Combined Synopsis GS Lodging 2021.pdf

H92239-21-Q-0013 Combined Synopsis/Solicitation

USASOC Gold Star Lodging

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.603, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) This solicitation document, H92239-21-Q-0013, is issued as a Request for Quote (RFQ). This RFQ does not commit the Government to any obligation.

(iii) This solicitation document incorporates provisions and clauses that are in effect through Federal Acquisition Circular 2021-05, effective 10 March 2021.

(iv) This requirement is 100% set-aside for total Small Businesses and only qualified vendors may submit quotes. Quotes received from other than small business will be rejected. The North American Classification System (NAICS) code is 721110, “Hotels (Except Casino Hotels) and Motels with a size standard of $35,000,000.00 dollars. This solicitation is issued under Federal Acquisition Regulation (FAR) FAR Part 12 and Part 13, Simplified Acquisition Procedures for Certain Commercial Items.

(v) Prices shall be listed for each Contract Line Item Number (CLIN) of this RFQ. The following is a list of the associated CLINs:

ITEM

NO

SUPPLIES/SERVICES QUANTITY UNIT UNIT

PRICE

AMOUNT

0001 Gold Star Lodging 480 EA Gold Star Lodging

FFP

The total requirement is for up to a maximum of 150 double occupancy rooms (two queen beds). The date range is 24-28 May 2021. The total number of nights shall not exceed 480 nights. All guests will checkout no later than 28 May 2021. The exact check-in date for all guests is not yet known. The exact number of rooms that will be needed on each day is also not yet known.

(vi) This requirement provides lodging during USASOC’s Gold Star Memorial Week.

(vii) Services shall be performed at a hotel within 5 miles of Ft. Bragg, NC.

(viii) The provision at FAR 52.212-1, Instruction to Offerors- Commercial Items, applies to this acquisition.

ADDENDUMS

ADDENDUM TO FAR CLAUSE 52.212-1, INSTRUCTIONS TO OFFERORS—COMMERCIAL

ITEMS

1. Replace paragraph (b) entitled “Submission of offers” with the following instructions:

(b) Submission of Quote. Submit signed and dated quote to the address identified below at or before the exact time specified in this solicitation. Paper/hard copy offers will not be accepted. It is encouraged to contact the Government for clarification if there are, or appears to be, errors, omissions, or inaccuracies in the request for quote. Only signed quotes submitted will be accepted.

Quote shall contain the following sequential order:

a. Quotes shall be submitted on the combined synopsis/solicitation and may include an attachment for its technical description submission (no more than 3 pages). As a minimum, quotes must show --

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of quotes;

(3) The name, address, and telephone number of the vendor;

(4) A technical description and detailed understanding of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. To ensure that sufficient information is available for technical evaluation, the offeror shall furnish descriptive material (technical information, brochures, drawings, or other information) necessary for the purchasing activity to determine whether the product offered meets the salient characteristics of the requirement. Offerors not providing technical information may be excluded from competition.

(5) Price and any discount terms;

(6) “Remit to” address, if different than mailing address;

(7) A completed/updated copy of the Vendor’s SAM Registration which includes the Vendor’s representations and certifications IAW FAR 52.212-3 and Alt 1 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically)

(8) Acknowledgment of Solicitation Amendments.

2. Replace paragraph (c) entitled “Period of acceptance of offers” with the following instructions:

(c) Period of acceptance for quotes. The vendor agrees to hold the prices in its quote firm for 30 days from the date specified for receipt of quotes.

(ix) The provision at FAR 52.212-2, Evaluation- Commercial Items (OCT 2014) applies to this acquisition.

FAR 52.212-2, EVALUATION--COMMERCIAL ITEMS (OCT 2014)

(a) The Government will award a purchase order resulting from this solicitation to the responsible vendor whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The procedures in Federal Acquisition Regulation (FAR) Part 12 and FAR 13 apply to this acquisition. The following factors shall be used to evaluate quotes:

(1) Technical

(2) Price

(1) Technical Acceptability - is defined as the vendor’s ability to meet or exceed the Government’s requirements as stated in the RFQ. Technical acceptability will be evaluated on a Pass or No-Pass basis. Only those vendors evaluated, as Pass will be further evaluated and considered for award.

(2) Price. Price will be evaluated in order to determine that it is fair and reasonable under FAR 13.106-3(a). The vendor shall submit a price proposal utilizing the CLIN structure as stated in the RFQ. The Government will evaluate the offeror’s pricing and an award will be made provided the price proposal can be determined fair and reasonable. The Government price team will evaluate vendor’s price submission based on the following.

i. Reasonableness:

a. The Government will compare the Vendor’s total price proposed to the total price proposed by historical data and the Independent Government Estimate (IGE) to determine the reasonableness of price. A price is reasonable if, in its nature and amount, it does not exceed that which would be incurred by a prudent person in the conduct of competitive business.

(x) The Provision at FAR 52.212-3 Offeror Representations and Certifications Commercial Items, applies to this acquisition. The Offeror’s representations and certifications must be entered within the System for Award Management website (www.sam.gov) for consideration for award.

(xi) The Clause at FAR 52.212-4 Contract Terms and Conditions Commercial Items, applies to this acquisition.

(xii) The Clause at 52.212-5 (Dev), Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items applies to this acquisition. Applicable clauses under FAR 52.212-5 are as follows (available at https://www.acquisition.gov/far ): 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment;

52.204-10, Reporting Executive Compensation and First Tier Subcontract Awards; 52.219-6, Notice of Total Small Business Set-Aside; 52.219-28, Post Award Small Business Program Representation; 52.222-3, Convict Labor; 52.222-19, Child Labor--Cooperation with Authorities and Remedies; 52.222-21, Prohibition of Segregated Facilities; 52.222-26, Equal Opportunity; 52.222-35, Equal Opportunity for Veterans; 52.222- 36, Equal Opportunity for Workers with Disabilities; 52.222-37, Employment Reports on Veterans;

52.222-50, Combating Trafficking in Persons; 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving; 52.223-20, Aerosols; 52.225-1, Buy American—Supplies; 52.225-13, Restrictions on Certain Foreign Purchases; 52.232-33, Payment by Electronic Funds Transfer—System for Award Management

(xiii) The following FAR provisions and clauses apply to this acquisition:

CLAUSES INCORPORATED BY REFERENCE

52.203-3 Gratuities APR 1984 52.203-13 Contractor Code of Business Ethics and Conduct JUN 2020 52.203-18 Prohibition on Contracting With Entities That Require Certain

Internal Confidentiality Agreements or Statements-- Representation

JAN 2017

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

JAN 2017

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment.

OCT 2020

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

AUG 2020

52.204-26 Covered Telecommunications Equipment or Services-- Representation.

OCT 2020

52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, or Proposed for Debarment

JUN 2020

https://www.acquisition.gov/far

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations

NOV 2015

52.212-1 Instructions to Offerors--Commercial Items JUN 2020 52.212-4 Contract Terms and Conditions--Commercial Items OCT 2018 52.222-4 Contract Work Hours and Safety Standards - Overtime

Compensation

MAY 2018

52.222-41 Service Contract Labor Standards AUG 2018 52.223-18 Encouraging Contractor Policies To Ban Text Messaging

While Driving

JUN 2020

52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-- Representation and Certifications.

JUN 2020

52.232-23 Assignment Of Claims MAY 2014 52.232-25 Prompt Payment JAN 2017 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

52.233-1 Disputes MAY 2014 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.204-7008 Compliance With Safeguarding Covered Defense Information Controls

OCT 2016

252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident Information

OCT 2016

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

DEC 2019

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

DEC 2018

252.232-7010 Levies on Contract Payments DEC 2006

CLAUSES INCORPORATED BY FULL TEXT

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/far

(End of clause)

52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (NOV 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

https://www.acquisition.gov/far

(b) The use in this solicitation or contract of any Defense Federal Acquisition Regulation (48 CFR 2) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of clause) 5652.233-9000 Independent Review of Agency Protest Decision (2018) Section I (Revised November 2018)

In accordance with FAR 33.103(d)(4), interested parties may request an independent review at one level above the contracting officer. The independent review is available as an appeal of the contracting officer’s decision on an agency protest. Requests for an independent review shall be submitted to the Contracting Officer for coordination.

End of Clause

INVOICING PROCEDURES:

ELECTRONIC INVOICING: Except as provided in paragraph (c) of DFARS Clause 252.232-7003, Electronic Submission of Payment Requests (Mar 2007), the Contractor shall submit payment requests through Wide Area Work Flow (WAWF) utilizing the Invoice and Receiving Report (Combo) method.

The COMBO method is designed to generate a notification to the receiver that an invoice has been submitted and requires a receiving report. Utilization of this feature is expected to minimize delays in the payment process.

Contractors shall register to use WAWF and ensure an electronic business point of contact (POC) is designated in the Central Contractor Registration site at http://www.ccr.gov within ten (10) calendar days after award of this contract/order.

Information regarding WAWF is available on the Internet at the following addresses:

WAWF General Information and Registration - https://wawf.eb.mil WAWF Training Database (great place to practice using WAWF) - https://wawftraining.eb.mil WAWF On-line Training Course (great place to begin learning WAWF) - www.wawftraining.com DFAS Electronic Commerce End Users Tool Box (register for classroom training and obtain user guides) http://www.dfas.mil/contractorpay/electroniccommerce/ECToolBox.html

ALTERNATE METHOD: In the event WAWF is not available, invoices may also be submitted via fax to: DFAS – Rome, FAX# 877-575-3332. This method is to be used by exception only.

TO ACCESS PAYMENT STATUS ELECTRONICALLY:

https://myinvoice.csd.disa.mil//index.html

FOR ADDITIONAL INFORMATION REGARDING THE VENDOR PAY INQUIRY SYSTEM:

http://www.dod.mil/dfas/contractorpay/vedorpayinquiresystemvpis.html

CUSTOMER SERVICE inquiries may be made to: 1-800-553-0527

DFAS: Questions concerning payments should be directed to the Defense Finance and Accounting Service (DFAS) Office as designated in this contract. Please have your purchase order/contract number ready when calling about payments. You can also access payment and receipt information using the

DFAS web site at http://www.dfas.mil/money/vendor. Your purchase order/contract number or invoice number will be required to inquire about the status of your payment.

CODES: The following codes and information will be required to assure successful flow of WAWF documents.

TYPE OF DOCUMENT:

_X_ COMBO: Invoice and Receiving Report __ Invoice as 2-in-1 (Services only) __ Invoice Only __ Construction Invoice (Contractor Only) __ Progress Payment (Government Only) __ Cost Voucher (Government Only) __ Receiving Report (Government Only) __ Receiving Report with Unique Identification (UID) Data (Government Only) (UID is a new globally unique “part identifier” containing data elements used to track DOD parts through their life cycle.)

ISSUE BY DODAAC: H92239

SHIP TO DODAAC: W911PK

ACCEPT BY DODAAC: W911PK

PAYMENT OFFICE FISCAL STATION CODE: HQ0302

EMAIL POINTS OF CONTACT LISTING: Upon submission of your electronic invoice, use the Email feature in WAWF to notify the following personnel:

ACCEPTOR: To be provided at the time of award.

CONTRACT ADMINISTRATOR: noel.perezquinones@socom.mil CONTRACTING OFFICER: renada.cooper@socom.mil

RECEIVING REPORT PROCEDURES:

ELECTRONIC RECEIVING VIA WAWF: The Warehouse/Receiving Activity/Contracting Officer’s Representative (COR) is responsible to ensure a receiving report is correctly processed and forwarded to the appropriate finance office via Wide Area Work Flow (WAWF). In the event of a WAWF problem, contact the WAWF Help Desk at Telephone #: 1-866-618-5988 Email Address: CCO-EC-ARMY-WAWF-HELPDESK@dfas.mil

PAPER RECEIVING REPORTS BY EXCEPTION ONLY:

DD FORM 1155 - If the DD Form 1155 is used as the receiving report for either a final or partial receipt/payment:

SF FORM 1449: If the SF Form 1449 is used as the receiving report as either a final or partial receipt/payment:

DD FORM 250: If the DD form 250 is used for the receiving report, the only version acceptable by DFAS is the form dated August 2000.

mailto:noel.perezquinones@socom.mil mailto:renada.cooper@socom.mil

ADDITIONAL TERMS AND CONDITION

AUTHORIZED CHANGES

The Contractor shall not comply with any order, direction or request of Government personnel unless it is issued in writing and signed by a warranted USASOC Contracting Officer or is pursuant to specific authority otherwise included as part of this contract. Except as specified herein, no order, statement, or conduct of Government personnel who visit the contractor’s facilities or in any other manner communicates with Contractor personnel during the performance of this contract shall constitute a change under the Changes clause. In the event the Contractor effects any change at the direction of any person other than a warranted Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred as a result thereof.

The address and telephone number of the Contracting Officer is:

Renada L. Cooper Contracting Officer HQ USASOC, Fort Bragg, NC Desk: (910) 432-1503 Email: renada.cooper@socom.mil

(xiv) The Defense Priorities and Allocations System is not applicable to this solicitation.

(xv) Submission of Quotes: Quotes shall be sent to Noel Perez-Quinones, Contracting Specialist, at noel.perezquinones@socom.mil or Renada Cooper, Contracting Officer at Renada.Cooper@socom.mil by 14 April 2021 at 1:00 PM EST. Facsimile submissions will not be accepted. Vendors shall provide an offer using the pricing schedule provided in this combined solicitation. All questions must be submitted no later than 12 April 2019 at 4:00 PM EST.

(xvi) The point of contact for this acquisition are Noel Perez-Quinones 910-432-3781 or noel.perezquinones@socom.mil and Renada Cooper, (910) 432-1503 or renada.cooper@socom.mil

Statement of Work

1. GENERAL: Lodging in Support of Families and Off-Site Units for the U.S.

Army Special Operations Command (USASOC) Gold Star Soldier Memorial Activities, 24-28 MAY 2021.

2. REQUIREMENT

a. Lodging within the Fayetteville, North Carolina area, preferably within a five-mile radius of Fort Bragg, North Carolina for the Gold Star Soldier Memorial Ceremony.

mailto:Renada.Cooper@socom.mil

b. Rooms based on the 2021 maximum per diem rates in the continental United States for the Fort Bragg and Fayetteville, North Carolina local areas. A total of 150 rooms and 480 room days is requested.

• Length of stay:

• 30 rooms for 4 nights 24-28 May 2021

• 120 rooms for 3 nights 25-28 May 2021

• Block of 150 non-smoking rooms with double beds at one hotel is required. Total Room days is 480. The breakdown by date is below:

Check In Number of Rooms Number of Room days Check Out

24 May 2021 30 4 28 May 2021 25-27 May 2021 120 3 28 May 2021

• Requesting quote for double occupancy rates for 480 room days (i.e.

daily room rate.)

DETAIL HOTEL REQUIREMENTS:

a. Competitive pricing

b. Room availability

c. Check in/reception area for Gold Star guests

d. Hot Breakfast Buffet for all hotel guests

e. Complimentary onsite parking

f. Complimentary high speed internet access in their guest rooms, Microwaves and Mini fridges in every room

g. Proximity to dining and shopping

h. Distance and travel time to memorial events

i. Flexibility to separate families between floors or buildings

j. Centrally located Information station in the lobby area

k. Business center with printing capabilities