Combined Synopsis Announcement 36C25726Q0027.docx

SUBJECT*

VA North Texas Healthcare System-Mobile PET/CT Imaging Services

GENERAL INFORMATION

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs Central Texas Veterans HCS 1901 Veterans Memorial Dr. Building #171 Temple TX 76504

POINT OF CONTACT*

Contracting Officer Vance Ferrell Contract Specialist Rafael Rodriguez

PLACE OF PERFORMANCE

4500 S. Lancaster Rd.

Dallas TX

ADDITIONAL INFORMATION

DESCRIPTION

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued.

(ii) Solicitation number 36C25726Q0027 is issued as a request for quote (RFQ).

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-05, effective on 08/07/2025.

(iv) This solicitation is issued as a Service-Disabled Veteran-Owned Small Business set-aside, with an associated NAICS code of 532490, which has a small business size standard of $40 Million.

(v) Requested services; see Attachment 1 (SOW), page 1, for the contractor qualifications, description of the required items and services, and the price/cost schedule for the contract line item numbers, quantities, and options requested in this solicitation.

Base Year 0001, Base Year-Contractor shall provide PET/CT FDG Technical Service Only (PER SCAN) in accordance with the Statement of Work. Quantity: 400, Unit: EA 0002 Base Year- PET/CT PSMA SERVICE ONLY PER SCAN. Quantity: 70, Unit: EA 0003 Base Year- CARDIAC PET/CT RB82 SERVICE ONLY PER SCAN: Quantity: 350, Unit: EA 0004 Base Year- OTHER PET SPECIALTY TRACERS (Ga68 DOTATATE and F18 and Ga68 PSMA agents, F18 Beta-Amyloid- support Cardiac PET using Rb82, Ammonia, or F18-agent(s)): Quantity 25, Unit EA Option Year 1 1001, Option1-Contractor shall provide PET/CT FDG Technical Service Only (PER SCAN) in accordance with the Statement of Work. Quantity: 400, Unit: EA 1002 Option1- PET/CT PSMA SERVICE ONLY PER SCAN. Quantity: 70, Unit: EA 1003 Option 1- CARDIAC PET/CT RB82 SERVICE ONLY PER SCAN: Quantity: 350, Unit: EA 1004 Option 1- OTHER PET SPECIALTY TRACERS (Ga68 DOTATATE and F18 and Ga68 PSMA agents, F18 Beta-Amyloid- support Cardiac PET using Rb82, Ammonia, or F18-agent(s)): Quantity 25, Unit EA Option Year 2 2001, Option 2-Contractor shall provide PET/CT FDG Technical Service Only (PER SCAN) in accordance with the Statement of Work. Quantity: 400, Unit: EA 2002 Option 2- PET/CT PSMA SERVICE ONLY PER SCAN. Quantity: 70, Unit: EA 2003 Option 2- CARDIAC PET/CT RB82 SERVICE ONLY PER SCAN: Quantity: 350, Unit: EA 2004 Option 2- OTHER PET SPECIALTY TRACERS (Ga68 DOTATATE and F18 and Ga68 PSMA agents, F18 Beta-Amyloid- support Cardiac PET using Rb82, Ammonia, or F18-agent(s)): Quantity 25, Unit EA Option Year 3 3001, Option 3-Contractor shall provide PET/CT FDG Technical Service Only (PER SCAN) in accordance with the Statement of Work. Quantity: 400, Unit: EA 3002 Option 3- PET/CT PSMA SERVICE ONLY PER SCAN. Quantity: 70, Unit: EA 3003 Option 3- CARDIAC PET/CT RB82 SERVICE ONLY PER SCAN: Quantity: 350, Unit: EA 3004 Option 3- OTHER PET SPECIALTY TRACERS (Ga68 DOTATATE and F18 and Ga68 PSMA agents, F18 Beta-Amyloid- support Cardiac PET using Rb82, Ammonia, or F18-agent(s)): Quantity 25, Unit EA

Option Year 4 4001, Option 4-Contractor shall provide PET/CT FDG Technical Service Only (PER SCAN) in accordance with the Statement of Work. Quantity: 400, Unit: EA 4002 Option 4- PET/CT PSMA SERVICE ONLY PER SCAN. Quantity: 70, Unit: EA 4003 Option 4- CARDIAC PET/CT RB82 SERVICE ONLY PER SCAN: Quantity: 350, Unit: EA 4004 Option 4- OTHER PET SPECIALTY TRACERS (Ga68 DOTATATE and F18 and Ga68 PSMA agents, F18 Beta-Amyloid- support Cardiac PET using Rb82, Ammonia, or F18-agent(s)): Quantity 25, Unit EA

(vi) This requirement is for providing a mobile shielded PET/CT Scanner and technologist staffing at designated VA North Texas Health Care System (VANTHCS) facilities. The vendor must have the capability of providing a mobile unit to be available up to 5 days per week, Monday - Friday. The period of performance will begin no later than 60 calendar days after contract award up to one calendar year, with available option years. The scanner will include supporting equipment and software to provide the VANTHCS Nuclear Medicine Service a like system which will provide the same level of care our patients are presently receiving. The vendor will provide appropriate staffing for the Mobile Unit to include Board Certified and trained PET/CT CNMTs. The vendor can provide additional support staff, if deemed necessary. All services shall be provided in accordance with the specifications, terms and conditions contained herein.

(vii) The anticipated base Period of Performance for the requirement is as follows:

Base Year : From 11/01/2025 to 10/31/2026 Option Year 1: From 11/01/2026 to 10/31/2027 Option Year 2: From 11/01/2027 to 10/31/2028 Option Year 3: From 11/01/2028 to 10/31/2029 Option Year 4: From 11/01/2029 to 10/31/2030

The contract effective date is expected to be delivered on or before November 1st, 2025.

Place of Performance:

Service Locations:

• The Mobile PET/CT unit’s base location will be at the Fort Worth VA Outpatient Clinic.

· Fort Worth VA Outpatient Clinic 2201 SE Loop 820 Fort Worth, TX 76119

• Additional scanning sites include:

· Sam Rayburn Memorial Veterans Center 1201 E. 9th St.

Bonham, TX 75418

· Tyler VA Primary Care Clinic 7916 S. Broadway Ave.

Tyler, TX 75703

· Dallas VA Medical Center 4500 S. Lancaster Rd.

Dallas, TX 75216

• Additional VA sites may be determined based on infrastructure availability and patient demand. It is highly preferred vendor provide staff familiar with DFW metroplex and surrounding cities.

(viii) The provision at FAR 52.212-1, Instructions to Offerors-Commercial Items, applies to this acquisition. This solicitation requires additional submission of information, for other than price; see item xiii below for the additional submission requirements.

(ix) The provision at FAR 52.212-2, Evaluation-Commercial Items, is used in this solicitation. The evaluation factors for the solicitation are Technical, Past Performance and Price. Technical and Past Performance, when combined, are significantly more important than Price. Offers will be assessed by Comparative Evaluations of Offers. Technical capability will be assessed with the documentation provided by the offeror (see xiii (c) below). Past performance will be assessed by conducting reviews and/or interviews with the past performance references provided by the offeror and by review of the offeror’s past performance records found in government past performance record systems. Price will be assessed as for a best value for the government that is determined fair and reasonable. The government intends on awarding a contract from this solicitation that represents the best value and most advantageous to the government, price and other factors considered.

(x) The provision at FAR 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, is used in this solicitation. Offerors who have submitted an annual online representations and certifications (FAR provision 52.212-3) in the Systems and Award Management (SAM) do NOT need to return a completed copy of the provision with their proposal. Offerors must be registered and have completed the provision at FAR 52.212-3 in SAM to be considered for an award from this solicitation.

(xi) The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition.

(xii) The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition. The clauses within FAR 52.212-5 applicable to the solicitation include:

52.203-6, Restrictions on Subcontractor Sales to the Government, with Alt. 1, 52.203-17, Contractor Employee Whistleblower Rights, 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards, 52.204-14, Service Contract Reporting Requirements, 52.204-27, Prohibition on a ByteDance Covered Application, 52.204-30, Federal Acquisition Supply Chain Security Act Orders-Prohibition, 52.209-6, Protecting the government’s interest when subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment, 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters, 52.219-8, Utilization of Small Business Concerns, 52.219-27, Notice of Set-Aside for, or Sole-Source Award to, Service-Disabled Veteran-Owned Small Business (SDVOSB) Concerns Eligible Under the SDVOSB Program, 52.219-28, Post-Award Small Business Program Representation, 52.222-3, Convict Labor, 52.222-21, Prohibition of Segregated Facilities, 52.222-26, Equal Opportunity, 52.222-35, Equal Opportunity for Veterans, 52.222-36, Equal Opportunity for Workers with Disabilities, 52.222-37, Employment Reports on Veterans, 52.222-40, Notification of Employee Rights Under the National Labor Relations Act, 52.222-50, Combating Trafficking in Persons, 52.223-23, Sustainable Products and Services, 52.225-13, Restrictions on Certain Foreign Purchases, 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving, 52.229-12, Tax on Certain Foreign Procurements, 52.232-33, Payment by Electronic Funds Transfer-System for Award Management, and 52.222-41, Service Contract Labor Standards 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

52.240-1, Prohibition on Unmanned Aircraft Systems Manufactured or Assembled by American Security Drone Act-Covered Foreign Entities.

52.222-55, Minimum Wages for Contractor Workers Under Executive Order 14026 52.222-62, Paid Sick Leave Under Executive Order 13706

Additional clauses applicable to this procurement include:

52.204-13, System for Award Management Maintenance, 52.204-18, Commercial and Government Entity Code Maintenance, 52.204-21, Basic Safeguarding of Covered Contractor Information Systems, 52.217-8, Option to Extend Services, 52.217-9, Option to Extend the Term of the Contract, 52.228-5, Insurance-Work on a Government Installation, 52.229-11, Tax on Certain Foreign Procurements-Notice and Representation, 52.237-2, Protection of Government Buildings, Equipment, and Vegetation, 852.203.70, Commercial Advertising, 852.204-71, Information and Information Systems Security 852.219-73, VA Notice of Total Set-Aside for Certified Service-Disabled Veteran-Owned Small Business, 852.219-75, VA Notice of Limitations on Subcontracting-Certificate of Compliance for Services and Construction, 852.223-71, Safety and Health 852.232-72, Electronic Submission of Payment Requests, and 852.242-71, Administrative Contracting Officer.

Additional provisions applicable to this procurement include:

52.204-7, System for Award Management, 52.204-16, Commercial and Government Entity Code Reporting, 52.204-20, Predecessor of Offeror, 52.214-21, Descriptive Literature, 52.229-11, Tax on Certain Foreign Procurements-Notice and Representation, 52.204-29, Federal Acquisition Supply Chain Security Act Orders-Representations and Disclosures, 52.233-2, Service of Protest, 852.233-70, Protest Content/Alternative Dispute Resolution, and 852.233-71, Alternate Protest Procedure.

(xiii) This acquisition includes additional submission requirements.

Other additional submission requirements include:

(a) This solicitation includes FAR provision 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment. The offeror must have completed the provision 52.204-26 on-line at the System for Award Management (SAM) prior to providing an offer.

(b) This solicitation includes FAR provision 52.209-7, Information Regarding Responsibility Matters. The offeror must have completed the provision on-line at the System for Award Management (SAM) prior to providing an offer.

(c) This solicitation includes FAR provision 52.237-1, Site Visit. A formal site visit is not scheduled for this requirement.

(d) This solicitation includes VAAR clause 852.219-75, VA Notice of Limitations on Subcontracting-Certificate of Compliance for Services and Construction. Offerors must complete the certification and provide a signed copy with their offer.

(e) Offeror must submit the following for evaluation of the offeror’s Technical Capability:

1. Offeror must provide information requested on attachment 4- Questionnaire

(f) Offeror shall provide at least two (2) references for similar contracts in the public or private sector. These references shall be recent (last five years) and relevant to the required services as stated in the SOW. References must include a point of contact with a phone number, reference location, and contract number (if applicable).

Failure to provide all of the submission requirements may determine the offerors proposal to be non-compliant to the solicitation.

(xiv) The Defense Priorities and Allocations System (DPAS) does not apply to this acquisition.

(xv) Offers are due by 16 October 2025, 1:00 PM CST. Offers must be submitted by email to Rafael Rodriguez- Contract Specialist at rafael.rodriguez2@va.gov and to Vance Farrell at vance.farrell@va.gov. Due to email constraints by the VA, it is requested that emails sent to the POC be no larger than 12MB in size. Do NOT submit offers in the form of ZIP files; VA servers typically do not transfer all of the contents of ZIP files. If needed, submit the proposal content in multiple emails.

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

(xvi) Questions regarding information in the solicitation must be submitted in writing to the solicitation Point of Contact (POC), Rafael Rodriguez (Contract Specialist), by e-mail Rafael.Rodriguez2@va.gov and Vance Farrell (Contracting Officer), by email at vance.farrell@va.gov. All questions must be submitted no later than 1:00 PM CST on Tuesday, October 8, 2025

Combined Synopsis/Solicitation Notice

VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION)

(a) Pursuant to 38 U.S.C. 8127(k)(2), the offeror certifies that—

(1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows:

(i) [ X ] Services. In the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219-73 or certified VOSBs listed in the SBA certification database as set forth in 852.219-74. Any work that a similarly situated VIP-listed subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6.

(ii) [ ] General construction. In the case of a contract for general construction, the contractor will not pay more than 85% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219-73 or certified VOSBs listed in the SBA certification database as set forth in 852.219-74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 85% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(iii) [ ] Special trade construction contractors. In the case of a contract for special trade contractors, the contractor will not pay more than 75% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219-73 or certified VOSBs listed in the SBA certification database as set forth in 852.219-74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 75% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(2) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution.

(3) If VA determines that an SDVOSB/VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following:

(i) Referral to the VA Suspension and Debarment Committee;

(ii) A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and

(iii) Prosecution for violating section 18 U.S.C. 1001.

(b) The offeror represents and understands that by submission of its offer and award of a contract it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the contract. Contracting officers may, at their discretion, require the contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a contract if the information regarding such compliance is not already available to the contracting officer. Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed.

(c) The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance with the limitations on subcontracting requirement. The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate.

(d) Offeror completed certification/fill-in required. The formal certification must be completed, signed and returned with the offeror’s bid, quotation, or proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award.

Certification:

I hereby certify that if awarded the contract, [_____________________________] will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of [___________________________________].

Printed Name of Signee: ________________________________________ Printed Title of Signee: _________________________________________

Signature: ___________________________________________________ Date: _____________________ Company Name and Address: ______________________________________

(End of clause)

See attached document: Attachment 1 SCOPE OF WORK rev 36C25726Q0027.

See attached document: Attachment 2 WDs 36C25726Q0027.

See attached document: Attachment 3 Cover Letter 36C25726Q0027.

See attached document: Attachmen 4-Vendors Questionnaire for Technical Evaluation 36C25726Q0027.

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