Contractor Employees: Contractors are not required to obtain badges.

All contractor personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e-mail) and dealings with Government or non-Government entities. Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed

1.4.11 Combating Trafficking in Persons: The United States Government has adopted a zero-tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero-tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.4.12 Not applicable.

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Breaching and Breaking: The action of creating a gap in and break through (a wall, barrier, or defense).

2.1.1.1 Typically: Jack hammering on concrete to make a hole to make entry; to break down an object.

2.1.1.2 Atypically: To as cautiously as possible, widen any existing opening to allow responders and victims entrapment access

2.1.2 Civil Support Team (CST). Dedicated units of National Guard personnel on active duty.

Supports civil authorities in the event of the use, or threatened use, of a weapon of mass destruction.

CSTs are federally funded units established under Presidential Decision Directive 39. There are 57 National Guard and one Army Reserve fulltime teams. Identifies CBRNE agents/substances, assesses current and projected consequences, advises on response measures, and assists with appropriate requests for additional support.

2.1.3 Confined Space: A space that is large enough and so configured that an employee can bodily enter and perform assigned work; has limited or restricted means for entry or exit (for example, tanks, vessels, silos, storage bins, hoppers, vaults, and pits); and is not designed for continuous employee occupancy.

2.1.3.1 Typically: Confined Space Entry. All the training required is to ensure clean air is inside a confined space. The removal of victims in a "permitted space" is what most training covers.

2.1.3.2 Atypically: In a collapse there is no permit, no attendant or anyway to follow the prescribed typical guidelines.

2.1.4 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.5 Contracting Officer (KO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.6 Contracting Officer Representative (COR): An employee of the U.S. Government designated by the KO to monitor contractor performance. Such an appointment will be in writing and will state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have the authority to change the terms and conditions of the contract.

2.1.7 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.8 Deliverable: Anything that can be physically delivered and includes non- manufactured things such as meeting minutes or reports.

2.1.9 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.10 Lifting and Hauling: The term "hauling” implies that rigging equipment is used to move a heavy object.

2.1.10.1 Typically: to move a heavy object with technology.

2.1.10.2 Atypically: to use what is in the surrounding area without returning to a cache for technology.

2.1.11 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.12 Quality Assurance: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.13 Quality Assurance Surveillance Plan (QASP): An organized written documents specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.14 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.15 Ropes: Ropes in a high angle situation is the least used skill in all emergency services.

2.1.15.1 Typically: high angle skills are used the least and can be used in unique situations.

2.1.15.2 Atypically: low angles are used more often and should be used in problem solving to a greater extent.

2.1.16 Rubble Pile: Informal term for Structural Collapse Venue Site.

2.1.17 Shoring: The goal of shoring is to stabilize the object that is causing an unacceptable risk to extractors. Stabilizing can be accomplished by other means such as tying back and cribbing; both are faster than shoring and require fewer materials.

2.1.17.1 Typically: use lumber to erect two shores an hour to stabilize a structure prominently or at least a long-term period.

2.1.17.2 Atypically: stabilize the structure or object to an acceptable point to search and extract, with the materials in the area as much as possible and practical.

2.1.17.3 Full-Scale Exercise (FSE): To measure the joint response plan during a catastrophic domestic disaster in Illinois. PAE, is an exercise program sponsored by National Guard Bureau (NGB). The purpose is to give the State the most realistic Civil Support to civil authorities exercise possible by testing current plans and exercising all aspects of a response.

2.1.18 Structural Collapse Venue Site: A structure, tunnel or collapsed building, used to simulate a normal structure in a collapsed state either due to a natural disaster or a domestic terrorism event.

2.1.19 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.20 Workday: The number of hours per day the Contractor provides services in accordance with the contract.

2.1.21 Work Week: Monday through Friday, unless specified otherwise. This exercise will take place May 13-15, 2026 (Wednesday-Saturday)

2.2 Acronyms:

AAR After Action Report AC Area Commander AEI Army Enterprise Info Structure AFARS Army Federal Acquisition Regulation SupplementANG Army National Guard AR Army Regulation AT/OPSEC Antiterrorism/Operational Security ATCTS Army Training Certification Tracking System AUP Acceptable Use Policy BI Background Investigation CBRN Chemical Biological Radiological Nuclear CBRNE Enhanced Response Force Packages CM Contract Manager CMRA Contractor Manpower Reporting Application CNGB Chief National Guard Bureau COMSEC Communications Security CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative CST Civil Support Team CTE Collective Training Exercise DA Department of the Army DC Displaced Civilians DD254 Department of Defense Contract Security Classification

Specification DFARS Defense Federal Acquisition Regulation Supplement DHS Department of Homeland Security DMDC Defense Manpower Data Center DoD Department of Defense FAR Federal Acquisition Regulation FEMA Federal Emergency Management Agency FPCON Force Protection Condition FSRT Fatality Search & Recovery Team GFP/M/E/S Government Furnished Property/Material/Equipment/Services HQDA Headquarters, Department of the Army HRF Homeland Response Force HSEEP Homeland Security Exercise & Evaluation ProgramHSPD Homeland Security Presidential Directive IA Information Assurance IC Incident Commander ICS Incident Command System IS Information System(s) IT Information Technology

JMETs Joint Mission Essential Tasks KO Contracting Officer MSR Monthly Status Report MTS Mead Training Site NACI National Agency Check Inquires NGB National Guard Bureau NIMS National Incident Management System NLT Not Later Than OCI Organizational Conflict of Interest OPSEC Operations Security PCO Procuring Contracting Officer PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program S&R Search & Rescue SCS Structural Collapsed Simulator SCVS Structural Collapse Venue Site SFE Special Focus Exercise SOG Standard Operation Guide SME Subject Matter Experts SSN Social Security Number TE Technical Exhibit USD(I) Under Secretary of Defense for Intelligence

3.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

3.1. General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services a s indicated in Paragraph 1.1.

3.1.1 Services: The Government will not provide any services associated with the performance of this contract.

3.2 Facilities: The Contractor shall be provided an area of land near the training site within Sparta Training Area to stage their support personnel and equipment.

3.3 Utilities: The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4 Materials & Equipment: Reserved

3.5 Transportation: The Contractor will be responsible to provide transportation to/from the parking area to the training site (approx. 3/4 mile in distance)

4.0 Not applicable

5.0 Requirements: The contractor shall preform the following tasks during the period of performance:

5.1 CTE Support: The Contractor shall provide personnel, equipment, materials, and reports needed to support the CTE.

5.1.1 Status Reports: The contractor shall prepare and submit progress, status, and management reports: The Contractor’s Progress, Status, and Management Report, Monthly Status Report (MS/AAR), will indicate the progress of the work, and status of the program and the assigned tasks. Reports shall be delivered to the Government Representative as requested.

5.1.2 Contract Manager and lead NIMS/ICS Subject Matter Expert (SME) shall attend planning meetings and the AAR and or “hot wash” briefing for the day.

5.1.3 Safety: The contractor shall always be responsible and liable for their staff, employees and other contracted personnel. Follow all applicable federal, state, and local safety regulations. Training shall continue during inclement weather, unless safety concerns prohibit such continuation of training

5.1.4 The contractor shall verify all staff, employees and contracted personnel by inspecting two forms of state/federal ID before they enter the STA.

5.1.5 The contractor shall ensure staff, employees and contracted personnel park only in designated areas.

5.1.6 The contractor shall provide exercise orientation and mandatory safety training to staff, employees and contracted personnel prior to participation.

5.1.7 The contractor shall provide a formal plan detailing procedures and resources available for on-site safety, ‘real-world’ emergences, and life support.

5.1.8 Contractor shall provide mandatory safety equipment (hard hats, eyeglasses, etc.) for all staff, employees and contracted personnel entering the collapse structure (rubble pile) location as necessary.

5.1.9 Contractor shall provide points of contact with a high visibility method of identification (e.g.

vest) at all training sites to supervise and support personnel.

5.1.10 Communications Plan: Contractor shall have effective and clear communications with Exercise Planner, Exercise Control, the COR, and any contracted employees on ground. Contractor shall provide point of contacts to Exercise Lead and any pertinent key personnel. Obtain radios and arrange for Internet access if required. The contractor shall ensure the assigned Contract Manager and lead NIMS/ICS Subject Matter Expert (SME) coordinates with Exercise Lead.

5.1.11 The contractor shall send a SME to the Final Planning Conferences (FPC) in order to field questions about the SCVS and provide information needed to complete the Risk Analysis.

5.1.12 The contractor shall submit a Close-Out After Action Report at the end of the CTE to designated Government representative.

5.1.13 The contractor shall supply 40 mannequins to support the exercise.

5.1.14 Contractor shall provide waterproof injury/mass casualty cards for mannequins.

5.1.15 The placement of the mannequins on the SCVS will be determined by the controllers.

5.1.16 20 of the supplied mannequins shall be prepared and placed in confined spaces for additional training within confined space and/or with heavy equipment. 1-5 of these mannequins shall be a difficult extraction and with life threatening injuries and immediately after rescue will expire.

5.2 Rubble Pile

5.2.1 Contractor will ensure the SCVS is set prior to the start of CTE day. At a minimum, the site will have 8 training lanes per day to support up to 50 CERFP members at a time/day for this location.

5.2.2 The contractor shall be responsible for assembly and safety during the CTE of the SCVS. All building materials will be provided by ILARNG.

5.2.3 The contractor shall transfer all documentation on future maintenance and care of the SCVS.

Contractor shall provide a sample maintenance and Safety SOG to designated Government representative.

5.2.4 The contractor shall provide all design and construction documents, including but not limited to, transfer documents, design documents, and environmental impact statement. Contractor shall provide a certificate of purpose and use of the SCVS to site POC.

5.2.5 The contractor shall provide one all-terrain SKYTRAK forklift 10,000 lbs. capacity or equivalent in support of SCVS reset requirements. Contractor shall ensure forklift operator is properly licensed.

5.2.6 The contractor shall provide all heavy equipment and reset labor for the reset of each SCVS, to include mannequin staging. Contractor must provide SCVS reset support no later than 1800 on 14 May 2026.

5.3 Rubble Pile Training Support Personnel

5.3.1 Contractor shall provide USAR staff and subject matter experts (SMEs) to support the entire CTE event and act as primary safety officers for training on the SCVS.

5.3.2 The contractor shall provide 1 staff member to serve as the Incident Commander throughout CTE that is NIMS qualified to work within the Incident Command roles.

5.3.3 The contractor shall provide information needed to complete the Risk Analysis.

5.3.4 The contractor shall attend the final planning conferences scenario development/FTX requirements meeting with the lead planner and stakeholders.

5.3.5 The contractor shall submit a Close-Out After Action Report at the end of the CTE to designated Government representative.

6.0 Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter/Page) Date of

Publication Website

Federal Acquisition Regulation https://www.acquisition.gov/browse/index/far

Defense Federal Acquisition Regulation Supplement https://www.acquisition.gov/dfars

DoDM 1000.13-M-V1 DoD Identification (ID)

Cards( Enclosure 2, paragraph 3.b)

01/23/2014 http://www.esd.whs.mil/Directives/issuances/dod m/

7.0 Applicable Forms: Forms applicable to the PWS are listed below:

Form Date Website

DD 1172-2

Application for Identification Card/DEERS Enrollment

Mar 2017 Apr 2020 http://www.dtic.mil/whs/directives/forms/index.htm DD Forms 1000-1499

I-9 Employment Eligibility Verification

11/14/16 https://www.uscis.gov/sites/default/files/files/form/i- 9.pdf http://www.acquisition.gov/browse/index/far http://www.acquisition.gov/dfars http://www.esd.whs.mil/Directives/issuances/dod http://www.dtic.mil/whs/directives/forms/index.htm https://www.esd.whs.mil/Directives/forms/dd1000_1499/ http://www.uscis.gov/sites/default/files/files/form/i-

DD 441

Department of Defense

Security Agreement

Jan 2017 Mar 2020 http://www.dtic.mil/whs/directives/forms/dd/ddforms0001- 0499.htm

DD441

http://www.dtic.mil/whs/directives/forms/dd/ddforms0001-%200499.htm http://www.dtic.mil/whs/directives/forms/dd/ddforms0001-%200499.htm https://www.esd.whs.mil/Directives/forms/dd0001_0499/DD441/

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

Performance

Objective

Performance Standard Acceptable Quality

Level (AQL) Surveillance Method

By/Whom

5.1.1 Status Reports All status reports prepared

and submitted IAW PWS

Reports submitted within 1 day after requested

Periodic / Government Representative

5.1.13 Mannequins Contractor shall supply 40

mannequins to support the exercise

40 mannequins provided, 20 of which are staged throughout the

SCVS

Periodic / Government Representative

5.2.1 Rubble Pile Set

up

Contractor will ensure the SCVS is set with training lanes established and mannequins placed

SCVS set by 1800 on 13 May 2026

Periodic / Government Representative

5.2.5 All-Terrain

10,000 lbs forklift

Contractor shall provide one all-terrain SKYTRAK forklift 10,000 lbs. capacity or equivalent in support of SCVS reset requirements.

Equipment and licensed operator is available to support CTE and SCVS reset throughout the PoP.

Periodic / Government Representative

5.2.6 Rubble Pile

Reset

Contractor will ensure the SCVS is reset

SCVS reset by 1800 on 14 May

Periodic / Government Representative

5.3.1 Rubble Pile

Training Support Personnel

Contractor shall provide USAR staff and subject matter experts (SMEs) to support the entire CTE event and act as primary safety officers for training on the SCVS

No less than 2

USAR SME

safeties, currently holding the NIMS compliant, IFSAC/NFPA/Pro Board certifications listed below:

Confined Space, Structural Collapse Rescue, Technical Rescue Level 2

Periodic / Government Representative

5.3.2 Incident

Commander

Contractor shall provide 1 staff member to serve as the Incident Commander throughout CTE that is NIMS qualified to work

Incident Command System Courses 100,200, 300, 400, 700,800

Periodic / Government Representative within the Incident Command roles.

TECHNICAL EXHIBIT 2

Deliverables Schedule

PWS Reference / Deliverable Title

Frequency Number of Copies

Medium/Format Submit To

1.4.3 Quality Control

Plan (QCP)

Provide within 15 calendar days prior to PoP.

1 Electronic Submission

CERFP OIC

1.4.7 NFPA/IFSAC/Pro

Board Certifications

Rope Rescue, Confine Space, Structural Collapse Rescue Technical Rescue Level 2 (IFSAC/Pro Board and NFPA approved)

Provide within 15 calendar days after employee completes training.

1 Electronic Submission

CERFP OIC

1.4.9.1 OSHA 30-

Hour General Industry Certified

Provide within 10 calendar days prior to PoP.

1 Electronic Submission

CERFP OIC

1.4.9.1 Incident

Command System Courses 100,200, 300, 400, 700,800

Provide within 10 calendar days prior to PoP.

1 Electronic Submission

CERFP OIC

5.1.1 Status

Reports

Through Out Training Event

1 Hand Delivered CERFP OIC

5.1.12 Close-Out After

Action Report

End of Training Event

1 Electronic Submission

CERFP OIC

W91SMC26QA004

Performace shall take place at the Spart Traininng Center.

1803 Hillcrest Dr.

Sparta IL 62286 using Lowest Price Technically Acceptable source selection procedures

• Technical Proposal (20-page limit)

• Technical – Quality Assurance Program

• Pricing (no page limit)