Combined Synopsis and Solicitation.pdf

Synopsis for Small Business Architect-Engineering (A-E) Indefinite Delivery/Indefinite Quantity (IDIQ) Multiple Award Task Order Contact

(MATOC) to Perform General Engineering and Design Services Solicitation Number: W912WJ24R0006

1. CONTRACT INFORMATION: The U.S. Army Corps of Engineers (USACE) - New England District (CENAE) plans to award up to four (4) separate A-E Indefinite Delivery/Indefinite Quantity (IDIQ) contracts to small businesses comprise one (1) Multiple Award Task Order Contract (MATOC) for A-E services to perform General Engineering and Design Services. These contracts are being procured in accordance with the Selection of Architects and Engineers as implemented in FAR Subpart 36.6. The total shared capacity of the MATOC is $24,000,000. The North American Industrial Classification System (NAICS) Code is 541330 with a small business size standard of $25.5M. Work will primarily be performed within the boundaries of the U.S. Army Corps of Engineers (USACE) New England District (ME, MA, NH, CT, VT, and RI), but could also include other states and districts covered by the USACE North Atlantic Division’s (NAD) mission areas (NY, PA, NJ, DE, MD, VA, WV, and the District of Columbia).

The contracts will be negotiated and awarded with a five-year ordering period. Award of contracts to the selected firms is anticipated in October 2024. The minimum guaranteed amount per firm over the life of each contract is $10,000. There must be a minimum of three most highly qualified firms in the MATOC pool to comply with the 2023 NDAA, FAR 16.500(d) and Subpart 36.6. Should there not be at least three most highly qualified firms, this synopsis shall be cancelled.

Upon identification of a need for A-E services within the scope of these contracts, selection for a specific task order will be in accordance with USACE Policy Guidance, “Updated Procedures for the Selection of Task Orders on Architect-Engineer (A-E) Indefinite Delivery Contracts (IDCs),” dated 09 March 2023 (Attachment A). The selected firm will subsequently be issued a request for proposal with the intent of negotiating a fair and reasonable price for a firm-fixed-price task order.

2. PROJECT INFORMATION: The work includes, but is not limited to, various engineering, design, and/or construction-phase services for projects that will complement the CENAE unrestricted general design A-E IDIQ MATOC contract which is to be utilized for larger or more complex projects that was solicited in FY22 and awarded in FY24, such that this MATOC will be used for taskings for general engineering and design-related services that would not meet the definition of “larger or more complex.”

“Larger or more complex” projects awarded under a separate MATOC include construction projects authorized under Military Construction – Army (MCA) and Air Force (MCAF) with A-E fees expected to exceed > $1M, complex or specialized facilities such as those in support of medical or research facilities, and construction of new civil works flood risk reduction facilities.

Work to be performed under this MATOC includes, but is not limited to, various engineering, design and/or construction-phase services for projects relating to: the design of new and renovated structures; military building and site design; sustainable design and commissioning; general site engineering; military master planning; planning and design for civil works infrastructure; environmental engineering and compliance; value engineering; project scheduling; and diagnostics, assessments, site investigation and other data collection tasks for general architectural or engineering use to include collection of survey data of all kinds.

Architect-Engineering Services that may be required under this contract include the preparation of: design drawings, technical specifications, construction cost estimates, design and construction schedules, design analyses, life cycle cost analyses (LCCA), engineering calculations, design-build requests for proposal, conceptual designs, planning studies, engineering studies and other technical reports, sustainable design/LEED project documentation, commissioning reports, and value engineering (VE) studies. Services may also include all architectural and engineering tasks necessary to develop the documents listed above to also include developing models, economic analyses, survey services (see below for specifics), development and use of GIS systems, and construction-phase services to include shop drawing review, as-built drawing preparation, preparation of O&M manuals, and engineering consultation services.

Design documents to be prepared by the A-E for Construction procurement may be for either design-bid-build (DBB) or design-build (D-B) procurements. DBB submittals may include plans, specifications, design analysis, construction cost estimates, and construction phasing plans and schedules for design charrette/concept (15%) design, schematic (35%) design, design development (65%), draft construction document (95%) and final construction document (100%) submittals. D-B submittals would include plans, specifications, basis of design, construction cost estimates, and construction phasing plans and schedules for design charette/concept (15%) design, schematic (35%) design submittals, and draft final and final D-B Request for Proposal (RFP) submittals.

Survey Services include Topographic Engineering, Hydrographic Surveying, and Land, Cartographic Surveys and general Geospatial Database development services and products. Work could include acquisition of topographic and hydrographic oriented surveying and mapping data for: design, construction, dredging, master planning, operations, as-built conditions, precise structure stability studies, property and boundary surveys; monumentation, aerial photography; marking and posting maps, charts, and similar products for general use; and preparation of tract descriptions. Surveys may be collected utilizing conventional and electronic instrumentation, photogrammetry, laser scanning, remote sensing, Global Positioning System (GPS), multi-beam and side scan sonar, sub-bottom profiling, remotely operated vehicles (ROVs), drones, and other survey methods as applicable. Geospatial services may include mapping, charting, and related geospatial database development, which includes the design, compilation, digitizing, attributing, scribing, drafting, printing and dissemination of printed or digital map, chart, and related geospatial database products associated with planning, engineering, operations, and related real estate activities utilizing photogrammetric, geographic information systems, and other manual and computer assisted methods as applicable.

Final products may need to be distributed and available in several different formats including (but not limited to), Microsoft Excel, ASCII, Adobe PDF and electronic drawings to a pre-determined scale. Specialized experience working with Global

Positioning Systems (GPS); RTK GPS equipment, electronic total stations with data collectors, Civil3D and GIS data processing software with the ability to deliver electronic drawings in civil3D or MicroStation/InRoads format (DGN/DTM). Work may also require aerial photography. Maps may be submitted in hard copy report format, hard copy ANSI D drawings, and MicroStation DGN format.

Products shall be produced to Corps of Engineers guidelines and specific formats set forth under the base contract and/or by individual task order. The firm shall be required to: provide design drawings in Microstation or Autodesk CADD software (latest version);

use Autodesk Revit Building Information Modeling (BIM) software; use Corps computer-based specification software for the development of Specifications (SPECSINTACT); use the latest version of MII (cost engineering software as provided by the Government and licensed to the firm) for the development of construction cost estimates; use Primavera P6 for developing detailed construction schedules and use MS Project for more basic design and constructions schedules; and utilize ProjNet (DrChecks) (https://wwwprojnet.org) for comment resolution of design review submittals.

3. SELECTION CRITERIA: The selection criteria and each sub-criteria are listed below in descending order of importance. Criteria (a) through (f) are primary factors. Criteria

(g) (h) and (i) are secondary factors and will only be used as “tiebreakers” among firms that are essentially technically equal. Note that in the criteria below, reference to “firm” refers to the prime A-E firm and its proposed team unless otherwise indicated.

(a) Specialized Experience and Technical Competence. Firms should demonstrate specialized experience and technical competence in the following:

(1) Development of DBB or D-B documents for new and renovated structures for federal government facilities within defined cost limitations;

(2) Development of DBB or D-B documents for military construction (buildings and/or site work) to Department of Defense (DoD) standards using Unified Facilities Criteria (UFCs);

(3) Development of DBB or D-B documents for a portion of a project to complement USACE or federal government in-house design staff;

(4) Use/knowledge of MII for development of construction cost estimate and SPECSINTACT for specifications development.

Information contained in the SF 330 Part I, Section F will be the primary basis for evaluation against these criteria, though Section H will also be used. See Section 4, Submission Requirements, below for specific instructions on project information to be included in Section F. Projects in which the firm’s primary work (planning, full design as the A-E for a DBB procurement or the Designer of Record (DOR) on a D-B contract, or development of the RFP for a D-B procurement) was completed within the last 7 years will be given greater consideration and those projects in which the firm’s primary work has not yet been completed will be given less consideration.

Projects shall be listed in order of relevance to the work to be done under this contract as determined by the firm (see Section 3.e below).

(b) Professional Qualifications. The evaluation of Professional Qualifications will consider education, training, professional registration, certifications, and relevant experience of personnel to accomplish the work specified above. Any past design and/or planning experience on USACE-managed projects should be identified.

Information contained in the SF 330 Part I, Section E will be the primary basis for evaluation against these criteria, though Sections D and H will also be used.

(1) Resumes are required for the following key personnel. Resumes should clearly indicate which role listed below is being filled by each individual in Block E, Box 13 of the SF 330. All proposed personnel are required to have professional registration in any state unless otherwise noted. See also additional requirements for certain disciplines below. Personnel to be provided shall be those individuals expected to be utilized to a significant extent under the contract. Should other personnel be used on specific Task Orders, the expectation is they will be equivalent or have greater experience than the key personnel accepted with the SF 330 submission.

- Project Manager* (2 resumes) (registered as an engineer or architect)

- Architect

- Mechanical Engineer (HVAC/Controls)

- Mechanical Engineer (Plumbing)

- Fire Protection Engineer (registered as a Fire Protection Engineer)

- Design-phase Commissioning Specialist – defined as Architect or Engineer to serve as individual ensuring compliance with commissioning requirements for design or construction phases. (Professional registration not required)

- Electrical Engineer (Building Systems)

- Lead Cyber Systems Security Engineer** (professional registration not required)

- Communications Systems Designer/Specialist (a Registered Communications

Distribution Designer (RCDD))

- Structural (Vertical Construction) Engineer

- Physical Security Engineer/Specialist Trained professional with specialized knowledge and experience on physical building security and measures to include hardening, surveillance, and access control (professional registration not required)

- Civil Engineer (registered in at least one of the New England states)

- Construction Cost Estimator (with MII experience; professional registration not required)

- Licensed Land Surveyor,

- Topographic survey crew chief (professional registration not required)

* Project managers shall have at least 10 years of experience managing design projects.

** The Lead Cyber Systems Security Engineer is responsible for the cybersecurity design of Facility Related Control Systems (FRCS). The Lead Cyber Systems Security Engineer shall have experience in applying cybersecurity control measures to control system platforms and should have a thorough knowledge of Unified Facility Criteria (UFC) 4-010-06 "Cybersecurity for Facility-Related Control Systems" or Unified Facility Guide Specification (UFGS) 25 05 11 "Cybersecurity for Facility-Related Control Systems".

(2) Should any task orders be issued for work in other portions of NAD’s mission areas (NY, PA, NJ, DE, MD, VA, WV, and the District of Columbia), the firm will need to demonstrate applicable professional registration in those locations within the task order proposal. Should any survey work need to be accomplished under this contract, the firm must demonstrate in the task order proposal that its proposed survey team member is registered in the state where the work is to be performed. The firm should also have on staff (or provide through a consultant) a SAVE International-accredited Certified Value Specialist (CVS) to facilitate VE study workshops for construction projects as directed.

(c) Work Management and Teaming. A proposed management plan shall be presented in Part I, Section H of the SF 330 that references the organization chart provided in Part I, Section D of the SF 330. The plan shall briefly address the firm’s proposed work management approach for executing work to be performed under this contract. The plan shall include team composition, roles and responsibilities of management personnel, and each subcontracted firm, and its approach for ensuring the quality of work performed by the firm and their subcontractors. The plan shall include information on quality control procedures, cost and schedule control, coordination of in-house disciplines and consultants, and relevant experience working with each of the subcontractors on similar projects. Sections C, D, G and H will be used to evaluate this criterion.

In reviewing the project management and teaming information, the evaluation board will consider how the firms, including joint ventures (JV) and Offerors utilizing affiliates, subsidiaries, parent, LLC, and LTD member companies, are organized and how they propose to execute assigned task orders in accordance with Section 4 Submission Requirements.

(d) Capacity. The firm must demonstrate the capacity to execute the full value of the contract over the ordering period - accomplishing multiple task orders concurrently while maintaining quality and schedule. Firms will be evaluated as to their ability to execute approximately $2.5M in task orders per year over the 5 years of the contract.

A firm will be evaluated on the available capacity of key personnel from the prime firm and its team based primarily through a review of each firm’s Part II submission and any information provided in Section H as to their methods for managing workload.

The prime contractor must also demonstrate that it has the core competencies to perform work required under the contract on their own merit. In order to meet or exceed the requirements of Federal Acquisition Regulation (FAR) 52.219-14, "Limitations on Subcontracting," the prime, along with “similarly situated” subcontractors, must have the capacity to perform at least 51% of the work over the life of the contract. “Similarly situated” subcontractor means a first-tier subcontractor that has the same small business program status as that which qualified the prime contractor for the award and that is considered small for the specified NAICS code.

The firm should address how it will meet these requirements based upon the assumption that the items listed under “Specialized Experience and Technical Competence” above constitute the preponderance of the work to be performed under this contract.

(e) Past Performance. The firm shall demonstrate a good record of past performance on contracts with respect to quality of work, management, cost control, compliance with performance schedules, and ability to manage subcontractors. Assessment against this criterion will be determined primarily by evaluating ratings performed in Contractor Performance Assessment Reporting System (CPARS), the Government-wide evaluation reporting tool for all past performance reports on contracts, or via those provided in Past Performance Questionnaires (PPQs). In reviewing past performance information, the evaluation board will consider the relevancy of the past performed work in addition to how well the firm performed. Positive references from customers and other verifiable information as to exemplary performance may also be considered as provided in Part I, Section H of the SF 330.

With their SF 330, the firm shall provide the CPARS report or completed PPQ for each of the first five projects identified in Section F of the SF 330, as these projects should be the most relevant project examples provided. NOTE: The most recent CPARS report is to be provided for any federal contract unless a specific explanation is provided as to unavailability of a CPARS rating. Do not submit a PPQ when a completed CPARS is available.

If the project/s is/are not a federal project or a CPARS report is not available, the firm shall complete Part I of the PPQ, send it to the customers for these five projects as applicable, request that they complete Part II of the PPQ and return to the firm, and submit it with the SF 330 submission. No sealed envelope is required. A blank PPQ can be found attached to this synopsis/solicitation (Attachment B). The firm shall provide the full contract number and task order number (if applicable) for any Federal contract listed in Section F of the SF 330.

The evaluation board may seek and consider past performance information from other sources but is not required to if none is available from CPARS or if no PPQ is provided. The evaluation board may conduct interviews with organizations and

Government personnel familiar with the firm’s performance to corroborate information provided by the firm. If little to no relevant past performance data (CPARS reports, PPQs, or information in Section H) is available for the five most relevant projects, the firm may be given a neutral evaluation regarding past performance. CPARS reports or PPQs shall be placed at the end of Part I of the SF 330 (they will not be counted towards the page count).

(f) Knowledge of the Locality. The board will evaluate the firm’s demonstration of their knowledge and experience with state and local codes. local geologic and subsurface features, environmental conditions, climatic conditions, local construction methods, local construction costs, and permit requirements for projects located in the USACE NAD’s mission areas with a focus on New England. The basis of the evaluation will be the information in Sections E, F and H of the SF 330.

(g) Geographic Proximity. Location of the firm’s office(s) as well as those of its team in the general geographical area of the six New England states will be considered. The basis of the evaluation will be the information in Sections C and H of the SF 330.

(h) Extent of Participation of Small Business (SB) concerns. The firm shall identify their small business team members and indicate their commitment to utilize SBs on its team to include Woman-Owned Small Business (WOSB), HUBZone Small Business, Service-Disabled Veteran-Owned Small Business (SDVOSB) and Veteran-Owned Small Business (VOSB). Extent of use will be measured as a percentage of the total anticipated contract effort, regardless of whether the small business concern is a prime contractor, sub-contractor, or joint venture partner; the greater the participation the greater the consideration.

(i) Volume of DoD A-E Contract Awards. Firms shall indicate in Section H of the SF

330 the volume of DoD A-E contracts awarded to the prime (or Joint Venture) in the last 12 months. The information will be verified and updated during the interviews with the most highly qualified firms. The equitable distribution of DoD A-E contracts among firms, including SB and SDB will be considered.

4. SUBMISSION REQUIREMENTS: Interested firms able to perform this work must submit Parts I and II of the SF 330 for the prime firm (or joint venture). Part II of the SF 330 must also be submitted for each consultant and if a joint venture, for the joint venture entity, or each firm in the joint venture. Please note that a separate Part II is required for each branch office of the prime firm and any subcontractors that will have a key role in the proposed contract. If a joint venture is being utilized, a copy of the joint venture agreement is to be included in Part II. The joint venture agreement will be consistent with the attached Joint Venture Procedure (Attachment C). This joint venture agreement will not be included within the page limit stated below.

If an Offeror is utilizing experience of affiliates, subsidiaries, parent, LLC, LTD member companies (i.e., Offeror’s name is not exactly as stated on the SF1442), the proposal should clearly demonstrate how that affiliate/subsidiary/parent firm will have meaningful involvement in the performance of this contract. The relevant consideration is whether the resources of the parent or affiliated company - its workforce, management, facilities, or other resources - will be provided or relied upon for contract performance, such that the parent or affiliate will have meaningful involvement in contract performance. The proposal must demonstrate similarity of the parent or affiliate’s proposed role on this procurement and the parent or affiliate’s proposed role submitted for experience in order to receive credit for the parent or affiliate’s experience.

Submissions must be made to U.S. Army Corps of Engineers, New England District, ATTN: Contracts Branch – Natalie Allen, not later than 2:00 PM Eastern Daylight Time on 13 March 2024. See below for the authorized submission transmission method.

Include the firm's Unique Entity Identifier (UEI) number on the SF 330, Part 1, Block B.

On the SF 330, Part 1, Block C, provide the UEI number for each consultant.

On the SF 330, Part I, Block F, up to ten example projects shall be listed in order of relevance to the type of work anticipated to be performed under this contract. Note that multiple projects performed under an IDIQ contract cannot be submitted as a single example project but work that encompasses multiple phases/contracts/task orders for a single project can be submitted. Additional projects under these contracts or task orders may be included Section H.

In the SF 330, Part I, Block F, Box 24, provide the following information for each project: month/year the firm’s work started and completed broken out by design phase and construction phase; type of product developed (e.g., full design for DBB procurement; prepared RFP for a D-B procurement; Designer of Record on a D-B procurement; study; or other); total contract value of the A-E’s contract on the project including a) a breakout of the value of the work performed by the A-E along with their role on the contract, and b) value of work performed by any team subcontractors on the project and their roles; physical size of the designed facility; and construction cost as applicable. In Block F, Box 23, provide customer point-of-contact who can be reached for references to include email address in Box 23 (c). If a sample project is a federal procurement, include the applicable contract number in Block F, Box 21.

In the SF 330, Part I, Section H, the A-E firm may also provide supplemental information to address all aspects for which Specialized Experience and Technical Competence is being sought as well as documentation to support past performance selection criteria such as verifiable information demonstrating exemplary past performance. Specific information is requested on the firm’s capabilities and approach to performing the survey services identified in Section 2 above.

The Offeror’s response shall be submitted electronically. Files shall not contain classified data. The use of hyperlinks in responses is prohibited.

PIEE PROPOSAL SUBMISSION INSTRUCTIONS:

ALL SUBMISSIONS TO THIS ANNOUNCEMENT SHALL BE SUBMITTED

ELECTRONICALLY THROUGH PIEE, SOLICITATION MODULE.

Electronic proposal submission is required through the Army’s electronic file sharing service, Procurement Integrated Enterprise Environment (PIEE) (https://piee.eb.mil/), Solicitation module. No paper copies, CD-ROMs, email, or facsimile submissions will be accepted.

Information regarding how to set up a vendor registration is included in this link-https://wawf.eb.mil/xhtml/unauth/web/homepage/vendorGettingStartedHelp.xhtml

Information regarding role assignment during vendor registration is included in this link-https://sam.gov/opp/2b0a3d5c4c454beb8fefa3d844544a1d/view

File Size Limitations: Offerors are advised to follow the PIEE instructions for uploading files. PIEE supports delivery up to 1.9 GB per file, with no limit on the number of files, as well as multiple file formats. If needed, Offerors may break the files down into smaller sections in order to upload. In such cases, please divide the sections as logically as possible and be sure to clearly name the files as specified below.

File Naming Convention: To ensure your submission is received and processed appropriately, it is important that interested parties carefully ensure their electronic files adhere to the following naming convention:

• W912WJ24R0006-FIRMNAME-PART I

• W912WJ24R0006-FIRMNAME-PART II

Each file name shall begin with the solicitation number followed by the firm’s name and a brief file description. Please see examples above. Each file shall be bookmarked for each SF 330 section and shall be searchable (e.g., not locked).

Upload Completion and Deadline: Interested parties shall submit proposals no later than the date and time specified on the solicitation document. The time and date of proposal receipt will be the upload completion/delivery time and date recorded within the PIEE, Solicitation module. Do not assume that electronic submission will occur instantaneously.

Large files (e.g., 10MB or more) will take some time to upload. Offerors should time their upload effort and not wait until the last minute to submit as there may be delays in the transmittal process. Offerors are encouraged to keep a copy of the PIEE upload confirmation for their records.

Proposals sent through proprietary or third-party file transfer sites, email, PIEE modules other than the Solicitation module, or DoD SAFE WILL NOT be retrieved and evaluated.

It is the responsibility of the offeror to confirm timely receipt of proposals. All proposals received, as confirmed by the date/time recorded within the PIEE, Solicitation module after the exact time specified for receipt on the solicitation document, shall be treated as late submissions and will not be considered.

The SF 330, Part I, has a page limit of 60 pages. A page is one side of an 8 ½” x 11” sheet of paper. 11” x 17” (single side) pages may be used to provide graphical information or images that do not fit well on an 8 ½” x 11” sheet will count as two pages.

Front and back cover, section dividers, and any cover letter, will count toward the page limit. Font size for data entry cells shall not be less than 10 font. The 10-point font applies to all text, tables, and figures within the SF 330. Do not change the existing SF 330 form template text font size. The margins for pages that supplement the SF 330 forms shall not be less than one inch with the exception that ½ inch margins are allowed when using the Standard Form 330 template. Pages in excess of the page limit will not be evaluated.

A recent SF 330 Part II for each office of participating firm in the proposed team shall be provided with each submission. The selected firm must be registered in the System for Award Management (SAM) prior to proposal submission. Information regarding registration can be obtained online at www.sam.gov or by telephone at 1-866-606-8220.

Effective immediately, the use of UEI+4 numbers to identify vendors is limited to identifying different SAM records for the same vendor at the same physical location.

Offerors are reminded of the obligations outlined in FAR 52.219-14, Limitations on Subcontracting. This clause places limits on the amount paid by the Government for contract performance to subcontractors. The contractor will be subject to periodic reporting requirements on its subcontracted efforts. Throughout performance, contractors will be required to provide evidence of compliance including, but not limited to, invoices, copies of subcontracts, and/or a list of the value of tasks performed.

For any general or administrative questions, contact the contract specialist, Ms. Natalie Allen, at 978-318-8269 or via email at Natalie.M.Allen@usace.army.mil by 6 March 2024. This is not a request for proposal. Personal visits for the purpose of discussing this announcement prior to the closing date of this announcement will not be entertained or scheduled. However, questions may be directed to the point of contact for this announcement.

Attachment A: Updated Procedures for the Selection of Task Orders on Architect- Engineer (A-E) Indefinite Delivery Contracts (IDCs),” dated 09 March 2023 Attachment B: Past Performance Questionnaire (PPQ) Form Attachment C: Joint Venture Procedure