combined synopsis.solicitation No. IHS1517448.pdf

Rev. 07/22/2025

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6, as supplemented with additional information included I this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

Solicitation no. IHS1517448 is issued as a request for quotation (RFQ).

The solicitation document incorporates provisions and clauses that are those in effect through Federal

Acquisition Circular (FAC) 2025-03, effective January 17, 2025.

The solicitation is a Service-Disabled Veteran Owned Business (SDVOSB) Set-Aside under North American Industry Classification System (NAICS) code 339113 with an associated small business size standard of 800 size standards in number of employees.

SCHEDULE OF ITEMS

CLIN NO. Description Quantity Unit Price Extended Price

SEE ATTACHED FILE.

HHS, Indian Health Service, Navajo Area, Chinle Comprehensive Health Care Facility needs a contractor to deliver and install hospital grade Sterile Processing Equipment manufactured by Steris (OEM) in strict accordance to the attached Specifications/Statement of Work. The Government has identified a specific brand name, and will only accept offers using the brand name. In accordance with FAR Subpart 13.501(a)(1) the Brand Name Justification is attached.

Shipping Address: Chinle Comprehensive Health Care Facility, Off Highway 191 & Hospital Drive, Chinle, AZ, 86503.

The period of performance (or delivery) is 12 months duration from date of award.

The provision at 52.212-1, Instructions to Offerors – Commercial Products and Commercial

Services (SEP 2023), applies to this acquisition. Addenda are included. 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (Nov 2021) Submission of Offers. All offers must include the following information and submitted at or before the date and time specified in this solicitation.

**Email offer directly to the Contracting Officer (CO). The CO for this action is: Bennett Arvessto, Contract Specialist, 928-724-3611, bennett.arvessto@ihs.gov. No questions will be accepted regarding this notice. Submit Adobe PDF files only.

The provision at 52.212-2, Evaluation – Commercial Products and Commercial Services (NOV

2021), applies to this acquisition. The following factors shall be used to evaluate quotes:

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers

1) Specifications: Provide your product Specifications. Provide evidence that your offered product meets the attached Specifications.

2) Technical Capability: Provide evidence that your company has the technical capability to successfully perform the required services in accordance with the Scope of Work.

3) Qualifications: Provide evidence that you have a certified/licensed staff to do the work.

4) Quoters must include with its quote a completed copy of the provision at 52.212-3 Offeror Representations and Certifications – Commercial Products and Commercial Services (MAY 2024).

5) Provide SAM Unique Entity Identifier Number.

6) Price: Provide pricing for items on Schedule of Items (file attached).

This procurement is being conducted under FAR Part 13 Simplified Acquisition Procedures. The Government reserves the right to issue a firm-fixed price single award or multiple awards to the contractor(s) whose offer represents the Lowest Price Technically Acceptable (LPTA); award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors.

The Government has identified a specific brand name, and will only accept offers using the brand name, Brand Name Justification and Approval is attached.

Failure to follow instructions and/or to provide required information may render proposal nonresponsive or unacceptable, and will be removed from award consideration.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Quoters must include with its quote a completed copy of the provision at 52.212-3 Offeror

Representations and Certifications – Commercial Products and Commercial Services (MAY

2024)[DEVIATION FEB 2025].

The following Federal Acquisition Regulation provisions also apply:

52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING AUG 2020

52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT

OCT 2020

52.252-1

SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

www.acquisition.gov/browse/index/far, www.acquisition.gov/hhsar FEB 1998

52.252-5

AUTHORIZED DEVIATIONS IN PROVISIONS

Department of Health and Human Services, 48 CFR Chapter 3 NOV 2020

52.233-2 SERVICE OF PROTEST SEPT 2006

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt Chinle Comprehensive Health Care Facility, Attn: Bennett Arvessto, US HWY 191 Hospital Drive, Chinle, AZ 86503.

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

(End of provision)

The following Department of Health and Human Services Acquisition Regulation provisions also apply:

352.239-73 ELECTRONIC AND INFORMATION TECHNOLOGY

ACCESSIBILITY NOTICE

DEC 2015

The clause at 52.212-4, Contract Terms and Conditions – Commercial Products and Commercial

Services (MAY 2024), applies to this acquisition. Addenda are included.

The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or

Executive Orders – Commercial Products and Commercial Services (JAN 2025)[DEVIATION FEB

2025], applies to this acquisition. The following additional FAR clauses cited in the clause are applicable to the acquisition:

Clause No. Clause Name Clause Date

52.203-6 Restrictions on Subcontractor Sales to the Government with Alternate I (NOV 2021)

JUN 2020

52.203-17 Contractor Employee Whistleblower Rights NOV 2023

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards

JUN 2020

52.204-14 Service Contract Reporting Requirements OCT 2016

52.204-27 Prohibition on a ByteDance Covered Application JUN 2023

52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded.

JAN 2025

52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters

OCT 2018

52.219-6 Notice of Total Small Business Set-Aside NOV 2020

52.219-8 Utilization of Small Business Concerns JAN 2025

52.219-14 Limitations on Subcontracting OCT 2022

52.219-27 Notice of Set-Aside for, or Sole-Source Award to, Service- Disabled Veteran-Owned Small Business (SDVOSB) Concerns Eligible Under the SDVOSB Program

FEB 2024

52.219-28 Postaward Small Business Program Rerepresentation JAN 2025

52.222-3 Convict Labor JUN 2003

52.222-19 Child Labor—Cooperation with Authorities and Remedies JAN 2025

52.222-35 Equal Opportunity for Veterans JUN 2020

52.222-36 Equal Opportunity for Workers with Disabilities JUN 2020

52.222-37 Employment Reports on Veterans JUN 2020

52.222-40 Notification of Employee Rights Under the National Labor Relations Act

DEC 2010

52.222-50 Combating Trafficking in Persons NOV 2021

52.222-51 Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements

MAY 2014

52.222-54 Employment Eligibility Verification JAN 2025

52.225-5 Trade Agreements NOV 2023

52.225-13 Restrictions on Certain Foreign Purchases FEB 2021

52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving

MAY 2024

52.232-33 Payment by Electronic Funds Transfer-System for Award Management

OCT 2018

52.240-1 Prohibition on Unmanned Aircraft Systems Manufactured or Assembled by American Security Drone Act-Covered Foreign Entities

NOV 2024

The following Federal Acquisition Regulation clauses also apply:

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE AUG 2020

52.237-2 PROTECTION OF GOVERNMENT BUILDING, EQUIPMENT, AND VEGETATION APR 1984

52.242-13 BANKRUPTCY JUL 1995

52.252-2

CLAUSES INCORPORATED BY REFERENCE

www.acquisition.gov/browse/index/far, www.acquisition.gov/hhsar FEB 1998

The following Department of Health and Human Services Acquisition Regulation clauses incorporated by reference also apply:

352.203-70 ANTI-LOBBYING DEC 2015

352.208-70 PRINTING AND DUPLICATION DEC 2015

352.211-3 PAPERWORK REDUCTION ACT DEC 2015

352.223-70 SAFETY AND HEALTH DEC 2015

352.224-71 CONFIDENTIAL INFORMATION DEC 2015

352.226-2 INDIAN PREFERENCE PROGRAM DEC 2015

352.226-1 INDIAN PREFERENCE MAR 2025

(DEVIATION)

(a) The Contractor agrees to give preference in employment opportunities under this contract to Indians who can perform required work, regardless of age (subject to existing laws and regulations), sex, religion, or tribal affiliation. To the extent feasible and consistent with the efficient performance of this contract, the Contractor further agrees to give preference in employment and training opportunities under this contract to Indians who are not fully qualified to perform regardless of age (subject to existing laws and regulations), sex, religion, or tribal affiliation. The Contractor also agrees to give preference to Indian organizations and Indian-owned economic enterprises in the awarding of any subcontracts to the extent feasible and consistent with the efficient performance of this contract. The Contractor shall maintain the necessary statistical records to demonstrate compliance with this paragraph.

(b) In connection with the Indian employment preference requirements of this clause, the Contractor shall provide reasonable opportunities for training, incident to such employment. Such training shall include on-the-job, classroom, or apprenticeship training designed to increase the vocational effectiveness of an Indian employee.

(c) If no Indian organizations or Indian-owned economic enterprises are available under reasonable terms and conditions, including price, for awarding of subcontracts in connection with the work performed under this contract, the Contractor agrees to comply with the provisions of this contract involving utilization of small businesses;

HUBZone small businesses; service-disabled, veteran-owned small businesses; 8(a) small businesses; veteran-owned small businesses; women-owned small businesses; or small disadvantaged businesses.

(d) As used in this clause,

(1) Indian means a person who is a member of an Indian tribe. If the Contractor has reason to doubt that a person seeking employment preference is an Indian, the Contractor shall grant the preference but shall require the individual provide evidence within 30 days from the tribe concerned that the person is a member of the tribe.

(2) Indian tribe means an Indian tribe, pueblo, band, nation, or other organized group or community, including Alaska Native village or regional or village corporation as defined in or established pursuant to the Alaska Native Claims Settlement Act (85 Stat. 688; 43 U.S.C. 1601) which the United States recognizes as eligible for the special programs and services provided to Indians because of its status as Indians.

(3) Indian organization means the governing body of any Indian Tribe or entity established or recognized by such governing body in accordance with the Indian Financing Act of 1974 (88 Stat. 77; 25 U.S.C. 1451).

(4) Indian-owned economic enterprise means any Indian-owned commercial, industrial, or business activity established or organized for the purpose of profit, provided that such Indian ownership shall constitute not less than 51 percent of the enterprise, and that ownership shall encompass active operation and control of the enterprise.

(e) The Contractor agrees to include the provisions of this clause, including this paragraph (f) of this clause, in each subcontract awarded at any tier under this contract.

(f) In the event of noncompliance with this clause, the Contracting Officer may terminate the contract in whole or in part or may pursue any other remedies authorized by law or by other provisions of the contract.

(End of clause)

352.232-71 ELECTRONIC SUBMISSION OF PAYMENT

REQUESTS

FEB 2022

(a) Definitions. As used in this clause –

Payment request means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR

32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Department of Treasury Invoice Processing Platform (IPP) or successor system. Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site.

(c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with HHS procedures.

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer’s written authorization with each payment request.

(End of Clause)

The following local Indian Health Service, Gallup Service Unit special instructions also apply:

NAIHS-ACQ-08 CONTRACTING OFFICER’S REPRESENTATIVE AUG 2022

(a) Definition. “Contracting Officer’s Representative (COR)” means an individual designated in by the

Contracting Officer as authorized personnel responsible for the technical aspects of the contract and serves as technical liaison with the contractor. The COR is also responsible for the final inspection and acceptance of all deliverables and such other responsibilities as may be specified in the contract.

(b) Per FAR Subpart 1.602-2(d): The Contracting Officer (CO) determines that this contract requires a

Contracting Officer Representative (COR). The Contracting Officer Representative (COR) is:

Beulah Harvey, Program Assistant, 928-674-7288, Beulah.Harvey@ihs.gov, COR level 2

(c) Upon award, the COR will receive a copy of the written designation, specifying the extent of the COR’s authority on behalf of the CO.

(d) Limitations. The COR is not authorized to make any commitments or changes that will affect price, quality, quantity, delivery, or any other term or condition of the contract. Any contractor request for changes shall be referred to the CO directly or through the COR. No such changes shall be made without the express written prior authorization of the CO.

(End of Clause)

NAIHS-ACQ-09 UNAUTHORIZED COMMITMENTS SEP 2023

(a) Definitions.

Contracting Officer means a person with the authority to enter into, administer, and/or terminate contracts and make related determination and findings.

Ratification means the act of approving an unauthorized commitment by an official who has the authority to do so.

Unauthorized Commitment (UAC) means an agreement that is not binding solely because the Government representative who made it lacked the authority to enter into that agreement on behalf of the Government.

(b) Policy.

The Government is not bound by agreements with, or contractual commitments made to, prospective contractors by individuals who do not have delegated contracting authority. Unauthorized commitments do not follow the appropriate process for the expenditure of Government funds. Consequently, the Government may not be able to ratify certain actions, putting a contractor at risk for taking direction from a Federal official other than the contracting officer (see FAR 1.602-1) Government employees responsible for unauthorized commitments are subject to disciplinary action. Contractors perform at their own risk when accepting direction from unauthorized officials. Failure to follow statutory and regulatory processes for the expenditure of Government funds is a very serious matter.

(c) Procedure.

Any agreement, modification, or change to a contractual agreement made by a government personnel who lack authority will be deemed an unauthorized commitment. The Government is not liable to the Contractor or under the terms of the contract, financially or otherwise – unless the unauthorized commitment successfully passes the ratification process.

The ratification process does not have any lead time, nor does the Government make any promise that an unauthorized commitment will be ratified and, therefore, the Contractor would be paid. The Contractor proceeds at its own risk if any of the terms of the contract are altered, changed, or modified without the written concurrence by a Contracting Officer.

NAIHS-ACQ-10 CONTRACTOR PERFORMANCE ASSESSMENT SEP 2023

(a) Policy. Past performance evaluations shall be prepared at least annually and at the time the work under a contract or order is completed. Past performance evaluations are required for contracts and orders as specified in paragraphs (b) of this section, including contracts and orders performed outside the United

States. These evaluations are generally for the entity, division, or unit that performed the contract or order.

Past performance information shall be entered into CPARS, the Government-wide evaluation reporting tool for all past performance reports on contracts and orders. Instructions for submitting evaluations into

CPARS are available at http://www.cpars.gov/.

(b) Applicability. The contracting office will evaluate and document contractor performance for the following types of actions:

(1) Contracts and orders for supplies or services that exceed the simplified acquisition threshold;

(2) Construction contracts that exceed $750,000;

(3) Architect-engineer services contracts of $35,000 or more;

(4) Any contract action in (b)(1), (b)(2), or (b)(3) less than the aforementioned thresholds but a modification increases their value to exceed the thresholds; and

(5) Any termination for default for construction or architect-engineer services regardless of value.

(c) Procedures.

(1) The contracting office shall –

a. Assign responsibility and management accountability for the completeness of past performance submissions.

b. Generally provide for input to the evaluations from the technical office, contracting office, program management office, and where appropriate, quality assurance and end users of the product or service;

c. Identify and assign past performance evaluation roles and responsibilities to those individuals responsible for preparing and reviewing interim evaluations, if prepared, and final evaluations

(e.g., contracting officers, contracting officer representatives, project managers, and program managers). Those individuals identified may obtain information for the evaluation of performance from the program office, administrative contracting office, audit office, end users of the product or service, and any other technical or business advisor, as appropriate; and

d. Address management controls and appropriate management reviews of past performance evaluations, to include accountability for documenting past performance on CPARS.

(2) The evaluation should include a clear, non-technical description of the principal purpose of the contract or order. The evaluation should reflect how the contractor performed. The evaluation should include clear relevant information that accurately depicts the contractor’s performance, and be based on objective facts supported by program and contract or order performance data. The evaluations should be tailored to the contract type, size, content, and complexity of the contractual requirements.

(3) Evaluation factors for each assessment shall include, at a minimum, the following:

(a) Technical (quality of product or service).

(b) Cost control (not applicable for firm-fixed-price or fixed-price with economic price adjustment arrangements).

(c) Schedule/timeliness.

(d) Management or business relations.

(e) Small business subcontracting, including reduced or untimely payments to small business subcontractors when FAR 19.702(a) requires a subcontracting plan.

(e) Other (as applicable) (e.g., trafficking violations, tax delinquency, failure to report in accordance with contract terms and conditions, defective cost or pricing data, terminations, suspension and debarments, and failure to comply with limitations on subcontracting).

Offers are due:

DATE: 9/10/2025

TIME: 5:00pm MST LOCATION: Submit quotes via email to bennett.arvessto@ihs.gov.

For additional information or questions about the solicitation, contact Bennett Arvessto, 928-724-3611, bennett.arvessto@ihs.gov

List of Attachments:

• Schedule of Items

• Specifications/Statement of Work

• Brand Name Justification

Air Compressor 2 CFM 110 VAC/60 Hz 1

Acu-sInQ 2 Chemistry Dosing System with flow metering, 1 temperature monitoring, and USB data output.

AMSCO 53 Reprocessing Sink 120" Triple Bay 1

INST OPER MAN 50-30 SINK 2

Description Quantity

1st Year Preventive Care Connect AMSCO Automated Pass 1

Through Window Total Care Connect AMSCO Automated Pass Through Window 1

Deinstall Pass-through Window 1

Install AMSCO Automated Pass Through Window 1

Description Quantity

1ST YEAR DEEP-VACUUM PUMP SVC V-PRO MAX 2 (3 PM) 1

Total Care Connect V-PRO maX 2 (2 PM) 1

Automated Pass-Through Window for CSSD W=40" 120V 1

THERMAL PAPER ROLL (PACK OF 3) 1

Install Large Hydrogen Peroxide Sterilizers 1

VERIFY VH2O2 Indicator Tape 6 Roll Box 1

Description Quantity

VAPROX HC STERILANT (3 X 113 ML-CASE) RFID 1

Celerity HP Chemical Indicator 200/box 1

Celerity HP Incubator 1

Celerity 20 HP Challenge Pack (5 Test Packs & 5 Controls) 1

12IN X 11.75IN PRO-LITE STERILIZATION TRAY MAT 1

Vis-U-All Low 3"x7" Self Pouch 8 bx/cs, 100/bx 1

Description Quantity

PRO-LITE STERILIZATION TRAY 13IN X 4.5IN X 2.25IN 1

13IN x 4.5IN PRO-LITE STERILIZATION TRAY MAT 1

PRO-LITE STERILIZATION TRAY 12IN X 11.75IN X 4IN 1

Description Quantity

PRO-LITE STERILIZATION TRAY 13IN X 7.75IN X 2.25IN 1

13IN x 7.75IN PRO-LITE STERILIZATION TRAY MAT 1

19IN x 7.75IN PRO-LITE STERILIZATION TRAY MAT 1

PRO-LITE STERILIZATION TRAY 19IN X 4.5IN X 2.25IN 1

19IN x 4.5IN PRO-LITE STERILIZATION TRAY MAT 1

PRO-LITE STERILIZATION TRAY 25IN x 4.5IN x 2.25IN 1

25IN X 4.5IN PRO-LITE STERILIZATION TRAY MAT 1

PRO-LITE STERILIZATION TRAY 19IN x 7.75IN x 2.25IN 1

27IN X 7.75IN PRO-LITE STERILIZATION TRAY MAT 2

PRO-LITE STERILIZATION TRAY 25IN X 11.75IN X 4.5IN 2

25IN X 11.75IN PRO-LITE STERILIZATION TRAY MAT 2

Operator Manual 2

PRO-LITE STERILIZATION TRAY 27IN X 7.75IN X 4IN 2

Description Quantity

With Purge Option Total Care Connect AMSCO Drying Cabinet 1

V-PRO maX 2 Sterilizer 208-230V, 60Hz Cab SD EN 1

Install AMSCO Drying Cabinet 1

Description Quantity 1st Year Preventive Care Connect AMSCO Drying Cabinet 1

Description Quantity AMSCO Drying Cabinet, Cabinet, 38in, Hangers, Purge, 120V, 1

OPER MANUAL DRYING CABINT 2

Schedule of Items

ACU-RINSE RESERVOIR(INSTALL ON UNIT) 2

ACU-WASH RESERVOIR(INSTALL ON UNIT) 2

S1E Total Care Connect Service 2

AMSCO 7052HP, 200-208V, 3 Ph, 60 Hz, Steam heated 2

MANUAL,OPERATOR (EN) AMSCO 7052/7053HP 2

S1E Deinstallation 2

S1E Installation 2

S1E 1st Year Preventive Care PT 2

Olympus and SMART Medical Systems Ltd. GI Endoscopes 2

S40 Sterilant Concentrate QTY 20 Single Use Containers/Case 2

Description Quantity

A1900 Workstation Cart Retrofit Kit for the UV Light 2

Temperature Control Valve 2

STERIS Automated LCS Universal Flexible Tray 2

STERIS Automated LCS Assy, Flexible Inst Cassette 2

Description Quantity Workstation Cart for SYSTEM 1E and endo Processors 2

(100 Forms/Box) STERIS Automated LCS General Processing Cont 2

STERIS Automated LCS Container & Tray 2

Verify Chemical Indicators of SYSTEM 1E QTY 2 Bottles/Box; 2

60 Indicators/Bottle Verdoc® SYSTEM 1E and endo Processor Cycle Log Forms 2

S1E PROCESSOR WALL CHART 2

Water Softener Kit 2

Water Softener Cartridges (4/Box) 2

Description Quantity System 1E Maintenance Manual 2

S1E OPERATOR MANUAL 2

SYSTEM 1E unit and includes Pre-filter Kit, UV Light 2

Assembly, & Installation Kit

S1E SITE PREP GUIDE 1

Sink Total Care Connect AMSCO 50 Reprocessing Sink 1

1st Year PM Acu-sInQ 2 1

Install Copper Drain Kit for AMSCO 30 & 50 1

Description Quantity 1st Year Preventive Care Connect AMSCO 50 Reprocessing 1

Description Quantity Install AMSCO 50 Reprocessing Sink 1

Install Acu-sInQ 2 1

Prolystica® HP Neutral Manual Cleaner (4 x 1 Gal Case) 1

Deinstall AMSCO 50 Reprocessing Sink 1

Deinstall Acu-sInQ 2 Remote Kit 50 Feet 1

Description Quantity Air Pistol and Tip Attachments 1

Copper Drain - Triple Bay 1

Chemistry Mount (Fits 1 and 2.5 Gallon Containers) 1

Flex Plate (Qty 2) 1

Water Pistol Attachments 1

OPERATOR MANUAL, ACU-SINQ2 ENZYMATIC DOSING SYS 2

Backsplash Bracket for AcuSinq Dosing System 1

Universal Side splash 1

PAPER ROLL ASSY(PKG.OF 3) 1

Deinstallation - Medium Sterilizers 1

Description Quantity

ELEMENT, 20" 1

48" Atlas Loading Car 2

Atlas Transfer Carriage 26X37.5X48" (Amsco 400) 2

Steam Sample Pro Installation Package 1

Description Quantity

KIT,STEAM FILTER,PORV 20" 1

Amsco 400 26X37.5X48 Prevacuum Single Hinge Recessed, 1- 1

Wall Rh Steam 208V/240V

OPERATOR MANUAL 2

Description Quantity Total Care Connect Small Sterilizer Steam 1

Trade in STERIS Sterilizer 1

Local Permits - Sterilizer 1

Install Loading Cart/Transfer Carriage 4

1st Year Preventive Care Connect Amsco 400 Small Steam 1

Disposal of Sterilizers and Generators 1

Description Quantity Install Small Sterilizer 1

Transfer Carriage - 20X20X38"Century Sterilizer 1

PAPER ROLL ASSY(PKG.OF 3) 1

Deinstallation - Small Sterilizers 1

Atlas Loading Car, Transfer Carriage, & Track Assembly 1

20X20X38" (Single Door) Description Quantity Loading Car - 20X20X38" Century Sterilizer 1

OPER INSTR 16/20 AMSCO 400 SERIES 2

Kit, Steam Filter, Porv 10" 1

Steam Sample Pro Installation Package (SALES ONLY) 1

Trade in STERIS Washer 2

Description Quantity Amsco 400 20X20X38 Sfpp Single Sliding Recessed Steam 1

Description Quantity 1st Year Preventive Care Connect AMSCO 7052HP 2

Total Care Connect AMSCO 7052HP 2

Air Compressor 2 CFM 110 VAC/60 Hz 2

Disposal of Washer 2

Install AMSCO 7052HP 2

3 Level Manifold Rack 4

Description Quantity Flexible Hose for Cannulated Instruments 4

Thermal Printer 2

PAPER ROLL ASSY(PKG.OF 3) 2

Installation Kit, Flexible hoses for utilities (for Steam unit) 2

Description Quantity Auto Docking Transfer Cart Adapter for 7052/7053 Washers 4

TRANSFER CART,SHORT,AUTO LOCK 4

Misc Accessory for 7052HP Acu-Dose 2

40 Amp Minimum Circuit Protection 2

Sampling Valve 2

DRAIN ACU-COOLDOWN 7052/7053HP 2

GRAND TOTAL:

Installation Travel For IPT Products 3

SHIPPING & HANDLING CHARGES 1

LIFTGATE CUSTOMER REQUEST LIFT GATE 3

Total Care Connect InnoWave PRO 1

Project Design, Program Planning & Coordination Support 1

Services Reprocessing

Install InnoWave PRO 1

Description Quantity 1st Year Preventive Care InnoWave PRO 1

Description Quantity Deinstall InnoWave PRO 1

Disposal of Washer 1

AMSCO 600 USB Stick 5

USB-A flash drive for downloading cycle logs.

Air Compressor 2 CFM 110 VAC/60 Hz 1

VERIFY Ultrasonic Indicator Baskets (5) 3

Prolystica® 2X Concentrate HP Automated Enzymatic Cleaner 1

- 2.5 Gallon

VERIFY Ultrasonic Indicator (50/Box) Wash-Checks H Lumen Cleaning Monitor (4 viles of 25 red 1 indicator strips - 100 total)

Forms) Description Quantity InnoWave Pro 1

Wash-Checks H Lumen Cleaning Monitor Holder (1) 1

InnoWave Pro 1

Verdoc Ultrasonic Indicator Log Forms (One Pad of 100

Total Care Connect Atlas Transfer Carriage, With Dock 2

ELIMINIZER COMBO - DRYER/FILTER 1

INNOWAVE PRO USER MANUAL 2

Description Quantity 1st Year Preventive Care Connect Atlas Transfer Carriage, 2

With Dock

1st Year Preventive Care Connect AMSCO 400 MEDIUM 1

STERILIZER

Total Care Connect Medium Sterilizer 1

Local Permits - Sterilizer 1

Description Quantity Install Loading Cart/Transfer Carriage 4

Deinstall Loading Cart/Transfer Carriage 2

Disposal of Sterilizers and Generators 1

Install - Medium Sterilizer 1

SPECIFICATIONS/STATEMENT OF WORK

HOSPITAL GRADE STERILE PROCESSING EQUIPMENT REPLACEMENT

CHINLE COMPREHENSIVE HEALTH CARE FACILITY -2025

I. Description of the work to be performed: To re-establish in-house sterile processing capabilities for the next decade, the Chinle Comprehensive Health Facility (CCHCF) needs contractors to manufacture, install, and provide one year of all-inclusive service and support to

(1) complete a one-to-one replacement of its old, now decommissioned STERIS-branded sterile processing equipment (two steam autoclaves, washer, sink, carts, racks, accessories, installation, technical support and supervision, etc.), along with a low-temperature autoclave and a dryer; and (2) provide a critical water system (filters, pump, storage tanks, reverse osmosis, UV deionization, softener, technical labor, on-site technical supervision of installation) to support the STERIS sterilization system. This SOW is for the sterile processing equipment.

II. Background: In early October of 2024, CCHCF was found to have (1) mold in the drywall of the clean/dirty room partition, which has been remediated; and (2) legionella and sub-threshold chlorine levels in the hospital water supply, which have been cleared. As a result, the hospital’s sterile processing capabilities have been down for over 232 days. These capabilities are mission-critical and must be re-established. As a contingency, CCHCF is transporting and sterilizing its instruments using the instruments, vehicles, and personnel at Gallup Indian Medical Center, about 100 miles away. This is unsustainable, and if in-house sterile processing capabilities are not re-established, CCHCF is headed toward a shutdown of all functions that depend on regenerated reusable sterile instruments, which is sterilized in a timely manner and which is in compliance with federal regulations and clinical standards of care. Without procuring this equipment, CCHCF will be force to not only close services in general surgery and obstetrics and gynecology, but also other critical functions such as dentistry, the emergency department, podiatry, hand surgery, and even bedside and clinic procedures across the hospital.

III. Location of Work: The Chinle Comprehensive Health Facilicty, Off Highway 191 & Hospital Drive, Chinle Arizona, 86503

IV. Period of Performance: One time delivery of certification.

V. Deliverable/Schedule: ARO 45 days.

VI. Performance Standards/Requirements:

a. Sterile processing equipment

i. One (1) height adjustable reprocessing sink 120-inch triple bay, which includes 30” bays, and all the standard accessories such as air and water pistols and treated faucets, various tip attachments and holders, backsplash and sidesplash flashings, drains, drain lever handles, means to ensure appropriate chemical ratios, gallon markers, and chemistry dosing system with flow metering, temperature monitoring, and USB data output.

ii. Three (3) air compressors (one for sink, one for each of the two washer/disinfectors), 2 cfm, 110 VAC/60 Hz with automatic tank drain, two gallon (7.6L) tanks, and 1/4 HP (0.19 KW) motor. Needs to deliver maximum pressure 100 psig (6.9 bar), and maximum flow rate of 2 cfm.

iii. One (1) automated pass-through window for CSSD W=40”, 120V range, sensor activated, with alarms. This window connects clean and dirty rooms for the passing of instruments as they are processed.

iv. Two (2) steam-heated washer/disinfectors, 200-208V, 3 PH, 50 HZ, range, with minimum of 10 DIN/6 US tray capacity and lowest cycle times as low as 16 minutes, ISO/AAMI 15883 compliant.

v. Two (2) liquid chemical sterilant processing machines designed to deliver liquid chemical sterilization of cleaned, immersible, and reusable heat-sensitive, critical, and semi-critical medical devices for immediate use. The equipment includes the necessary pre-filters, ultraviolet light water treatment, etc. All accessories needed and related to this machine shall be included. Shall also be accompanied by a water softner kit.

vi. One (1) “small” steam sterilizer (20” x 20” x 38” chamber size range), single door, recessed, supplied by external (boiler steam). Shall be able to sterilize up to three 25lb instrument trays, with shelf clearance to accommodate large sets.

Needs display screen with standard and custom programmable cycles. Shall be 316L stainless steel construction, built for a 15-year lifecycle, full jacket design, foot pedal activated door opening (hands free opening). Needs the appropriate input steam filters.

vii. One (1) “medium” (26” x 37” x 48” chamber size range) PR vacuum steam sterilizer, single door, recessed, supplied by external (boiler steam). Shall be able to sterilize up to twelve 25lb instrument trays. Needs display screen with standard and custom programmable cycles. Shall be 316L stainless steel construction, built for a 15-year lifecycle, full jacket design, automated/assisted door opening capabilities. Needs the appropriate input steam filters.

viii. One (1) Low Temperature Sterilization System (or hydrogen peroxide low temperature autoclave) designed for use in the terminal sterilization of medical devices. Offer five cycles; Lumen, Non-Lumen, Flexible, Fast Non-Lumen and 3D Specialty cycles. The Fast Non-Lumen cycle to sterilize devices such as cameras, telescopes, batteries, and laryngoscope blades in 16 minutes. Process up to 50lbs in 28 minutes, 208/230V, 60 HZ, shall provide moisture detection to prevent residual moisture in processing loads.

ix. One (1) 120V-range drying cabinet with hangers, shelves, scope hangers, timers, and purge system to dry washed devices before steam or low-temperature sterilization to minimize overall processing time and reduce manual drying time.

x. InnoWave Ultrasonic Irrigator accessories such as first and second stage filters, dryer filters, log forms, cleaning monitor holders, indicators, indicator strips, baskets, and enzymatic cleaner.

xi. All the necessary trays, docks, transfer carriages, tray mats, manifold racks, loading cars, mounts, brackets, temperature and humidity sensors, input and output connection specifications, necessary filters, etc.

VII. Special Requirements:

a. Contractor for the sterile processing equipment shall provide all necessary project design, program planning, and coordination support to include all necessary simulations;

modeling; equipment capacity assessments; space allocation recommendations;

workflow analysis; templated and site-specific design layout recommendations with CAD drawings, renderings, and the like; utility requirement summaries and utilization;

equipment submittal documentation; MEP Review; on-site meeting attendance for project support; all technical manuals, documentations, schematics, service logs and schedules, etc.

i. Upon completing the installation, the Contractor shall provide AS-BUILT drawings in PDF format and three (3) large 24” x 36” prints to illustrate the complete system as installed.

b. Contractor shall provide all necessary labor and materials required to

i. Deinstall, remove, dispose of old equipment, and/or provide a discount/trade-in value for the following:

1. Existing Reprocessing Sink

2. Existing Chemistry Dosing System

3. Existing Pass-Through Window

4. Existing Small Sterilizers, Sterilizers, and Generators

5. Existing Medium Sterilizers, Sterilizers and Generators

6. Existing Washer/Disinfector

ii. Unpackage, assemble, and install-in-place all the new equipment. Complete a test of all equipment for proper functionality and interoperability, make all necessary adjustments, and deliver a comprehensive demonstration of how to operate and maintain equipment for CCHCF personnel. Options for evening and weekend installation labor will need to be included.

c. The contractor for the sterile processing equipment shall provide a minimum 12-month all-inclusive warranty from the time of installation and check-out for all pieces of equipment, including parts, labor, and travel.

d. A minimum of a 12-month all-inclusive warranty from the time of installation and check-out, the sterile processing equipment contractor shall provide service coverage inclusive of all parts, labor, and travel for all scheduled preventive maintenance inspections and equipment repairs for all the pieces of equipment.

e. The contractor for the sterile processing equipment should be from one, the same manufacturer, to maximize interoperability and streamline service and support logistics.

Solicitation or Award Number: Page 1 of 6

Rev. 08/13/2024

JUSTIFICATION AND APPROVAL FOR OTHER THAN FULL AND OPEN

COMPETITION (JOFOC under FAR 13.5)

In accordance with FAR 13.501(a)(1) actions conduc e under simplified acquisition procedures are exempt from the requirements in FAR Part 6. However, Contracting Officers must conduct sole-sourced acquisitions including brand name if it is justified in writing, approved at the proper levels, and using the format at FAR 6.303-2, modified to reflect that the procedures in FAR 13.5 were used in accordance with 41 U.S.C. 1901 or 41 U.S.C. 1903. This JOFOC supports a sole-sourced action above the SAT but not exceeding $7.5M when using the principles of FAR 12 Acquisition of Commercial Products and Services in conjunction with FAR 13 Simplified Acquisition Procedures.

For FAR 13 under the SAT, use the Single-Source Justification template. For FSS, use the Limited Sources Justification. For FAR 16.5 actions, use the Exception to Fair Opportunity. For non-commercial acquisitions, use the Justification for Other than Full and Competition template.

1. Agency and Contracting Activity (FAR 6.303-2(b)(1)).

2. Nature/Description of Action (FAR 6.303-2(b)(2)).

Solicitation or Award Number: Page 2 of 6

3. Description of Supplies/Services (FAR 6.303-2(b)(3)).

4. Statutory Authority Permitting Other than Full and Open Competition (FAR 6.303- 2(b)(4)). (Check one)

Authority Application 41 U.S.C. 1901 Only one responsible source using Simplified

Acquisition Procedures (above SAT but below $7.5M)

41 U.S.C. 1903 Special emergency procurement authority

5. Demonstration of Contractor’s Unique Qualifications (FAR 6.303-2(b)(5)).

6. Description of efforts made to maximize competition (FAR 6.303-2(b)(6)).

Solicitation or Award Number: Page 3 of 6

7. Determination of Fair and Reasonable Cost (FAR 6.303-2(b)(7)).

8. Description of Market Research Conducted (FAR 6.303-2(b)(8)).

9. Any Other Supporting Facts (FAR 6.303-2(b)(9)).

10. Listing of Interested Sources (FAR 6.303-2(b)(10)).

Solicitation or Award Number: Page 4 of 6

11. Actions Taken to Remove Barriers to Competition (FAR 6.303-2(b)(11)).

SIGNATURES

REQUESTING OFFICE REPRESENTATIVE CERTIFICATION:

PREPARED BY:

Name:

Date:

CONTRACTING OFFICER (CO) (FAR 6.304(a)(1)): (All Values)

Name:

Date:

BUREAU COMPETITION ADVOCATE (FAR 6.304(a)(2)): (>$750K and <$7.5M)

Name:

Date:

X

X

X