Combined Synopsis.pdf

Combined Synopsis/Solicitation

Action: Combined Synopsis/Solicitation NAICS Code: 811210 - Electronic and Precision Equipment Repair and Maintenance PSC: J065 – Maint/Repair/Rebuild of Equipment – Medical, Dental, and Veterinary Equipment and Supplies Size Standard: $34.0 Solicitation Number: PANDHA26P0000037673 Response Date: 24 June 2026 NOTICE: Solicitation number PANDHA26P0000037673 is issued as a Request for Quotations

(RFQ).

This is a combined synopsis/solicitation for commercial services prepared in accordance with Class Deviation 2026-O0028 (FAR Part 12.2), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a separate written solicitation will not be issued.

For Informational Purposes Only - Sole Source Requirement. This solicitation is being posted in accordance with RFO 5.101(a). The Government intends to award a sole source contract to Medical Graphics Corporation (MGC) and is not seeking competitive proposals.

The Defense Health Agency Contracting Activity Healthcare Contracting Division, Southeast (DHACA-HCD-SE), plans to award a firm fixed price sole source contract to Medical Graphics Corporation (MGC). This acquisition is being conducted under the authority of Federal Acquisition Regulation RFO 12.102(a) "Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements" as Medical Graphics Corporation (MGC) is the only responsible source that can provide Plethysmograph Equipment Maintenance Services at Navy Medical Readiness and Training Command (NMRTC) Beaufort, South Carolina.

The contractor shall provide all necessary trained and certified personnel, equipment, tools, vehicles, materials, supervision, and transportation to effectively and economically perform all services for the maintenance and repair of medical equipment as required by this Performance Work Statement (PWS) for NMRTC Beaufort under North American Industry Classification System (NAICS) Code 811210 – Electronic and Precision Equipment Repair and Maintenance.

All costs for any scheduled and unscheduled maintenance, including all travel, labor, and parts (including OEM), shall be covered. Service events shall include all preventive, corrective, emergency maintenance and any calibrations necessary to keep the equipment identified in the Performance Work Statement (PWS); paragraph 4.1 in good working order.

Equipment List. Requested services include all preventive maintenance, corrective maintenance, and emergency maintenance necessary for the equipment listed below:

ECN Location Nomenclature Manufacturer Model SN 096008 Respiratory

Therapy Plethysmography Medical Graphics

Corp Platinum Elite Body Plethysmograph

242000165

093263 Respiratory Therapy

SYRINGE,

PLUNGER,

SPIROMETER

Medgraphics 5330 553-13540

Period of Performance:

Base Year: 30 September 2026 to 29 September 2027

Option Year 1: 30 September 2027 to 29 September 2028

Option Year 2: 30 September 2028 to 29 September 2029

Option Year 3: 30 September 2029 to 29 September 2030

Option Year 4: 30 September 2030 to 29 September 2031

Place of Performance: The work to be performed under this contract shall be performed at one location: NMRTC Beaufort 1 Picnkney BLVD Beaufort, SC 29902.

DPAS: This acquisition is rated under the Defense Priorities and Allocations System (DPAS) as:

N/A

System for Award Management (SAM): In accordance with RFO 4.1102, Offerors shall be registered in the SAM database to be eligible for contract award.

Award without Discussions: The Government intends to award without discussions but reserves the right to conduct discussions if the Contracting Officer determines them to be necessary. Offerors should submit their best terms in their initial proposal.

Payment: Payment for this action will be made by Electronic Funds Transfer (EFT) through the Defense Finance and Accounting Services (DFAS) utilizing Wide Area Workflow (WAWF). See DFARS 252.232-7006, Wide Area Workflow Payment Instructions, for more information.

Period for Acceptance of Quotations: The Offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers.

DPAS: This acquisition is rated under the Defense Priorities and Allocations System (DPAS) as: N/A

Contract Financing: The Government is contemplating a Commercial, Firm Fixed Price (FFP) Contract type for this requirement under the RFO Part 12 Simplified Acquisition Procedures

(SAP).

Contact Information: A Contracting Officer’s Representative (COR) will be appointed at the time of award. The Offeror will be furnished the COR name and contact information at the time of contract award. Offeror shall clearly demonstrate their ability to meet the requirements and deliverable schedule as outlined in the associated solicitation and PWS.

Questions: Regarding this solicitation, questions shall be submitted via email to Contracting Officer, Andrew Pounds, email: andrew.j.pounds2.civ@health.mil AND Contract Specialist, Rebecca Brashears, email: rebecca.a.brashears.civ@health.mil no later than 18 June 2026 by 12:00 pm., Eastern Standard Time. Please reference solicitation number:

PANDHA26P0000037673 on your correspondence and in the Subject line of your email.

Proposal Submittal Date: No later than 24 June 2026 by 12:00 pm. Eastern Standard Time

Attachment: Performance Work Statement mailto:andrew.j.pounds2.civ@health.mil

Clauses and Provisions:

The following provisions and clauses are required and apply to this acquisition. The full text of these can be found at www.acquisition.gov.

RFO 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services.

(a) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include—

(1) The solicitation number;

(2) The name, address, telephone number of the Offeror;

(3) The Offeror’s Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator;

(4) Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation;

(5) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM))

(6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.

(b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(c) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation.

(2) Any offer, modification, or revision received after the time specified for receipt of offers is “late” and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.

(3) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day https://www.google.com/url?q=http%3A%2F%2Fwww.acquisition.gov specified in the solicitation on the first work day on which normal Government processes resume.

(4) Offerors may withdraw their offers by written notice to the Government received at any time before award.

(d) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.

(e) Debriefings. If a postaward debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed Offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror.

(3) The overall ranking of all Offerors when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award.

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror.

(6) Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities.

(End of provision)

Addendum to RFO 52.212-1 INSTRUCTIONS TO OFFERORS

(a) Submittal Instructions

(1) Proposal Submission: Submit ONE proposal via email. The proposal shall be clear and concise, with each factor submitted as a separate file. The RFQ number PANDHA26P0000037673 must be in the subject line of all email communications.

(i) Submission Deadline: Proposals must be received no later than 24 June 2026 by 12:00 P.M. Eastern Time.

(ii) Submit To: Andrew Pounds at andrew.j.pounds2.civ@health.mil and Rebecca Brashears at rebecca.a.brashears.civ@health.mil.

(b) Proposal Format: The proposal shall be clear, concise, and logically assembled. To ensure efficient evaluation, Offeror must adhere to the following formatting rules:

(1) Cover Page: Each complete submittal shall contain a cover page detailing the following:

(i) Offeror’s Name and Address

(ii) CAGE Code and UEI Number

(iii) Point of Contact (Name, Phone, Email) authorized to negotiate on behalf of the Offeror.

(iv) The RFQ Number.

(2) Electronic Files Format: Proposal shall be submitted in formats readable by Microsoft

Office 365 (Word, Excel) or Adobe Acrobat (searchable PDF).

(i) Word Documents: Set “save as type” to “Word Document (*.docx)”.

(ii) Excel Spreadsheets: Set “save as type” to “Microsoft Excel Workbook

(*.xlsx)”.

(iii) PDFs: When creating PDF files, the Offeror must create the file to enable textual search and copy functions.

(3) Prohibited Formatting: Offeror shall NOT lock, encrypt, copy-as-image, password-protect, or otherwise place security barriers on opening or searching the files. In the event the Government cannot access, open, or search the electronic proposal, the Government will consider the proposal noncompliant, and it may be deemed ineligible for award.

b. Specific Content Requirements

(1) FACTOR 1: Technical Capability Approach

(i) File Requirement: Submit one (1) electronic copy.

(ii) Content: The Offeror shall submit a written capability approach that clearly outlines the resources and methodology to be utilized in meeting the requirements of the Performance Work Statement (PWS).

(iii) Subcontractor/Partnership Plan: If the vendor intends to utilize subcontractors to perform any portion of this requirement, the vendor shall submit a narrative detailing the proposed arrangement.

(2) FACTOR 2: Price

(i) File Requirement: Submit one (1) electronic copy of a completed price proposal.

(ii) Content: The Offeror shall propose a separate firm-fixed-price for each CLIN (including options). Price proposals shall remain valid for a period of 60 calendar days from the date proposals are due.

(c) Proposal Expenses and Pre-Contract Costs

(1) The RFQ solicitation does not commit the Government to pay any costs incurred in the preparation and submission of a proposal or for any other costs incurred by any offeror submitting a proposal in response to this solicitation. Offerors are cautioned against submitting conditional RFQs.

(2) The Government will not make assumptions concerning intent, capabilities, or experiences. Clear identification of proposal details shall be the sole responsibility of the offeror.

(3) Failure to clearly address all submittal requirements, evaluation criteria, and information requirements of the RFQ above may result in rejection of the submission.

(End of addendum)

RFO 52.212-2 Evaluation—Commercial Products and Commercial Services.

(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

(1) Non-Price Evaluation Factor -Technical Capability: The offeror shall provide all information required for the Government POC to evaluate the quotes for compliance with the requirements detailed in the PWS. Information includes, but is not limited to: brochures, videos, drawings, and testimonials. The Government will subjectively evaluate the offeror's comprehensive understanding of the requirement and the feasibility of their proposed approach to successfully fulfill the contract requirements. The submittals will be evaluated to determine whether the proposed approach demonstrates a clear understanding of the requirement defined in the PWS.

a. Offerors’ technical proposals will receive an overall rating based on the following:

i. Technically Acceptable: Offeror meets all requirements or technical specifications or has submitted all documentation requested in any technical evaluation criteria and all documentation meets the standard set forth in the solicitation.

ii. Technically Unacceptable: Offeror fails to meet all requirements or technical specifications or has failed to comply in submitting requested documentation in any technical evaluation criteria or the submitted documentation fails to meet the standard set forth in the solicitation.

(3) Price Evaluation Factor: Offerors shall complete a Pricing Sheet with best and final pricing.

The proposed price will be evaluated for fairness and reasonableness in relation to the solicitation requirements. Prices must be entirely compatible with the technical capability portion of the proposal.

(4) Proposals will be evaluated initially independently of the price to determine the Offerors’ ability to meet the Government’s requirement set forth in the solicitation. The Government may make a final rating determination based on the proposal as submitted without requesting any further information. The Government will award a contract to the responsible vendor whose quotation represents the best value to the Government, price and Technical Capability considered. The non-price factor, Technical Capability, is significantly more important than Price.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).

(c) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

Clauses and Provisions:

FAR

Clause Title Current

Date

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements – Representation Jan-17

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements Jan-17

52.204-7 System for Award Management Oct-18 52.204-91 Contractor Identification Apr-26 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards Jun-20 52.204-13 System for Award Management Maintenance Oct-18 52.204-18 Commercial and Government Entity Code Maintenance Aug-20 52.204-19 Incorporation by Reference of Representations and Certifications Dec-14 52.204-91 Contractor Identification Apr-20

52.209-6 Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment Nov-21

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations Feb-26

52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law Feb-26

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services. (FULL TEXT) Sep-23

52.212-2 Evaluation—Commercial Products and Commercial Services. (FULL TEXT) Nov-21

52.212-4 Terms and Conditions – Commercial Products and Commercial Services Apr-26 52.217-5 Evaluation of Options Jul-90 52.217-8 Option to Extend Services (FULL TEXT) Nov-99 52.217-9 Option to Extend the Term of the Contract (FULL TEXT) Mar-00 52.219-1 Small Business Program Representations Feb-24 52.222-3 Convict Labor Feb-26 52.222-36 Equal Opportunity for Workers with Disabilities Apr-26

52.222-48

Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Certification. May-14

52.222-50 Combating Trafficking in Persons Nov-21 52.222-51 Exemption from Application of the Service Contract Labor Standards. May-14 52.222-54 Employment Eligibility Verification May-22 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving Apr-26 52.229-11 Tax on Certain Foreign Procurements—Notice and Representation Jun-20

52.229-12 Tax on Certain Foreign Procurements Feb-21 52.232-33 Payment by Electronic Funds Transfer-System for Award Management Apr-26 52.232-40 Providing Accelerated Payments to Small Business Subcontractors Mar-23 52.233-1 Disputes May-14 52.233-3 Protest after Award Apr-26 52.233-4 Applicable Law for Breach of Contract Claim Feb-26 52.240-90 Security Prohibitions and Exclusions Representation and Certifications Apr-26 52.240-91 Security Prohibitions and Exclusions. Apr-26 52.240-93 Basic Safeguarding of Covered Contractor Information Systems Apr-26 52.244-6 Subcontracts for Commercial Products and Commercial Services Feb-26 52.252-1 Provisions Incorporated by Reference Feb-98 52.252-2 Clauses Incorporated by Reference Feb-98

DFARS Clause Title 252.201-7000 Contracting Officer's Representative 252.203-7000 Requirements Relating to Compensation of Former DoD Officials 252.203-7002 Requirement to Inform Employees of Whistleblower Rights 252.204-7000 Disclosure of Information 252.204-7003 Control of Government Personnel Work Product 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls 252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor Reported...

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support 252.204-7016 Covered Defense Telecommunications Equipment or Services—Rep.

252.204-7017 Prohibition on the Acquisition of Covered Defense Telecom...

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services.

252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements 252.204-7020 NIST SP 800-171 DoD Assessment Requirements 252.204-7022 Expediting Contract Closeout 252.204-7024 Notice on the Use of the Supplier Performance Risk System 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports 252.225-7052 Restriction on the Acquisition of Certain Magnets, Tantalum, and Tungsten 252.225-7055 Representation Regarding Business Operations with the Maduro Regime 252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime 252.225-7059 Prohibition on Certain Procurements from the Xinjiang Uyghur... (Rep) 252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur...

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports 252.232-7006 Wide Area Workflow Payment Instructions (FULL TEXT) 252.232-7010 Levies on Contract Payments 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel 252.244-7000 Subcontracts for Commercial Products or Commercial Services

252.247-7023 Transportation of Supplies by Sea

52.217-8 Option to Extend Services.

As prescribed in 17.203(f), insert a clause substantially the same as the following:

OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The

Contracting Officer may exercise the option by written notice to the Contractor within 15 days

(End of clause)

52.217-9 Option to Extend the Term of the Contract.

As prescribed in 17.203(g), insert a clause substantially the same as the following:

Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 15 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 66 months.

(End of clause)

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003 , Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003 , Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

https://www.acquisition.gov/dfars/252.232-7003-electronic-submission-payment-requests-and-receiving-reports.#DFARS_252.232-7003 https://www.acquisition.gov/dfars/252.232-7003-electronic-submission-payment-requests-and-receiving-reports.#DFARS_252.232-7003

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

N/A

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

Invoice 2in1

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC HQ0490

Issue By DoDAAC HT9406

Admin DoDAAC** HT9406

Inspect By DoDAAC N/A

Ship To Code N/A

Ship From Code N/A

Mark For Code N/A

Service Approver (DoDAAC) HT0443

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

TBD

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

Service Acceptor (DoDAAC) HT0443

Accept at Other DoDAAC N/A

LPO DoDAAC N/A

DCAA Auditor DoDAAC N/A

Other DoDAAC(s) N/A

52.217-8 Option to Extend Services.