Combined Synopsis and Solicitation.pdf

Combined Synopsis and Solicitation

Tank Cleaning Service

(i) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested, and a written solicitation will not be issued.

(ii) The solicitation number is W50S81-24-Q-A012, is hereby issued as a Request for Quotation (RFQ) for Tank Cleaning services located at Barnes Air National Guard Base, Westfield, MA. A contract will be awarded without discussions as a single, Firm-Fixed Price (FFP) award utilizing FAR Part 13, Simplified Acquisition Procedures.

(iii) This solicitation document incorporates provisions and clauses are those in effect through Federal Acquisition Circular 2025-03, dated 01/17/2025 and the Defense Federal Acquisition Regulation Supplement (DFARS) Publication Notice 01/17/2025. It is the contractor's responsibility to become familiar with applicable clauses and provisions by visiting https://www.acquisition.gov/.

(iv) This requirement is a small business set-aside using Simplified Acquisition Procedures in accordance with (IAW) Federal Acquisition Regulation (FAR) Part 13 under NAICS code 562998 – All Other Miscellaneous Waste Management Services. The small business size standard is $16.5M. Interested vendors must certify to the applicable NAICS via their SAM Representations and Certifications. If an interested vendor is not registered to this NAICS, they are encouraged to add this NAICS to the SAM Reps and Certs prior to solicitation close date.

(v) List of Contract Line Item Numbers (CLIN):

ITEM #

(CLIN)

DESCRIPTION QTY UNIT OF

MEASURE

UNIT PRICE TOTAL

PRICE

CLIN 0001 Tank Cleaning Service

1 Job

CLIN 1001 Option Year 1 1 Job CLIN 2001 Option Year 2 1 Job CLIN 3001 Option Year 3 1 Job CLIN 4001 Option Year 4 1 Job CLIN 5001 Tank Cleaning

Service (IAW

FAR 52.217-8)

1 Job

TOTAL:

(vi) The Massachusetts Air National Guard has a requirement for Tank Cleaning service, as defined in the Performance Work Statement (PWS).

(vii) The anticipated Period of Performances (PoP) shall be a Base Period of 12 months and four (4) options of a PoP of 12 months at Barnes Air National Guard Base, Westfield, MA 01085.

(viii) The provision at 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services, applies to this acquisition. See Provisions and Clauses document.

***Addendum to FAR 52.212-1***

The Offeror shall submit in addition to the pricing sheet the following items.

1. The Offeror shall provide two (2) separate federal contracts, within 5 years of the close date of this solicitation, that show past experience for relevant work to the services described in the PWS.

a. Federal contract numbers with CPARS ratings are acceptable.

b. Past Performance Questionnaire provided in this solicitation is acceptable for contracts without CPARS ratings.

2. The Offeror shall provide documentation on the qualifications, certifications, or training of the proposed individual(s) or offeror performing the services described in the PWS.

3. The Offeror shall provide the proposed plan to perform the services described in the PWS that supports the offeror’s technical capabilities.

(ix) The provision at 52.212-2, Evaluation-Commercial Products and Commercial Services, applies to this acquisition. See Provisions and Clauses document.

***Addendum to FAR 52.212-2***

These factors are further described below:

1. Past Performance:

a. Submit at least two examples of relevant federal contract award within the past 5 years per

Addendum to FAR 52.212-1. Submitting one or no past performance is deemed non-responsive and will not be considered for award unless it is deemed in the best interest of the Government.

b. Relevancy will be rated as Acceptable or Unacceptable.

c. Recency will be rated as Acceptable or Unacceptable.

d. Confidence rating will be as follows;

i. 5 - Exceptional (High Confidence):

1. Description: Consistently exceeded expectations in all relevant areas.

Demonstrates a thorough understanding of oil-water separator systems, regulations, and best practices. Documentation is complete, accurate, and readily available. Proactive in identifying and resolving potential issues.

Strong positive feedback from multiple sources. No significant concerns identified. We are highly confident in their ability to perform future work to a similar standard.

2. Indicators:

a. Zero reported incidents or near misses related to safety or environmental compliance.

b. Consistently completed projects on time and within budget.

c. Provided innovative solutions to complex problems.

d. Received outstanding customer satisfaction scores.

e. Demonstrated a commitment to continuous improvement.

f. Clear evidence of effective communication and collaboration.

ii. 4 - Very Good (Considerable Confidence):

1. Description: Regularly met and often exceeded expectations. Demonstrates a strong understanding of oil-water separator systems and related regulations.

Documentation is generally complete and accurate. Minor areas for improvement may exist, but these do not significantly impact overall performance. We have considerable confidence in their ability to perform future work.

2. Indicators:

a. Few (if any) minor incidents or near misses.

b. Consistently completed projects on time and within budget, with minor deviations.

c. Positive customer feedback.

d. Demonstrated a willingness to address concerns and implement improvements.

e. Good communication and collaboration

iii. 3 - Satisfactory (Moderate Confidence):

1. Description: Consistently met expectations. Demonstrates an adequate understanding of oil-water separator systems and related regulations.

Documentation is generally adequate but may require some follow-up or clarification. Some areas for improvement have been identified. We have moderate confidence in their ability to perform future work, but closer monitoring may be required.

2. Indicators:

a. No significant incidents or near misses.

b. Generally completed projects on time and within budget, but some delays or cost overruns may have occurred.

c. Neutral customer feedback.

d. Some areas for improvement have been identified and communicated.

e. Adequate communication and collaboration.

iv. 2 - Marginal (Low Confidence):

1. Description: Performance has been inconsistent, sometimes failing to meet expectations. Demonstrates a limited understanding of oil-water separator systems and related regulations. Documentation may be incomplete or inaccurate. Significant areas for improvement have been identified. We have low confidence in their ability to perform future work without significant intervention and improvement.

2. Indicators:

a. Minor incidents or near misses have been reported.

b. Projects have experienced significant delays or cost overruns.

c. Negative customer feedback.

d. Significant areas for improvement have been identified and have not been adequately addressed.

e. Poor communication and collaboration.

v. 1 - Unsatisfactory (Very Low Confidence):

1. Description: Consistently failed to meet expectations. Demonstrates a lack of understanding of oil-water separator systems and related regulations.

Documentation is incomplete, inaccurate, or missing. Major areas for improvement are required. We have very low confidence in their ability to perform future work.

2. Indicators:

a. Significant incidents or near misses have been reported.

b. Projects have experienced major delays or cost overruns.

c. Very negative customer feedback.

d. Serious concerns regarding safety, environmental compliance, or quality of work.

e. Lack of communication and collaboration.

2. Technical:

a. Technical evaluation of the offeror’s documentation on the qualifications, certifications, and/or trainings required of the proposed individual(s)/offeror that will provide services IAW the PWS will be rated as Acceptable or Unacceptable.

b. The offeror’s proposed plan to perform the services IAW the PWS will be rated as Acceptable or Unacceptable.

3. Price:

The Government will evaluate the pricing proposed by the Offeror for fair and reasonable based upon pricing received from other Offerors. The Total Evaluated Price (TEP) will be the sum of the base year and the six-month option in accordance with FAR 52.217- 8 Option to Extend Services. The evaluated prices for the base year, 4 option years, and the six (6) month extension are as follows:

CLIN 0001 – Base Year

CLIN 1001 – Option Year 1

CLIN 2001 – Option Year 2

CLIN 001 – Option Year 3

CLIN 4001 – Option Year 4

CLIN 5001 – (IAW FAR 52.217-8)

The Government will evaluate the Offeror’s price of the six (6) month extension IAW FAR 52.217- 8, Option to Extend Services for price evaluation only. The evaluation will consider the possibility that the option can be exercised at any time and can be exercised in increments of one to six months, but for no more than a total of six months. Since pricing will reflect the applicable Period of Performance with allowable rate adjustments only as a result of revisions to prevailing labor rates, the vendor shall demonstrate in their proposal the pricing for the CLINs after the fifth performance year. Evaluation of this option shall not obligate the Government to exercise said option and will not be reflected in the contract until when/if it is utilized.

(x) The provision at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Products and Commercial Services. (Alternate I) (Feb 2024), applies to this acquisition. Offeror shall complete the annual representations and certifications electronically via the System for Award Management (SAM) website. See Provisions and Clauses document.

(xi) The clause at 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services, applies to this acquisition. See Provisions and Clauses document.

(xii) The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Products and Commercial Services, applies to this acquisition. See Provisions and Clauses document.

(xiii) IAW FAR 52.204-16, prospective awardees shall have an active Cage Code prior to award of a government contract. To register for a Cage Code and to complete Online Representations and Certifications, go to the System for Award Management (SAM) at https://www.sam.gov/. All vendors interested and capable of obtaining contract award must be registered with the Wide Area Work Flow (WAWF) located at https://piee.eb.mil/. Vendors are required to create and submit invoices electronically through WAWF and receive payment via electronic funds transfer (EFT) for supplies or services rendered.

(xiv) The Defense Priorities and Allocations System (DPAS) and assigned rating, is not applicable to this acquisition.

(xv) Quotes must be submitted via email no later than (NLT) 2:00 P.M. EST 27 June 2025 and IAW Addendum to FAR 52.212-1, to 104.fw.msc@us.af.mil with solicitation number W50S8124QA012 in the subject line. Requests for Information (RFI) concerning this requirement must be submitted in writing via email and directed to MSgt Nathan Staples at 104.fw.msc@us.af.mil NLT 2:00 P.M. EST 20 June 2025.

***The Government will not answer questions via telephone nor at any site visit.

(xvi) Questions concerning this solicitation should be directed to MSgt Nathan Staples at 104.fw.msc@us.af.mil.

52.237-1, Site Visit

Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

Site Visit is scheduled for 10:00AM on 17 June 2025

EAL shall be sent NLT than 2:00PM on 13 June 2025 to the POC listed in this solicitation to be able to come onto the installation. REAL ID is REQUIRED per para 1.4.5.0 of the PWS.