Combined Synopsis-36C25622Q1149-SLVC Patient Lifts 071522.pdf

A.1 Combined Synopsis/Solicitation Notice

1.This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, in conjunction with FAR Part

13.5, Simplified Acquisition Procedures for Certain Commercial Items as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This requirement will be evaluated using the comparative evaluation process outlined in FAR 13.106-

2 (b) (3), where quotations will be compared to one another to determine which provides the best benefit to the Government.

2. The combined synopsis/solicitation number is 36C25622Q1149.

3. Solicitation document and incorporated provisions and clauses are those in effect through

Federal Acquisition Circular FAC 2022-06 (eff. 05/26/2022)

4. This requirement is unrestricted. The North American Industry Classification System number is 339112 with a size standard of $1000 Employees

5. Place of Performance: Southeast Louisiana Veterans Health Care System, 2400 Canal Street

New Orleans, LA 70119.

6. Period of Performance: The period of performance shall be a base period of 180 days after award.

9.All questions regarding this solicitation shall be submitted via email to Contracting Officer, Anthony Marion at anthony.marion2@va.gov no later than 10:00A.M. Central Time on July 20, 2022.

10.Quotes are due no later than July 29, 2022 at 10:00A.M. Central Time and shall be submitted electronically via e-mail to the Contracting Officer, Anthony Marion at anthony.marion2@va.gov

COMBINE SYNOPSIS/SOLICTATION APPLICABLE Provisions and Clauses

The provision at 52.212-1 Introduction to Offerors – Commercial, applies to this acquisition.

The provision at 52.212-2 EVALUATION – COMMERCIAL ITEMS (JAN 1999) applies to this acquisition.

All offers shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications –Commercial Items.

The clause at 52.212-4, Contract Terms and Conditions – Commercial Items, applies to this acquisition and a statement. The addendum to FAR 52.212-4 also applies to this acquisition.

The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or

Executive Orders – Commercial Items, applies to this acquisition and all additional FAR clauses cited in the clause are applicable to the acquisition.

Addendum to FAR 52.212-4 Show FAR clauses followed by VAAR clauses in numeric order.

Solicitation contains a list of all clauses incorporated by reference in numeric order under

52.252-2 (see below), starting first with FAR and followed by VAAR.

36C25622Q1149

Table of Contents

A.1 Combined Synopsis/Solicitation Notice

SECTION B - CONTINUATION Combined Synopsis/Solicitation

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

B.3 DELIVERY SCHEDULE

B.4 PERFORMANCE WORK STATEMENT (PWS)

B.5 CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (CPARS) ... 21

B.6 VHA Supplemental Contract Requirements for Ensuring Adequate COVID19 Safety

Protocols for Federal Contractors

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2021)

C.2 VAAR 852.211-72 TECHNICAL INDUSTRY STANDARDS (NOV 2018)

C.3 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA

ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

C.4 VAAR 852.219-75 SUBCONTRACTING COMMITMENTS MONITORING AND

COMPLIANCE (JUL 2018)

C.5 VAAR 852.219-76 SUBCONTRACTING PLANS MONITORING AND COMPLIANCE

(JUL 2018)

C.6 VAAR 852.219-71 VA MENTOR-PROTÉGÉ PROGRAM (DEC 2009)

C.7 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

C.8 VAAR 852.247-71 DELIVERY LOCATION (OCT 2018)

C.9 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.10 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (JAN 2022) (JUL 2020) (DEVIATION)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (NOV 2021)

E.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.3 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

E.4 52.216-1 TYPE OF CONTRACT (APR 1984)

E.5 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.6 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.7 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

E.8 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2021) (JUL 2020) (DEVIATION)

SECTION B - CONTINUATION OF COMBINE SYNOPSIS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C256 Anthony Marion

Department of Veterans Affairs

Network Contracting Office 16

5075 Westheimer Road, Suite 750

Houston TX 77056-5643

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[X] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] After Delivery and Installation

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

FSC e-Invoice Payment http://www.fsc.va.gov/fsc/einvoice.asp Invoice Setup Information 1-877-489-6135

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the

Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Contractor shall provide all labor, materials,hardware, supervision, personnel and tools necessary to complete the Ceiling lift Motor Removal, Replacement, Reinstallation, and Reconnection. Contractor shall complete fleet replacement of patient lift motors throughout SLVHCS. Contractor shall utilize existing overhead tracks installation and testing of all patient lifts. Contractor shall ensure capability to carry bariatric patients.

Contractor shall utilize full overhead track include bathroom turntable.

Contractor shall manage the installation, train clinical and technical staff on equipment upon completion of installation.

0001AA

378.00 EA __________________ __________________

Name Brand or Equal -Handicare A450 Manual Traverse w/ Load Cell part number 324202 or equal overhead ceiling lift motors per the PWS.

PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument

Manufacturing

PRODUCT/SERVICE CODE: 6515 - Medical and Surgical Instruments, Equipment, and Supplies

0001AB

Name Brand or Equal -Trolley Assemblies (Handicare part number

440550 or equal) per the PWS.

PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument

Manufacturing

0001AC

Name Brand or Equal -Carry bars (Handicare part number 360935 or equal) per the PWS.

PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument

Manufacturing

0001AD

756.00 EA __________________ __________________

Name Brand or Equal -Universal disposable slings compatible with carry bars installed per the PWS.

PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument

Manufacturing

0001AE

1.00 JB __________________ __________________

Installation

PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument

Manufacturing

0001AF

Training

PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument

Manufacturing

0001AG

Project Management

PRINCIPAL NAICS CODE: 339112 - Surgical and Medical Instrument

Manufacturing

GRAND TOTAL __________________

B.3 DELIVERY SCHEDULE

ITEM NUMBER QUANTITY DELIVERY DATE

0001AA SHIP TO: South Louisiana Veterans Healthcare

System (SLVHS)

2400 Canal St

New Orleans, LA 70119

USA

378.00 180 Days After Receipt of

Order (ARO)

MARK

FOR:

Jennifer Boudreaux

504-390-2639

Jennifer.Boudreaux@va.gov

0001AB SHIP TO: South Louisiana Veterans Healthcare

2400 Canal St

MARK

FOR:

Jennifer Boudreaux

0001AC SHIP TO: South Louisiana Veterans Healthcare

2400 Canal St

MARK

FOR:

Jennifer Boudreaux

0001AD SHIP TO: South Louisiana Veterans Healthcare

2400 Canal St

756.00 180 Days After Receipt of

MARK

FOR:

Jennifer Boudreaux

0001AE SHIP TO: South Louisiana Veterans Healthcare

2400 Canal St

1.00 180 Days After Receipt of

MARK

FOR:

Jennifer Boudreaux

0001AF SHIP TO: South Louisiana Veterans Healthcare

2400 Canal St

MARK

FOR:

Jennifer Boudreaux

0001AG SHIP TO: South Louisiana Veterans Healthcare

2400 Canal St

MARK

FOR:

Jennifer Boudreaux

B.4 PERFORMANCE WORK STATEMENT (PWS)

Ceiling lift Motor Removal, Replacement, Reinstallation, and Reconnection

Southeast Louisiana Veterans Health Care System

A. General Information

1. Title of Project: Ceiling lift Motor Removal, Replacement, Installation, and Connection

2. Background: The Handicare (previously Prism Medical Services) C450 overhead patient lift motors and OMNI-Charge in-rail charging track system and turntables are currently installed throughout the Southeast Louisiana Veterans Health Care System (SLVHCS) in New Orleans, Louisiana. These were procured installed in 2015 as part of the activation of the new medical center. As part of strategic equipment replacements, this procurement is for replacement overhead lift motors, trolley assembly, carry bars, and associated installation and project management. The

Handicare rail systems and turntables are already installed, and the specifications can be seen in

Attachments 1 and 2. The new patient lift motors shall be compatible with existing Handicare

OMNI-Charge in-rail charging track system and turntables (Prism part numbers: 360182, 360415, 360426, 360418, 360416, 360160, 364220, 360230, 360462, 360461, 360453, 360454) as is, or the Contractor shall provide necessary attachments for their lift motors to work on the existing tracks.

3. Scope of Work: The contractor shall provide all labor, supervision and all other resources required to deliver the requirements in accordance with the Statement of Work. Installation and removal of old lift motors and excess hardware shall be the contractor’s responsibility. The contractor shall provide a quantity of 378 Handicare A450 or equal Manual Traverse lifts (that can hold at least 450 pounds) with load cell, trolley assembly (Handicare part number 440550 or equal), carry bars (Handicare part number 360935 or equal), and compatible disposable slings to replace existing C450 overhead patient lift systems as seen in Attachment A. If attachments or additions are needed for the new lift motors to function on existing track system, the offeror shall provide those as well. All work shall be coordinated with COR or designee in order to coordinate paperwork, and all new and decommissioned lifts shall be taken to Logistics in the Warehouse

(2400 Canal Street, New Orleans, LA 70119) for inventory record/sticker purposes.

4. Performance Period/Schedule: The contractor shall deliver equipment procured under this contract on or before 60 calendar days from the effective date of award. Installation shall begin no later than 7 calendar days after delivery (67 calendar days from effective date of award).

Installation and training shall be complete on or before 180 calendar days from the effective date of award. Delivery and installation with room availability shall be coordinated with the

Contracting Officer Representative (COR). The schedule may need to be altered by emergencies including virus-related restrictions to access. Installation dates shall be coordinated with COR and may be adjusted by the Government as required in order to coordinate with room availability.

5. Objective: The objective of this project is to procure overhead patient lift motors that can support at least 450 pounds. SLVHCS’s patient population comes from the southeastern region of

Louisiana, and there are a large number of bariatric patients in our catchment area. Therefore, it is imperative that SLVHCS procure lift motors that can support our Veterans and the ever-growing patient population.

6. Period of Performance: The period of performance of this contract is as follows:

6.1 Delivery of Equipment: on or before 60 calendar days from the effective date of award

6.2 Installation Start: no later than 7 calendar days after delivery (67 calendar days from effective date of award)

6.3 Installation Completion: on or before 180 calendar days from the effective date of award

6.4 Training: on or before 180 calendar days from the effective date of award

6.5 Deliverables:

a. 378 Handicare A450 or equal Manual Traverse lifts (that can hold at least 450 pounds) with load cell, trolley assembly (Handicare part number 440550 or equal) and carry bars

(Handicare part number 360935 or equal). Contractor shall provide 756 disposable slings compatible with carry bars installed. If attachments or additions are needed for the new lift motors to function on existing track system, the offeror shall provide those as well.

These should be delivered to SLVHCS on or before 60 calendar days from the effective date of award.

b. Removal of old lift motors and excess hardware shall be completed immediately prior to replacement with new lift motor and accessories. This shall be completed for all rooms on or before 180 calendar days from the effective date of award.

c. The contractor shall perform testing and inspections on each lift motor after it is fully installed per the checklists provided (AL14-07 Checklist for Installation and Relocation

[sections to be completed listed in 8.d.] and AL14-07 Checklist for CM and PM). A written report shall be provided to the VA COR within 5 business days of each lift motor installation and shall consist of the completed AL14-07 documents.

d. Clinical training shall be provided within seven business days after all lift motor installations are complete.

e. Technical training shall be provided within seven business days after all lift motor installations are complete.

7. HOURS OF OPERATION: Installation services shall be performed during SLVHCS Clinical

Engineering normal business hours, 6:00 a.m. through 10:30 p.m., Monday through Friday, excluding

Federal holidays. Any scheduled work at the Government site shall not take place on Federal holidays or weekends unless directed by the Contracting Officer (CO). VA follows all Federal holidays that are set by law (USC Title 5 Section 6103).

The Government hereby provides notice and Contractor hereby acknowledges receipt that

Government personnel observe the listed days as holidays:

New Year's Day January 1

Martin Luther King's Birthday Third Monday in January

President's Birthday Third Monday in February

Memorial Day Last Monday in May

Juneteenth National Independence Day June 19

Independence Day July 4

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans Day November 11

Thanksgiving Day Fourth Thursday in November

Christmas December 25

*If a holiday falls on a Saturday, the preceding Friday will be treated as a holiday for pay and leave purposes. If a holiday falls on a Sunday, for most Federal employees, the following Monday will be treated as a holiday for pay and leave purposes.

In addition to the days designated as holidays, the Government observes the following days:

1. Any other day designated by Executive Order;

2. Any other day designated by the President’s Proclamation; and

3. Any other day designated by Federal Statute.

8. Place of Performance: Installation and training associated with this contract shall take place entirely at SLVHCS, 2400 Canal Street, New Orleans, LA 70119.

9. Applicable Documents:

a. Attachment 1 – Standard track lengths and components of existing rail systems at SLVHCS.

This is for reference to know what new lift motors shall be compatible with.

b. Attachment 2 – Standard track specifications of existing rail systems at SLVHCS. This is for reference to know what new lift motors shall be compatible with.

c. AL14-07 – VHA Patient Safety Alert for reference

d. AL14-07 Checklist for Installation and Relocation – Installation or Relocation Checklist for

Ceiling Mounted Patient Lifts. The following sections shall be completed for each new lift motor installed: Rails/Tracks and End Stops, Lift Unit and Straps, Load Testing, Manuals, Training

e. AL14-07 Checklist for CM and PM – Checklist after CM or PM completion. This attachment shall be filled out upon installation completion for each new lift motor installed.

f. Attachment A – C450 Inventory to be replaced at SLVHCS. This is for reference to see the scope of installation and procurement.

B. Contract Award Meeting

1. The contractor shall attend an award meeting with the COR within three days from the effective date of award. The contractor shall coordinate the meeting with the COR. The COR’s information will be provided to the awardee on the same day the award is issued.

C. General Requirements

1. All installation shall comply with requirements of Patient Safety Alert AL14-07, including the designated sections of the AL14-07 Checklist for Installation and Relocation and the entire

AL14-07 Checklist for CM and PM. The installation checklist shall be filled out for each installed lift, in addition to any checklist required by the manufacturer, and supplied to the COR.

2. Installers shall be authorized by the lift motor Original Equipment Manufacturer (OEM) to work on the brand of lift systems offered. The contractor shall provide the COR with documentation from the OEM stating each installer is authorized to work on that OEM’s lift motors.

3. Contractor shall provide patient lift motors that are fully compatible with existing Handicare rail systems and turntables already installed at SLVHCS (part numbers found in Section A.2).

Existing rail systems are capable of in-rail charging of lift motors, and new lift motors shall be able to utilize this charging setup anywhere along the rail or provide charging capability at one point along the track. Specifications can be seen in Attachments 1 and 2. New lift motors shall also be capable of utilizing the Handicare turntables to guarantee full use of existing installed rail systems.

4. Contractor shall coordinate with Contracting Officer Representative (COR) to schedule installations. The contractor shall deliver equipment procured under this contract on or before 60 days after the effective award date. Installation shall begin no later than 7 calendar days after delivery (67 days after the effective date of award).

5. Contractor shall provide all qualified personnel, materials, equipment and services necessary to uninstall and reinstall ceiling lift motors for the rooms described in this PWS. Detailed requirements are described in the Standards and Special Requirements sections. Removal of old lift motors and excess hardware shall be the contractor’s responsibility.

6. Contractor shall provide installation and testing of all equipment for ceiling lifts, according to

AL14-07, applicable sections in AL14-07 Checklist for Installation and Relocation and AL14-07

Checklist for CM and PM resulting in a turnkey system. Contractor shall fill out applicable sections in AL14-07 “Installation or Relocation Checklist for Ceiling Mounted Patient Lifts” and all sections of AL14-07 Checklist for CM per new lift motor installed. Completed AL14-07 checklist sheets shall be given to the COR via email or hardcopy within 5 business days of each lift motor installation.

7. Contractor shall provide training on equipment use for all new types of equipment included in this contract. Contractor shall provide 10 training sessions for clinical staff/end users. Contractor shall provide one technical training session for Biomedical personnel. Training shall be provided within seven business days after installation is complete. All training shall be provided prior to the contract expiring.

8. Contractor shall provide evidence of testing of all lift systems per AL14-07 provided and schedule testing when it can be overseen by COR. Upon completion of testing, contractor shall affix a VA-provided Preventive Maintenance sticker to each lift motor denoting successful inspection testing.

D. Specific Mandatory Tasks and Associated Deliverables

1. Location of Ceiling Lift Motor Installations: Southeast Louisiana Veterans Health Care System, 2400 Canal Street, New Orleans, LA 70119 – Buildings: Transitional Living (M), Inpatient (B &

C), Diagnostic and Treatment (D, E, F, G), Outpatient (H & J), Administrative (Q). All room numbers can be seen in Attachment A.

2. Description of Tasks and Associated Deliverables: The contractor shall provide the specific deliverables described below within the performance period stated in Section A.4 of this PWS.

a. Contractor shall provide 378 overhead ceiling lift motors and trolley assemblies and carry bars compatible with the lift motors. Contractor shall provide 756 disposable slings compatible with carry bars installed. Lift motors shall meet standards listed in Section 3.

i. PARTS LIST:

- 378 Handicare A450 Manual Traverse w/ Load Cell part number 324202 or equal overhead ceiling lift motors with following salient characteristics:

a. Lift Motor: 24 VDCSafe Working Load: 450 pounds

b. Max Unit Weight: 24 pounds

c. Hand Control: Digital

d. Charger Input: 100-240 VAC 0.5 Amps, 50-60 Hz

e. Charge Output: 24 VDC, 1.33 Amps

f. Lifting Range: Up to 96 inches

- 378 Trolley Assemblies (Handicare part number 440550 or equal) with following salient characteristics:

a. Maximum load capacity: 450 pounds

b. Manual assembly

- 378 carry bars (Handicare part number 360935 or equal) with following salient characteristics:

a. Minimum 525mm Length

b. Bull Horn Connector with strap

- 756 Universal disposable slings compatible with carry bars installed with the following characteristics:

a. Shall be of the same manufacturer as contractor

b. Supports a minimum of 625 pounds

c. 126 Small Slings (Handicare part number 547050 or equal)

d. 252 Medium Slings (Handicare part number 547060 or equal)

e. 252 Large Slings (Handicare part number 547070 or equal)

f. 126 X-Large Slings (Handicare part number 547080 or equal)

g. Integrated head support

h. Disposable/single time use material

b. Removal of old lift motors and excess hardware shall be the contractor’s responsibility.

Contractor shall coordinate with the COR to ensure VA turn-in process is complete (by

COR) prior to Contractor removal of old lift motors from SLVHCS premises.

c. The contractor shall furnish all equipment (including ceiling mounted patient lift motors, trolley, carry bar, slings) and supplies necessary to install 378 ceiling mounted patient lift motors that meet the criteria established in Section 3 entitled “Ceiling Lift Motor

Performance Requirements”.

d. The contractor shall perform testing and inspections on each lift motor after it is fully installed per the checklists provided (applicable sections in AL14-07 Checklist for

Installation and Relocation and AL14-07 Checklist for CM and PM). A written report shall be provided to the VA COR within 5 business days of each lift motor installation and shall consist of the completed AL14-07 documents.

e. Contractor shall provide clinical training on equipment use for all new types of equipment included in this contract. Contractor shall provide 10 training sessions for clinical staff/end users. Training shall be designed as a “train the trainer” approach. The attendees shall be able to teach this material to other employees upon completion of this class. All written materials and curriculum shall be supplied by the vendor for each attendee. This class shall review the operation of the equipment to include but not limited to all system functions, securing the patient in the sling, attaching the sling, moving the patient, lowering the patient, emergency lowering, and basic troubleshooting.

Competency assessments shall be provided with the training. Training shall be provided within seven business days after all lift motor installations are complete.

f. Contractor shall provide one technical training session for Biomedical personnel.

Training shall be provided within seven business days after all lift motor installations are complete. This training should review the preventative maintenance, troubleshooting, and general maintenance of the lifts. Training shall allow for classroom instruction as well as individual hands-on programming, troubleshooting and diagnostics exercises.

3. Standards:

a. Ceiling Lift Motor Performance Requirements:

Handicare A-450 Manual Traverse with load cell or equal, Handicare trolley assembly part number 440550 or equal, and Handicare carry bars part number 360935 or equivalent-quantity: 378 each

i. Ceiling Lifts shall meet the following codes and/or standards:

ii. National Fire Protection Association 70 National Electric Code edition 2020 –

Free Access can be seen here: https://www.nfpa.org/codes-and-standards/all-codes-and-standards/list-of-codes-and-standards/detail?code=70

iii. National Fire Protection Association 99 Healthcare Facilities code edition 2021 –

Free Access can be seen here: https://www.nfpa.org/codes-and-standards/all-codes-and-standards/list-of-codes-and-standards/detail?code=99

iv. National Fire Protection Association 101 Life Safety Code edition 2021 – Free

Access can be seen here: https://www.nfpa.org/codes-and-standards/all-codes-and-standards/list-of-codes-and-standards/detail?code=101

v. AL14-07 (attached)

vi. TJC standards EC.02.04.01, EC.02.04.03, and EC.01.01.01 – Free access can be seen here: https://www.jointcommission.org/-

/media/tjc/documents/resources/patient-safety-topics/physical-enviroment/lsc_ec_doclist_revtool.pdf

vii. Ceiling lift motors shall be fully compatible with existing Handicare OMNI-Charge in-rail charging track systems. Lift motors shall be able to utilize this charging setup anywhere along the rail or provide charging capability at one point along the track.

Specifications can be seen in Attachments 1 and 2. New lift motors shall also be capable of utilizing the Handicare turntables to guarantee full use of existing installed rail systems.

viii. Motors shall be able to tilt up to 15 degrees. Motors shall include a trolley assembly with load cell and charger.

ix. Motors shall be able to support a weight capacity of 450 pounds or greater.

x. Ceiling lifts shall be capable of use of a range of carry bars such as bullhorn, spring latch, narrow, wide, two-point, four-point, suitable and allowable for use with the full range of slings. The lifts shall include a strap treated with antimicrobial coating at the fiber level that have a length up to 90 inches and are tested for a minimum of 1500 pounds.

xi. Lift motors shall be installed with a 525 mm length bull horn carry bar.

xii. Lifts shall be capable of picking patients up off the floor. Floor to ceiling measurement in rooms where lift motors will be installed is 9 feet.

xiii. Lift shall each come with a hand control with display to fully operate all functions from the digital control pad. Shall include the following operating modes: control, weighing, and data collection

xiv. The lift hand control shall be capable of attaching to the lift motor or carry bar via clip, Velcro, or hook.

xv. Lifts shall not beep or flash during normal operation.

xvi. Lifts motor shall be able to be continuously charged via the Handicare OMNI-Charge in-rail charging track systems or provide charging capability at one point along the track.

Specifications can be seen in Attachments 1 and 2.

https://www.nfpa.org/codes-and-standards/all-codes-and-standards/list-of-codes-and-standards/detail?code=70 https://www.nfpa.org/codes-and-standards/all-codes-and-standards/list-of-codes-and-standards/detail?code=70 https://www.nfpa.org/codes-and-standards/all-codes-and-standards/list-of-codes-and-standards/detail?code=99 https://www.nfpa.org/codes-and-standards/all-codes-and-standards/list-of-codes-and-standards/detail?code=99 https://www.nfpa.org/codes-and-standards/all-codes-and-standards/list-of-codes-and-standards/detail?code=101 https://www.nfpa.org/codes-and-standards/all-codes-and-standards/list-of-codes-and-standards/detail?code=101 https://www.jointcommission.org/-/media/tjc/documents/resources/patient-safety-topics/physical-enviroment/lsc_ec_doclist_revtool.pdf https://www.jointcommission.org/-/media/tjc/documents/resources/patient-safety-topics/physical-enviroment/lsc_ec_doclist_revtool.pdf https://www.jointcommission.org/-/media/tjc/documents/resources/patient-safety-topics/physical-enviroment/lsc_ec_doclist_revtool.pdf

xvii. The lift motor shall be capable of being removed from the track without needing to remove end stops and caps.

xviii. Each room where lifts are installed shall be returned to original condition once installation is complete.

xix. Ceilings shall not be slotted exposing space above ceiling to the room below.

xx. Contractor shall provide at least a one-year manufacturer’s warranty on all parts and labor. The warranty shall include all travel and shipping costs associated with any warranty repair. The warranty shall also include one annual preventive maintenance for each lift motor.

xxi. Maintenance and inspection (to include preventive maintenance in accordance with manufacturer and unplanned, corrective maintenance) shall be included in manufacturer’s warranty.

xxii. Warranty shall include all travel or shipping associated with any warranty repair. The contractor shall handle all work associated with the warranty.

xxiii. New lifts shall accept generic type replacement batteries without voiding any warranties.

xxiv. Motors shall be Ground-Fault Circuit Interrupter (GFCI) protected.

xxv. Ceiling lifts’ vertical motion shall be motorized.

xxvi. Ceiling lifts shall include safeguards to prevent patients from being trapped or hurt via an emergency stop button, pull cord, or strap. Lift motors shall have an emergency lowering mechanism in case of power failure. Use of emergency lowering devices shall not require tools or ladders.

xxvii. Ceiling lifts shall not be combined with rails or hardware from different manufacturers.

xxviii. Each ceiling lift motor shall be installed with necessary trolley assembly with load cell and charger, and bull horn strap carry bar (525mm length assembly).

xxix. Initial set up shall include two disposable slings per lift that are compatible with carry bar installed.

4. Contractor’s Qualifications

a. Installers shall be authorized by the lift motor Original Equipment Manufacturer (OEM) to work on the brand of lift systems offered. The contractor shall provide the COR with documentation from the OEM stating each installer is authorized to work on that OEM’s lift motors.

5. Training:

a. Contractor shall provide clinical training on equipment use for all new types of equipment included in this contract. Contractor shall provide 10 training sessions for clinical staff/end users. Training shall be designed as a “train the trainer” approach. The attendees shall be able to teach this material to other employees upon completion of this class. All written materials and curriculum shall be supplied by the vendor for each attendee. This class shall review the operation of the equipment to include but not limited to all system functions, securing the patient in the sling, attaching the sling, moving the patient, lowering the patient, emergency lowering, and basic troubleshooting.

Competency assessments shall be provided with the training. Training shall be provided on or before 180 calendar days from the effective date of award.

b. Training shall be provided within seven business days after all lift motor installations are complete. This training should review the preventative maintenance, troubleshooting, and general maintenance of the lifts. Training shall allow for classroom instruction as well as individual hands-on programming, troubleshooting and diagnostics exercises.

6. Manuals: Contractor shall provide electronic copies of the user manuals and repair manuals for each model of lift installed under this order or contract at no additional cost to the government.

7. Inspection:

a. Each room’s lift system shall be weight and function tested after installation in compliance with the AL14-07 Checklist for Installation and Relocation [sections to be completed listed in 8.d.] and AL14-07 Checklist for CM and PM. A written report shall be provided to the VA COR within 5 business days of each lift motor installation and shall consist of the completed AL14-07 Checklist for Installation and Relocation

[sections to be completed listed in 8.d.] and AL14-07 Checklist for CM and PM along with any checklist required by the manufacturer. Any changes in inspection requirements during the period of installation will be communicated to the Contractor immediately.

8. Contractor conduct requirements:

a. All employees and subcontractors shall wear a visible name and company identification when onsite. When more than one person is onsite performing work under this contract, one shall be designated as a supervisor and shall be fully responsible for the work to be performed.

b. The Contractor shall provide all supplies, materials, equipment, qualified personnel, supervision, management, and transportation to perform all tasks as identified herein. All work is to be performed in accordance with the guidelines listed in section 4.b.i. The

Contractor’s procedures and quality control procedures shall conform to these guidelines.

c. Contractor personnel shall conduct their work so as not to interfere with the normal functioning of the facility and shall stop work if asked by SLVHCS personnel. Hours of work shall be between the hours of 6am-10:30pm. Work for each room in Attachment A will be scheduled by the COR within the hours of 6am-10:30pm.

d. The Contractor shall take all precautions necessary to protect the lives and health of occupants of the building.

e. The Contractor shall follow procedures required by SLVHCS Infection Control and Safety

Management personnel per the attachment Infection Control Risk Assessment (tabs 1 and 3).

f. The Contractor shall immediately correct any fire and safety deficiencies caused by their personnel. The Contractor shall comply with applicable codes and standards listed in 8.b. The contractor shall keep abreast of any changes in these regulations and codes applicable to the contract.

g. All material and equipment shall be removed from the facility or stored properly at the end of each workday and secured during the workday in the areas specified by the COR.

h. The Contractor shall be responsible for supplying, completing, and submitting all reports required in this contract.

i. The Contractor’s personnel shall adhere to the SLVHCS Code of Conduct attached.

j. The Contractor’s personnel shall follow all current COVID-19 protocols in place at SLVHCS at the time of installation.

k. The Contractor shall furnish at his own expense all labor, materials, machinery, and appliances necessary or appropriate in the performance of this contract.

l. All accumulated rubbish is to be collected and disposed of by the Contractor.

9. Schedule for Deliverables: If for any reason any deliverable cannot be delivered within the scheduled time frame, the contractor shall explain why the item is unavailable in writing to the

CO. This notice to the CO shall cite the reasons for the delay, and the impact on the overall project. The CO will then review the facts and issue a response, in accordance with applicable regulations.

10. Changes to Statement of Work: Any changes to this PWS shall be authorized and approved only through written correspondence from the CO. A copy of each change shall be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the CO shall be borne by the contractor.

11. Reporting Requirements: A written report shall be provided to the VA COR within 5 business days of each lift motor installation and shall consist of the completed AL14-07 document along with any checklist required by the manufacturer. Any changes in inspection requirements during the period of installation will be communicated to the Contractor immediately. Lift installation shall not be considered complete and shall not be paid or accepted by the Government until the checklist is complete and provided to the COR.

12. Deliverables:

a. The contractor shall deliver equipment procured under this contract on or before 60 calendar days from the effective date of award. Installation shall begin no later than 5 business days after delivery. Installation and training shall be complete for all rooms and equipment on or before 180 calendar days from the effective date of award.

b. Contractor shall provide 378 overhead ceiling lift motors and trolley assemblies and carry bars compatible with the lift motors. Contractor shall provide 756 disposable slings compatible with carry bars installed. Lift motors shall meet standards listed in Section 3.

c. The contractor shall furnish all equipment (including ceiling mounted patient lift motors, trolley, carry bar, slings) and supplies necessary to install 378 ceiling mounted patient lift motors that meet the criteria established in Section 3 entitled “Ceiling Lift Motor

Performance Requirements”.

d. The contractor shall perform testing and inspections on each lift motor after it is fully installed per the checklists provided (AL14-07 Checklist for Installation and Relocation

[sections to be completed listed in 8.d.] and AL14-07 Checklist for CM and PM). A written report shall be provided to the VA COR within 5 business days of each lift motor installation and shall consist of the completed AL14-07 documents.

e. Contractor shall provide clinical training on equipment use for all new types of equipment included in this contract. Contractor shall provide 10 training sessions for clinical staff/end users. Training shall be designed as a “train the trainer” approach. The attendees shall be able to teach this material to other employees upon completion of this class. All written materials and curriculum shall be supplied by the vendor for each attendee. This class shall review the operation of the equipment to include but not limited to all system functions, securing the patient in the sling, attaching the sling, moving the patient, lowering the patient, emergency lowering, and basic troubleshooting.

Competency assessments shall be provided with the training. Training shall be provided within seven business days after all lift motor installations are complete.

f. Contractor shall provide one technical training session for Biomedical personnel.

Training shall be provided within seven business days after all lift motor installations are complete. This training should review the preventative maintenance, troubleshooting, and general maintenance of the lifts. Training shall allow for classroom instruction as well as individual hands-on programming, troubleshooting and diagnostics exercises.

13. Invoice Instructions

• VA’s Electronic Invoice Presentment and Payment System – The FSC uses a third-party contractor, Tungsten, Vendor Electronic Invoice Submission Methods. Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests. Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods below:

• VA’s Electronic Invoice Presentment and Payment System – The FSC uses a third-party contractor, Tungsten, to transition vendors from paper to electronic invoice submission.

Please go to this website: http://www.tungstennetwork.com/US/en/veterans-affairs/ to begin submitting electronic invoices, free of charge.

• A system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) chartered by the American National Standards

Institute (ANSI). The X12 EDI Web site (http://www.x12.org).

14. VHA Supplemental Contract Requirements for Combatting COVID-19

1. Contractor employees who work in or travel to VHA locations shall comply with the following:

a. Documentation requirements:

1) If fully vaccinated, contractors shall show proof of vaccination.

i. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC

Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination.

2) If unvaccinated, contractors shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test shall be approved by the Food and Drug

Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test that includes an affiliated telehealth service.

3) Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

http://www.x12.org/

4) Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

2. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to

VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening Tool. Check regularly for updates.

a. Contractor employees who work away from VA locations, but who will have direct contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance, each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

3. Contractor shall immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.

4. For indefinite delivery contracts: Contractor agrees to comply with VHA Supplemental Contract

Requirements for any task or delivery orders issued prior to this modification when performance has already commenced.

Attachment 1

Attachment 2

B.5 CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM

(CPARS)

(a) FAR 42.1502 directs all Federal agencies to collect past performance information on contracts. The

Department of the Department of Veterans Affairs (VA) has implemented Contractor Performance

Assessment Reporting System (CPARS) to comply with this regulation. One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR 42.15.

(b) The past performance evaluation process is a totally paperless process using CPARS. CPARS is a web-based system that allows for electronic processing of the performance evaluation report. Once the report is processed, it is available in the Past Performance Information Retrieval System (PPIRS) for

Government use in evaluating past performance as part of a source selection action.

(c) We request that you furnish the Contracting Officer with the name, position title, phone number, and email address for each person designated to have access to your firm's past performance evaluation(s) for the contract. Each person granted access will have the ability to provide comments in the Contractors portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official. The report information must be protected as source selection sensitive information not releasable to the public.

(d) When your Contractor Representative(s) (Past Performance Points of Contact) are registered in

CPARS, they will receive an automatically-generated email with detailed login instructions. Further details, systems requirements, and training information for CPARS are available at http://www.cpars.csd.disa.mil/. The CPARS User Manual, registration for On Line Training for

Contractor Representatives, and a practice application may be found at this site.

(e) The Assessing Official will complete an interim or final past performance evaluation and the report will be accessible at http://www.cpars.csd.disa.mil/. The Contractor Representative has the option to provide comments on the evaluation, indicate if they concur or do not concur with the evaluation, sign, and then return the evaluation to the Assessing Official. The Contractor Representative has a total of 60 days following the Assessing Official’s evaluation signature date to send comments. If the Contractor

Representative sends comments within the first 14 days following the Assessing Official’s signature date and the Assessing Official or Reviewing Official closes the evaluation, the evaluation will become available in PPIRS-RC within 1 day. On day 15 following the Assessing Official’s evaluation signature date, the evaluation will become available in PPIRS-RC with or without Contractor Representative comments and whether or not it has been closed by the Assessing Official or Reviewing Official. If no

Contractor Representative comments have been sent and the evaluation has not been closed, it will be marked as “Pending” in PPIRS-RC. If the Contractor Representative sends comments at any time prior to

61 days following the Assessing Official’s evaluation signature date, those comments will be reflected in

PPIRS-RC within 1 day. On day 61 following the Assessing Official’s evaluation signature date, the

Contractor Representative will be “locked out” of the evaluation and may no longer send comments.

(f) The following guidelines apply concerning Contractor Representative use of the past performance evaluation:

(1) Protect the evaluation as "source selection information." After review, transmit the evaluation by completing and submitting the form through CPARS. If for some reason you are unable to view and/or submit the form through CPARS, contact the Contracting Officer for instructions.

(2) Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

(3) Prohibit the use of or reference to evaluation data for advertising, promotional material, pre award surveys, responsibility determinations, production readiness reviews, or other similar purposes.

B.6 VHA Supplemental Contract Requirements for Ensuring Adequate COVID19

Safety Protocols for Federal Contractors

1. Contractor employees who work in or travel to VHA locations must comply with the following:

a. Documentation requirements: 1) If fully vaccinated, shall show proof of vaccination. i. NOTE:

Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-

319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination.

2) If unvaccinated and granted a medical or religious exception, shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the

Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test.

3) Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

4) Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

2. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening Tool. Check regularly for updates.

a. Contractor employees who work away from VA locations, but who will have direct contact with

VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance, each day that they will have direct patient contact and in accordance with their person or persons who coordinate

COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

3. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.

4. For indefinite delivery contracts: Contractor agrees to comply with FAR 52.232-99 and VHA

Supplemental Contract Requirements for any task or delivery orders issued prior to this modification when performance has already commenced.

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract.