Combined Synopsis and Solicitation - 908th OSS - Air Purifiers.pdf

I. GENERAL INFORMATION

The 42nd Contracting Squadron, 50 LeMay Plaza, Bldg. 804, Maxwell AFB, AL has a requirement to procure air purifiers for Maxwell AFB’ 908TH OSS. This is a streamlined combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice.

This announcement constitutes the only notice. A written solicitation will not be issued. This requirement is issued as a request for quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect the Federal Acquisition Circular 2025-05 (effective 07 August 2025) and DPN change notice 20250910 effective 10 September 2025.

A Firm Fixed Priced (FFP) Award will be made in accordance with the following:

NAICS Code: The North American Industrial Classification System (NAICS) code for this acquisition is NAICS 333413 - Industrial and Commercial Fan and Blower and Air Purification Equipment Manufacturing. This requirement is being set aside 100% for small businesses. Quotations will only be received from small businesses who meet the SBA Size Standard of NAICS 333413 - Industrial and Commercial Fan and Blower and Air Purification Equipment Manufacturing which currently has a size standard of 500 employees.

Price lists/quote must be received by 17 September 2025, 12:00 noon. CST. Email price lists/quotes are acceptable. Please respond to this RFQ by emailing response to SrA Trevor Wilson at e-Mail:

trevor.wilson.8@us.af.mil and SrA Marc Engel at e-Mail: marc.engel@us.af.mil. Late price lists/quotes will be processed in accordance with FAR 52.212-1(f) “Late submission, modifications, revisions, and withdrawals of offers.”

LOCATION: Maxwell AFB, AL

II. SCHEDULE OF SUPPLIES/SERVICES:

All services are to be performed in accordance with (IAW) the attached Statement of Requirement

(SOR).

The contractor shall provide the services listed below.

mailto:trevor.wilson.8@us.af.mil mailto:marc.engel@us.af.mil

Period of Performance (PoP): Delivery Requested by 60 days after award.

Item

Number* Description of Requirement Quantity Unit Unit Price Total Price

Air and surface sanitization/microbial reduction technology system for up to

500 sq ft (IAW SOR para 2.0-3.0)

24 Ea

Air and surface sanitization/microbial reduction technology system for up to 1,500 sq ft (IAW SOR para 2.0-3.0)

1 Ea

Total: $

52.212-1 ADDENDUM TO 52.212-1 INSTRUCTIONS TO OFFEROR-- COMMERCIAL

ITEMS INSTRUCTIONS TO OFFEROR.

1. Technical Solution:

a. Contractor must provide a quote that adheres to SOR para 2.0-3.0 with regards to CLIN 0001 and CLIN 0002.

b. “Or Equal” product submission: To verify the proposed equal product’s claim to prevent and neutralize mold, viruses, germs, and bacteria, and purify the air and surfaces for a room up to 500 sq ft, a total of three third-party statements of efficacy supporting these claims must be provided.

These third-party statements of efficacy shall include statements that support 99% efficacy of prevention and neutralization of mold, viruses, germs, and bacteria, and purify the air and surfaces for a room up to 500 sq ft and a room up to 1500 square feet. Or Equal products will first need to pass the instructions in 1.a of this technical solution and also meet 1.b to be considered technically acceptable.

2. Price Quote. The contractor must provide a unit price and total price referenced in the "SCHEDULE OF SUPPLIES/SERVICES." The contractor's price quote will be determined using the sum of all Firm Fixed Price (FFP) CLINs. In doing so, the contractor accedes to the Contract terms and conditions as written in the solicitation, including the Statement of Requirement (SOR). The price factor will be evaluated for reasonableness.

3. The contractor must submit quotes by email as response to this solicitation. The contractor must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

4. If the contractor's SAM Representations and Certifications are not current, the contractor must include a completed copy of the provisions at FAR 52.212-3, and Alternate I, Offeror Representations and Certifications – Commercial Items. Incomplete or expired Representations and Certifications will render a quote as non-responsive and it will not be considered.

5. The contractor will need to complete all applicable provision fill-ins provided in the solicitation.

6. Interested parties capable of satisfying the requirement must submit a written price list/quote to include discount terms, tax identification number, and CAGE code.

7. To be eligible to receive an award resulting from this RFQ, the contractor must be registered and active in the DoD Systems for Award Management database, no exceptions. To register, please visit http://www.sam.gov or by calling 1-866- 606-8220.

8. Inquiries by the contractor. The Contracting Officer (CO) and/or the Contract Specialist are the sole points of contact for this acquisition. Contact with government personnel, other than the 42 CONS personnel listed above, by a potential offeror or their employees regarding this requirement is strictly prohibited. All inquiries shall be submitted via email to SSgt Trevor Wilson (Contract Officer) at trevor.wilson.8@us.af.mil, and SrA Marc Engel at e-Mail:

marc.engel@us.af.mil proposals shall be submitted no later than 12:00 p.m CST, 17 September 2025.

9. Contractors are cautioned that late quotes will be processed in accordance with FAR

52.215-1(c) (3), "Submission, modification, revision, and withdrawal of quotes."

10. Discrepancies: If a contractor believes these instructions contain errors, omissions or are unsound, the contractor shall immediately notify the Contracting Officer via email with supporting rationale as well as remedies the contractor is asking the Contracting Officer to consider as related to the omission or error.

BASIS FOR AWARD

1. The Government will award a task order resulting from this solicitation to the responsible contractor whose best value quote, conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The contractors shall be evaluated using these factors in the following order: 1.) Technical Solution and 2.) Price.

2. The technical proposal will be evaluated and given a rating of acceptable or unacceptable based on Table

1. Technical Ratings and Definitions.

TABLE 1

Table 1. Technical Ratings and Definitions Rating Definition

Acceptable Based on the offeror’s technical quotation, the Government has a reasonable expectation that the offeror will successfully perform the required effort in http://www.sam.gov/ mailto:trevor.wilson.8@us.af.mil, mailto:marc.engel@us.af.mil accordance with the Performance of Work Statement.

Unacceptable

Based on the offeror’s technical quotation, the Government does not have a reasonable expectation that the offeror will successfully perform the required effort in accordance with the Performance of Work Statement.

The Technical Evaluation Team (TET) will evaluate the contractor’s technical quote against the minimum requirements identified below:

a. Contractor must provide a quote that adheres to SOR para 2.0-3.0 with regards to CLIN 0001 and CLIN 0002.

b. “Or Equal” product submission: To verify the proposed equal product’s claim to prevent and neutralize mold, viruses, germs, and bacteria, and purify the air and surfaces for a room up to 500 sq ft, a total of three third-party statements of efficacy supporting these claims must be provided. These third-party statements of efficacy shall include statements that support 99% efficacy of prevention and neutralization of mold, viruses, germs, and bacteria, and purify the air and surfaces for a room up to 500 sq ft and a room up to 1500 square feet. Or Equal products will first need to pass the instructions in 1.a of this technical solution and also meet 1.b to be considered technically acceptable.

3. Price: The Government may use any of the following price analysis techniques IAW FAR 13.106-3(a) to determine price reasonableness: competitive quotes, comparison of the proposed price with prices found reasonable on previous purchases, a comparison with similar items in a related industry, comparison to an independent Government estimate, or any other reasonable basis.

4. By submission of its offer, the contractor agrees to comply with all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. The contractor must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale for exception. If exceptions are stated, the contracting officer will determine if the exception is detrimental to the successful performance of the requirements of the SOR. Any exceptions considered detrimental will be considered as failure to meet the requirement.

5. Award: The Government intends to evaluate quotes and award a purchase order without discussions with the responsible contractor. Therefore, the contractor's initial offer should contain their best value terms from a technical and price standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary.

6. Summary: The Technical Evaluation Team (TET) will evaluate the contractor’s technical quote against the minimum requirements identified above. All quotations that did not receive an overall rating of “unacceptable” on their technical solution will be ranked according to the TEP from lowest to highest.

Award will be made to the lowest technically acceptable offer. ** Extreme care should be exercised to ensure that no price data of any kind is included in any other parts of the quote.

List of Attachments:

1. Attachment 1 – Statement of Requirement

2. Attachment 2 - Provisions and Clauses

5352.201-9101 Ombudsman As prescribed in DAFFARS 5301.9103, insert the following clause:

OMBUDSMAN (JUL 2023)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, [Insert names, addresses, telephone numbers, facsimile numbers, and e-mail addresses of Center/MAJCOM/FLDCOM/DRU/DAFRCO ombudsman/ombudsmen]. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/FLDCOM/DRU ombudsman level, may be brought by the interested party for further consideration to the Department of the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

5352.223-9001 Health and Safety on Government Installations As prescribed in DAFFARS 5323.9001, insert the following clause in solicitations and contracts:

HEALTH AND SAFETY ON GOVERNMENT INSTALLATIONS (JUL 2023)

(a) In performing work under this contract on a Government installation, the contractor shall:

(1) Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and

(2) Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes.

(b) The contracting officer may, by written order, direct Department of the Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.

(c) Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.