Combined Synopsis and Solicitation - W912DQ24Q1005 - KO Signed.pdf

SEE ADDENDUM

(No Collect Calls)

W912DQ24Q1005 28-Sep-2023

b. TELEPHONE NUMBER

(816) 389-3805

8. OFFER DUE DATE/LOCAL TIME

12:00 PM 23 Oct 2023

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912DQ9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

MYLEESA S FRANCE

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

USACE, KANSAS CITY +

FEDERAL BLDG, CT-C +

601 E 12TH ST RM 647

KANSAS CITY MO 64106-2896

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 966424 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

POMME DE TERRE PROJECT OFC

SHANNON HENRY

23697 COUNTY ROAD 218

HERMITAGE MO 65668-9509

TEL: 816-389-2290 FAX:

816-389-2029/2030FAX:

TEL: 816-389-3812 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$47,000,000

NAICS:

562111

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF58

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912DQ24Q1005

Section A - Solicitation/Contract Form

SYNOSIS/SOLICITATION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart

12.603 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation, proposals are being requested and a written solicitation will not be issued.

The solicitation number for this acquisition is W912DQ24Q1005 and it is being issued as a Request for Quotes

(RFQ).

Offers are due on 23 October 2023 at 12:00 PM Local Time. Offers shall be submitted in PDF via e-mail to Myleesa.S.France@usace.army.mil. All offers must be good for at least 90 days from offer due date.

If you have any questions, please contact Ms. Myleesa France Myleesa.S.France@usace.army.mil , 816-389- 3805.

The solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2023-05.

This synopsis/solicitation will be awarded will be award USING FULL AND OPEN COMPETITION and the associated North American Industry Classification system (NAICS) code is 562111 “Solid Waste Collection” and the business size standard is $47,000,000.00.

Product/Service Code: S205 Housekeeping – Trash/Garbage Collection

Description of Services Required: The U.S. Army Corps of Engineers Kansas City District has a need for Refuse Collection Services to support the Stockton Lake Project in the Operations Division of the Kansas City District during the visiting season each year. The contractors shall perform all services in accordance with the Performance Work Statements. The Contractor shall comply with all Federal, state, and local laws, ordinances, statutes and regulations pertaining to the provided services.

Place of Contract Performance: Hermitage, Missouri 65668

Far 52.212-1, Instructions to Offerors- Commercial does apply to this acquisition with no addenda to the provision and is located in Section L of this combined synopsis/solicitation.

Far 52.212-2, Evaluation - Commercial Edited does apply to this acquisition with no addenda to the provision and is located in Section M of this combined synopsis/solicitation.

FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items, does apply to this acquisition with no addenda to the provision, and is located in Section K of this combined synopsis/solicitation.

FAR 52.212-4, Contract Terms and Conditions - Commercial Items, does apply to this acquisition with no addenda to the provision. These specific clauses required are located in Section I of this combined synopsis/solicitation.

FAR 52.212-5, Contract Terms and Conditions - Required to Implement Statutes or Executive Orders- Commercial Items, applies to this acquisition. These specific clauses required are located in Section I of this combined synopsis/solicitation.

Additional contract requirement(s) or terms and conditions are located in Section J of this combined synopsis/ solicitation.

In accordance with FAR 52.212-1(j) the prospective awardee shall be registered and active in https://sam.gov/ for their System Award Management (SAM).

PLEASE NOTE: SAM.GOV procedures have been changed as of 8 November 2019. Interested vendors must go to SAM.gov to register in SAM and to review current notices or announcements.

Contractors may obtain information on registration and annual confirmation requirements via the Internet at https://sam.gov/ or by calling (866) 606-8220.

The System for Award Management (SAM) is a Federal Government owned and operated free web site. If you are a small business needing assistance with registering or help with navigating through the website, you may contact the Association for Procurement Technical Assistance Centers for help with actions such as SAM.gov registration.

If you have questions about Government procurements in general or need assistance in the preparation of your proposal, a local Procurement Technical Assistance Center (PTAC) may be able to help. The Procurement Technical Assistance Program was authorized by Congress in 1985 in an effort to expand the number of businesses capable of participating in the Government marketplace. To locate a PTAC near you, go to http://www.aptac-us.org/sam-registration/.

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Base Year – Refuse Service FY 24

FFP

The contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to perform refuse services at Pomme de Terre Lake, MO in accordance with the PWS located in section C.

FOB: Destination

PSC CD: S205

NET AMT

Option 1 – Refuse Service FY 25

FFP

The contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to perform refuse services at Pomme de Terre Lake, MO in accordance with the PWS located in section C.

Option 2 – Refuse Service FY 26

FFP

The contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to perform refuse services at Pomme de Terre Lake, MO in accordance with the PWS located in section C.

Option 3 – Refuse Service FY 27

FFP

The contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to perform refuse services at Pomme de Terre Lake, MO in accordance with the PWS located in section C.

Option 4 – Refuse Service FY 28

FFP

The contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to perform refuse services at Pomme de Terre Lake, MO in accordance with the PWS located in section C.

Section C - Descriptions and Specifications

DESCRIPTIONS AND SPECITICATIOS

PERFORMANCE WORK STATEMENT

REFUSE COLLECTION/DISPOSAL SERVICES

POMME DE TERRE LAKE PROJECT OFFICE

1. General: Work shall consist of furnishing all personnel, equipment, dumpsters, fuel, transportation, permits and materials necessary to remove and properly dispose of solid waste refuse from parks and administrative area at the Pomme de Terre Lake Project, in accordance with the specifications contained herein. The Government shall not exercise any supervision or control over the contract service providers performing the services herein.

Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction: Refuse Collection and Disposal Services shall be performed as defined in this Performance Work Statement. The contractor shall perform to the standards in this contract.

Prospective bidders are encouraged to visit and fully inspect all areas, accesses, locations, etc. prior to bidding. The Government shall not be held accountable for conditions at the site which were not taken into account by prospective bidders.

1.2. Background: Refuse collection and disposal of solid waste procurements used by the Pomme de Terre Project, Kansas City District, Corps of Engineers, encompasses the transportation, placement, emptying, cleaning, servicing and maintenance of Contractor-furnished dumpsters.

1.3. Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and four

(4) 12-month option years. The Period of Performance reads as follows:

Base Year – 1 December 2023 through 30 November 2024 Option Year 1 – 1 December 2024 through 30 November 2025 Option Year 2 – 1 December 2025 through 30 November 2026 Option Year 3 – 1 December 2026 through 30 November 2027 Option Year 4 – 1 December 2027 through 30 November 2028

1.4. General Information

1.4.1. Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract The Contractor shall submit a copy of their quality control plan to the COR for approval prior to the start of work. See Attachment 6 Quality Control Plan Template/Example. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.4.2. Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.4.3. Re-performance of Services: Should an inspection reveal a major defect that requires performance or re-performance of a required service under this contract, the contractor shall perform / re-perform the service within 4 hours of notification of problem. The government will make one attempt to request the re-performance of the service. This will be done via the contractors stated method of communication. If re-performance of the service is not accomplished or accomplished to standards set forth in this contract, payment deductions will be enforced.

1.4.4. Recognized Holidays: The contractor will not be required to work on the following Federal Holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Christmas Day Independence Day

1.4.5. Hours of Operation: The contractor is responsible for conducting business, between the hours of 6:00 AM and 6:00 PM CST, Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor may not work outside of these hours without prior approval from the Contracting Officer or COR. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.4.6. Route Schedule: The Contractor shall provide a route schedule showing the order of pickups and approximate times that they plan on being in each area performing services. The intent of the schedule is to provide an idea of when services in an area will be completed so that they can be inspected in a timely manner by Government QA staff. This schedule must be in accordance with the collection schedule in Attachment 6 and hours of operation required by this PWS. Changes to the route schedule must be provided to the COR prior to taking effect.

1.4.7. Inclement Weather: Refuse Collection of solid waste shall be collected during periods of inclement weather. In cases of severe weather or park closure, the Contractor Office or COR may authorize exceptions. When exceptions are granted, all missed collections shall be performed within 24 hours after the severe weather or park closure has terminated, unless the Contracting Office or COR authorizes additional time. It is the Contractors responsibility to notify the COR when they are not able to perform services due to inclement weather.

1.4.8. Project & State Highways & Bridges: The roadways and various highway bridges on Pomme de

Terre Lake may be closed from time to time during the life of this contract. Closures could sometimes last several months under certain construction or maintenance circumstances. The Contractor should be prepared to take an alternate route during these times at no additional cost to the Government.

1.4.9. General Security Requirements and Guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the

Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures --this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

1.4.9.1. Physical Security and Access Control Requirements: All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location. Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US shall be vetted by the installation/facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center-Interstate Identification Index (commonly referred to as “NCIC-III”) and Terrorist Screening Database (commonly referred to as “TSDB”). Contract personnel shall comply with all personal identity verification requirements specified in installation/facility policies and procedures. Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the Government representative, as needed. Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property shall comply with key and lock control procedures of the RA.

1.4.9.2. Suspicious Activity Reporting Training (e.g. iWatch, CorpsWatch, or See Something, Say

Something): All contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity.

1.4.9.3. Pre-screen candidates using E-Verify Program: Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart

22.18 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements. Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.

1.4.10. Insurance Requirements: Contractors shall obtain and maintain all appropriate commercial liability and workman’s compensation insurance as required in accordance with Federal and State requirements for the duration of the contract. Reference FAR clauses included in this contract for further guidance on insurance requirements.

1.4.11. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with

Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.4.12. Contracting Officers Representative: The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance:

maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.4.13. Documents and Correspondence: After award, all documents and related correspondence shall be routed to the Contracting Officer; or through the Contracting Officer’s Representative (COR) at the Project Office to the Contracting Officer. Day to day contact and telephone communication with Government personnel shall normally provide adequate information exchange. The Government reserves the right to schedule meetings at the Project Office as necessary to ensure strict compliance with the terms of this contract. Such meetings shall be scheduled, to the extent possible, at mutually convenient times. However, upon notice, the Contractor shall attend meetings regarding matters affecting this contract, and the time spent in such meetings shall be at no additional charge to the Government.

1.4.14. Contractor Personnel: The contractor shall provide a Contract Manager who shall be responsible for the performance of the work. This person may be the Contractor themselves or someone that they choose to designate. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing in the QC Plan to the contracting officer. This person must be available to take calls or meet during the specified hours of operation. The Contract Manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.4.15. Communication: The contract manager or alternate shall communicate with the COR as needed to provide a status update on work being performed, Monday thru Friday accept Federal holidays or when the government facility is closed for administrative reasons. The contractor shall furnish a phone number that will be attended during the hours of operation to which calls concerning contractual matters can be placed.

1.4.16. Contractor Conduct: Contractor personnel shall be fully clothed at all times while performing these services. Clothing shall be reasonably clean and neat in appearance and at a minimum shall include the name of the Contractors Company identifying them as a contractor employee. Contractor personnel shall utilize tact, diplomacy, and courtesy at all times during contact with the public. Any illegal or criminal activity may result in termination of the contract. No person performing this Contract shall consume any alcohol or drugs (except prescription drugs not affecting duty performance) during duty hours or within the eight (8) hour period next preceding duty hours.

1.4.17. Equipment Breakdown/Staffing: Equipment breakdown or staffing issues shall not relieve the

Contractor of the responsibility of performing the work as specified. It shall be the responsibility of the Contractor to assure that he/she has, or can obtain on short notice, sufficient backup equipment and personnel to continue the services, as specified, without interruption.

1.4.18. Title 36 Rules and Regulations: Contractor and Contractor Personnel will comply with Title 36 Rules and Regulations for the entire period of performance of this contract.

1.4.19. Safety Requirements: All services shall be performed in accordance with applicable safety requirements set forth in Corps of Engineers Manual EM-385-1-1, “Safety and Health Requirements Manual” and supplements thereto, and current OSHA requirements. The EM-385-1-1 is hereby incorporated by reference, and the Contractor is required to perform this contract in accordance with the standards set forth therein. Any equipment or materials not in conformity with this manual shall be removed from Government property immediately. The Contractor shall be expected to take a vital interest in safety, hazard, and to educate their employees to work and plan their work safely. The Contractor will be required to submit an accident prevention plan and Activity Hazard Analysis for approval as part of this requirement. An emphasis shall be placed on operating equipment in accordance with this manual and in the proper use of personal protective equipment required under this manual. This manual can be accessed at https://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf, or as a mobile app for smartphones and tablets if you search for “EM 385-1-1” in the app store for your device.

1.4.19.1. Man Hours Reporting: The contractor shall report the number of hours worked on government property during the period of performance of services under this contract. These hours will be recorded on the Contractors Daily Collection Worksheet and submitted to the Pomme de Terre Project Office weekly. Contractors Daily Collection Worksheet can be found in Attachment 8.

1.4.19.2. Work Clothes: All contractor personnel shall be fully clothed at all times while performing these services. "Fully clothed" shall be deemed to mean that a shirt, trousers, and shoes shall be worn at all times. Clothing shall be clean and neat in appearance. Clothing shall comply with all requirements of Corps of Engineer’s manual EM 385-1-1, and the Occupational Safety and Health Act of 1970 (OSHA) Standards. Safety equipment such as safety vests, steel toe boots, gloves, hard hats, eye protection etc. shall be available to drivers at all times due to the possibility of dumpster locations being in work areas with special clothing and protection requirements.

1.4.20. Environmental and OSHA: Contractor and all employees/subcontractors must comply with all Federal, state and local environmental and occupational safety laws and regulations. Any apparent conflict or breach with Federal, State, or local laws associated with the performance of this contract shall be immediately brought to the attention of the Contracting Officer or the Contracting Officer Representative for final resolution. The Contractor shall be liable for all penalties which result from violations of, or failure to comply with, all such Federal, State, or local laws.

1.4.21. Hazardous, Toxic or Special Wastes: There is the possibility that hazardous, toxic or special waste may be deposited into park dumpsters by the public. It shall be the responsibility of the contractor to remove and dispose of these types of materials that cannot be disposed of as solid waste, if present, in accordance with all local, state and federal regulations governing the type of waste present.

1.4.22. Property Damage: Contractor shall be liable for any and all damages or losses, public (Government) or private (including damage to property of park patrons), incidental to the work performed as a result of this contract. Any damage to Government property due to any park facilities or features shall be replaced or repaired to original conditions at no extra cost to the Government.

1.4.23. Permits: The Contractor shall, without additional expense to the Government, be responsible for obtaining and maintaining as current, any necessary licenses and permits, and for complying with any applicable Federal, State, and Municipal laws, codes, regulations, in connection with execution of the work.

1.4.24. Apparent Serviceable Material: Materials which have obvious value and appear to have been inadvertently placed near the collections point will not be disposed of unless such material is designated as refuse solid waste by the COR. If the Contractor is in doubt as to the value of the material, they shall check with the COR. The Contractor may be liable for intentionally disposing of apparent serviceable materials.

1.4.25. Payment: Payment will be made by the month for satisfactorily performed services. Payment will not be made for services not performed. Contractors shall provide the Project Office with an invoice at the end of each month, requesting payment for that month’s services. Payment shall be made via Electronic Funds Transfer (EFT) into the Contractor’s banking account on file as registered with SAM. In accordance with the Prompt Payment Act, payment will be made approximately 30 days after the last day of services received for the billing period, or 30 days from receipt of the invoice, whichever is later.

PART 2

DEFINITIONS AND ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. Definitions:

2.1.1. Contractor: A supplier or vendor having a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. Contracting Officer: A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. Contracting Officers Representative: An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. Critical Element: A critical element is a task, procedure, or operation which has been determined to be mandatory to fulfill the condition, value or measure comprising a standard. Deviations from standards for critical elements shall constitute a major defect.

2.1.5. Non-Critical Element: A non-critical element is a task, procedure, or operation which has been determined to be essential to the overall condition, value, or measure comprising a standard, but will not constitute a substantial deviation (major defect) from the standard. Repeated unsatisfactory performance or non-performance of non-critical elements can constitute a substantial deviation (major defect) from the standard.

2.1.6. Defective Service: An instance of noncompliance with a service requirement. A defect may be caused by either non-performance or unsatisfactory performance.

2.1.7. Deliverable. Anything that can be physically delivered but may include non-physical things such as meeting minutes.

2.1.8. Inspection: The examination and testing of supplies or services to determine whether the supplies or services conform to contract requirements. Inspection is the process of measuring, examining, testing, or otherwise comparing the unit of service with the requirements.

2.1.9. Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.10. Major Defect: A major defect is a defect that is likely to reduce materially the usability of the unit of service for its intended purpose. A major defect is a defect that judgment and experience indicate would result in hazardous or unsafe conditions. A major defect is also a defect that judgment and experience indicates that to achieve substantial compliance with an established standard, immediate corrective action is required. A major defect is also classified as a collection of 2 or more minor defects in the same general area.

2.1.11. Minor Defect: A minor defect is a defect that is not likely to reduce materially the usability of the unit of service for its intended purpose or is a departure from the established standards having little bearing on the effectiveness of the unit of service. A minor defect is a defect that judgment and experience indicates is not a substantial deviation from requirements and generally does not require re-performance for overall performance to be considered as satisfactory.

2.1.12. Physical Security: Actions that prevent the loss or damage of Government property.

2.1.13. Policing: Picking up and disposing of any and all trash on the ground within 25 feet of the dumpster location.

2.1.14. Quality Assurance: The government procedures to verify that services being performed by the

Contractor are performed according to acceptable standards.

2.1.15. Quality Assurance Surveillance Plan: An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.16. Quality Control: All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.17. Refuse Solid Waste Removal: Removal of all trash, garbage, and other debris from designated dumpsters and disposal in accordance with state and local laws and ordinances. In the event that the dumpster is filled beyond capacity, the contractor shall, at no extra charge to the Government remove all trash and debris from the dumpster.

2.1.18. Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.19. Work Day: The number of hours per day the Contractor provides services in accordance with the contract.

2.1.20. Work Week: Is defined as Monday through Friday, unless specified otherwise.

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. Government Furnished Items And Services: The Government will furnish to the Contractor the following identified property to be used in performing the contract. When the property is delivered, the Contractor shall verify its quantity and condition in writing to the Contracting Officer’s Representative on Memorandum

Receipt, ENG Form 4866, within 48 hours of receipt. Damages or loss will be reported in writing, to the Contracting Officer’s Representative, within 72 hours.

3.1. Services: None

3.2. Facilities: The Government will provide approved storage location on site if the Contractor chooses to store dumpsters on location during the off season.

3.3. Utilities: None

3.4. Equipment: None

3.5. Materials: The Government will furnish Contractor Daily Worksheet Forms.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES

4.1. General: The Contractor shall furnish and properly maintain sufficient equipment, materials, labor and supplies necessary to perform the work according to the scheduled services and optional unscheduled services. Equipment must be able to safely perform refuse solid waste removal operations on commercial rear loader or front load type dumpsters.

4.2. Equipment: The Contractor shall provide all labor, equipment, six cubic yard dumpsters, materials, supplies, fuel, and lubricants required to perform work specified. The Contractor shall not service or repair equipment on government property. Equipment shall meet the requirements of EM 385-1-1, Safety and Health Requirements Manual. Equipment used in performance of this contract shall be kept clean, reasonably odor free and in safe operating condition and shall be clearly marked with an identification sign showing the Contractors name, telephone number and/or address. Trucks used to haul waste shall be equipped to properly empty specified dumpsters and shall be constructed in a manner that will prevent trash from blowing out of the truck or liquid from spilling onto roadways while in parks and while en-route to landfills. The Contractor must have sufficient numbers of dumpsters in the sizes and quantities specified in this PWS in order to have them all in place on the start dates for services under this contract.

PART 5

SPECIFIC TASKS

5. Specific Tasks and Standards:

5.1. Scheduled Refuse Collection and Disposal of Solid Waste Services: The Contractor shall perform all scheduled refuse collections and disposal of solid waste including holiday weekend collections in accordance with the timeframes in paragraph 1.4.5 and with the dates and frequencies shown in Attachment 6 of this PWS. The elements listed below comprise a refuse disposal and solid waste collection service.

5.1.1. Refuse Collection and Solid Waste Removal: The Contractor shall perform complete removal of all refuse and solid waste from all dumpsters on each scheduled service or on each holiday pickup service with trash and debris being placed in contractor’s equipment and removed from recreation area or compound area and disposed of. (Critical Element)

5.1.2. Policing Area: The Contractor shall pick up and dispose of debris and trash within the dumpster enclosure during the performance of each scheduled refuse and solid waste service or each holiday pickup service. All debris and trash policed, will be placed in contractor’s equipment for removal from the recreation area or compound areas. Any spillage of refuse in the course of the handling operations shall be cleaned up immediately by the Contractor at no additional cost to the Government. (Non-Critical Element)

5.1.3. Timeliness: The Contractor shall perform refuse collection and solid waste services at all locations listed in accordance with the schedule in Attachment 6, within the timeframes listed in paragraph

1.4.4. (Critical Element)

5.1.4. Disposal of Refuse: All collected refuse and solid waste shall be transported to and disposed of in accordance with local, state and federal regulations. Solid waste must be disposed of in a sanitary landfill having a current and valid State and/or Federal EPA permit. A copy of the permit must be provided to the Contracting Officer before any work begins (Critical Element).

5.1.5. Dumpster Type and Maintenance: The Contractor shall furnish all dumpsters required under this contract. Dumpsters must be either front or rear load six cubic yard dumpsters/containers designed for use with solid waste, must be constructed of commercial grade materials able to withstand heavy use, and must be equipped with plastic or rubber lids to keep trash contained within the dumpster.

Dumpsters shall be freshly painted when initially placed into use. All dumpsters shall be of the same color and must be approved by the COR. The Contractor shall maintain the appearance and function of the dumpsters. Dumpsters that are rusting out, have damaged or missing lids, are vandalized or damaged in a manner that could lead to health and safety issues, will be repaired or replaced with a dumpster that is in serviceable condition within one week of notification of the issue. All dumpsters shall be cleaned and sanitized a minimum of once per year when they are set out for the season.

(Critical Element)

5.2. Holiday Pickups: The Contractor shall perform additional once daily dumpster pickups of all dumpsters during Holiday Weekends. Holiday weekends when these services are required are Memorial Day Weekend, 4th Of July Weekend and Labor Day Weekend. These pickups will typically be performed on a day after the holiday. The intent of holiday pickups is to alleviate the amount of waste generated during these times of peak use to minimize potential health and sanitation issues. Holiday pickups shall be performed to the same standards as Scheduled Refuse and Solid Waste Services. See Attachment, 6 Holiday Pickup Schedule. (Critical Element)

5.3. Special Events: The Pomme de Terre Rendezvous is held annually in the Outlet Park during the first weekend in May.

5.4. This event requires the placement of two additional dumpsters in the Outlet Park prior to the event. The

Contractor shall move these dumpsters from the storage area to the location in the Outlet Park determined by the COR, instead of placed into service at Damsite and Wheatland Parks. The Monday after the event the dumpsters will be serviced to remove the refuse and then placed into service at Damsite and Wheatland Parks for the seasons service. Costs for placement for this event service must be figured into the Contractors Monthly pricing. No separate payment will be made for this requirement. (Critical Element)

5.5. Placement into Service: Dumpsters shall be placed into service in accordance with the schedule and in locations shown in Attachments 6 and 7 of this PWS. Dumpsters shall be placed inside the dumpster enclosure areas. At times, the Contractor may be required to re-locate a dumpster within a park area on an as needed basis to accommodate special events and or unusual circumstances. Costs for placement into service must be figured into the Contractors Monthly pricing. No separate payment will be made for this requirement. (Critical Element)

5.6. Off Season Storage: On the last date of service for the season, as shown on the attached schedule, the

Contractor shall place into storage all dumpsters not used during the months of December, January and February. All dumpsters must be empty when placed into storage. During this period the contractor may elect to store the dumpsters at their own facility or in a location behind a locked gate in Outlet Park as approved by the COR, whichever is more cost effective. Costs for off season storage must be figured into the Contractors Monthly pricing. No separate payment will be made for this requirement. (Non-Critical Element)

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions): The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures including but not limited to EM-385-1-1 and the US Army Solid Waste Services Manual.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1 – Performance Requirements Summary

7.2. Attachment 2 – Deliverables Schedule

7.3. Attachment 3 – Antiterrorism and Operations Security Requirements.

7.4. Attachment 4 – Corps Watch Training and Employee Acknowledgement Sheet.

7.5. Attachment 5 – Lake Map

7.6. Attachment 6 - Dumpster Locations and Service Schedule.

7.7. Attachment 7 – Dumpster Location Maps.

7.8. Attachment 8 – Contractor Refuse Daily Collection Worksheet

7.9. Attachment 9 – Sample QC Plan

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required— usually a shall statement)

Standard Performance Threshold (This is the maximum error rate. It could possibly be “Zero deviation from standard”)

Method of Surveillance

Remedy

PRS # 1.

Contractor shall perform Scheduled Refuse Collection & Solid Waste Services

Para 5.1.1 through 5.1.5

2.5% AQL Random Sample or Validated Customer Complaint

Re-performance Per Para. 1.4.3

PRS #2

Contractor shall perform Holiday Pickup Services

Para. 5.2 4% AQL Random Sample or Validated Customer Complaint

Re-performance Per Para. 1.4.3

PRS #3

Contractor shall place dumpsters for Special Event in Outlet Park

Para. 5.3 Zero Deviation 100% Inspection Re-performance Per Para. 1.4.3

PRS #4

Contractor shall perform dumpster placement for the season

Para. 5.4 Zero Deviation 100% Inspection Re-performance Per Para. 1.4.3

PRS #5

Contractor shall perform off season storage of dumpsters

Para. 5.5 Zero Deviation 100% Inspection Re-performance Per Para. 1.4.3

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To Proof of Insurance Once Prior to the start of work and annually thereafter

One (1)

Electronic Preferred or Hard Copy

Pomme de Terre Lake Project Office POC Shannon Henry Shannon.l.henry@us ace.army.mil

Copy of Landfills valid State or Federal EPA operating permit

Once prior to the start of work or if a landfill changes

One (1) Electronic Preferred or Hard Copy

Pomme de Terre Lake Project Office POC Shannon Henry Shannon.l.henry@us ace.army.mil

Dumpster Type and Color for Approval

Once prior to the start of work.

One (1) Electronic Preferred or Hard Copy

Pomme de Terre Lake Project Office POC Shannon Henry Shannon.l.henry@us ace.army.mil

Quality Control Plan Once prior to the start of work

One (1) Electronic Preferred or Hard Copy

Pomme de Terre Lake Project Office POC Shannon Henry Shannon.l.henry@us ace.army.mil

Accident Prevention Plan/Safety Plan

Once prior to the start of work

One (1) Electronic Preferred or Hard Copy

Pomme de Terre Lake Project Office POC Shannon Henry Shannon.l.henry@us ace.army.mil

Corps Watch Training Acknowledgement

Once prior to the start of work and whenever a new employee is hired to two on this contract.

One (1) Electronic Preferred or Hard Copy

Pomme de Terre Lake Project Office POC Shannon Henry Shannon.l.henry@us ace.army.mil

Contractor Daily Man Hour Reporting

Once per week One (1) Electronic Preferred or Hard Copy

Pomme de Terre Lake Project Office POC Shannon Henry Shannon.l.henry@us ace.army.mil

Monthly Invoice Once per month while services are being performed.

One (1) Electronic Preferred or Hard Copy

Pomme de Terre Lake Project Office POC Shannon Henry Shannon.l.henry@us ace.army.mil

ATTACHMENT 3

ANTI-TERRORISM/OPERATION SECURITY REQUIREMENTS

All Contractor and all associated sub‐Contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by Government representative). The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

All Contractor and all associated sub‐Contractors employees will receive a CORPS Watch information paper (provided by the authorized Government representative) and provide a written acknowledgement to the COR, no later than 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract.

The Contractor must pre‐screen candidates using the E‐verify Program (http://www.dhs.gov/E‐Verify) website to meet the established employment eligibility requirements. The vendor must ensure that the candidate has two valid forms of Government issued identification to ensure the correct information is entered into the E‐verify system. An initial list of verified/eligible candidates must be provided to the COR no later than 3 business days after the initial contract award.

Per the E-Verify Website the following…