Combined Synopsis IDIQ.pdf

Combined Synopsis/Solicitation The Naval Supply Systems Command (NAVSUP) Fleet Logistics Center (FLC) Norfolk Contracting Department, Norfolk, VA 23511-3998, intends to award a firm fixed price Indefinite Delivery Indefinite Quantity for the Naval Safety and Environmental Training Center to acquire Confined Space Safety Courses using the policies and procedures of FAR 13.5 and FAR 16.505. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, Streamlined Procedures for Evaluation and Solicitation of Commercial Items, with the additional information included in this notice. This requirement will be solicited as a 100% Small Business Set- Aside. The NAICS code applicable to this procurement is 611699, All other Miscellaneous Schools and Instruction, and the size standard is $16.5 million.

BACKGROUND

The contractor shall provide services for the Naval Safety and Environmental Training Center (NAVSAFENVTRACEN), Norfolk, VA. These services shall provide Confined Space Safety Courses per the Performance Work Statement.

Please read the attached solicitation for additional information.

The solicitation, any documents related to this procurement, and all amendments issued will be in electronic form. The solicitation is expected to be available on or about 16 July 2025 on Sam.gov. The Sam.gov website has a “submit bid” button next to the solicitation number. DO NOT use the “submit bid” button on Sam.gov. Please submit all Quotes and Questions to megan.p.emery.civ@us.navy.mil and christopher.d.whiteside2.civ@us.navy.mil.

QUESTIONS: Vendors may submit questions regarding clarification of solicitation requirements via email to megan.p.emery.civ@us.navy.mil and Christopher Whiteside at christopher.d.whiteside2.civ@us.navy.mil. It is requested that all questions be received by July 24 2025 by 1300 Eastern Time, as time may not permit responses to questions received after that date to be prepared and issued prior to the receipt of quotations.

All responsible sources may submit a quotation which will be considered by the Government. By submitting a quotation, the vendor will be self-certifying that neither the principal corporate officials nor owners are currently suspended, debarred, or otherwise ineligible to receive contracts from any federal agency. Failure to do so may represent grounds for refusing to accept the quotation. The Contracting Officer reserves the right to conduct verbal or written discussions with respect to other than price with the vendors at any time prior to award. By submission of a quotation, the vendor acknowledges the requirement that a prospective awardee must be registered in the System for Award Management (SAM) database prior to award, during performance, and through final payment of any contract resulting from the solicitation, except for awards to foreign vendors for work to be performed outside the United States.

Lack of registration in the SAM database will make a vendor ineligible for award. Vendors may obtain information on registration and annual confirmation requirements by calling 1-866-606-8220, or via the Internet at https://www.sam.gov.

Attachments:

• CAP

• QASP

• PWS

• Provisions and Clauses

• PRICING SPREADSHEET

• Past Performance Information Form

• Past Performance Report Form mailto:megan.p.emery.civ@us.navy.mil mailto:christopher.d.whiteside2.civ@us.navy.mil mailto:megan.p.emery.civ@us.navy.mil mailto:christopher.d.whiteside2.civ@us.navy.mil.

https://www.sam.gov/

• Contract Deficiency Report (CDR)

CONTRACT ADMIN

CONTRACT ADMINISTRATION APPOINTMENTS AND DUTIES

In order to expedite administration of this contract/order, the following delineation of duties is provided including the names, addresses and phone numbers for each individual or oƯice as specified.

The individual/position designated as having responsibility should be contacted for any questions, clarifications or information regarding the functions assigned.

1. PROCURING CONTRACTING OFFICER (PCO) is responsible for:

a. All pre-award information, questions, or data;

b. Freedom of Information inquiries;

c. Change/question/information regarding the scope, terms or conditions of the basic contract document;

d. Arranging the post award conference (See FAR 42.503).

Name: Chris Whiteside Address: NAVSUP FLC Norfolk 1968 Gilbert Street Suite 600 Norfolk, VA 23511

2. CONTRACT ADMINISTRATION OFFICE (CAO) is responsible for matters specified in FAR 42.302 and DFARS 242.302 except in those areas otherwise designated herein.

Name: Megan Emery Address: NAVSUP FLC Norfolk 1968 Gilbert Street, Suite 600 Norfolk, VA 23511-3392 DEFENSE CONTRACT AUDIT AGENCY (DCAA) is responsible for audit verification/provisional approval of invoices and final audit of the contract prior to final payment to the contractor.

Name: N/A PAYING OFFICE is responsible for payment of proper invoices after acceptance is documented.

Name: TO BE COMPLETED AT TASK ORDER Address:

Phone:

5. CONTRACTING OFFICERS REPRESENTATIVE (COR) is responsible for:

a. Liaison with personnel at the Government installation and the contractor personnel on site;

b. Technical advice/recommendations/clarification on the statement of work;

c. The statement of work for delivery/task orders placed under this contract.

d. An independent government estimate of the eƯort described in the definitized statement of work;

e. Quality assurance of services performed and acceptance of the services or deliverables;

f. Government furnished property;

g. Security requirements on Government installation;

h. Providing the PCO or his designated Ordering Officer with appropriate funds for issuance of the Delivery/Task order; and/or

i. Certification of invoice for payment NOTE: When, in the opinion of the Contractor, the COR requests report outside the existing scope of the contract (or delivery/task order), the Contractor shall promptly notify the Contracting Officer (or Ordering Officer) in writing.

No action shall be taken by the contractor under such direction until the Contracting Officer has issued a modification to the contract or, in the case of a delivery/task order, until the Ordering Officer has issued a modification of the delivery/task order; or until the issue has otherwise been resolved. THE COR IS NOT

AN ADMINISTRATIVE CONTRACTING OFFICER AND DOES NOT HAVE THE AUTHORITY TO

DIRECT THE ACCOMPLISHMENT OF EFFORT WHICH IS BEYOND THE SCOPE OF THE

STATEMENT OF WORK IN THE CONTRACT OR DELIVERY/TASK ORDER.

Name: TBD Address:

Phone:

6. TECHNICAL ASSISTANT, if assigned by the requiring activity, is responsible for providing technical assistance and support to the COR in contract administration by:

a. Identifying contractor deficiencies to the COR;

b. Reviewing contract/delivery/task order deliverables and recommending acceptance/rejection of deliverables;

c. Identifying contractor noncompliance of reporting requirements;

d. Evaluating contractor proposals for specific contracts/orders and identifying areas of concern affecting negotiations;

e. Reviewing contractor reports providing recommendations for acceptance/rejection;

f. Reviewing invoices for appropriateness of costs and providing recommendations to facilitate certification of the invoice;

g. Providing COR with timely input regarding the SOW, technical direction to the contractor and recommending corrective actions; and

h. Providing written reports to the COR as required concerning trips, meetings or conversations with the contractor.

Name: N/A

7. ORDERING OFFICER is responsible for:

a. Requesting, obtaining, and evaluating proposals for orders to be issued;

b. Determining the estimated cost of the order is fair and reasonable for the report proposed;

c. Obligating the funds by issuance of the delivery/task order;

d. Authorization for use of overtime;

e. Authorization to begin performance; and/or

f. Monitoring of total cost of delivery/task orders issued.

The following limitations/restrictions are placed on the Ordering Officer:

a. Type of order issued is limited by this contract to ------------------- pricing arrangements;

b. No order shall be placed in excess of $5,342,109.52 without the prior approval of the PCO; and/or

c. No order shall be placed with delivery requirements in excess of $5,342,109.52.

Name: TBD Address: Phone:

Email:

DURATION OF CONTRACT PERIOD

(a) This contract shall become effective on 06 November 2025 or date of award, whichever is later, and the ordering period shall continue in effect during the period ending 60 months after date of contract unless terminated in accordance with other provisions herein. Performance under task orders issued under this contract may begin 10 days after the effective date of the contract and may continue in effect during the period ending 60 days after the last day of the ordering period.

(b) Notwithstanding the above, the Contracting Officer may extend the contract ordering period to accommodate the issuance of task orders in accordance with paragraph (e) of “Level of Effort”.

MINIMUM AND MAXIMUM QUANTITIES

As referred to in paragraph (b) of the “Indefinite Quantity” clause of this contract, the total contract minimum quantity 1. The contract maximum quantity is 8.

Period Contract Maximum Quantity per ordering period:

Quantity Confined Space Safety Course 8

Section Descriptions and Specification

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

CONFINED SPACE SAFETY Courses

A. GENERAL

The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor, who, in turn, is responsible to the Government. It is estimated that in each ordering periods the following courses may be required.

1.0 Number of Courses.

Forty-four (44) CONFINED SPACE SAFETY Courses (5-day course)

Course FY2026 FY2027 FY2028 FY2029 FY2030 6 mo.

Extension (if needed)

CONFINED SPACE

SAFETY (5-DAY)

(global/resident)

8 8 8 8 8 4

It is emphasized that the number of classes is only an estimate since the actual number of classes held is controlled by funding constraints.

2.0 Scheduling

CONFINED SPACE SAFETY classes may be scheduled in the following manner:

Quantities may fluctuate from year to year depending on the need of students to receive this training.

Training schedules are planned on a year-to-year basis and the contractor will be notified at least sixty

(60) days prior to the beginning of each fiscal year as to the number and locations where the training will be held. Classes may be held, for example, in the following locations:

Table 1: CONUS Class Locations

Number Locations Number Locations

1 ANNAPOLIS, MD 22 KEY WEST, FL

2 BANGOR, WA 23 KINGS BAY, GA

3 BREMERTON, WA 24 KINGSVILLE, TX

4 BEAUFORT, SC 25 LEMOORE, CA

5 CAMP LEJUENE, NC 26 MAYPORT, FL

6 CAMP PENDLETON, CA 27 MANCHESER, WA

7 CHARLESTON, SC 28 NEWPORT, RI

8 CHERRY POINT, NC 29 NEW ORLEANS, LA

9 CHINA LAKE, CA 30 NORFOLK, VA

10 COLTS NECK, NJ 31 PANAMA CITY, FL

11 CORONADO, CA 32 PATUXENT RIVER, MD

12 CORPUS CHRISTI, TX 33 PENSACOLA, FL

13 CRANE, IN 34 PHILADELPHIA, PA

14 EARLE, NJ 35 POINT LOMA, CA

15 EVERETT, WA 36 PORT HUENEME, CA

16 GROTON, CT 37 PORTSMOUTH, NH

17 GREAT LAKES, IL 38 QUANTICO, VA

18 GULFPORT, MS 39 SAN DIEGO, CA

19 INDIAN HEAD, MD 40 SEAL BEACH, CA

20 INDIAN ISLAND, WA 41 WHIDBEY ISLAND, WA

21 JACKSONVILLE, FL 42 BARKINGS SAND, HI

Table 2: OCONUS Class Locations

Number Locations

1 ATSUGI, JAPAN

2 CAMP BUTLER, JAPAN

3 GUAM

4 NAPLES, ITALY

5 PEARL HARBOR, HAWAII

6 ROTA, SPAIN

7 SASEBO, JAPAN

8 SIGONELLA, ITALY

9 SOUDA BAY, GREECE

10 YOKOSUKA, JAPAN

There is the potential for “add-on” convening of the class to be scheduled during the fiscal year if the need arises. These convening will only be scheduled with the concurrence of the contractor.

B. SPECIFICATIONS FOR CONFINED SPACE SAFETY AND CONFINED SPACE SAFETY

REFRESHER

• Scope of Work: The contractor shall provide services for Naval Safety and Environmental Training Center (NAVSAFENVTRACEN), Norfolk, VA. These services shall provide instruction for the Occupational Health Training Department course described in §C.1.1 through C 1.6.

below as conducted by NAVSAFENVTRACEN, and student record keeping support typical for educational programs as set forth by NAVSAFENVTRACEN.

• Mission: The mission of NAVSAFENVTRACEN is to provide quality education and training for military and civilian Navy and Marine Corps personnel, both afloat and ashore, in the areas of occupational safety, environmental protection, and emergency management leading to:

• Enhanced operational readiness

• A safe and healthful workplace

• Stewardship through compliance with applicable regulations

• Accreditation Standards: The Government may seek accreditation through the American Council on Education (ACE) at some point in the near future. In that regard, Contractors must ensure that curriculum design and course development efforts adhere to ACE accreditation standards and will be available to assist the government in providing necessary documentation. Should the Government decide to pursue accreditation through these other organizations, such support from the Contractor shall be within the scope of this contract.

• Definitions List of Commonly Used Acronyms ACGIH American Conference of Government Industrial Hygienists BLEVE Boiling Liquid Expanding Vapor Explosion CFR Code of Federal Regulations CIH Certified Industrial Hygienist CIN Course Identification Number CMC Certified Marine Chemist COR Contracting Officer’s Representative CP Contingency Plan DOD Department of Defense DON Department of the Navy DOT Department of Transportation EPA Environmental Protection Agency GFE Government Furnished Equipment GFI Government Furnished Items GHS Globally Harmonized System of Classification and Labeling of Chemicals IDLH Immediately Dangerous to Life and Health NAVOSH Navy Occupational Safety and Health NIOSH National Institute for Occupational Safety and Health OSHA Occupational Safety and Health Administration OEL Occupational Exposure Limit PEL Permissible Exposure Limit PPE Personal Protective Equipment REL Recommended Exposure Limit QCP Quality Control Plan RFP Request for Proposal SDS Safety Data Sheet SOH Safety and Occupational Health SME Subject Matter Expert STEL Short Term Exposure Limit TLV Threshold Limit Value

1.0 Demonstration: A demonstration is a method of instruction whereby the instructor(s) actually performs the procedures or tasks that are being reviewed.

2.0 Workshop: A workshop is a method of instruction whereby the students are allowed to perform the procedures or tasks that have been demonstrated to them by the instructor(s). Workshops must be accomplished under the supervision of the instructor(s)

3.0 Equipment: Training equipment is material that SOH and environmental professionals may encounter in the performance of their duties, i.e., respirators, monitoring equipment, protective clothing, etc.

4.0 Formal teaching experience: Time spent by an instructor in front of a classroom of students conducting training from a lesson plan. The training may take the form of lectures, oversight of students working in groups, working with students in a one-on one basis in the resolution of academic problems, using audiovisual hardware and software in the presentation of a topic, supervising students during field exercises, and other similar activities.

• Deliverable Product: The contractor shall provide training for NAVSAFENVTRACEN using contractor-owned/provided learning materials, equipment, and methodologies to produce a graduate that satisfies the training center’s mission and the learning objectives contained in the course outline.

5.0 General Conditions

5.1 General

5.1.1 All personnel employed by the contractor entering the government-furnished facilities shall conform to all safety, security, work conditions, regulations and procedures which may be in effect during the contract period and shall be subject to such checks as may be deemed necessary to assure that no violations occur. No employee will be permitted on the government-furnished facilities when such check reveals that the employee’s presence would be detrimental to the security of the facilities or accomplishment of work.

5.1.2 Contractor personnel assigned to teach a course shall have expertise in the subject area and instructional experience. The personnel shall be familiar with all initial presentation and remediation procedures, training aids, devices and equipment associated with the course and shall be evaluated by both the contractor and government. Contractor instructors shall be evaluated by government SME’s and by student critiques. Each course requires one (1) qualified instructor who shall be either a Certified Industrial Hygienist (CIH) or a Certified Marine Chemist (CMC).

5.1.3 All contractor technical instructors and technical instructor supervisors shall abide by the rules and regulations concerning the maintenance of personal standards for instructor integrity, grooming, conduct, speech, and student fraternization. The morale and motivation of student and instructional personnel must be maintained at a high level to ensure a favorable learning environment.

5.1.4 Course Material: The Contractor shall incorporate the Instructional System Design (ISD) curriculum development process to follow the industry standard Plan, Analyze, Develop, Design, Implement, Evaluate, and Maintenance (PADDIE+M) approach per this PWS. This requirement includes, without limitation, the ability to verify the technical and operational accuracy of subject content within the planned course materials.

The Contractor shall be responsible for providing students with all course materials.

NAVSAFENVTRACEN reserves the right to approve or deny the use of course material. The Contractor shall also be responsible for bearing any costs associated with the reproduction and distribution of student materials. Course materials shall demonstrate sound comprehensive professional quality beyond simplified workbooks and PowerPoint (with instructor notes for each slide) presentations.

The Contractor shall demonstrate experience in instructional presentation technologies and practical experience instructing in the specialty area. The Contractor shall demonstrate teaching a lesson, with multi-media and lesson plan and sample evaluation method. All material shall be in proper training/presentation format. Acceptable formats are Microsoft PowerPoint, Word, Excel, and PDF.

However, Microsoft PowerPoint should not be the only format used for training (e.g., student handouts, video presentations, quizzes, hands-on labs, etc.)

The Contractor is responsible for providing a student guide/manual at the beginning of the course for the student to use and keep. A course syllabus must be in each student guide/manual, which outlines the topics to be covered, on which days, and the approximate amount of time to be spent on each topic. The order of the material in the student manual shall follow the order in which the material is presented in class to reduce any confusion among the students by having them skip around through the manual searching for the proper pages. Also, to be included in but not limited to the student guide/manual are copies of any computer-generated graphics to be shown along with note-taking space. All materials developed by the Contractor shall remain the property of the United States Government.

The Contractor shall provide/utilize the following items for each course convening regardless of in-person or online delivery.

• End-of-course evaluations (must use NAVSAFENVTRACEN Learning Management System for portal access.

• NAVSAFENVTRACEN Learning Management System Gradebook.

• NAVSAFENVTRACEN Certificate.

• Lesson plans.

• Printed and/or electronic student guide/manual required to complete training, group, and individual exercises.

• Training support materials (e.g., scenarios, case studies, note cards, or other small group activities) as appropriate for in-class use.

5.1.5 There is no predetermined list of training equipment, handouts, audiovisual aids, references (other than those cited in the course outline), manuals, etc., to be used in the course. However, the use of computer-generated graphics (e. g., PowerPoint) to supplement lectures is required.

The selection of these materials is at the discretion of the contractor. It is required, however, that the course will use training equipment (see definition of training equipment in paragraph B.3.), handouts (may be included as a part of the student guide/manual), and other audiovisual aids, e.g., videos.

5.1.6 The government will provide classroom space, with dry marker boards and standard audiovisual equipment for the course when available. For classes taught in Norfolk at NAVSAFENVTRACEN, the government will provide projection systems for computer-generated graphics. However, for locations other than Norfolk, the contractor is responsible to provide a projection system and computer laptop unless the course manager indicates this equipment is available at that location.

NOTE: The government retains the authority to determine the format of the course (i.e. resident or global online). No shipping is required for online course which is determined by the Commanding Officer of

NAVSAFENVTRACEN.

5.1.7 Contractors shall include all topics/discussion points contained in the course outline.

5.1.8 In all instances of disciplinary matters between contract employees and government personnel, the contractor shall prepare a written report to the COR which includes a summary of the events. A formal contractor investigation is not required.

5.1.9 The contractor shall submit to the COR a course completion report within thirty (30) days after the end of each class convening. The report shall include, as a minimum: a completed student attendance roster, student critiques, drop/failure records (if applicable), student test answer sheets and instructor comments/observations. NOTE: the contractor shall provide one (1) copy of a two version (A/B) 100 question test, along with the answer keys at the beginning of the contract to be kept on file at the NAVSAFENVTRACEN. Any revisions to the test throughout the contract shall be submitted to the

NAVSAFENVTRACEN.

Unless otherwise directed, the Contractor shall submit via email to the course manager the sanitized attendance roster (see note below) within four (4) business days following the last day of class. NOTE:

Student Personally Identifiable Information (PII) must not be sent via fax or email.

5.1.9.1 Contractor shall ensure an attendance roster is completed for all courses.

5.1.9.2 Contractor shall complete a Drop/Failure Roster (government provided) for each student who either fails or does not complete the course for other than academic reasons.

5.1.9.3 The contractor shall ensure each student is listed on the attendance roster allowing the course manager to add students to the Learning Management System. Student critiques are a valuable source of feedback to the quality of the instruction provided. The instructor shall encourage every student to complete and submit a student critique at the end of every class. Course completion certificates shall be electronically generated at the end of each course and are available to students in the course via the Learning Management System once a student critique is completed.

5.1.10 Attendance Policy: Any student missing more than 20% of a class will fail the course and not receive a graduation certificate. The contract instructor should contact the COR or Course Manager immediately to discuss the student’s situation. The government retains the right to make the final decision on whether a student will be allowed to stay for the remainder of the course.

5.1.11 Submission of Invoices: All invoices for completed course of instruction shall be submitted to the COR within ten (10) business days after return from travel. Submitted invoices shall include the fixed price cost for the convening taught as well as a description of the course taught, the location of the delivered course, the date completed, and any reimbursement for travel and per diem.

5.2 Security

5.2.1 The course taught under this contract is unclassified.

5.2.2 Permits/Decals: Each contract instructor/manager shall obtain a permit/decal as required by the visited activity security office as necessary to enter the work sites.

5.2.3 Security Requirements: The contractor shall conform to all DOD, DON, and local security instructions.

5.2.4 Physical Security/Key Control/Common Access Card (CAC) Control: The contractor shall conform to all current and applicable DOD, DON, and local command instructions regarding physical security, key control, and Common Access Card (CAC). The contractor shall maintain control over assigned keys and CAC.

5.2.5 Personal Security/Anti-Terrorism: After award of the contract, the contractor shall become knowledgeable of all current Foreign Clearance Guide, DOD, DON, State Department, and local command instructions pertaining to personal security and anti-terrorist issues. This will require each instructor to complete required training and forms such as Level One Anti-Terrorist training, Survival, Evasion, Resistance and Escape (SERE) Training, Human Rights Training, Country Specific and Isolated Personnel Report (ISOPREP) also known as a PRO-file within the time frames required by the guiding regulations. Training will be accomplished either on-line or through other means as arranged by the contractor and the COR. The completion of such training shall be reported to the COR, or course manager. The contractor shall not receive any compensation for this training. Periodic refresher training is required.

5.3 Safety: The contractor shall conform/comply with all referenced safety instructions. Any safety related problems shall be addressed immediately to the COR.

5.4 Accident Reports: The contractor shall conduct an investigation into all accidents occurring on government property involving contract employees and report the findings in writing of such an investigation to the COR within three (3) calendar days after the occurrence. When required, the contractor shall provide input for reporting accidents involving students.

5.5 Contract Work Hours: The daily duration for the courses shall be 8 hours beginning at 0800 and ending at 1600 on each day with a ten (10) minute break every hour and an hour for lunch.

Occasional non-standard training days may be required by emergencies, and operational commitments;

therefore, in these cases, as much prior notification as possible will be provided to the contractor.

However, the course is designed for whole days and should not vary substantially from the above format, e.g., ending after a half-day on the last day, two-hour lunches or ending class two hours early on days in the middle of the week. Likewise, extending past the normal ending time can only be done with the students’ option since many students may have off-hour commitments.

Recognized Holidays: The Contractor will not be expected to conduct training when the government is observing federal holidays as per Federal Law (5 U.S. 6103). Specific dates for federal holidays can be found at http://www.opm.gov/.

• New Year’s Day

• Martin Luther King Jr.’s Birthday

• Washington’s Birthday

• Memorial Day

• Independence Day

• Juneteenth

• Labor Day

• Columbus Day

• Veteran’s Day http://www.opm.gov/

• Thanksgiving Day

• Christmas Day

5.6 Travel:

5.6.1. The contractor shall conduct all travel in accordance with FAR 31.205-46, Joint Federal Travel Regulations and Joint Travel Regulations. In the event that the allowable per diem limits for an area must be exceeded (i.e., lodging), the contractor must receive approval from the COR prior to travel. The cost of travel documents such as passports and visas will be included in the unit price of the course.

5.6.2 Compliance with Spanish Laws and Insurance: When CONFINED SPACE SAFETY courses are held in Spain, the contractor shall ensure that they are in full compliance with DFARS 252.228-7006 and the DoD Foreign Clearance Guide, to include Appendix A, which is available at https://www.fcg.pentagon.mil/fcg.cfm. The contractor shall carefully observe all procedures and lead-time requirements specified in the DoD Foreign Clearance Guide. Since Spanish civil liability insurance need only be purchased when the classes are scheduled to be held in Spain, the government intends to reimburse the contractor for the amount of the insurance premium through a separate contract line-item number and should not be included in the unit cost of any courses.

5.7 Dress Requirement: The contractor shall ensure that all instructors and supervisors maintain a standard of grooming and personal appearance that reflects a high degree of pride in themselves and in their employees, and in keeping with their position as a professional in a military environment.

5.8 Academic Standards: In cases of student academic problems, the contractor is expected to provide counseling and remediation. The contractor shall notify the COR and Course Manager immediately of any student having academic problems. The government reserves the right to make any decision concerning termination or extension of training for the student with academic problems.

Academic Pace: This course is a group-paced, criterion-referenced, instructor-managed, student-participation, lecture/laboratory-type instructional system that uses firmly established training procedures.

All procedures will be accomplished in accordance with the latest instructional methodology.

Examination: A graded performance shall be given at the conclusion of each class to ensure that each student can execute his or her responsibilities as a Confined Space Program Manager or a Gas Free Engineer. The Contractor shall provide NAVSAFENVTRACEN the course materials and tests upon request.

Proficiency Measurement: Students must have a passing grade of 90% accuracy if participating in the Gas Free Engineering Program. Students must have a passing grade of 80% accuracy to be assigned as a Confined Space Program Manager. The Contractor must be able to explain how the measurement device meets this minimum standard. When identified in the objective, the minimum passing score for performance progress checks and tests will be the same as the objective standard. Identify the minimum passing standard/score in the standardized instructions given to students. The student can only miss up to 20% of the desired tasks and still pass the measurement.

5.8.1 Equipment: The Contractor shall coordinate an operational inventory assessment with the respective activity site classroom manager to ensure proper cables and adapters are available to connect the Contractor laptop to the activity display. However, since activities may not have every adapter for every situation, the Contractor is responsible for providing their own cables and adapters to ensure their instructors can successfully connect to the activity classroom display. Possible connections to activity displays include (but are not limited to) HDMI, DisplayPort, DVI, and VGA. All equipment checklists are https://www.fcg.pentagon.mil/fcg.cfm due at the time of course request. The Confined Space Safety course inventory includes A-frame, Fall-arrest harness, Gas meters, and related equipment needed for a simulated confined space entry.

For ease of communication, the Contractor shall use the same or compatible computer software version as the government. NAVSAFENVTRACEN primarily uses Microsoft Office products. The Contractor is responsible for providing the instructor with his or her own laptop and hotspot for internet connectivity if needed. Contractors are not allowed to require any non-disclosure agreements for materials or exercises from activity participants during the training period.

NAVSAFENVTRACEN is responsible for identifying and providing location information to learning spaces for the delivery of courses. The contracted trainer and location Point of Contact (POC) will coordinate access to the facility and a confined space field trip location. No training is anticipated in Contractor-owned facilities.

5.8.2 Course Delivery: The Contractor shall confirm requested training/services can be provided within ten (10) business days’ notice of the need for the training/service – this applies to CONUS & OCONUS requirements. In-person courses are limited to two (2) instructors. Specific dates, courses, and locations will be provided following award of the anticipated contract. The Contractor must be capable of delivering multiple courses, separately led at different geographically located sites at one time. These courses may be the same class titles.

5.8.3 Cancellation & Rescheduling Policy: The government may cancel a class (CONUS/OCONUS) within twenty-one (21) days from the scheduled convening date without incurring any costs associated with the course. In the event that an unforeseen cancellation would occur, the government shall make every effort to communicate with the Contractor as soon as possible to minimize the burden to the Contractor. In the event of cancellation, postponement, or rescheduling of a learning event or other Contractor-led effort under this contract, the Contractor shall make every effort to minimize the costs to the government of the cancellation, postponement or rescheduling. The government will recognize and pay all reasonable costs associated with such cancellation, postponement, or rescheduling as the applicable contract clause provides. However, the Contractor must take immediate action after being informed of a cancellation, postponement, or rescheduling of a class to eliminate or minimize the costs associated with cancellation, postponement, or rescheduling. Nothing in this paragraph should be construed by the Contractor and interpreted by the Contractor in such a way as to hamper the management of this contract.

5.8.4 Evaluations: Unless otherwise stated in the PWS, the Contractor shall develop performance assessment items (Ex: checklists, Performance Checks with graded items, and What-if-scenarios with rubrics) for every terminal learning objective aimed at Kirkpatrick Level 1 and 2 that measure student learning before and after the learning event. The Contractor shall also be required to provide an answer key with reference back to the source that supports correct outcomes for all performance assessments.

NAVSAFENVTRACEN and Contractor shall safeguard all answer keys and assessment items to ensure they are not intentionally or inadvertently released in a way that compromises the ability to assess learning effectiveness. Class evaluations will be given apart from the conduct of the class and will not be required from the Contractor. The Contractor shall not request participants to complete a Contractor's training evaluation form.

5.8.5 Post Award Meeting (PAM): The PAM shall be conducted via teleconference from Naval Safety and Environmental Training Center, Norfolk, VA. The Contractor attendees shall include, at a minimum, all Contractor Subject Matter Experts (CSMEs) and the contract lead.

• Date – 30 days from PAM

• No. of Days – 2

5.8.6 Curriculum Walk-Through: The Curriculum Walk Through shall be conducted via teleconference with Naval Safety and Environmental Training Center, Norfolk, VA. At this meeting, all CSMEs shall present the entire proposed 2-day PDTC curriculum, including cognitive and experiential content for Government attendees. Contractor attendees shall include, at a minimum, all CSMEs, and the contract lead. The contractor must provide a sample student guide.

• Date – 60 days from PAM

5.8.7 Curriculum Validation: The Curriculum Validation shall be conducted via teleconference with Naval Safety and Environmental Training Center, Norfolk, VA. At this meeting, the CSMEs shall present entire proposed 2-day PDTC curriculum, including cognitive and experiential content, for Government attendees. Contractor attendees shall include, at a minimum, all CSMEs and the contract lead. Dates are subject to change based on site availability.

• Date – 90 days from PAM

The Contractor shall demonstrate experience in instructional presentation technologies and have practical experience instructing in the specialty area. The Contractor shall demonstrate teaching a lesson, with multi-media and lesson plan and sample Evaluation method.

5.9 Inability of Contractor to Perform: In the event that an instructor is unable to teach a class due to illness, injury or death, the contractor must have a Contingency Plan (CP) in place to replace that instructor within twenty-four (24) hours at their own expense. In addition, the government reserves the right to request that an instructor be replaced due to poor performance. The CP must also address the way this instructor will be replaced and may be reviewed by the COR at any time after award.

5.10 Poor Performance: The following elements, which comprise examples of poor instructor performance, can ultimately result in the removal of the instructor if these actions remain unabated:

• Regularly late for class

• Poorly prepared to teach (which frequently results in the instructor reading overhead transparencies, or notes to the students)

• Disorganized, resulting in poor time management, student confusion, and/or jumping from topic to topic and not following the syllabus

• Regularly unable to answer students’ questions (most likely due to lack of knowledge)

• Regularly refusing to answer students’ question (either due to lack of knowledge, lack of preparation, agenda anxiety, lack of respect of students)

• Regularly dismissing class early (more than an hour before dismissal time)

• Failure to remediate

• Routinely unwilling to remediate

• Routinely having to remediate more than 10% of the class

• Inappropriate language (vulgar, sexist, racist, or language that shows disrespect for the students)

• Either unwilling or incapable of ascertaining the level of the class’s knowledge and teaching at that level

• Routinely unwilling, or incapable of, controlling the discipline of the class (e.g., allowing disruptive side conversations to occur during the instructor’s presentation of the course material, allowing students to show up late thereby disrupting the class)

6.0 Student/Instructor Ratios: Student Loading

6.1 Student/instructor ratios must be such that there is an adequate number of instructors at all times to ensure effective coverage of the entire course, student remediation during class hours, and student supervision and safety. NAVSAFENVTRACEN will reimburse the travel and per diem expenses for Two

(2) instructor to teach these courses.

6.2 The maximum class size of CONFINED SPACE SAFETY is (25) twenty-five. The Government reserves the right to cancel a convening due to low enrollment at no cost/penalty to the Government. The Contractor will be notified no later than (21) twenty-one calendar days prior to the first day of class if the class will be cancelled.

6.3 The government reserves the right to exceed the class size on a case-by-case and on a limited basis at no extra cost to the government if agreed to in advance by the COR and the contractor.

7.0 Qualifications

7.1 Contractor

7.1.1 The contractor shall provide personnel who meet the experience levels required as stated herein.

7.1.2 The contractor shall be able to provide qualified instructors of the course on dates as agreed to in this contract.

7.1.3 The contractor shall present evidence of ongoing or recent experience (within three years) in conducting technical training courses similar in scope and difficulty to the safety training course set forth herein.

7.1.4 Once an instructor(s) has become "established" teaching this course, if any "new" instructors must be brought in to teach the course, a transition period must be provided whereby the new instructor must teach a minimum of one convening with a previously “established" instructor. Any travel expenses incurred by the “new” instructor in training shall be the responsibility of the contractor. The government will monitor his/her progress through a review of student critiques and, if necessary, a technical review, per paragraph 9.2 contained herein. It is expected that the instructional staff remain reasonably constant throughout the duration of the contract.

7.1.5 The contractor shall possess a knowledge and understanding of the type of educational techniques outlined in the PWS.

7.1.6 The contractor shall possess the ability to effectively manage and provide an adequate administrative staff in support of the educational/training services provided under any resulting contract.

7.2 Instructor Qualifications

7.2.1 The contractor shall be responsible for employing appropriate, technically and academically qualified personnel to perform the instructor services outlined herein.

7.2.2 Instructors must have a four (4) year baccalaureate degree and at least five (5) years of experience in SOH, chemistry, industrial hygiene, physics, biology, chemical/environmental/safety engineering, or any combination thereof, AND is a Certified Industrial Hygienist (CIH) OR a Registered Marine Chemist (documentation shall include current license or registration number AND the location of licensure or registration), AND a minimum of eight (8) years of experience in Confined Space Program Management (documentation shall include employment experiences that show confined space program management experience and length of time served as program manager) AND minimum of Industrial Hygiene (documentation shall include employment experiences that demonstrate industrial hygiene experience, and detail specific primary duties and length of time served in that position, AND Gas-Free Engineering (documentation shall include a minimum of one (1) year total employment experiences where gas-free engineering skills were required, and detail specific primary duties and length of time served in that position)

7.2.3 Teaching Experience: The instructor must have a minimum of three (3) years of formal instructional experience (one (1) year of experience equates to a minimum of 160 hours of classroom training time per 12 month period) AND at least one (1) year of aforementioned experience must be in teaching DoD or U.S. Coast Guard personnel OR at least three (3) years of active duty in the DoD or Coast Guard with an honorable discharge. If the instructor has no experience teaching DoD or Coast Guard personnel, he/she may substitute active-duty service in the DoD or Coast Guard within the following areas, industrial hygiene, environmental sciences, environment, Safety & Occupational Health OR at least three (3) years of work for the DoD/Coast Guard as a civilian employee.

7.3 Contractor’s Contract Manager: The contractor shall identify a point of contact/contract manager for contractual matters. This is the individual that the COR will deal with concerning the contracted course and contract performance.

7.4 Resumes/Biographical Summaries: After award of this contract, resumes for prospective new instructors shall be submitted to the COR for review and approval prior to employment under the contract. All proposed substitutes (no matter when they are proposed during the performance period) shall have qualifications that are equal to or higher than the qualifications of the person being replaced. The COR will inform the contractor directly of individuals who are acceptable. Unacceptable documentation will be returned to the contractor indicating the reason(s) for rejection. The COR will have the right to obtain, from the contractor, substantiation of information contained in any resume.

The contractor agrees that during the first 120 days of the contract performance period, no personnel substitutions for the primary instructors who delivered the video presentation during Volume I Non-Price Factors – Sub-factor V of the solicitation process will be permitted unless that individual’s sudden illness, death or termination of employment necessitates such substitution. In any of these events, the contractor shall promptly notify the COR and provide a detailed explanation of the circumstances necessitating the proposed substitution. In the case that a substitution is allowed, the alternate instructor(s) whose resume form was submitted and approved during Volume I Non-Price Factors – Sub-factor I of the solicitation process shall be the substitute.

8.0 Student Evaluation/Testing

8.1 Contractor

8.1.1 Classrooms operated by the contractor shall be manned by qualified instructors who have qualified for employment under the provisions herein.

8.1.2 A comprehensive knowledge test will be administered by the contractor to ensure student mastery of the course objectives. The minimum passing score is 90 for Gas-Free Engineer participants and 80 for Confined Space Program Managers (on a 100-point scale.)

8.2 Government: The COR or course manager shall reserve the right to administer unscheduled tests to selected students.

9.0 Quality Control Plan (QCP)

9.1 The contractor shall conduct training as specified on the topical outline in the course PWS. The contractor is responsible for establishing, maintaining, and monitoring the quality control of the services provided hereunder via a detailed QCP clearly stating his/her procedures for ensuring quality. As part of the above plan, the contractor shall establish and maintain an instructor evaluation system. Records of all instructor evaluations for contract employees shall be kept current, complete, and available to the Contracting Officer or COR upon request during the performance of this contract.

9.2 The government reserves the right for the COR or his/her designated representatives to evaluate contractor performance, including both technical content and instructional techniques, at any time.

Observations of the evaluator will be passed to the contractor via the COR. Direct discussion of observations by a designated representative with contract instructors is not permitted.

10.0 General Tasks/Work Requirements by Position

10.1 Instructor’s Tasks

10.1.1 Maintain a high standard of professional qualifications in instructional and technical areas.

10.1.2 Recommend any changes to the curriculum, if necessary, to the COR and CM.

10.1.3 Prepare a personalized Lesson Topic Guide for each subject matter area assigned.

10.1.4 Maintain qualifications in instructional techniques, training aids, training equipment, training devices and instructional material required to teach assigned topics.

10.1.5 Prepare the classroom for instruction (e.g., ensure course materials are brought into classroom, arrange tables and chairs, layout course materials for each student). Ensure classroom is left in an orderly fashion at the end of each day. Return the classroom to the original condition in which it was found (or better) on the last day of course instruction.

10.1.6 Remediation shall be provided for any student demonstrating academic problems at any time in the course. This may take the form of one-on-one discussion during or after class hours, extra study assignments to reinforce mastery of difficult material, a review of the results of the final exam, etc. The degree of remediation will be determined by the contract instructor based upon the situation. It is expected that most remediation will be accomplished during regular class hours. However, there may be a need to briefly assist a student on an occasional basis after class. There is no compensation beyond that included in the contract. Any demands on a contract instructor’s time considered excessive and beyond the scope of the contract should be brought to the attention of the COR.

10.1.7 Upon request of the appropriate authority, make academic comments concerning students.

10.1.8 Ensure a dignified, harmonious, and professional classroom atmosphere.

108.1.9 Administer, grade and review examinations, as necessary.

10.1.10 Report all problem areas related to assigned duties and responsibilities to contractor’s point of contact.

10.1.11 Teach all assigned topics, in accordance with contract requirements, effectively utilizing allotted time.

10.1.12 Inventory and account for assigned classroom/lab training equipment, submitting missing item reports to the contractor’s point of contact.

10.1.13 Perform operational check on assigned training equipment, devices, and aids.

10.1.14 Refer unresolved students’ disciplinary problems to the appropriate military authority.

10.1.15 Monitor students to ensure safe usage of all training equipment, devices, and aids.

10.1.16 Instruct students in operation and safety requirements of shop/lab equipment for trainers.

10.1.17 Conduct a test results review.

10.1.18 Monitor students’ compliance with safety standards and procedures and immediately correct safety violations, reporting all persistent violations to the COR via the contractor’s point of contact.

10.1.19 Assign suitable study procedures to help both failing and non-failing students.

10.1.20 Ensure any changes in the instructions listed in the topical outline are incorporated into the lesson plans and any corresponding materials provided to the students.

11.0 TASKS

11.1 General Notes

11.1.1 The data provided herein represents the government’s best estimate of need based on current conditions.

11.1.2 This course is a group-paced, criterion referenced, instructor managed, student participation, lecture/laboratory type instructional system that uses firmly established training procedures. All procedures will be accomplished in accordance with the latest instructional methodology.

11.1.3 The outline of topics is provided as amplifying information in support of the mission objectives of the course. The contractor is not bound to comply with the order of the following outline.

C. COURSE OUTLINE

1.0 CIN: A-493-0030 Confined Space Safety

• Course Length: 5 Days Class Size: 12.5 Student/Instructor Ratio (see paragraph 6.1.)

• Classes: Times and places to be provided to contractor by NAVSAFENVTRACEN no later than

30 days prior to required delivery…