Combined Synopsis FA805124R4004 - PCI Studies FY24.pdf

DEPARTMENT OF THE AIR FORCE

Air Force Installation contracting center

Fly, Fight and Win – Through agile, innovative and mission-focused business solutions

22 July 2024

COMBINED SYNOPSIS/SOLICITATION

1. Solicitation. This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued.

The Air Force Installation Contracting Center (AFICC), 772’d Enterprise Sourcing Squadron (772 ESS/PKD), Tyndall Air Force Base (AFB), Florida, intends to utilize this Request for Quotation (RFQ), under solicitation number FA8051-24-R-4004, to award a Firm Fixed Price (FFP) Purchase Order. The Government intends to award one contract to the responsible Offeror whose quotation represents the Best Value to the Government.

This document and incorporated clauses and provisions are those in effect through the Federal Acquisition Regular (FAR) Federal Acquisition Circular (FAC) Number 2024-05, Defense Federal Acquisition Regulation Supplement (DFARS) Change Number 05/30/2024, and Department of the Air Force Federal Acquisition Supplement (DFAARS) Change Number 2024- 0612.

This requirement is being solicited as a total small business set-aside. For this acquisition, the PSC is R425, the North American Industry Classification System (NAICS) code is 541330, Engineering Services and the small business size standard is $25.5M. All prospective Offerors must have a Commercial and Government Entity (CAGE) code and be registered with System for Award Management (SAM) at http://www.sam.gov.

Provision FAR 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services (Sep 2023), applies to this acquisition. Additionally, provision at FAR 52.212-2, Evaluation-Commercial Products and Commercial Services (Nov 2021), shall be used; and the specific evaluation criteria shall be included in paragraph (a) of that provision.

Provision FAR 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services (May 2024) applies to this solicitation. Offerors are required to have a completed version within their SAM profile located at https://www.sam.gov.

FAR clauses 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services (Nov 2023), and 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Products and Commercial Services (May 2024), apply to this solicitation. All provisions and clauses are listed in Attachment 3 of this RFQ.

Additionally, all clauses and provisions may be found in full text at the following site:

https://www.acquisition.gov/.

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/12.htm#P297_49561 http://www.sam.gov/ https://www.acquisition.gov/

2. Description of Requirement. The Air Force Civil Engineer Center (AFCEC), Operations Directorate, Asset Visibility Division (COA), has a requirement to provide airfield and/or roads and parking pavement condition index (PCI) evaluations and corresponding analysis and report at various Air Force installations in the Continental United States and overseas.

The contractor shall provide site evaluation and analysis in support of infrastructure condition assessments. The contractor shall provide technical expertise, labor, travel and all materials required to verify and/or update the pavement inventory and conduct ASTM level PCI inspections to document specific distress on the airfields and/or roads and parking areas at the installations in-accordance-with (IAW) the Performance Work Statement (PWS) (RFQ Attachment 1). As part of this effort, the contractor will create or update the PAVER pavement management system database, generate PCI reports for use as planning data for maintenance, repair, and construction, and generate a separate report for the airfield and/or the roads and parking networks for each of the sites as outlined in the PWS.

3. Period of Performance (PoP). The PoP for this purchase order is 24 months from date of award.

4. Contract Line Item (CLIN). See Attachment 2, CLIN Structure Price Sheet.

5. Quotation Preparation and Submission.

Offerors shall complete and submit a quotation with the following information: Cover Letter, Technical, Past Performance and Price as identified in this RFQ. The details for assembly of the quotation are identified below.

Table 1

Quotation Section Title/RFQ Reference Page Limit Cover Letter Cover Letter 1 Factor 1* Subfactor 1.1 - Technical Management Approach 15 Subfactor 1.2 - Key Personnel Qualifications 5 Subfactor 1.3 - Quality Assurance/Quality Control Plan 2 Subfactor 1.4 - Schedule (Table format preferred) 1 Factor 2 Past Performance N/A Factor 3 Price (Attachment 2 - CLIN Structure Price Sheet) 1

Details for assembly of the quotation:

• *Qualification statements/resumes and/or intent to sign letters, Table of Contents, Glossaries, Tabs, and List of Acronyms do not count against the page limit.

• Cover Letter: The Cover Letter shall identify the Offeror’s Point of Contact (POC) to include a phone number and email address for any questions regarding the submitted quotation and the having authority to negotiate and bind the company.

• One page is 8.5 x 11-inch, foldout pages (count as one side of a page) may only be used for large tables, charts, graphs, figures, and schematics and not for pages of text.

• Pages shall be typed with at least single line spacing; and the four edges of each sheet, shall be at least one inch.

• The font shall be no smaller than 10 point and no larger than 12 point for general text, text in tables, charts, graphs, and figures.

• No condensed fonts allowed; Times New Roman or Arial font preferred.

• If page limits are exceeded, the excess pages will not be read or considered in the evaluation of the quotation.

• Due to Tyndall AFB email size limitations, the total size of a quotation submission (single-email) shall not exceed 10 megabytes (10-MB) of data; recommend all Offerors confirm the receipt of all emailed quotations via telephone call to the appropriate Government POC. DoD SAFE is an approved alternative.

• All quotations must list UIE number, CAGE code, and Federal TIN with Company name, POC, and phone number. To obtain or renew a UIE number or CAGE code, please visit https://www.sam.gov. Lack of registration in the SAM database will make an Offeror ineligible for award.

• Any deviation from the RFQ requirements and format may result in non-consideration of the quotation.

6. Additional Instructions to Offerors. Offerors shall respond to this RFQ via e-mail by 12 August 2024 at 1400 hours (2:00 pm) Central Time (CT). All quotations should be sent to the Contracting Officers, Mrs. Lisa Jones, at lisa.jones.31@us.af.mil / 850-283-6302 and Mrs.

Geraldine Gladden, at geraldine.gladden@us.af.mil / 850-290-9716 before the due date and time specified. Any quotation, modification, or revision of a quotation received after the exact time specified for receipt of quotations is “late” and may not be considered.

All questions regarding the RFQ package must be submitted to the above e-mail addresses by 29 July 2024 at 1400 hours (2:00 pm) CT. Any questions asked over the telephone will not be answered. Any questions received after this date and time may not be answered.

Offerors must also be registered in Procurement Integrated Enterprise Environment (PIEE) to receive payment through electronic funds transfer. If you are not currently registered, please visit the following website https://piee.eb.mil/ to complete your registration.

7. Organizational Conflicts of Interest/Exclusions. All Offerors shall identify any conflict of interest or appearance issues that might be a potential Organizational Conflict of Interest.

IAW FAR Subpart 9.5, Organizational and Consultant Conflicts of Interest. There is the appearance of an OCI of unequal access to information not available to other contractors and biased ground rules from involvement with requirement development and in support of AFCEC.

Consequently, in order to neutralize this OCI, the following business is excluded from submitting a quote as a primary contractor and/or subcontractor on this action.

BB&E Inc.

https://www.sam.gov/ mailto:lisa.jones.31@us.af.mil mailto:geraldine.gladden@us.af.mil

8. Notice to Offerors. The Government reserves the right to cancel this RFQ, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an Offeror for any costs. Submitted quotations shall be valid for 120 days after the closing date of the RFQ.

9. Basis for Award. The Government intends to award a FFP purchase order resulting from this RFQ to the responsible Offeror whose quotation represents the best value to the Government. The evaluation factors that establish the requirements acceptability shall be set forth in this RFQ using FAR 52.212-2, Evaluation-Commercial Products and Commercial Services and the subjective trade-off methodology for the selection process. For the trade-off, Subfactor 1.1 – Technical Management Approach will be considered more important than price.

Technical Subfactors 1.2, 1.3, and 1.4 as well as Factor 2 – Past Performance will be evaluated as acceptable/unacceptable and will not be included in the trade-off process.

The Government intends to award based on the initial quotation submissions without conducting interchanges. Offerors who do not quote the entire package requested will be considered non-responsive and their quotation may not be evaluated. Any factor or subfactor evaluated as “Unacceptable” will render the entire quotation as unacceptable and, therefore, un-awardable.

The Government intends to select one contractor; however, the Government reserves the right to award no contract at all. Since award will be based on initial responses, Offerors are highly encouraged to quote their most advantageous pricing in their initial response. The responses to this RFQ are intended to be evaluated, and award made, without interchanges unless interchanges are deemed to be necessary.

10. Evaluation Criteria. Evaluation criteria will be based on the following factors:

Factor 1: Technical

Subfactor 1.1: Technical Management Approach Subfactor 1.2: Key Personnel Qualifications Subfactor 1.3: Quality Assurance/Quality Control Plan Schedule: 1.4. Schedule

Factor 2: Past Performance

Factor 3: Price

Factor 1 – Technical: The technical factor is comprised of four (4) subfactors: 1.1 – Technical Management Approach, 1.2 – Key Personnel Qualifications, 1.3 – Quality Assurance/Quality Control Plan, and 1.4 – Schedule. Each subfactor will be evaluated based on how well it meets the Government requirements IAW this RFQ and attached PWS (Attachment 1). The Government may trade-off price for Subfactor 1.1 only, where the quotation exceeds the minimum requirements. Subfactors 1.2, 1.3, and 1.4 shall be evaluated as acceptable/unacceptable.

Subfactor 1.1 - Technical Management Approach: Includes evaluation of the Offeror’s submittal demonstrating a clear understanding of specific PWS requirements by submitting an explicit technical plan that describes its quoted concept of operations as well as methods and processes to perform the objectives of this TO and satisfy all PWS requirements. The Offeror's technical plan shall illustrate how its management and technical capabilities will be used to accomplish the PWS requirements and ensure the performance of quality services and deliverables as identified in the PWS. The plan shall articulate the details of how management plans to recruit, hire, and keep a highly dedicated qualified, workforce to ensure quality employees remain in place and turnover is minimal. The Offeror’s technical management approach shall also include an Organizational Conflict of Interest (OCI) Prevention Plan. The submitted technical plan shall document the Offeror’s processes and capabilities and not just restate the PWS.

Subfactor 1.2 - Key Personnel Qualifications: Includes evaluation of the Offeror’s demonstration (i.e. qualifications letters, resumes, and/or letters of intent) of meeting the experience and education requirements identified in Section 3.7, Qualifications of Personnel, of the PWS. The Offeror shall provide a staffing matrix that includes the number of personnel, quantity of labor hours per person (daily, weekly, annually) grouped by skill/trade/discipline for all efforts. The quotation must clearly identify the number of hours quoted for each employee and labor category and provide an organizational chart delineating span of control. The Offeror may submit capability statements and/or Letters of Intent for personnel for additional consideration to demonstrate an Offeror’s understanding of the skill sets required to perform the requirement. NOTE: Quoting inappropriate skill sets may be deemed a lack of requirement understanding and result in a less than satisfactory evaluation.

Subfactor 1.3 - Quality Assurance/Quality Control (QA/QC) Plan: Includes evaluation of the Offeror’s quoted quality assurance/quality control plan meeting the requirements identified in Section 3.5, Quality Assurance/Quality Control Plan, of the PWS. The Offeror shall provide a contractor formatted, quality assurance/quality control plan.

Subfactor 1.4 - Schedule: The Offeror’s demonstration of execution of the requirements within the not-to-exceed (NTE) performance schedules for each CLIN. Demonstrate completion of milestones and coordination of work activities to ensure each separate project will be delivered on time and within the period of performance of 24 months.

TABLE 2 Combined Technical/Risk Rating Method shall be used in the evaluation of Subfactor 1.1 ONLY Color Rating Adjectival

Rating Description

Blue Outstanding Quotation indicates an exceptional approach and understanding of the requirements and contains multiple strengths, and risk of unsuccessful performance is low.

Purple Good Quotation indicates a thorough approach and understanding of the requirements and contains at least one strength, and risk of unsuccessful performance is low.

Green Acceptable Quotation meets requirements and indicates an adequate approach and understanding of the requirements, and risk of unsuccessful performance is low to moderate.

Yellow Marginal Quotation has not demonstrated an adequate approach and understanding of the requirements, and/or risk of unsuccessful performance is high.

Red Unacceptable Quotation does not meet requirements of the solicitation and thus, contains one or more deficiencies, and/or risk of unsuccessful performance is unacceptable. Quotation is unawardable.

*A strength is defined as the following: An aspect of the quotation that exceeds the specified requirement in a way that is advantageous to the Government.

*A weakness is defined as the following: a flaw in the quotation that increases the risk of unsuccessful contract performance.

*A deficiency is defined as the following: a material failure of a quotation to meet a Government requirement or a combination of significant weaknesses in a quotation that increases the risk of unsuccessful contract performance to an unacceptable level.

Table 3 Technical Acceptable/Unacceptable Rating shall be used in the evaluation of Subfactors 1.2, 1.3, & 1.4

Adjectival Rating Description Acceptable Quote meets the requirements of the solicitation.

Unacceptable Quote does not meet the requirements of the solicitation.

Factor 2 – Past Performance: In conducting the Past Performance evaluation, the Government will obtain information from sources available to the Government, to include Contractor Performance Assessment Reporting System (CPARS). The Government will evaluate Past Performance as it relates to the requirements outlined in the PWS.

Table 4

Adjectival Rating Description Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown. (See note below.)

Unacceptable Based on the offeror’s performance record, the Government does not have a reasonable expectation that the offeror will be able to successfully perform the required effort.

Note: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or is so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance. Therefore, the offeror shall be determined to have unknown (or “neutral”) past performance. In the context of acceptability/unacceptability, a neutral rating shall be considered “acceptable.”

Factor 3 – Price: Adequate price competition is anticipated and may exists if two or more responsible offerors, competing independently, submit priced offers that satisfy the Government’s expressed requirements. Therefore, the Offerors’ Total Evaluated Price (TEP) will be evaluated for price reasonableness. The TEP will be the only discriminator amongst Offerors for this factor. Price analysis shall be used to evaluate the price reasonableness of each Offeror’s

TEP.

The TEP will be based on the sum of the FFP quoted on the CLIN Structure Price Sheet (RFQ Attachment 2). If the CO determines that adequate price competition has not been obtained, or if only one quote is received, reasonableness shall be evaluated using other price analysis techniques per FAR 13.106-3(a).

LISA D. JONES, GS-12, DAF

Contracting Officer

Attachments: Title:

1. RFQ Attachment 1 PWS_PCI Studies FY24

2. RFQ Attachment 2 CLIN Structure Price Sheet

3. RFQ Attachment 3 Provisions & Clauses

4. PWS Attachment 1 Pavement Area Summary

5. PWS Attachment 2 AFCE SMS Playbook

6. PWS Attachment 3 FY26-30 AFCAMP Business Rules

7. Exhibit A CDRL A001 - Status Report

8. Exhibit B CDRL B001 - Meeting Minutes

9. Exhibit C CDRL C001 - Project Planning Chart

10. Exhibit D CDRL D001 - Technical Report