Combined Synopsis-Sol.docx

CLASSIFICATION CODE: J063 - MAINT/REPAIR/REBUILD OF EQUIPMENT- ALARM, SIGNAL, AND SECURITY DETECTION SYSTEMS TITLE: Physical Security Maintenance, Repair, and Upgrade Services

SOLICITATION NUMBER: 1333ND23QNB610286

RESPONSE DATE: June 05, 2023

CONTACT POINTS: Ranae Armstrong, Contract Specialist, ranae.armstrong@nist.gov Donald Collie, Contracting Officer, Donald.collie@nist.gov

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 – Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a separate written solicitation document will not be issued. This solicitation is being issued under the authority of FAR Part 13 Simplified Acquisition Procedures. This solicitation is a Request for Quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2023-04 published 06/02/23 and effective 06/02/23.

The associated North American Industrial Classification System (NAICS) code for this procurement is 561621, Security System Services (except Locksmiths) with a small business size standard of $25 million, is the best fit for this acquisition. This acquisition is being competed as total small business set-aside. Only responsible, qualified small business concerns can respond to this notice.

1352.215-72 INQUIRIES (APR 2010) xc Offerors must submit all questions concerning this solicitation in writing to ranae.armstrong@nist.gov . Any responses to questions will be made in writing, without identification of the questioner, and will be included in an amendment to the solicitation. Even if provided in other form, only the question responses included in the amendment to the solicitation will govern performance of the contract. Inquires must be received no later than five (5) days after the RFQ is posted for Government response. Inquiry deadline will be extended to accommodate a site visit if requested.

(End of Provision)

EVALUATION CRITERIA AND BASIS FOR AWARD

The Government intends to award a single purchase order from this RFQ to the responsible offeror whose quotation, conforming to the solicitation, is the lowest price, technically acceptable quotation. The Government reserves the right not to award a purchase order.

Technically acceptable means that the offeror provides services and/or products that meet the minimum requirements specified in the Statement of Work (SOW), and the requirements of all Line Items. No prototypes, demonstration models, used or refurbished instruments will be considered (for the required products). Evaluation of technical capability shall be based on the information provided in the quotation. The National Institute of Standards and Technology (NIST) will evaluate whether the offeror has demonstrated that its proposed services and/or products meets all minimum requirements. If an offeror does not indicate how its proposed services and/or products meets a certain minimum requirement, NIST will determine that it does not.

The proposed pricing will be evaluated to determine that total price is consistent with the technical portion of the quotation and is a fair and reasonable overall price to the Government.

NIST intends to evaluate quotations and issue a purchase order based on the initial quotes received. Therefore, the offerors initial quote should contain the offerors best terms from a price and technical standpoint. NIST reserves the right to request revised quotes from, or negotiate final contract terms with, one or more, but not all, Contractors if later determined by the Contracting Officer to be necessary.

REQUIRED SUBMISSIONS

All Offerors shall submit the following:

1. For the purpose of evaluation of Technical Acceptability: SEE EVALUATION CRITERA DOCUMENT

2. Offeror shall provide pricing for the following line items. All equipment must be new. Used or remanufactured equipment will not be considered for award

a. This a hybrid firm fixed price and Time & Materials RFQ. Line Items 0001, 0003, 0004, 0005, 0006, 0008, 0009,0011, 0012, 0013, 0014, 0015, and 0017 are firm fixed price line items. Line Items 0002, 0007, 0010, 0013, 0014, and 0016 are Time and Materials Line Items. The Offeror shall submit a firm fixed price offer for all Firm Fixed-Price Line Items

b. Time & Material Line Items: The Offeror must complete the price schedule below.

a. Repair assessments and jobs shall be utilized as fixed-price, fully loaded rates with not to exceed amounts. Offerors shall provide a fixed price, fully loaded rate inclusive of all direct cost, indirect cost, general and administrative cost, and fee, per non-emergency assessment and emergency assessment.

b. Labor shall be utilized as fixed price fully loaded hourly rates with not to exceed amounts. Offerors shall provide a fixed fully loaded hourly rate(s) inclusive of all direct cost, indirect cost, general and administrative cost, and fee, per labor category. The labor categories provided in the attached SF1449, Labor Category Definitions, are candidate labor categories identified by the Government. Offerors are not required to provide these exact definitions and categories but must provide skill categories and a level of effort that are similar and fulfill the requirements of the SOW.

Line Item 0001: Base Year Line Item; Firm Fixed Price Description: Quarterly Maintenance Services Quantity: Four (4); One (1) service visit per quarter Price: $

Line Item 0002: Base Year Line Item/Time & Material Description: Remote Control System & Equipment Repair Services Quantity: One (1) Price: $

Line Item 0003: Base Year Line Item; Firm Fixed Price Description: Annual Maintenance Services Quantity: One (1) Price: $

Line Item 0004: Base Year Line Item; Firm Fixed Price Description: Retrofit a quantity of two (2) existing Nasatka III-B Plate Barriers from hydraulic to electric center drive location Quantity: Two (2) Price: $

Line Item 0005: Base Year Line Item/Firm Fixed-Price Description: Convert a quantity of two (2) existing manual beam barricades to counterbalance operation only, Delta Scientific Corporation model number TT212EC(M)), Quantity: Two (2) Price: $

Line Item 0006: Option Year I Line Item; Firm Fixed Price Description: Quarterly Maintenance Services Quantity: Four (4); One (1) service visit per quarter Price: $

Line Item 0007: Option Year I Line Item; Time & Material Description: Remote Control System & Equipment Repair Services Quantity: One (1) Price: $

Line Item 0008: Option Year 1 Line Item; Firm Fixed Price Description: Annual Maintenance Services Quantity: One (1) Price: $

Line Item 0009: Option Year II Line Item; Firm Fixed-Price Description: Quarterly Maintenance Services Quantity: Four (4) – One (1) visit per quarter Price: $

Line Item 0010: Option Year II Line Item; Time & Material Description: Remote Control System & Equipment Repair Services Quantity:

Price: $

Line Item 0011: Option Year II Line Item; Firm Fixed-Price Description: Annual Maintenance Services Quantity: One (1) Price: $

Line Item 0012: Option Year III Line Item; Firm Fixed-Price Description: Quarterly Maintenance Services Quantity: Four (4) – One (1) service visit per quarter Price: $

Line Item 0013: Option Year III Line Item; Time & Material Description: Remote Control System & Equipment Repair Services Quantity: One (1) Price: $

Line Item 0014: Option Year III Line Item; Firm Fixed-Price Description: Annual Maintenance Services Quantity: One (1) Price: $

Line Item 0015: Option Year IV Line Item; Firm Fixed-Price Description: Quarterly Maintenance Services Quantity: Four (4) – One service visit per quarter Price: $

Line Item 0016: Option Year IV Line Item; Time & Material Description: Remote Control System & Equipment Repair Services Quantity: One (1) Price: $

Line Item 0017: Option Year IV Line Item; Firm Fixed-Price Description: Annual Maintenance Services Quantity: One (1) Price: $

Offeror must complete each schedule provided below for each Time and Materials Line Item

BASE PERIOD LINE ITEM 0002; REPAIR SERVICES

CATEGORY/

LABOR

(Per hour/ assessment)

**ODCs outside of travel (e.g., materials) will be included in the award. However, the Government does not have a Mock Order for quoting purposes.

OPTION PERIOD 1 LINE ITEM 0007; REPAIR SERVICES

CATEGORY/

LABOR

(per hour/ assessment)

Repair Assessment

Repair Job

Service Technician

Project Manager

**ODCs outside of travel (e.g., materials) will be included in the award. However, the Government does not have a Mock Order for quoting purposes.

OPTION PERIOD 2 LINE ITEM 0010; REPAIR SERVICES

CATEGORY/

LABOR

(per hour/ assessment)

**ODCs outside of travel (e.g., materials) will be included in the award. However, the Government does not have a Mock Order for quoting purposes.

OPTION PERIOD 3 LINE ITEM 0013; REPAIR SERVICES

CATEGORY/

LABOR

(per hour/ assessment)

**ODCs outside of travel (e.g., materials) will be included in the award. However, the Government does not have a Mock Order for quoting purposes.

OPTION PERIOD IV LINE ITEM 0016; REPAIR SERVICES

CATEGORY/

LABOR

(per hour/ assessment)

**ODCs outside of travel (e.g., materials) will be included in the award. However, the Government does not have a Mock Order for quoting purposes.

3. A completed version of all required solicitation provisions (see attached SF1449)

4. Documentation demonstrating qualifications and experience are met.

5. Any award resulting from this solicitation will contain the following statement: “The Government’s terms and conditions, identified herein, shall be the prevailing terms and conditions governing this award. In the event of a conflict between the Government’s and contractor’s terms and conditions, the Government’s terms and conditions take precedence.” If the Contractor objects to any of the terms and conditions contained in this solicitation, the contractor shall state “The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:” [Contractor shall list exception(s) and rationale for the exception(s)]. It is the sole responsibility of the Contractor to identify in their quote any exceptions to the terms and conditions of the solicitation. If the contractor does not include such a statement, the submission of a quotation in response to this solicitation will be regarded as the Contractor’s acceptance of the Government’s terms and conditions for inclusion into the resultant purchase order as prevailing.

6. Offeror shall provide an active UEI # for the System for Award Management (SAM) registration.

Please note that this procurement IS NOT being conducted under the GSA Federal Supply Schedule (FSS) program or another Government-Wide Area Contract (GWAC). If a contractor submits a quotation based upon an FSS or GWAC contract, the Government will accept the quoted price. However, the terms and conditions stated herein will be included in any resultant Purchase Order, not the terms and conditions of the contractor’s FSS or GWAC contract, and the statement required above shall be included in the quotation.

SITE VISIT

A site visit is not scheduled at this time. A request for a site visit will be accepted by the Government as long as the request is received at ranae.armstrong@nist.gov with a cc to Donald.collie@nist.gov no later than 5 days after the posting date.

DUE DATE FOR QUOTATIONS

All quotations must be submitted via e-mail to Contract Specialist Ranae Armstrong at RANAE.ARMSTRONG@NIST.GOV. Submission must be received not later than August 28, 2023, 4:00 p.m. Eastern Time. A quotation shall be considered received when it is received in the electronic inbox of Ranae Armstrong not later than the date and time identified herein.

PROVISIONS AND CLAUSES:

The clauses and provisions applicable to this solicitation can be found under Applicable Clauses & Provisions. The full text of a FAR provision or clause may be accessed electronically at https://farsite.hill.af.mil or www.acquisition.gov/far. The full text of a CAR provision or clause may be accessed electronically at https://farsite.hill.af.mil or http://www.osec.doc.gov/oam/acquistion_management/policy/.

ATTACHMENTS:

The following attachments apply to this solicitation:

1. STANDARD FORM 1449