Combined Synopsis 36C24420Q0623 - ENDODRY DRYING CABINETS - PHILADELPHA VA.docx

Contract Opportunity Combined Synopsis/Solicitation Notice

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* = Required Field Contract Opportunity Combined Synopsis/Solicitation Notice

MEDIVATOR ENDODRY CABINETS FOR STERILE

19104 36C24420Q0623 06-05-2020 12:00 Noon

EASTERN TIME, NEW YORK, USA

N

SDVOSBC

339112 Department of Veterans Affairs Network Contracting Office 4

3900 Woodland Ave

Contract Specialist Louellen Butler Louellen.Butler@va.gov +1 (215) 823-5800 X4919

Philadelphia VA Medical Center

3900 Woodland Ave

19104

USA

(i) This is a Combined Synopsis/Solicitation for (4) four BRAND NAME Only MEDIVATOR ENDODRY Drying and Storage Cabinets, as prepared in accordance with the format in Federal Acquisition Regulations (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. A firm-fixed price purchase order is anticipated.

(ii) The solicitation number is 36C24420Q0623 and is issued as a request for quotation (RFQ).

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2020-05 dated 3/30/2020.

(iv) This solicitation is set aside 100% for Service-Disabled Veteran Own Small Businesses and the associated NAICS code 339112 has a small business size standard of 1250.

(IV) Schedule of Requirement/CLINS

(v) Statement of Work and Salient Characteristics

Statement of Work: MEDIVATOR ENDODRY Drying and Storage Cabinets for Endoscopes in Sterile Processing Service (SPS)

Introduction

The Department of Veteran Affairs Medical Center, Philadelphia VA Medical Center, 3900 Woodland Ave, Sterile Processing Service (SPS), has a BRAND NAME requirement for TWO MEDIVATOR ENDODRY DRYING AND STORAGE CABINETS.

Background:

Sterile Processing Service is currently using Inner space cabinets do not have continuous air feed through each endoscope to ensure a dry high-level disinfected scope. In addition, the current cabinets do not provide the color monitoring that assists technicians in determine when scopes are ready to be redeployed. Finally, the Medivator ENDODRY Cabinet includes a 12-day hangtime tracker to ensure that scopes not used within the 12 days are reprocessed under the manufacturer’s specifications. This purchase will increase department efficiency and provide additional patient safety for safe reprocessing. The ENDODRY cabinets meet all requirements for endoscope storage in the VA Directive 1116(2) and the ANSI/AAMI ST91:2015 Flexible and semi-rigid endoscope processing in health care facilities.

ENDODRY, ADV, PT, Hinge Lft Load, Hinge Lft Unload

INSTALL ENDODRY BUS

OPT-1009 Training, Endodry Operation

CAS-1000 Assy, Cassette, Transport

2-8-210 ASSY, HOOK-UP OLYMPUS 2K

2-8-511 ASSY, HOOK-UP, OLY

2-8-611 ASSY, HOOK-UP, OLY

2-8-213 ASSY, HOOKUP, OLYMPUS-2K

TOTAL AMOUNT

Project Scope/Specifications/Installation-

SALIENT FEATURES - Sterile Processing requires two scope cabinets with the following features:

1. The ability to utilize the Medivator cassette directly into the scope drying cabinet. This will prevent damage and contamination after the scopes have been reprocessed.

2. Provide sensors and gauges or lights that will monitor the dampness of the scopes until they are completely dry. One such cabinet uses RED, AMBER, GREEN lights.

3. A monitor that tracks the 12-day hangtime for each scope. This will ensure that no scope is distributed or used after the 12th day. After that date, the scope needs to be reprocessed through the Medivator.

4. Eight endoscope trays with interlocks

5. Barcode reader for consistent data entry, endoscope tracking and user authorization

6. Programmable maximum storage time

7. Alarm in case of pressure or power loss

8. Internal digital documentation of process parameters

9. Integrated multi-lingual information and control panel

10. CANEXIS™ Software network-compatible

11. Available in single-sided configurations pass-through configurations

12. Utilizes hands-free scope handling system for HLD, drying, storage and transport

Additional Specifications required:

1. Air Supply

· The cabinet must use compressed air in accordance with ISO 8573-1:2010, class 1.4.1.

· The required air pressure is 29-116 psi (2-8 bar). The demand of compressed air is a maximum flow rate of 3.4 cfm (95 l/min) (ANR) and 0.6 cfm (16 l/min) @ 72 psi (5 bar).

· A flexible air pipe with ¼” or 6 mm inner diameter (EPDM/PVC, bound, 150 psi minimum (10.5 bar) minimum length 5 feet (1.5m))

2. Electrical Supply

· 100-240 VAC ± 10%, single phase, 50/60 Hz, 15 amp circuit

· Power input: 75W

· A GFI protected outlet (NEMA 5-15R) within 3 feet (1 meter) of the installation and within reach of the operator.

· Install a surge protector to protect the Storage and Drying System from voltage spikes.

3. Spacing and Flooring

· Self-containing leveling pads should be adjusted during installation. For optimal user-safety and operation, it is recommended that the Storage and Drying System always be placed directly on the floor, and not on an elevated platform type device.

· Dimensions: H75” X W24” X D22” (190cm x 60cm x 54cm)

· Weight: 375 lbs (170 kg)

4. Remote Access

· If applicable, the control system of the Storage and Drying System can be connected to an ADVANTAGE PLUS® Automated Endoscope Reprocessor(s) or a computer by LAN interface (1xRJ45, 10/100 Mbit) and be operated by a remote client.

· A network connection to an ADVANTAGE PLUS AER allows for the transfer of operator and endoscope information.

5. Trade in Allowance

· The vendor shall offer a trade in allowance for two Stanley innerspace cabinets product #38600AA.

Training – Vendor/Manufacturer shall provide up to three training sessions, one for each shift – day, evening, and night. Training shall be provided at no cost to the VA. Training materials that can be provide electronically, shall be provided up award as the service may opt to include them in mandated Talent Management System (TMS) training.

Delivery Location Sterile Processing Service Corporal Michael J. Cresecenz VAMC Warehouse 3900 University & Woodland Ave Philadelphia, PA 19104

Delivery Coordination

Normal business hours for acceptance of deliveries are 8:00am-3:30pm, Monday thru Friday excluding Federal Holidays. Deliveries must be coordinated between Sterile Processing, Biomedical Engineering, and Warehouse staff in advance of the ship date.

1. Additional Charges

There will be no additional charge for time spent at the site during, or after the normal hours of coverage awaiting the arrival of additional FSE and/or delivery of parts or installation.

2. Packaging Waste management

Contractor shall remove packaging materials and all shipping debris from site and dispose of at appropriate recycling facilities. Contractor shall collect and separate for disposal all paper, plastic, polystyrene, corrugated cardboard, packaging material in appropriate bins for recycling on site if available. Contract shall fold metal and plastic banding, flatten and place in designated areas for trash.

(viii) The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition and the following provision AND instructions are added as addenda:

Addendum to FAR 52.212-1, Instructions to Offerors – Commercial, applies to this acquisition and the following provision AND instructions are added as addenda:

52.252- 1 Solicitation Provision Incorporated by Reference (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/ https://www.va.gov/oal/library/vaar/index.asp 52.204-13 System for Award Management (OCT 2018) 52.204-18 Commercial and Government Entity Code Reporting (JUL 2016)

Grey Market Items-

1. Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufacturers or gray market items will be acceptable.

1. Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM’s warranty and service are provided and maintained by the OEM. All software licensing, warranty, and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.

1. The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right to enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA’s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.

(End of provision)

(ix) Evaluation of this requirement will be based on PRICE and PAST PERFORMANCE.

Offerors are advised to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer if has not been completed on SAM.gov. The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition and the following clauses are added as addenda:

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): https://acquisition.gov/far

52.204-13 System for Award Management Maintenance (OCT 2018) 52.204-18 Commercial and Government Entity Code Maintenance (JUL 2016) 52.219-6 Notice of Total Small Business Set-Aside (DEVIATION 2019-01) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013)

(End of Clause)

CLAUSES:

852.203-70 Commercial Advertising (JAN 2008) 852.211-70 Equipment Operation and Maintenance Manuals (NOV 2018) 852.219-10 VA Notice of total Service-Disabled Veteran-Owned Small Business Set-Aside 852.219-74 Limitations on Subcontracting – Monitoring and Compliance (JUL 2018) 852.219-75 Subcontracting Commitments Monitoring and Compliance (JULY 2018) 852.232-72 Electronic Submission of Payment Requests (NOV 2018 852.246-71 Rejected Goods (OCT 2018) 52.212-5 Contract Terms and Conditions Required to Implement Statues or Executive Orders- Commercial Items (MAY 2019)

(xii) The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items, applies to this acquisition and the following additional FAR clauses cited in the clause are applicable to the acquisition:

52.204-10 Reporting Executive Compensation & First-Tier Subcontract Awards (OCT 2015) 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (OCT 2015) 52.219-28 Post Award Small Business Program Representation (JUL 2013) 52.222-19 Child Labor--Cooperation with Authorities and Remedies (FEB 2016) (E.O. 13126) 52.222-21 Prohibition of Segregated Facilities (APR 2015) 52.222-26 Equal Opportunity (APR 2015) 52.222-36 Equal Opportunity for Workers with Disabilities (JUL 2014) 52.222-50 Combating Trafficking in Persons (MAR 2015) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) 52.225-3 Buy American--Free Trade Agreements--Israeli Trade Act (MAY 2014) 52.225-13 Restrictions on Certain Foreign Purchases (JUNE 2008) 52.232-34 Payment by Electronic Funds Transfer--Other than System for Award Management (JUL 2013) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors

(xiii) Additional conditions:

All responses must include verification that each specification outlined in Section (v) is met and provide authorized distributor documentation of products offered.

All interested parties shall be registered, active and verified with the following sites to be considered for award.

SAM: http://www.sam.gov VETBIZ: https://www.vip.vetbiz.gov/Public/Search/Default.aspx The Defense Priorities and Allocations System (DPAS) ratings are NOT APPLICABLE.

(XIV) This is an open-market combined synopsis/solicitation for equipment as defined herein.

The government intends to award a purchase order as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoter shall list exception(s) and rationale for the exception(s).

(xiv) (xiv) Quotes must be emailed to Louellen.Butler@va.gov and received no later than 12:00 P.M. (Noon) EST on Friday, June 5, 2020. Quote may be submitted on this document or the vendor’s own form. Please include Point of Contact name, phone number, and email with response. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Only emailed quotes sent to Louellen.Butler@va.gov will be accepted.

Point of Contact Any questions or concerns regarding this solicitation should be submitted in writing to the Contracting Officer, via email to Louellen.Butler@va.gov.

End of Document

End of Document