Combined Synopsis FA2517-24-Q-0043 Polaris.pdf

20 May 2024

COMBINED SYNOPSIS/SOLICITATION POLARIS MAINTENANCE

1. Solicitation. This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued.

The 21st Contracting Squadron (21 CONS), intends to utilize this Request for Quotation (RFQ), under solicitation number FA2517-24-Q-0042, to award a Firm Fixed Price (FFP) purchase order. The Government intends to award one contract to the responsible Offeror whose quotation represents the Best Value to the Government.

This document and incorporated clauses and provisions are those in effect through Federal

Acquisition Regular (FAR) Federal Acquisition Circular (FAC) Number 2024-04, Defense

Federal Acquisition Regulation Supplement (DFARS) Change Number 05/01/2024, and

Department of the Air Force Federal Regulation Supplement (DAFFARS) Change Number

DAFAC 2023-0707.

This requirement is being solicited as 100% small business set-aside. For this acquisition, the

North American Industry Classification System (NAICS) code is 811310, Commercial and

Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance and the small business size standard is $12.5M. All prospective Offerors must have a

Commercial and Government Entity (CAGE) code and be registered with System for Award

Management (SAM) at http://www.sam.gov.

Provision at FAR 52.212-1, Instructions to Offerors-Commercial Items (Sep 2023), does apply to this acquisition and the following addendums apply:

Paragraph (c) is revised to the following:

Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

Paragraph (g) is revised to the following:

Contract award. The Government intends to award a FFP contract resulting from the RFQ to the responsible Offeror whose quotation represents the lowest price technically acceptable (LPTA) to the Government. To be eligible for award, the Offer must receive acceptable rating for all factors. The evaluation factors that establish the requirements of acceptability shall be set forth in this RFQ. The Government intends to award based on the initial quotation submission without interchanges. Offerors who do not quote the entire package requested will be considered non-responsive and their quotation may not be evaluated. The Government intends to select one contractor; however, the Government reserves the right to award no contract at all. (See Section 10 of the Combined Synopsis)

Since award will be based on initial responses, Offerors are highly encouraged to quote their most advantageous pricing in their initial response. The responses to this RFQ are intended to be evaluated, and award made, without interchanges unless interchanges are deemed to be in the http://www.sam.gov/ best interest of the Government. Interchanges are fluid interaction(s) between the Contracting

Officer (CO) and the Contractors that may address any aspect of the quote and may or may not be documented in real time. Offeror responses to interchanges will be considered in making the award selection decision. Interchanges may be conducted with one (1), some, or all Offeror’s as the Government is not required to conduct interchanges with any or all contractors responding to this RFQ. If the Government enters interchanges, the Government will not request final quote revisions.

Provision at FAR 52.212-2, Evaluation-Commercial Items (Nov 2021) is NOT used in this solicitation. The evaluation procedures are outlined in this document.

The Offeror shall also complete FAR 52.212-3, Offeror Representations and Certifications-

Commercial Items (Feb 2024). The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the SAM accessed through https://www.sam.gov. Note: Offerors shall have completed the annual representations and certifications electronically at https://www.sam.gov.

FAR clauses 52.212-4, Contract Terms and Conditions – Commercial Items (Nov 2023), and

52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders –

Commercial Items (Feb 2024 to this solicitation. All provisions and clauses are listed in

Attachment 1 of this RFQ. Additionally, all clauses and provisions may be found in full text at the following site: https://www.acquisition.gov/.

2.Description of Requirement. The Contractor shall furnish all personnel, equipment, tools, materials, supplies, transportation, and labor necessary to perform inspections, preventive maintenance, repairs, and troubleshooting of Polaris Utility Task Vehicle (UTV) in accordance with (IAW) this Performance Work Statement (PWS). All work shall be performed at Cheyenne

Mountain Space Force Station (CMSFS), Colorado. It is anticipated that work at Peterson Space

Force Base may be added later, and prices will be added at that time. Contractor shall conform to all federal, state, and local regulations, current Owner’s Manual standards, and applicable manufacture or industry standards as required in the PWS.

3. Period of Performance (PoP). The projected PoP for this purchase order is from 1 July 2024 to 30 June 2025 with 4 option years.

4. Contract Line Item (CLIN). See Attachment 3, CLIN Pricing Sheet.

5. Defense Priorities and Allocations System (DPAS) Rating: Not Applicable

6. Quotation Preparation and Submission:

Offerors shall complete and submit a quotation with the following information: Cover Letter, Technical, and Price, as identified in this RFQ. The details for assembly of the quotation are identified below.

Table-1.

Quotation Section Title/RFQ Reference Page

Limit

Cover Letter 1 http://www.sam.gov/ http://www.acquisition.gov/

Factor 1. Technical Approach Technical Approach 20

Factor 2. Price Attch 3: CLIN Pricing Sheet 1

Details for assembly of the quotation:

• Table of Contents, Glossaries, Tabs, and List of Acronyms do not count against the page limit.

• Cover Letter: At a minimum, the cover letter should include the following:

• Offeror Company Name and address

• Cage code and UIE

• POC, Name email and phone number. This POC shall be authorized to sign or make decision on behalf of the company.

• A statement that the offeror understands the requirement(s) specific in the PWS and will meet the performance standards and requirements therein.

• Pages shall be single line spaced; with a minimum 1-inch margin all around. The font shall be no smaller than 10 point and no larger than 12 point for general text, text in tables, charts, graphs, and figures. No condensed fonts allowed; Times New Roman or Arial font only. No condensed fonts allowed; Times New Roman or Arial font preferred.

• If page limits are exceeded, the excess pages will not be read or considered in the evaluation of the quotation. Page count starts on the first page of the document.

• Any deviation from the RFQ requirements and format may result in non-consideration of the quotation.

7. Additional Instructions to Offerors. Offerors shall respond to this RFQ via e-mail by 21

June 2024 at 1000 hours Mountain Time. All quotations should be sent to, Dominic Impallaria, at dominic.impallaria@spaceforce.mil and Tracie Winfree, at tracie.winfree@spaceforce.mil before the due date and time specified. It is the offerors responsibility to ensure quotations are received by the date and time established in the RFQ. It is highly encouraged that offerors not wait until the last moment to send your response as there are sometimes delays in receipts of emails. Any quotation received after the submission time and date will be considered late and may not be considered.

All questions regarding the RFQ package must be submitted to the above e-mail addresses by

29 May 2024 at 1000 hours Mountain Time. Any questions asked over the telephone will not be answered. Any questions received after this date and time may not be answered.

Offerors must also be registered in Wide Area Work Flow to receive payment through electronic funds transfer. If you are not currently registered, please visit the following website https://wawf.eb.mil/ to complete your registration.

8. Organizational Conflicts of Interest. All Offerors shall identify any conflict of interest or appearance issues that might be a potential Organizational Conflict of Interest.

9. Notice to Offerors. The Government reserves the right to cancel this RFQ, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an Offeror for any costs.

mailto:dominic.impallaria@spaceforce.mil mailto:tracie.winfree@spaceforce.mil

10. Basis for Award. The Government intends to award a FFP contract resulting from the RFQ to the responsible Offeror whose quotation represents the lowest price technically acceptable

(LPTA) to the Government. To be eligible for award, the Offer must receive acceptable rating for all factors. The evaluation factors that establish the requirements of acceptability shall be set forth in this RFQ. The Government intends to award based on the initial quotation submission without interchanges but reserves the right for interchanges, if in the best interest of the

Government. Offerors who do not quote the entire package requested will be considered non-responsive and their quotation may not be evaluated. The Government intends to select one contractor; however, the Government reserves the right to award no contract at all.

Since award will be based on initial responses, Offerors are highly encouraged to quote their most advantageous pricing in their initial response. The responses to this RFQ are intended to be evaluated, and award made, without interchanges unless interchanges are deemed to be in the best interest of the Government. Interchanges are fluid interaction(s) between the Contracting

Officer (CO) and the Contractors that may address any aspect of the quote and may or may not be documented in real time. Offeror responses to interchanges will be considered in making the award selection decision. Interchanges may be conducted with one (1), some, or all Offeror’s as the Government is not required to conduct interchanges with any or all contractors responding to this RFQ. If the Government enters interchanges, the Government may not request final quote revisions.

11. Evaluation Criteria. Evaluation criteria will include the following factors:

Factor 1 – Technical Approach

Factor 2 – Price

Factor 1 – Technical Approach. The offeror shall demonstrate an effective and sound approach to each of the subfactors. In order to be rated as technically acceptable, all subfactors must receive an acceptable rating.

Subfactor 1: Conducting Preventative, Annual, Semi-Annual, Quarterly maintenance and repairs

IAW section 1 in the PWS. This should include the process, any documentation required.

Subfactor 2: A schedule including all Vehicles Identified in PWS, Appendix A, Technical

Exhibit – 1. The schedule shall be the month each service is due based on the dates provided in

Appendix A, Technical Exhibit – 1.

Subfactor 3: The process in which the offeror will report and proceed with repairs.

The following table shall be used for the evaluation of Factor 1:

Adjectival Rating Description

Acceptable Quote meets the requirements of the solicitation.

Unacceptable Quote does not meet the requirements of the solicitation.

Factor 2 – Price:

Adequate price competition is anticipated and exists if two or more responsible offerors, competing independently, submit priced offers that satisfy the Government’s expressed requirements. Therefore, the Offerors’ total evaluated prices (TEPs) will be evaluated for price reasonableness. The TEP will be the only discriminator amongst Offerors for this factor. Price analysis shall be used to evaluate the price reasonableness of each Offeror’s TEP.

The Offeror shall submit a monthly price for all contract periods (base period and option years one (1) through four (4) for all applicable CLINs (Attachment 3)). As per FAR 52.217-8, the

Government may extend performance of any services unilaterally. The option to extend under this clause may be exercised at any point during the life of the contract and may be exercised more than once; however, the total extension of performance under this option shall not exceed six months. For pricing of FAR 52.217-8, it will automatically be calculated based on the

Offeror’s pricing for Option Year 4 for evaluation purposes.

The Government may compare Offeror TEPs, compare TEPs to the Independent Government

Estimate (IGE), or may use other price analysis techniques per FAR 13.106-3(a). Evaluation of option prices shall not obligate the Government to exercise the options. For purposes of evaluation, the TEP is defined in Attachment 3.

TRACIE WINFREE

Contracting Officer

Attachments:

1. Provisions & Clauses

2. Performance Work Statement

3. CLIN Price Sheet

4. Wage Determination 25 Dec 2023 El Paso County