Combined Synopsis .pdf

This is a combined synopsis/solicitation for commercial supplies/services in accordance with the information in Federal Acquisition Regulation (FAR) Part 12 - "Acquisition of Commercial Items" and FAR Part 13.5 - “Simplified Procedures for Certain Commercial Items” and FAR Part 6.302-1 “Only one responsible source and no other supplies or services will satisfy agency requirements.” This announcement constitutes the only solicitation;

and a written solicitation will not be issued. This combined synopsis/solicitation will be available for download on or about 5 February 2026 under Request for Quotation (RFQ) number N0018926QL009 at the following website:

https://beta.sam.gov/ .

This solicitation documents and incorporates provisions and clauses in effect through FAC 2025-06 and DFARS Change Notice 20251110. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses: www.acqnet.gov/far and http://www.acq.osd.mil/dpap/dfars/index.htm . This acquisition will result in a Firm-Fixed-Price purchase order under NAICS 334290. The Small Business Size Standard is 750 employees.

This requirement is a Sole Source acquisition to Jaia Robotics Inc.

SCHEDULE OF ITEMS REQUIRED:

Mfg. Part # Description Qty JH20101-IR JaiaBot-HYDRO with Iridium 8 JD50101 JaiaBot Control System (Std Packing Cases, Hub, Tripod, Tablet, Consumables) 1

- Standard Case 2 JB20101-FL JaiaBot-BIO (C-FLUOR – fDOM no pH) 5 JD50101 JaiaBot Control System (Std Packing Cases, Hub, Tripod, Tablet, Consumables) 1

- Large Case 3 JP20101-EP-IR JaiaBot-PAM with acoustic edge processing with Iridium 5 JD50101 JaiaBot Control System (Std Packing Cases, Hub, Tripod, Tablet, Consumables) 1

- Standard Case 1 TRG-301CONUS Training 301 (5 Days ) CONUS Train the Trainer 1 SUP-01 CONUS Engineering Support / Spares 1

- Shipping and Freight (included) 1

**All items shall be brand new. Refurbished items shall be deemed unacceptable and ineligible for award. **

Required delivery date: 60 Days After Award

Delivery Location:

572C Holloway Rd., Room CH-208 Department of Ocean and Atmospheric Sciences United States Naval Academy Annapolis, MD 21402

No questions shall be accepted. This announcement will close on 9 February 2026, 10:00 AM EST. Responses should be submitted via email to Claudette Jones at claudette.j.jones.civ@us.navy.mil .

Please review the below attachments:

- Attachment I- Applicable Clauses and Provisions

- Attachment II- Sole Source Justification

System for Award Management (SAM). Quoters must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://www.sam.gov. For assistance call 866-606-8220 or visit the Federal Service Desk website at http://www.fsd.gov.

https://beta.sam.gov/ http://www.acqnet.gov/far http://www.acq.osd.mil/dpap/dfars/index.htm mailto:claudette.j.jones.civ@us.navy.mil

All quotes shall include price(s), FOB destination, delivery date, country of origin, a point of contact, name and phone number, GSA contract number if applicable, business size, and NET 30 payment terms.

ADDENDUM TO FAR CLAUSE 52.212-1 ADDENDUM, INSTRUCTIONS TO QUOTERS –

COMMERCIAL ITEMS

The Government will award a Firm Fixed Price (hereinafter, “FFP”) purchase order as a result of this solicitation and in accordance with the policies and procedures of FAR Part 12 - "Acquisition of Commercial Items," and FAR Part 13.5 - “Simplified Procedures for Certain Commercial Items.”

Award will be made to the responsible quoter whose quote conforming to the solicitation will be most advantageous to the Government under the selection criteria set forth in the solicitation by utilizing award on the basis of price. The Government intends to award a purchase order without communications. Accordingly, the quoter should submit its most favorable terms from a price standpoint.

All quotes will be reviewed for timeliness. Timely quotes will also be reviewed for compliance to the solicitation. If the quote is not compliant with the material terms of the solicitation, it may not be evaluated and the vendor will be notified that the quote is non-responsive.

In addition to FAR 52.212-1, “Instructions to Quoters – Commercial Items and any other instructions contained elsewhere in this solicitation, the following information is provided.

Initial Quotes and any modifications thereto are to be submitted to Claudette Jones, at claudette.j.jones.civ@us.navy.mil on or before the closing date and time cited elsewhere in this solicitation. Faxes, mailed, and/or responses through SAM.gov or any method other than email are NOT acceptable.

INSTRUCTIONS FOR SUBMISSIONS OF QUOTERS:

1. GENERAL:

Electronic Submissions: Quotes shall be submitted electronically no later than the due date of the solicitation via email to the Contract Specialist, Claudette Jones at claudette.j.jones.civ@us.navy.mil. Quoters should include the following information in the Subject Line of their electronic submission: Quote – N0018926QL009 – (Name of Quoter) – Email (#) of (#). Quoters shall comply with the detailed instructions for the format and content of the Quotes contained herein; Quotes that do not comply may be considered unacceptable and may render the Quote ineligible for award. Quoters shall respond to all requirements of the solicitation. Quoters are cautioned not to alter the solicitation.

All electronic files and versions of Quoters’ quotes shall be compatible with the current release of Adobe Acrobat and Microsoft Office Suite version 2010 (Excel). The Quoter shall be responsible for ensuring that their electronic Quotes are virus free.

All Quote submissions and questions shall be in English.

HARD-COPY QUOTE SUBMISSIONS ARE NOT AUTHORIZED.

Quotes must be held firm for 180 days after the solicitation closing date. The completion and submission of the below items will constitute a Quote and will indicate the Quoter’s unconditional assent to the terms and conditions of this solicitation and any attachments and/or exhibits hereto. Alternate Quotes are not authorized. Objections to any of the terms and conditions of the solicitation will constitute a deficiency (see FAR 15.001), which will make the Quote unacceptable.

2. REQUIREMENT FOR QUOTE CONTENT:

A. Introduction and Purpose: This section specifies the format that Quoters shall use in this Request for Quote (RFQ). The intent is not to restrict Quoters in the manner in which they will perform their work but rather to ensure a certain degree of uniformity in the format of the responses for evaluation purposes.

B. Quote Content:

• Request for Quote (RFQ) Number

• Name and Address of Quoter, Cage Code, DUNS and applicable Tax I.D. Number (TIN)

• Quote validity period of 180 days from solicitation closing.

• Country of Origin for all supplies

• Lead time for all supplies

3. QUOTE CONTENT:

Price

This volume shall include completed solicitation documents and additional supporting documentation described below:

1. Completed price list that provides individual pricing for each CLIN as detailed in the combined synopsis/solicitation.

2. All supplemental information to support the quoted price.

A vendor’s quoted price will be determined by adding all extended amounts for all CLIN(s) which are comprised of all items listed within the quote. All price information shall be contained in the price quote. No price information shall be included in any other section including cover letters.

Price will be evaluated in accordance with FAR 13.106-3 Award and documentation. The Government may evaluate any and all information submitted by the quoter to support the reasonableness of prices quoted. The method of evaluation used by the Contracting Officer is solely within the discretion of the Contracting Officer.

Additionally, the government may request quoters to submit additional information/data to support price reasonableness such as copies of paid invoices for the same or similar items or uncertified cost and pricing data.

Failure to submit the requested information may result in disqualification of the submitted quote.

The Government will award on the basis of price unless the contracting officer is aware of past performance information related to the low price quote which indicates that quote may not represent best value. In that case, the Government reserves the right to consider the past performance of other quotes, conduct a price, past performance tradeoff, and award to other than the lowest price quote.

(End of provision)

52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

Evaluation Criteria:

The Government intends to award a single Firm Fixed Price (FFP) purchase order as a result of this solicitation in accordance with FAR Part 12 - "Acquisition of Commercial Items," FAR Part 6.302-1 Only one responsible source and no other supplies or services will satisfy agency requirements, and FAR Part 13.5 - “Simplified Procedures for Certain Commercial Items.”

Award will be made to Jaia Robotics Inc. under the selection criteria set forth in this solicitation. The Government intends to evaluate the quote and award a purchase order based on the initial quote. Therefore, the quoter's initial quote should contain the quoter's best terms from a Price standpoint.

The Government reserves the right to award a FFP purchase order without communications; or award a FFP purchase order after communications, whichever is in the best interest of the Government.

Nothing in this provision limits the Contracting Officer’s discretion to rely on information available from other sources (e.g., past performance databases, discussions with other entities familiar with the quoter) or to use any other technique described FAR 9.1 when determining whether the quoter satisfies the FAR 9.104-1 general responsibility standards.

All quotes will be reviewed for timeliness. Timely quotes will also be reviewed for compliance to the solicitation. If the quote is not compliant with the material terms of the solicitation, it may not be evaluated and the vendor will be notified that the quote is non-responsive.

Factor 1 – Price:

The Government will award a firm-fixed-price purchase order resulting from this solicitation to Jaia Robotics Inc. if their quote conforms to the solicitation, and is the most advantageous to the Government, with only price considered. The vendor’s quoted price will be determined by adding all extended amounts for all CLIN(s) which are comprised of all items listed within the quote

The Government will evaluate price quotes in accordance with FAR PART 13.106-3 Award and documentation.

The Government may evaluate any and all information submitted by the quoter to support the reasonableness of the prices quoted. The method of evaluation used by the contracting officer is solely within the discretion of the contracting officer.

The Government will award on the basis of price unless the contracting officer is aware of past performance information related to the low price quote which indicates that quote may not represent best value. In that case, the Government reserves the right to consider the past performance of other quotes, conduct a price, past performance tradeoff, and award to other than the lowest price quote.

WRITTEN NOTICE

A written notice of award or acceptance of a quote furnished to the successful quoter within the time for acceptance specified in the quote, shall result in a binding purchase order without further action by either party. Before the quote’s specified expiration time, the Government may accept a quote (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of FAR provision 52.212-2, Evaluation—Commercial Items)

Description of Supplies

United States Naval Academy (USNA)

Department of Ocean and Atmospheric Sciences

FY26 JaiaBOT Micro-Unmanned Underwater Vehicle (UUV), Multi-Vehicle Pods

1. Background

To support its academic mission of educating undergraduate U.S. Navy Midshipmen in the field of meteorology, the Department of Ocean and Atmospheric Sciences at the United States Naval Academy (USNA) requires a package of JaiaBOT Micro-Unmanned Underwater Vehicle (UUV), Multi-Vehicle Pods by capable of autonomously collecting high resolution biogeochemical, hydrographic survey, and passive acoustic data from coastal marine systems. Data collected with the JaiaBOT Micro-UUV Multi-Vehicle Pods will be used in support of Department of Ocean and Atmospheric Sciences major courses, faculty-led, Midshipmen hands-on, project-based learning and Capstone and Independent research in the fields of coastal oceanography and underwater acoustics. The JaiaBOT Micro-UUV Multi-Vehicle Pods will be operated and maintained using existing supplies, software, and systems owned by the USNA Department of Ocean and Atmospheric Sciences.

The proposed acquisition is to purchase equipment that meets the following system technical specifications and requirements: The Micro-UUV Multi-Vehicles shall be lightweight (<10 kg) and less than 1.25 m long and deployable by a single person. They shall be able to be controlled remotely and also programmable for autonomous missions. Individual Micro-UUVs shall be able to travel underwater or at the water’s surface at speeds > 2.5 m/s with a positional accuracy of 3 m or better and depth rating of 50 m or greater. Instead of continuous underwater transit, the Micro-UUV platform shall travel mainly at the surface and be able to ‘casts’ downward through the water column to collect high-resolution water column profile data and data on depth and sediment type. Each Micro- UUV shall be able to operate independently or as part of a group of multiple vehicles (3 or more). Control and autonomous mission planning software shall be provided that allows for multi-vehicle mission planning and execution. The Micro-UUVs shall be mesh-network capable and able to be operated in mission-specific groups, or pods, resembling UUV swarms as a multi-hub, multi-platform system. The Micro-UUV package shall include a single pod or multiple pods of vehicles capable of collecting high-resolution hydrographic survey data (depth, currents, sediment type), passive acoustic monitoring data, biogeochemical data (conductivity, temperature, dissolved oxygen, turbidity, fluorescent dissolved organic matter (fDOM) collection at the surface and at depth. The Micro-UUVs shall have onboard memory for data storage and shall use a combination of radiofrequency and/or iridium satellite for vehicle control and data telemetry. Data formats be compatible with Windows 11 and/or Linux and common software platforms like MATLAB or Microsoft Excel. Mission planning and control software shall be open source and be able to be modified by the USNA Department of Ocean and Atmospheric Sciences for custom applications without any proprietary restrictions. Likewise, the platform shall be customizable by the USNA Department of Ocean and Atmospheric Sciences to include adding new sensors or attachments without permission from the vendor or manufacturer. On site training support shall be included along with limited engineering support.

All shipping and freight charges shall be included. The Micro-UUV package shall be operated and maintained using existing supplies, software, and systems currently owned by the USNA Department of Ocean and Atmospheric Sciences.

2. Scope of Work

Contractor shall provide the supplies listed in the table below:

Mfg. Part # Description Qty JH20101-IR JaiaBot-HYDRO with Iridium 8 JD50101 JaiaBot Control System (Std Packing Cases, Hub, Tripod, Tablet, Consumables) 1

- Standard Case 2 JB20101-FL JaiaBot-BIO (C-FLUOR – fDOM no pH) 5 JD50101 JaiaBot Control System (Std Packing Cases, Hub, Tripod, Tablet, Consumables) 1

- Large Case 3 JP20101-EP-IR JaiaBot-PAM with acoustic edge processing with Iridium 5 JD50101 JaiaBot Control System (Std Packing Cases, Hub, Tripod, Tablet, Consumables) 1

- Standard Case 1 TRG-301CONUS Training 301 (5 Days ) CONUS Train the Trainer

SUP-01 CONUS Engineering Support and Spares

- Shipping and Freight (included) 1

3. Delivery

• Delivery shall occur within 60 days of contract award.

4. Place of Performance

572C Holloway Rd., Room CH-208 ATTN: Joseph P. Smith Department of Ocean and Atmospheric Sciences United States Naval Academy Annapolis, MD 21402

5. Requirements.

• Contractors shall be an authorized JaiaBOT reseller.

• Contractor shall deliver materials during business hours (0730-1500), Monday - Friday, excluding federal holidays.