Combined Synopsis and Solicitation - N3220525Q2407.pdf

Military Sealift Command (MSC) Combined Synopsis and Solicitation Notice Information

1. This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued.

2. Solicitation number is N3220525Q2407 and is being issued as a Request for Quote (RFQ).

3. The solicitation document and incorporated provisions and clauses are those in effect through:

a. Federal Acquisition Circular (FAC), effective date 11 June 2025, is located on https://www.acquisition.gov/browse/index/far

b. DFARS Publication Notice, effective 17 January 2025 is located at https://www.acq.osd.mil/dpap/dars/dfarspgi/current/

4. The associated NAICS code is 333618, size standard is 1,500 and the associated PSC/FSC code is 2010 for this procurement:

☒ is not being set-aside for small businesses.

☐ is being set-aside for small businesses. The small business size standard is.

NOTE: A Class Waiver is not applicable to a procurement unless the NAICS code, PSC/FSC, and NAICS Code Descriptor currently in effect, match the item(s) being procured.

5. The table below lists the Description and part number, quantities and units of measure, inclusive of any applicable options:

PARTS

See attached Performance Work Statement (PWS) for additional information

CLIN (Contract Line Item)

Part Number DESCRIPTION QUANTITY UNIT OF

MEASURE

0001 RRM000276739 After Stern Tube Bearing 4 EA 0002 RRM000276754 Forward Stern Tube Bearing 4 EA

6. The Government intends to award a Firm-Fixed Price (FFP) Purchase Order for the specified parts on a brand name basis to either Rolls Royce Marine North America or Kongsberg Maritime Inc., the Original Equipment Manufacturers (OEMs). An approved Justification and Approval (J&A) for Other Than Full and Open Competition is included as Attachment I, supporting the limited competition. The anticipated award date is on or before July 31, 2025.

7. The required Delivery Date is 01 September 2025, and the delivery location will be:

MSC W143 Warehouse 1968 Gilbert Street DWY 10 Norfolk, VA 23511

8. The provision at FAR 52.212-1, Instructions to Offerors - Commercial (Deviation 2018-00018) applies to this acquisition and is incorporated by reference. The provision is amended as follows:

52.212-1 (ADDENDUM) ADDITIONAL INSTRUCTIONS TO OFFERORS - COMMERICAL PRODUCTS

AND COMMERCIAL SERVICES

Any inconsistency between FAR Provision 52.212-1 and the Addendum to FAR 52.212-1 shall be solved by giving http://www.acquisition.gov/browse/index/far http://www.acq.osd.mil/dpap/dars/dfarspgi/current/ precedence to the Addendum to FAR 52.212-1

INSTRUCTIONS FOR SUBMISSIONS OF QUOTES:

The Government intends to solicit and award a contract on a brand-name basis to either the Original Equipment Manufacturer (OEM), Rolls Royce Marine North America, Inc. (RRMNA), or Kongsberg Maritime, Inc. (KMI) This acquisition is justified under FAR 6.302-1. However, all responsible sources may submit a capability statement, proposal, or quotation, which the agency will consider. The vendor's initial quote must contain their best price terms.

The Government reserves the right to conduct exchanges (negotiations) if the Contracting Officer deems them necessary.

To be eligible for award, all Quoters must be either an Original Equipment Manufacturer (OEM), an OEM-authorized dealer, an OEM-authorized distributor, or a non-OEM vendor qualified by the MSC Design Control Activity (DCA) for the proposed supplies. All responsible sources may submit a capability statement. However, capability statements will only be reviewed if the responsible source also provides one of the following: an OEM verification letter, an OEM authorization letter, or a non-OEM vendor verification document.

1) Responses to the solicitation are due 07 July 2025 no later than 12:00 P.M. Eastern Standard Time (EST) Norfolk, Virginia. Only electronic submissions shall be accepted. Quotes shall be e-mailed to Lindsey Martinez at lindsey.m.martinez4.civ@us.navy.mil and Brandy Hernandez at brandy.j.hernandez6.civ@us.navy.mil. To be considered timely, an E-mail quote must be received in its entirety in the designated E-mail inbox by the due date and time for quote submission. Quotes received after that time will be considered late and at the Government's sole discretion. Price quotes must be held firm for a minimum of sixty (60) days.

2) Questions will be accepted no later than 12:00 PM EST, 3 calendar days prior to the solicitation closing date. All questions shall be emailed to Lindsey Martinez at lindsey.m.martinez4.civ@us.navy.mil or Brandy Hernandez at brandy.j.hernandez6.civ@us.navy.mil. All answers to questions will be addressed in a synopsis/ solicitation amendment and will NOT be responded to individually. No verbal questions will be accepted.

3) Submission of quote will be considered affirmation that the Quoter agrees to all terms and conditions as stated in the synopsis/solicitation.

4) Submission of Quotation - I n addition to FAR 52.212-1, Instructions to Offerors - Commercial Products and Commercial Services, the following information is provided. Quotes must include the completed solicitation documents as follows:

A. Price Quote - Price quote shall identify for each Line Item listed in Table 1 above:

a. Contract Line-Item Number(s) (CLIN)

b. Description of Part

c. Name of Manufacturer

d. Manufacturer Part Number

e. Unit of Measure

f. Price per Unit, Inclusive of Shipping

g. Any Extended Price per Unit (if applicable)

h. Total Quantity/Number of Units, as listed in Table 1 Above.

1. Total Price per Line Item J. Estimated Lead Time for Delivery or Anticipated Delivery Date PER LINE ITEM

5. Price Reasonableness

The Quoters’ proposed price will be evaluated for price reasonableness in accordance with FAR 13.106-3.

Contract award will not be made unless the proposed pricing is determined to be fair and reasonable. The evaluation may include, but is not limited to, a comparison of proposed prices received in response to this solicitation, market research, a comparison to previous prices paid by the Government, current price lists, catalogs, or advertisements, comparison with similar items in a related industry, and/or a comparison with mailto:brandy.j.hernandez6.civ@us.navy.mil.

mailto:brandy.j.hernandez6.civ@us.navy.mil independent Government estimates. The below information shall be provided at the Contracting Officer's request to determine an Quoters price/rates to be fair and reasonable:

All supplemental information/other than certified pricing data to support quoted price, to include but not limited to copies of previously paid invoices, sales history for the same or similar items, price list with effective date and/ or copies of catalog pages along with any applicable discounts that provide proof that you have sold the proposed parts or have charged the proposed service rates to non-government customers.

If a catalog or price list is provided, the list must be supported with sales data showing that you sold the proposed parts or charged the same service rates to non-government customers. If the Quoter is not manufacturing the parts themselves, and is getting the part from another manufacturer or parent company as a non-manufacturer, the Quoter must provide data on what the part is being sold for on the commercial market by the manufacturer or provide sales data as evidence of the price that they have sold to non-government customers and the Quoter shall provide their markup rate that will be applied to the price. If the Quoter is unable to provide the sales data information requested, the Quoter must provide a justification and substantiate why the price it wishes the Government to pay is fair and reasonable. Depending on the data provided, the Contracting Officer will make a determination if the price is fair and reasonable.

IMPORTANT NOTES:

1. Quoters shall respond to all requirements of the solicitation. Quoters are cautioned not to alter the solicitation requirements, terms and conditions and/or provisions and clauses. Doing so may render the Quoter’s quote unacceptable and may be determined ineligible for award.

2. Quotes shall not contain any classified information. Any portion of a quotation, which the Quoter considers business sensitive, should be clearly marked as such.

3. Quoters shall comply with the instructions for the format and content of the quote contained herein; quotes that do not comply may be considered unacceptable and may be determined ineligible for award.

4. In accordance with COMSCINST 4490.1C, Qualification Requirements for Items Critical to Safety on Vessels Assigned to Military Sealift Command, for ship critical safety items, MSC shall enter into contracts only with sources qualified to produce and/or service such items.

Requests for qualification or offers received from an unapproved source are referred to visit https://www.msc.usff.navy.mil/Business-Opportunities/Contracts/Qualification-for-ltems-Critical-to-Shipboard- Safety-on-MSC-Vessels/ where the Quoters or vendor can submit a request for qualification to the Design Control Activity (DCA). If a Quoter or vendor is unable to obtain qualification standards before the date specified for award of the contract, then the Quoter or vendor will not have met a term and condition under this proposed contract. It is a term and condition under this solicitation and resultant contract that Quoters and future contractors are either an Original Equipment Manufacturer (OEM), OEM authorized vendor, or MSC DCA qualified non-OEM vendor.

1. The provision at FAR 52.212-2 Evaluation - Commercial Products and Commercial Services applies to this acquisition. The provision is amended as follows:

52.212-2 (ADDENDUM) EVALUATION- COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

Any inconsistency between FAR Provision 52.212-2 and the Addendum to FAR 52.212-2 shall be solved by giving precedence to the Addendum to FAR 52.212-2.

EVALUATION CRITERIA:

This is a Lowest Price Technically Acceptable (LPTA) source selection. Award will be made to a single Quoter who is deemed responsible in accordance with FAR 15.101-2 “Lowest price technically acceptable source selection process,” whose Quote is technically acceptable, conforms to the RFQ requirements, and whose proposal, judged by an overall http://www.msc.usff.navy.mil/Business-Opportunities/Contracts/Qualification-for-ltems-Critical-to-Shipboard assessment of the evaluation criteria, represents the lowest price.

1. The Government intends to award one (1) Purchase Order (PO) contract as a result of this RFQ. It is the intent of the Government to award this PO contract without discussions. Therefore, the Quoters’s initial quote should contain the Quoters’s best terms from a price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

2. Evaluation Criteria. The quotes will be evaluated under two (2) evaluation factors: Technical Acceptability and

Price.

FACTOR I- TECHNICAL ACCEPTANCE:

The Government will evaluate Factor I on an Acceptable/Unacceptable basis using Table 2 - Ratings below.

Technical Acceptance shall include an evaluation to ensure each Quoter's Line Items:

1. meet the requirements specified in the material list, i.e., correct Part Description/Part Number, etc.;

2. can provide the total number of units required; and

a. Offers may not be submitted for quantities less than those specified in Table 1 above.

3. all quoted estimated lead times can meet the required delivery date

Table 2 - Ratings

Acceptable Quote clearly meets the minimum requirements of the solicitation Unacceptable Quote does not clearly meet the minimum requirements of the solicitation.

FACTOR II - PRICE:

Award will be made on the basis of lowest evaluated price meeting or exceeding the technical acceptability standards for Factor I. Evaluation of price will be performed using one (1) or more of the price analysis techniques in in accordance with FAR 13.106-3. Contract award will not be made unless the proposed pricing can be determined fair and reasonable. The evaluation may include, but is not limited to, a comparison of proposed prices received in response to this solicitation, market research, a comparison to previous prices paid by the Government, current price lists, catalogs, or advertisements, comparison with similar items in a related industry, and/or a comparison with independent Government estimates.

(b) The Government may evaluate any and all information submitted by the Quoter to support the reasonableness of prices quoted. The method of evaluation used by the Contracting Officer is solely within the discretion of the Contracting Officer. Additionally, the government may request Quoters to submit additional information/data to support price reasonableness such as copies of paid invoices for the same or similar items or uncertified cost and pricing data. Failure to submit the requested information may result in disqualification of the submitted quote.

(c) The Government may accept any item or group of items of an offer. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the Quoter specifies otherwise in the offer. Before the quotes’ specified expiration time, the Government may accept a quote (or part of a quote), unless a written notice of withdrawal is received by the Contracting Officer before award.

(d) A written notice of award or acceptance of a quote, mailed or otherwise furnished to the successful Quoter within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the quote's specified expiration time, the Government may accept a quote (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

2. Unless completed in SAM, all Quoter's must include a completed copy of FAR 52.212-3, Offeror

Representations and Certifications - Commercial Products and Commercial Services with its offer. FAR

52.212-3 Alt I applies also.

3. Clause 52.212-4 Contract Terms and Conditions - Commercial Products and Commercial Services, applies to this acquisition.

4. FAR 52.212-3 Contract Terms and Conditions Required to Implement Statutes or Executive Orders -

Commercial Products and Commercial Services. (DEVIATION 2025-O0003 and 2025-O0004) applies to this acquisition along with the following FAR and DFARS provisions and clauses cited in Attachment II - Provisions and Clauses.

5. Additional terms and conditions if applicable to this acquisition can be found cited in Attachment II -

Provisions and Clauses.

6. This solicitation has a Defense Priorities and Allocation System (DPAS) rating of DO-C9

7. The following attachments are included with this solicitation:

• Attachment I - Other than Full and Open Competition - Redacted

• Attachment II -Provisions and Clauses

8. For additional information regarding this solicitation contact Lindsey Martinez at lindsey.m.martinez4.civ@us.navy.mil or Brandy Hernandez at brandy.j.hernandez6.civ@us.navy.mil