COMBINED SYNOPSIS Fire Dept Trng Fac Maint.pdf

COMBINED SYNOPSIS/SOLICITATION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The Request for Quotation (RFQ) number FA480025Q0001 shall be used to reference any written quote provided under this RFQ.

The RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-07; effective 09/30/2024; Defense Federal Acquisition Regulation Supplement DFARS Change 09/16/2024; effective 09/16/2024 and Department of the Air Force Federal Acquisition Regulation Supplement DAFAC 2024-0612; effective 06/12/2024

This is a 100% small business set-aside.

The North American Industry Classification System (NAICS) code for this project is 541350 with a size standard of $11.5M.

The purpose of this combined synopsis and solicitations for the purchase and delivery of all supplies, materials, tools and equipment, and qualified management and labor necessary to inspect, test, maintain, and repair the fire training facilities which includes both Large Frame (LF) and Small Frame (SF) Aircraft Fire Training Facilities (AFTF) and the Structural Fire Training Facility (SFTF) at Langley AFB, Virginia, in accordance with the attached Performance Work Statement (PWS). The bid schedule and contract CLIN schedule are below.

CONTRACT

LINE ITEM

NO. (CLIN)

SUPPLIES/SERVICE QTY UNIT UNIT

PRICE ($)

TOTAL

AMOUNT

0001 Annual / High-density polyethylene (HDPE) Inspections

1 EA

0002 Semi-annual Inspections to Include Winter and Spring Maintenance

2 EA

0003 Repair Parts & Materials 1 LOT

1001 Annual / High-density polyethylene (HDPE) Inspections

1 EA

1002 Semi-annual Inspections to Include Winter and Spring Maintenance

2 EA

1003 Repair Parts & Materials 1 LOT

2001 Annual / High-density polyethylene (HDPE) Inspections

1 EA

2002 Semi-annual Inspections to Include Winter and Spring Maintenance

2 EA

2003 Repair Parts & Materials 1 LOT

3001 Annual / High-density polyethylene (HDPE) Inspections

1 EA

3002 Semi-annual Inspections to Include Winter and Spring Maintenance

2 EA

3003 Repair Parts & Materials 1 LOT

4001 Annual / High-density polyethylene (HDPE) Inspections

1 EA

4002 Semi-annual Inspections to Include Winter and Spring Maintenance

2 EA

4003 Repair Parts & Materials 1 LOT

TOTAL CLINs 0001 through 4003: $

*FAR Provision 52.212-1, Instructions to Offerors – Commercial Items (Sep 2023) applies to this acquisition and the following addendum applies:

The following words stating “offer”, “offeror”, and “proposal” are replaced with “quotation”, “vendor”, and “quote”.

Paragraph (a) first sentence revised as follows: “The NAICS code and small business size standard for this acquisition appear above.”

Paragraph (c) first sentence revised as follows: “The vendor agrees to hold the prices in its quote firm for 30 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the quote.”

RFQ due date: 17 October 2024 RFQ due time: 4:00 P.M. EST Email to lester.yearwood.1@us.af.mil and chester.terrill@us.af.mil

THIS MUST BE SENT TO lester.yearwood.1@us.af.mil and chester.terrill@us.af.mil AS

STATED BELOW. ANYTHING OTHERWISE CAN AND WILL BE CONSIDERED

NONRESPONSIVE. YOU MAY WISH TO PLACE A READ/DELIVERY RECEIPT.

mailto:lester.yearwood.1@us.af.mil mailto:chester.terrill@us.af.mil

Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system.

All questions regarding this RFQ must be email to lester.yearwood.1@us.af.mil and chester.terrill@us.af.mil by 9 October 2024, 11:00 A.M. EST.

Please provide the following information with your quote:

Company Name: ______________________________________

UEI Number: _________________________________________

Cage Code: ___________________________________________

Point of Contact Name: _________________________________ email: _________________________________

Phone number: __________________________

All companies must be registered in the System for Award Management at https://sam.gov/content/home to be considered for award. The Government will not provide contract financing for this acquisition. Invoice instruction shall be provided at time of award.

FAR Provision *52.212-2, Evaluation -- Commercial Items (Nov 2021), applies to this acquisition and the following evaluation is applicable:

(a) The Government will award a contract resulting from this RFQ to the responsible vendor whose quote conforming to the RFQ will be most advantageous to the Government, price and other factors considered. “Pursuant to FAR 12.602 contract award will be made using Simplified Acquisition Procedures in accordance with FAR 13.106. Vendor’s submissions will be evaluated based upon the following:

(1) Technical: quote must be rated as technically acceptable to be eligible for award. In order to be deemed technically acceptable, the following evaluation criteria must be met:

Factor 1: - 2.0.1.1: Aircraft Fire Training Facility Inspections - The contractor's capability to schedule and conduct two semi-annual inspections and perform minor maintenance at the end of each inspection interval, ensuring compliance with T.O. 35E1-2-13-1.

Factor 2: 2.0.1.4: Liquid Propane Gas (LPG) Storage Containers - The contractor's expertise in performing periodic checks on LPG storage containers IAW T.O. 35E1-2-13-1 WP 007 00 and completing all storage container periodic checks during each semi-annual and mid-point inspection.

(2) Price: Award will be made to the lowest priced technically acceptable vendor.

Technical and past performance, when combined, are equal when compared to price.

(b) Options. The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that a quote is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of a quote, mailed or otherwise furnished to the successful vendor within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the quote’s specified expiration time, the Government may accept a quote (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

52.225-18 – Place of Manufacture.

As prescribed in 25.1101(f), insert the following solicitation provision:

Place of Manufacture (Aug 2018)

(a) Definitions. As used in this clause—

“Manufactured end product” means any end product in Federal Supply Classes (FSC) 1000- 9999, except—

(1) FSC 5510, Lumber and Related Basic Wood Materials;

(2) Federal Supply Group (FSG) 87, Agricultural Supplies;

(3) FSG 88, Live Animals;

(4) FSG 89, Food and Related Consumables;

(5) FSC 9410, Crude Grades of Plant Materials;

(6) FSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) FSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) FSC 9610, Ores;

(9) FSC 9620, Minerals, Natural and Synthetic; and

(10) FSC 9630, Additive Metal Materials.

“Place of manufacture” means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

(b) For statistical purposes only, the offeror shall indicate whether the place of manufacture of the end products it expects to provide in response to this solicitation is predominantly—

(1) [ ] In the United States (Check this box if the total anticipated price of offered end products manufactured in the United States exceeds the total anticipated price of offered end products manufactured outside the United States); or

(2) [ ] Outside the United States.

(End of provision)

Discussions: The government intends to award a purchase order without discussions with respective vendors/quoters. The government however, reserves the right to conduct discussions if deemed in its best interest.

Include descriptive literature such as illustrations and drawings.

FAR Provision *52.212-3, Offeror Representations and Certifications -- Commercial Items (May 2024), with its Alternate I (May 2024), applies to this acquisition. All vendors must be registered in System for Award Management at https://sam.gov/content/home at the time of Quote submittal.

FAR clause at 52.212-4, Contract Terms and Conditions -- Commercial Items (Nov 2023), applies to this acquisition with the following Addendum: Paragraph (c) of this clause is tailored as follows: Changes in the terms and conditions of this contract may be made only by written agreement of the parties with the exception of administrative changes, such as changes in the paying office, appropriations data, etc., which may be changed unilaterally by the Government.

Note: The vendor acknowledges that should the quote terms and conditions and/or agreement conflict with mandatory provisions of the Federal Acquisition Regulation (FAR) and other Federal law applicable to commercial acquisitions, to the extent of such conflict the FAR and Federal law govern and conflicting vendor terms and conditions and/or agreement are unenforceable and are not considered incorporated into any resultant contract.

FAR clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (May 2024), additionally, the following FAR clauses cited in 52.212-5 are applicable:

52.204-27, Prohibition on a ByteDance Covered Application (Jun 2023) https://sam.gov/content/home

52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment.(Nov 2021) 52.219-28, Post Award Small Business Program Representation (Feb 2024) 52.222-3, Convict Labor (Jun 2003) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Feb 2024) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

52.222-26, Equal Opportunity (Sep 2016) 52.222-36, Equal Opportunity for Workers with Disabilities (Jun 2020) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Jun 2020) 52.223-20, Aerosols (Jun 2016) 52.225-13, Restrictions on Certain Foreign Purchases (Feb 2021) 52.222-41, Service Contract Labor Standards (Aug 2018) (41 U.S.C. chapter67).

52.222-42, Statement of Equivalent Rates for Federal Hires (May 2014) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) (Aug2018) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (May 2014) 52.232-18, Availability of Funds. (Apr 1984)

The following DFARS Clauses are applicable to this solicitation:

CLAUSE NO CLAUSE TITLE DATE

252.203-7000 Requirements Relating to Compensation of Former

DoD Officials 2011-09

252.203-7002 Requirement to Inform Employees of Whistleblower Rights

252.203-7005 Representation Relating to Compensation of Former DoD Officials.

2022-09

252.204-7008 Compliance with Safeguarding Covered Defense Information Controls

2016-10

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

2024-05

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

2023-01

252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services- Representation

2021-05

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services.

2023-01

252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements.

2023-11

252.204-7020 Notice of NIST SP 800-171 DoD Assessment Requirements.

2023-11

252.204-7024 Notice on the Use of the Supplier Performance Risk System

2023-03

252.225-7055 Representation Regarding Business Operations with the Maduro Regime

2022-05

252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime

2023-01

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports.

2018-12

252.232-7010 Levies on Contract Payments 2006-12 252.237-7010 Prohibition on Interrogation of Detainees by

Contractor Personnel

2023-01

252.244-7000 Subcontracts for Commercial Products or Commercial Services

2023-11

252.247-7023 Transportation of Supplies by Sea. 2023-01

The following DAFFARS clauses are applicable to this solicitation:

5352.201-9101 ACC Ombudsman (Jul 2023)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution.

Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Deputy Director of Contracting, AFICC/KC (OL-ACC), 114 Thompson Street, Bldg 586, Room 129, Langley AFB, VA 23665, telephone (757) 764-5372 (DSN 574-5372) email: acc.a7k1@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

In addition, the government may further extend the performance period for up to six months under FAR 52.217-8.

The full text of these clauses and (*) provisions may be assessed electronically at the website:

https://www.acquisition.gov/ NOTE: ALL PROVISIONS WILL BE REMOVED AT TIME

OF AWARD BUT SHALL REMAIN PART OF THE CONTRACT FILE.

2 Attachments:

1. Performance Work Statement

2. Wage Determination 2015-4341 Rev 27

Approved by the Contracting Officer ___________________________________________ https://www.acquisition.gov/

52.225-18 – Place of Manufacture.